Cover Abbreviations and Terminology Table of Contents Technical Department Organization Sequence of Works: Technical Department Scope of Works: Technical Department Scope of Civil Design Team Scope of Civil QAQC Team Scope of MEP Design QAQC Team Scope of Document Control Team Scope of Works: Department Positions Technical Department Manager Civil Design Manager Civil Senior Design Engineer Civil Design Engineer Civil Design Assistant Architectural QAQC Manager Architectural QAQC Engineer Office Architectural QAQC Engineer Site MEP Technical Manager MEP Design Engineer MEP QAQC Engineer Document Control Manager Document Controller Design Control Procedures Shop Drawing Submission Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Shop Drawing Submission Cover Sheet Template Shop Drawing For Construction Stamp Template Request For Information Statement of Purpose Sequence of Works Description of Procedure Templates and Forms RFI Template Asbuilt Documentation Handover Statement of Purpose Sequence of Works Description of Procedure Templates and Forms XX Design Calculation Submission Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Design Calculation Submittal Cover Sheet Template Design Modification Control Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Design Control Sheet Template QAQC Control Procedures Material SampleData Submission Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Architectural Material Approval Submittal Template MEP Material Approval Submittal Template Material Sample Label Template Method Statement Submission Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Architectural Method Statement Submittal Template MEP Method Statement Submittal Template Material Delivery and Inspection Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Material Delivery Inspection Request Template Material Delivery Inspection Template Delivery Checklist Form Template AsBuilt Documentation Handover Statement of Purpose Sequence of Works Description of Procedure Templates and Forms ITP Form Handover Register Daily Site Diary Handover Register Material Testing Results Handover Register XX Work Demonstration Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Sequence of Works Format Attendance Signin Template Work Demonstration Report Format Work Demonstration Register Template Agenda for Plastering Work Demonstration Defect Rectification Statement of Purpose Sequence of Works Description of Procedure Templates and Forms NonConformance Report Format Defect List Format MAIN CONTRACTOR Defect Rectification Tracking Template OWNER Defect Rectification Tracking Template Warning Letter Template: Withhold Payment for Outstanding NCRs Testing of Materials Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Testing of Materials Register Template Testing and Commissioning Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Testing and Commissioning Checklist – MEP Works Testing and Commissioning Checklist – XX Works Testing and Commissioning Checklist – XX Works Testing and Commissioning Checklist – XX Works Site Inspections Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Internal ITP Checklist – MEP Works Internal ITP Checklist – XX Works Internal ITP Checklist – XX Works Internal ITP Checklist – XX Works Internal ITP Checklist – XX Works Internal ITP Checklist – XX Works ITP Template Submission Statement of Purpose Sequence of Works Description of Procedure Templates and Forms ITP Template Format FactorySupplier Inspection Statement of Purpose Sequence of Works Description of Procedure Templates and Forms FactorySupplier Inspection Report Format Material Identification Statement of Purpose Sequence of Works Description of Procedure Templates and Forms XX Document Control Procedures Document Identification Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Document Transmittal Template Transmittal Advice Template Request for Information (R.F.I.) Template Material Approval Submittal Template Shop Drawing Approval Submittal Template Method