Báo cáo thực tập tiếng anh graduate internship report nguyen thi loan IB2012C

The target customers of thecompany are almost in areas like:  Chemicals: MiWon company, HABAC nitrogenous fertilizer & chemicalscompany limited, General department of State reverse,…..

Table of Contents

ACKNOWLEDGEMENTS 3

CHAPTER 1 THE OVERVIEW OF TAN AN COMPANY., Ltd 4

1.1 Business information 4

1.2 Remarkable History 4

1.3 Business performance and formation 7

1.3.1 Products & Service 7

1.3.2 Market 7

1.3.3 Target Customers 8

1.3.4 Mission, Vision and Core Value 8

1.3.5 Organizational Structure 9

CHAPTER 2: REPORT ON TAN AN’S BUSINESS OPERATIONS 12

2.1 General business activities 12

2.1.1 Chemicals business 12

2.1.2 Handicrafts exporting 13

2.1.3 Test and Measurement Quality 14

2.1.4 Manufacturing 15

2.1.5 Tasks and affairs of each department 17

2.1.6 Business development strategies 20

2.1.7 Financial reports in recent years 21

2.2 Project Management’s Operation 21

2.2.1 General operation 21

2.2.2 Project implementation process 24

CHAPTER 3: INTERNSHIP OBJECTIVES, ASSIGNED WORKS AND IMPLEMENTATION METHODS 27

3.1 Internship goals and objectives 27

3.2 Assigned Works 28

3.2.1 From 18/01/2016 to 30/01/2016 28

3.2.3 From 28/02/2016 to 09/03/2016 29

3.3 Implementation methods 30

CHAPTER 4: ACHIEVEMENT FROM INTERSHIP 30

4.1 Accumulated experiences in knowledge and skills 30

4.2 Matching between academic knowledge and real practice 31

4.2.1 Apply academic knowledge into practice 31

4.2.2 Differences between knowledge and real practice 32

4.3 Comments 33

5 CONCLUSION 34

6 REFERENCES 35

7 APPENDIXS 36

8. REFERENCES Error! Bookmark not defined.

- The faculty of the Vietnam National University- International School has taughtenthusiastically The lecturers have indoctrinated me not only the fundamentalknowledge but also the administrative ethics and the spirit of the future internationalbusinessman

- MSc Trang Pham Huong experts in major: Master of Business Administration Theinstructor has guided me very dedicatedly before and during the practical internshipand building my report

- All of the staff working at the Tan An Company Limited who helped me a lot, relied

on me, facilitate me to be involved in the professional works at the company

With kindest regards!

Hanoi City, March 10th 2016 Interns

CHAPTER 1 THE OVERVIEW OF TAN AN COMPANY., Ltd

1.1 Business information

Name of company: TAN AN Company Limited

Company Address: 9th Floor, JSC Building 34, Lane 164 Khuat Duy

ytfr Tien,Thanh Xuan, Hanoi City

Contact Number: (04) 22.111.025

Fax: (04) 22.250.750

Email: tananco@hn.vnn.vn

Representative: Truong The Son – General Director

Representative office in Ho Chi Minh City:

Address: 7A/20 Thai Thanh, Ward 14, District 10, Ho Chi

B Minh City, Vietnam

Charter Capital: VND 160,000,000,000

1.2 Remarkable History

Tan An Co., Ltd was established on 25/03/1995 In the early days ofestablishment, though the company encountered much difficulty, its leader andworking staff, with the motto “cooperation-development”, expresseddetermination to quickly make Tan An Co., Ltd become a powerful company.The work of Tan An Company is to import raw materials of chemicals,metallurgical materials, machines and equipment to serve for the domestic

industry Now, Tan An Co., Ltd is known as the most prestigious importing andinstalling company of small hydropower equipment in Vietnam market, and thecompany is highly appreciated and trusted by its partners Besides, Tan An Co.,Ltd also boosts to export the handicraft items to many countries around theworld Together with import-export business, the company also focuses oninvesting in production, because production is fundamental for the company

Figure 1:.Key Milestones Chart

MAR 1995

Tan An Co ,Ltd establiished

1997

exporting traditional products

2009

Feromangan producing factory

2014

3 rattan and bamboo wearhouse

With the experience of exporting Ferro, in 1997, Tan An Co ,Ltd oriented onexporting of traditional products especially arts and handcrafts items.

