Business communication building critical skill 6th module004

Planning, Writing, and Revising Module Four ©2014 The McGraw-Hill Companies, Inc.  All rights reserved McGraw-Hill/Irwin Copyright © 2014 by The McGraw-Hill Companies, Inc All rights reserved Learning Objectives LO 4-1 Apply processes for writing quality improvement LO 4-2 Manage time for writing projects LO 4-3 Plan writing and speaking projects for increased success LO 4-4 Apply strategies for revision 4-2 Learning Objectives (cont.) LO 4-5 Support writing with grammar and spell-checkers LO 4-6 Apply strategies for feedback and revision with it LO 4-7 Apply strategies for form letter use LO 4-8 Apply strategies for writer’s block and procrastination solutions 4-3 Planning, Writing, and Revising Planning  Analyzing the problem, defining your purposes, and analyzing the audience  Gathering the information you need 4-4 Planning, Writing, and Revising Writing  Putting words on paper or on a screen  Writing can be lists, fragmentary notes or a formal draft 4-5 Planning, Writing, and Revising Revising  Evaluating your work and measuring it against your goals  Getting feedback from someone else  Editing the draft to see that it satisfies the requirements of standard English  Proofreading the final copy to see that it’s free from typographical errors 4-6 Planning, Writing, and Revising  The activities not have to come in this order  You not have to finish one activity to start another 4-7 Planning, Writing, and Revising  You may an activity several times, not just once  Most writers not use all activities for all the documents they write 4-8 Does it matter what process I use?     Realize that the first draft can be revised Write regularly Break big jobs into smaller chunks Have clear goals for purpose and audience 4-9 Does it matter what process I use?  Have several different strategies to choose from  Use rules flexibly  Edit after the draft is complete 4-10 Clustering Helps Generate Ideas 4-15 Customized Planning Guides for Specific Documents 4-16 What is revision? How I it?  Revising  making changes that will better satisfy your purposes and your audience  Editing  making surface-level changes that make the document grammatically correct 4-17 What is revision? How I it?  Proofreading  checking to be sure the document is free from typographical errors 4-18 Thorough Revision Checklist Figure 4.4 4-19 Light Revision Checklist Figure 4.5 4-20 Can a grammar checker my editing for me?  You need to know the rules of grammar and punctuation to edit  Editing should always follow revision  There’s no point in taking time to fix a grammatical error in a sentence that may be cut when you clarify your meaning or tighten your style 4-21 I spell-check Do I still need to proofread?  Read once quickly for meaning to see that nothing has been left out  Read a second time, slowly  To proofread a document you know well, read the lines backward or the pages out of order 4-22 How can I get better feedback?  Cycling  process of drafting, getting feedback, revising, and getting more feedback 4-23 Questions to Ask Readers Figure 4.6 4-24 Can I use form letters?  Form letter  a prewritten fill-in-the-blank letter designed for routine situations  Boilerplate  language—sentences, paragraphs, even pages —from a previous document that a writer includes in a new document 4-25 Revising After Feedback  When you get feedback that you understand and agree with, make the change  If you get feedback you don’t understand, ask for clarification  Paraphrase  Ask for more information  Test your inference 4-26 Revising After Feedback  When you get feedback that you don’t agree with  If it’s an issue of grammatical correctness, check this book  If it’s a matter of content, recognize that something about the draft isn’t as good as it could be  If the reader thinks a fact is wrong (and you know it’s right), show where the fact came from 4-27 How can I overcome writer’s block and procrastination?  Participate actively in the organization and the community  Practice writing regularly and in moderation  Learn as many strategies as you can  Talk positively to yourself  Talk about writing to other people 4-28 How can I overcome writer’s block and procrastination? Set a regular time to write Develop a ritual for writing Try freewriting Write down the thoughts and fears you have as you write  Identify the problem that keeps you from writing  Set modest goals and reward yourself for reaching them     4-29