Statement Approval Submittal Template Calculation Sheet Approval Submittal Template Submission of Plan Submittal Template Site Instruction Template Document Registration Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Shop Drawing Submittal Registration Template Material Approval Submittal Registration Template Method Statement Submittal Registration Template Design Calculation Submittal Registration Template RFI Submittal Registration Template ITP Form Submittal Registration Template Document Filing – Soft Copy Version Statement of Purpose Sequence of Works Description of Procedure Templates and Forms FileSharing Server Route Map Document Filing – Hard Copy Version Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Binder Headings Format Correspondence Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Official Letter Template Document Transmittal Template Transmittal Advice Template Email Format Received Document Stamp Template Sent Document Stamp Template Internal Circulation Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Circulation Stamp Template (Document Submission) Circulation Stamp Template (Receiving Documents) Reporting Control Procedures Subcontractor Reporting Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Shop Drawing Weekly Report Template QAQC Weekly Report Template Warning Letter Template: Issue Submission Schedule for Outstanding Documents MAIN CONTRACTOR Reporting Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Engineer Daily Report Format Manager Daily Report Format Manager Weekly Report Format Monthly Report Format Meeting Control Procedures Technical Meeting (with OWNER) Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Minutes of Meeting Format Technical Meeting (with Subcontractor) Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Minutes of Meeting Format Internal Technical Meeting (with MAIN CONTRACTOR Staff) Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Minutes of Meeting Format Board of Directors Meeting (with OWNER) Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Meeting Presentation Format General Meeting (with OWNER) Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Minutes of Meeting Format MEP Design Coordination Meeting (with SubContractor) Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Minutes of Meeting Format KickOff Meeting (with SubContractor) Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Minutes of Meeting Format Scheduling Control Procedures Shop Drawing Submission Schedule Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Shop Drawing Schedule Format QAQC Submissions Schedule Statement of Purpose Sequence of Works Description of Procedure Templates and Forms QAQC Schedule Format Testing and Commissioning Schedule Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Testing and Commissioning Schedule Format MEP Rooms Submissions Schedule Statement of Purpose Sequence of Works Description of Procedure Templates and Forms MEP Rooms Schedule Format QAQC Site Inspection Schedule Statement of Purpose Sequence of Works Description of Procedure Templates and Forms QAQC Site Inspection Schedule Format
PROJECT CONTROL PROCEDURES Technical Department (Version: 01 February, 2012) PROJECT CONTROL PROCEDURES Department: Technical Department Project: Sunrise City, Plot V Location: Nguyen Huu Tho Street, Tan Hung Ward, District 7, HCMC, Vietnam Owner: Main Contractor: Contract No: Novaland Investment Joint Stock Company Kumho Engineering and Construction SR-V-6-MC/0701/NVL-KUMHO- 1|P age PROJECT CONTROL PROCEDURES Technical Department (Version: 01 February, 2012) 0.00 ABBREVIATIONS AND TERMINOLOGY Term Translation MEP Mechanical, Electrical, Plumbing QA/QC Quality Assurance and Quality Control RFI Request For Information CI Client Instruction SD Shop Drawing MAS Material Approval Submittal MSS Method Statement Submittal ITP Inspection and Test Plan IITP Internal Inspection and Test Plan IDP Inspection of material Delivery Plan SI Site Instruction PD Project Director PM