In 2005, Tan An Co., Ltd has partnered with artists in the craft villages in order

to restore and develop the profession; accelerate the delivery of traditional craftproducts of Vietnam to the world market to promote the traditional culture ofVietnam, while also creating jobs and income for people in the traditionalvillages

In 2004, Tan An Co., Ltd started building a group of small hydroelectric powerplants in Van Ban district of Lao Cai province In 2008, three smallhydroelectric power plants went into operation and activities in accordance withthe designed capacity to synchronize into the national grid

In 2008, the company has a joint venture with the Vietnam Forestry Corporation

to build the MDF wood processing factory with a capacity of 54 thousand tonsper year in Yen Thuy district of Hoa Binh province As expected, the plant will

go into operation at the middle of 2011

In 2009, the company has a joint venture with a China partner to build theFeromangan (FeMn) producing factory with a capacity of 100 thousand tonsper year which is considered as the largest factory in Vietnam now Factoryproducts are exported 90% to the USA, Japan, Germany and so on

Since the days of establishment until now, Tan An Co., Ltd has continuallydeveloped and strengthened The company is appreciated a very prestigiouspartner in Vietnam as well as on the world

(Source: Company website)

1.3 Business performance and formation

1.3.1 Products & Service

1.3.1.1 Products

In the first years after its establishment, the company invested to developtowards exporting rattan and bamboo products, typical products representing forVietnamese culture Along with export crafts, Tan An Company invested inimporting raw materials of chemicals, metallurgical materials, machines andequipment to serve for the domestic industry

1.3.1.2 Service

Now, Tan An Co., Ltd is known as the most prestigious importing and installingcompany of small hydropower equipment and the famous constructor inVietnam market, and the company is highly appreciated and trusted by itspartners Besides, Tan An Co., Ltd also boosts to export the handicraft items tomany countries around the world

1.3.2 Market

Tan An company has focused on both domestic and foreign markets Thecompany is appreciated a very prestigious Vietnamese partner In addition tocooperate with domestic enterprises, the company’s orientation is cooperate allthe nationwide companies as well as oversea companies to gain the win-winsituation for both partners The oversea markets that Tan An has done businessare:

In the near future, Tan An company will enhance its potential business andcooperate with more partners around the world.

1.3.3 Target Customers

Since its establishment, import and export business of Tan An Co., Ltd andclosely cooperation with providers on the world are fundamental for oursustainable development

After 15 years of growth and development, Tan An Company has become theprestigious importer and distributor in many fields The target customers of thecompany are almost in areas like:

 Chemicals: MiWon company, HABAC nitrogenous fertilizer & chemicalscompany limited, General department of State reverse,….

 Industrial machines and equipment: Phu Mau hydroelectric plant, DakNehydroelectric plants in KonTum, Iapuch hydroelectric plant in Gia Lai,…

 Large specializing in ceramics, bamboo, rattan:

- American partners: 99 cents Store Inc., Basketcases Inc., Homegoods,Imports Inc,

- Canadian partners: Bloomex Inc., Winner and Homesence Inc.,

- Russian partner: ASB Reiting

- Portuguese partner: Certipack

(Source: Legal document and company capabilities)

1.3.4 Mission, Vision and Core Value

With storage system and distribution agents in many provinces and citiesnationwide, our company wishes to serve customers with products of highquality, reasonable price, and fully, on-time delivery

Together with import-export business, the company also focuses on investing inproduction, because production is fundamental for the company to developstably.

Follow the motto “Cooperation - Development”, Tan An Company expresseddetermination to quickly make Tan An Co., Ltd become a powerful company.Now, Tan An Co., Ltd is known as the most prestigious importing and installingcompany of small hydropower equipment in Vietnam market, and the company

is highly appreciated and trusted by its partners The company also plans to gainmore market margin and create new long-term partnerships with suppliers andmanufacturers around the world to serve the development needs of Vietnamesemarket

(Source: Legal document and company capabilities)

1.3.5 Organizational Structure

Figure 2: The organizational structure of Tan An Company Limited in Hanoi

(Source: Legal document and company capabilities)

Board of Director

Board of Director

Projecting Department

Manager

Employees

Financing &

Accounting Department

Financing &

Accounting Department

Manager

Eployees

General Business Department

General Business Department

Manger Manger

Employees

Measurement Testing Department

Measurement Testing Department

Manager

EMployees Genral Director

Members in Board of Leadership in Tan An Co, Ltd.