Project Manager Remarks 2|P age PROJECT CONTROL PROCEDURES Technical Department (Version: 01 February, 2012) 0.00 TABLE OF CONTENTS Section 0.00 0.00 0.00 0.00 1.00 1.01 1.02 1.03 1.04 2.00 2.01 2.02 2.03 2.04 2.05 2.06 2.07 2.08 2.09 2.10 2.11 2.12 2.13 3.00 3.01 3.01(a) 3.01(b) 3.01(c) 3.01(d) 3.01(d)(i) 3.01(d)(ii) 3.02 3.02(a) 3.02(b) 3.02(c) 3.02(d) 3.02(d)(i) 3.03 3.03(a) 3.03(b) 3.03(c) 3.03(d) 3.03(d)(i) 3.04 3.04(a) 3.04(b) 3.04(c) 3.04(d) 3.04(d)(i) 3.05 Description Cover Abbreviations and Terminology Table of Contents Technical Department Organization Sequence of Works: Technical Department Scope of Works: Technical Department Scope of Civil Design Team Scope of Civil QA/QC Team Scope of MEP Design & QA/QC Team Scope of Document Control Team Scope of Works: Department Positions Technical Department Manager Civil Design Manager Civil Senior Design Engineer Civil Design Engineer Civil Design Assistant Architectural QA/QC Manager Architectural QA/QC Engineer - Office Architectural QA/QC Engineer - Site MEP Technical Manager MEP Design Engineer MEP QA/QC Engineer Document Control Manager Document Controller Design Control Procedures Shop Drawing Submission Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Shop Drawing Submission Cover Sheet Template Shop Drawing For Construction Stamp Template Request For Information Statement of Purpose Sequence of Works Description of Procedure Templates and Forms RFI Template As-built Documentation Handover Statement of Purpose Sequence of Works Description of Procedure Templates and Forms XX Design Calculation Submission Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Design Calculation Submittal Cover Sheet Template Design Modification Control Page Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete 3|P age PROJECT CONTROL PROCEDURES Technical Department (Version: 01 February, 2012) 3.05(a) 3.05(b) 3.05(c) 3.05(d) 3.05(d)(i) 4.00 4.01 4.01(a) 4.01(b) 4.01(c) 4.01(d) 4.01(d)(i) 4.01(d)(ii) 4.01(d)(iii) 4.02 4.02(a) 4.02(b) 4.02(c) 4.02(d) 4.02(d)(i) 4.02(d)(ii) 4.03 4.03(a) 4.03(b) 4.03(c) 4.03(d) 4.03(d)(i) 4.03(d)(ii) 4.03(d)(iii) 4.04 4.04(a) 4.04(b) 4.04(c) 4.04(d) 4.04(d)(i) 4.04(d)(ii) 4.04(d)(iii) 4.04(d)(iv) 4.05 4.05(a) 4.05(b) 4.05(c) 4.05(d) 4.05(d)(i) 4.05(d)(ii) 4.05(d)(iii) 4.05(d)(iv) 4.05(d)(v) 4.06 4.06(a) 4.06(b) 4.06(c) 4.06(d) 4.06(d)(i) 4.06(d)(ii) 4.06(d)(iii) Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Design Control Sheet Template QA/QC Control Procedures Material Sample/Data Submission Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Architectural Material Approval Submittal Template MEP Material Approval Submittal Template Material Sample Label Template Method Statement Submission Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Architectural Method Statement Submittal Template MEP Method Statement Submittal Template Material Delivery and Inspection Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Material Delivery Inspection Request Template Material Delivery Inspection Template Delivery Checklist Form Template As-Built Documentation Handover Statement of Purpose Sequence of Works Description of Procedure Templates and Forms ITP Form Handover Register Daily Site Diary Handover Register Material Testing Results Handover Register XX Work Demonstration Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Sequence of Works Format Attendance Sign-in Template Work Demonstration Report Format Work Demonstration Register Template Agenda for Plastering Work Demonstration Defect Rectification Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Non-Conformance Report Format Defect List Format MAIN CONTRACTOR Defect Rectification Tracking Template Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete 4|P age PROJECT CONTROL PROCEDURES Technical Department (Version: 01 February, 2012) 4.06(d)(iv) 4.06(d)(v) 4.07 4.07(a) 4.07(b) 4.07(c) 4.07(d) 4.07(d)(i) 4.08 4.08(a) 4.08(b) 4.08(c) 4.08(d) 4.08(d)(i) 4.08(d)(ii) 4.08(d)(iii) 4.08(d)(iv) 4.09 4.09(a) 4.09(b) 4.09(c) 4.09(d) 4.09(d)(i) 4.09(d)(ii) 4.09(d)(iii) 4.09(d)(iv) 4.09(d)(v) 4.09(d)(vi) 4.10 4.10(a) 4.10(b) 4.10(c) 4.10(d) 4.10(d)(i) 4.11 4.11(a) 4.11(b) 4.11(c) 4.11(d) 4.11(d)(i) 4.12 4.12(a) 4.12(b) 4.12(c) 4.12(d) 4.12(d)(i) 5.00 5.01 5.01(a) 5.01(b) 5.01(c) 5.01(d) 5.01(d)(i) 5.01(d)(ii) 5.01(d)(iii) 5.01(d)(iv) OWNER Defect Rectification Tracking Template Warning Letter Template: Withhold Payment for Outstanding NCRs Testing of Materials Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Testing of Materials Register Template Testing and Commissioning Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Testing and Commissioning Checklist – MEP Works Testing and Commissioning Checklist – XX Works Testing and Commissioning Checklist – XX Works Testing and Commissioning Checklist – XX Works Site Inspections Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Internal ITP Checklist – MEP Works Internal ITP Checklist – XX Works Internal ITP Checklist – XX Works Internal ITP Checklist – XX Works Internal ITP Checklist – XX Works Internal ITP Checklist – XX Works ITP Template Submission Statement of Purpose Sequence of Works Description of Procedure Templates and Forms ITP Template Format Factory/Supplier Inspection Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Factory/Supplier Inspection Report Format Material Identification Statement of Purpose Sequence of Works Description of Procedure Templates and Forms XX Document Control Procedures Document Identification Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Document Transmittal Template Transmittal Advice Template Request for Information (R.F.I.) Template Material Approval Submittal Template Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete 5|P age PROJECT CONTROL PROCEDURES Technical Department (Version: 01 February, 2012) 5.01(d)(v) 5.01(d)(vi) 5.01(d)(vii) 5.01(d)(viii) 5.01(d)(ix) 5.02 5.02(a) 5.02(b) 5.02(c) 5.02(d) 5.02(d)(i) 5.02(d)(ii) 5.02(d)(iii) 5.02(d)(iv) 5.02(d)(v) 5.02(d)(vi) 5.03 5.03(a) 5.03(b) 5.03(c) 5.03(d) 5.03(d)(i) 5.04 5.04(a) 5.04(b) 5.04(c) 5.04(d) 5.04(d)(i) 5.05 5.05(a) 5.05(b) 5.05(c) 5.05(d) 5.05(d)(i) 5.05(d)(ii) 5.05(d)(iii) 5.05(d)(iv) 5.05(d)(v) 5.05(d)(vi) 5.06 5.06(a) 5.06(b) 5.06(c) 5.06(d) 5.06(d)(i) 5.06(d)(ii) 6.00 6.01 6.01(a) 6.01(b) 6.01(c) 6.01(d) 6.01(d)(i) 6.01(d)(ii) 6.01(d)(iii) 6.02 Shop Drawing Approval Submittal Template Method Statement Approval Submittal Template Calculation Sheet Approval Submittal Template Submission of Plan Submittal Template Site Instruction Template Document Registration Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Shop Drawing Submittal Registration Template Material Approval Submittal Registration Template Method Statement Submittal Registration Template Design Calculation Submittal Registration Template RFI Submittal Registration Template ITP Form Submittal Registration Template Document Filing – Soft Copy Version Statement of Purpose Sequence of Works Description of Procedure Templates and Forms File-Sharing Server Route Map Document Filing – Hard Copy Version Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Binder Headings Format Correspondence Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Official Letter Template Document Transmittal Template Transmittal Advice Template Email Format Received Document Stamp Template Sent Document Stamp Template Internal Circulation Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Circulation Stamp Template (Document Submission) Circulation Stamp Template (Receiving Documents) Reporting Control Procedures Sub-contractor Reporting Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Shop Drawing Weekly Report Template QA/QC Weekly Report Template Warning Letter Template: Issue Submission Schedule for Outstanding Documents MAIN CONTRACTOR Reporting Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete 6|P age PROJECT CONTROL PROCEDURES Technical Department (Version: 01 February, 2012) 6.02(a) 6.02(b) 6.02(c) 6.02(d) 6.02(d)(i) 6.02(d)(ii) 