1.3.5.1 Board of Director

The Board of Director in Tan An Company is responsible for issuing decisionsand general administration of all production, management and other businessactivities in the company, directly in charge of the business, organizationofficials and all decision-making about the policies and human resources, theallocation of charter capital, level of stocks, investment, investment scale

The structure of the Board of Director includes:

 Chairman of the Managing Board

 Director of the Company

 Enterprise Director Tan An iron alloy

 `Deputy Sales Director

 Lao Cai Branch Manager

 Director hydroelectric plant in Lao Cai

 Head of the Representative Office in Ho Chi Minh City

1.3.5.2 General Director

General director of Tan An Co, Ltd runs the daily operations of the company, beresponsible to the Board members for the performance of the powers and duties

as following:

 Implementation of decisions of the Council members

 Decide on the issues related to the daily operations of the company

 Implementation of business plans and investment plans of the company

 Issuance of internal regulations on the management company

 Appointment and dismissal or demotion of managerial positions in thecompany, except for those under the jurisdiction of the Council members

 Signing the contract on behalf of the company, except for those within thejurisdiction of the President of the Council members

 Propose plans organizational structure of the company

 To submit final financial reports annually to the Council members

 Recommend the plan to use the profit or loss from business processing

 Project Department: Prepare annual publications on DepartmentPerformance, Development Progress of projects and programs and therelevant chapter of the Annual Report for Ministry of Finance and Planningand monitoring of the Implementation of Development Projects throughforeign and domestic resources

 Financing and Accounting Department: provide cost effective and efficientaccounting and financial management services to the Board, stakeholders ofTan An Co, Ltd.

 General Business Department: set business plans and implements; writeseconomic contract, commercial contract, etc

 Measuring Testing Department: implements activities technical servicesrelated to standards, metrology, quality of products, goods and services,science and technology; consultants clothing of quality management system.These departments work proactively to resolve functions, duties and powersassigned to them When handling affairs related to the field of otherdepartments, the Department chaired must actively cooperates, Chamberconcerned shall cooperate, cases have different opinions, the CEO of companyreports for consideration and settlement according to the working regulationscompany office

CHAPTER 2: REPORT ON TAN AN’S BUSINESS OPERATIONS

2.1 General business activities

2.1.1 Chemicals business

From its establishment, Tan An company has known by a lot of customers assupplier of chemical products and materials used in the industry such as: paint,ink, plastic, textile, cosmetics, pharmaceuticals and etc

The company is the importer and reliable supplier for chemical factories,manufacturers across the country like:

- Mi Won company,

- HABAC nitrogenous fertilizer & chemicals company limited,

- General department of state reverse

Besides, a lot of small and medium enterprises selected Tan An as businesspartner in chemicals area The company also is a distributor of the products offrom famous chemical companies.

Product quality is always guaranteed to be the right quality standards of themanufacturer In addition, the company is always ready to provide technicaldocumentation and advice to customers Goods supplied are guaranteed in fullquantity and on time delivery

2.1.2 Handicrafts exporting

Founded in 1995, Tan An is the leading Handicraft company in Viet Nam Withmore than 10 years of experience, Tan An is always a pioneer in the field ofhandicraft With the consistent efforts of all staffs, Tan An now have threeconsiderably large specializing in ceramics, bamboo, rattan Its products areavailable in more than 10 countries throughout the world such as US, Canada,Japan, China, Taiwan, Germany

The company has a remarkable collection of handicraft products made of manykinds of materials ranging from Bamboo, Rattan, Palm Leaf, Sea grass, Jute,Fern, Glass to Ceramic, and Lacquer Below is the image of the companyproducts:

All of them are in unique designs Specially, Tan An have a wide range ofproducts made from the combination of various materials which are the

completely new creation in the Handicraft market The company products havebeen exported to fastidious likes: America, Canada, Portugal, Russia,…