6.02(d)(iii) 6.02(d)(iv) 7.00 7.01 7.01(a) 7.01(b) 7.01(c) 7.01(d) 7.01(d)(i) 7.02 7.02(a) 7.02(b) 7.02(c) 7.02(d) 7.02(d)(i) 7.03 7.03(a) 7.03(b) 7.03(c) 7.03(d) 7.03(d)(i) 7.04 7.04(a) 7.04(b) 7.04(c) 7.04(d) 7.04(d)(i) 7.05 7.05(a) 7.05(b) 7.05(c) 7.05(d) 7.05(d)(i) 7.06 7.06(a) 7.06(b) 7.06(c) 7.06(d) 7.06(d)(i) 7.07 7.07(a) 7.07(b) 7.07(c) 7.07(d) 7.07(d)(i) 8.00 8.01 8.01(a) 8.01(b) 8.01(c) 8.01(d) Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Engineer Daily Report Format Manager Daily Report Format Manager Weekly Report Format Monthly Report Format Meeting Control Procedures Technical Meeting (with OWNER) Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Minutes of Meeting Format Technical Meeting (with Sub-contractor) Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Minutes of Meeting Format Internal Technical Meeting (with MAIN CONTRACTOR Staff) Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Minutes of Meeting Format Board of Directors Meeting (with OWNER) Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Meeting Presentation Format General Meeting (with OWNER) Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Minutes of Meeting Format MEP Design Coordination Meeting (with Sub-Contractor) Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Minutes of Meeting Format Kick-Off Meeting (with Sub-Contractor) Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Minutes of Meeting Format Scheduling Control Procedures Shop Drawing Submission Schedule Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete 7|P age PROJECT CONTROL PROCEDURES Technical Department (Version: 01 February, 2012) 8.01(d)(i) 8.02 8.02(a) 8.02(b) 8.02(c) 8.02(d) 8.02(d)(i) 8.03 8.03(a) 8.03(b) 8.03(c) 8.03(d) 8.03(d)(i) 8.04 8.04(a) 8.04(b) 8.04(c) 8.04(d) 8.04(d)(i) 8.05 8.05(a) 8.05(b) 8.05(c) 8.05(d) 8.05(d)(i) Shop Drawing Schedule Format QA/QC Submissions Schedule Statement of Purpose Sequence of Works Description of Procedure Templates and Forms QA/QC Schedule Format Testing and Commissioning Schedule Statement of Purpose Sequence of Works Description of Procedure Templates and Forms Testing and Commissioning Schedule Format MEP Rooms Submissions Schedule Statement of Purpose Sequence of Works Description of Procedure Templates and Forms MEP Rooms Schedule Format QA/QC Site Inspection Schedule Statement of Purpose Sequence of Works Description of Procedure Templates and Forms QA/QC Site Inspection Schedule Format 8|P age PROJECT CONTROL PROCEDURES Technical Department (Version: 01 February, 2012) 0.00 TECHNICAL DEPARTMENT ORGANIZATION PROJECT DIRECTOR Name photo Email Phone PROJECT MANAGER Name photo Email Phone TECHNICAL DEPARTMENT TECHNICAL MANAGER photo Name Email Phone MEP QA/QC AND DESIGN TEAM photo MEP TECHNICAL MANAGER Name photo photo Name CIVIL AND ARCH QA / QC TEAM CIVIL DESIGN MANAGER photo Name DOCUMENT CONTROL TEAM CIVIL QA/QC MANAGER photo Name photo DOCUMENT CONTROL MANAGER Name Email Email Email Email Phone Phone Phone Phone SENIOR CIVIL DESIGN ENGINEER CIVIL QA/QC ENGINEER OFFICE CIVIL DOCUMENT CONTROLLER MECHANICAL DESIGN ENGINEER photo CIVIL AND ARCH DESIGN TEAM ELECTRICAL DESIGN ENGINEER photo Name photo Name photo Name photo Name Email Email Email Email Email Phone Phone Phone Phone Phone MECHANICAL QA/QC ENGINEER ELECTRICAL QA/QC ENGINEER CIVIL DESIGN ENGINEER CIVIL QA/QC ENGINEER - SITE CIVIL DOCUMENT CONTROLLER Name photo Name photo Name photo Name photo Name Email Email Email Email Email Phone Phone Phone Phone Phone MECHANICAL QA/QC ENGINEER ELECTRICAL QA/QC ENGINEER CIVIL DESIGN ASSISTANT CIVIL QA/QC ENGINEER - SITE MEP DOCUMENT CONTROLLER Name photo Name photo Name photo Name photo Name Email Email Email Email Email Phone Phone Phone Phone Phone 9|P age PROJECT CONTROL PROCEDURES Technical Department (Version: 01 February, 2012) 0.00 TECHNICAL DEPARTMENT Sequence of Works - Technical Department Activity Relative Timeline Pre-Construction Construction PostConstruction By Technical Department By Other Department 10 | P a g e