With 03 factories located in the traditional villages:

 Tan An Bamboo and rattan factory in Dong Van, Ha Nam province

 Tan An Ceramics factory in Bat Trang, Gia Lam, Hanoi city

 Tan An Bamboo Roll in Cat Dang, Nam Dinh province

The company have the excellent showrooms with thousands of designs wherethe customers can experience all real products made by skillful handicraft men

(Source: Company Website)

2.1.3 Test and Measurement Quality

Tan An company integrated system of scientific and technological equipment.The list of products provided by the company are as following:

- Equipment calibration pressure measurement ( exclusive agent of D-HBundenberg in Vietnam)

- Instrumentation calibration temperature humidity ( exclusive agent of Wikaand Thunder Scientific brand in Vietnam)

- Measuring equipment energy audit ( exclusive agent of Kimo company inVietnam)

- Measuring equipment calibrated electricity

- Measuring devices calibrated length

- Measuring equipment calibration volume

- Measuring equipment calibrated capacity

- Measuring equipment calibrated pressure- stiffness

The company's products are in compliance with the standard system of qualitymeasurement of Vietnam issued by the technical center of quality measurementstandards, Vietnamese Science and Technology department,…

Most customers of the company's test and measurement business are in theindustries such as cement, thermal power hydropower, nitrogen,

2.1.4 Manufacturing

group of hydroelectric power plants

group of hydroelectric power plants

group of hydroelectric power plants

group of hydroelectric power plants

group of hydroelectric power plants

group of hydroelectric power plants

2.1.4.1 Group of hydroelectric plants

In the end of 2004, Tan An Co., Ltd started building Phu Mau group of smallhydroelectric power plants at Phu Mau hamlet, Liem Phu commune, Van Bandistrict, Lao Cai province, Vietnam On February 2009, the company officiallyinaugurate Phu Mau group of hydroelectric power plants Phu Mau group ofhydroelectric power plants comprise 3 plants with capacity of 5.6 MW Annualpower yield is 21-22 million Kwh per year The table below show off somegeneral information and parameter of the Phu Mau group hydroelectric powerplant:

Name

Parameter

Phu Mauhydroelectricpower plant No.1

Phu Mauhydroelectricpower plant No.2

Phu Mauhydroelectricpower plantNo.3

July 2007 October 2006 September 2008

In 2009, the company has also set up a project to build Yen Ha hydroelectricpower plant at Phu Mau hamlet, Liem Phu Commune, Van Ban district, LaoCai, Vietnam, and construction is expected in 2011

- Installed capacity: 7.5 MW

- Yield around 30 million Kwh per year

- Height of estimated water column: 250m

2.1.4.2 MDF TAN AN – VINAFOR Hoa Binh

MDF Tan An-Vinafor Hoa Binh wood production

factory started its construction in 2009, and is

expected to run at full capacity in 2011

The factory has advanced MDF production

technology directly imported and supervised

installation by the company The capacity per year

is measured up to 54,000m3

Main products of the company is MDF man-made fiber plywood with thethickness from 8 ÷ 25mm The lengths of 1.830mm, the width of 1.220mm arevery convenient in the construction, interior and exterior decoration to thebuilding As the main material for furniture production, MDF wood is veryconvenient to processing work of window frame, door frame and otherhousehold products

Some detailed specifications of the product:

MDF products of Tan An - Vinafor Hoa Binh achieve export standards Theraw materials for production are mainly plantation timber (pine, acacia,eucalyptus, melaleuca) The number of labors in factory are 190 peopleincluding engineers, universities, colleges, secondary and technical workersfrom grade 3 to grade 7.

2.1.5 Tasks and affairs of each department

Each department within the company is responsible for its own tasks and affairsbased on the business purposes assigned by the Board of Director Here is thework and the specific functions of each department in the company

 Giving advisory to the Director about the external relations, policies forimport - export, the law of Vietnam and international business operations

 Preparing the contract procedures, international payments and other tradeactivities

 Making business contracts and export is allowed when authorized toconclude contracts in this area

 Researching survey to assess the potential of foreign partners when doing

 Assisting the director in the meeting, negotiations, transactions, signedcontracts with foreign customers.

2.1.5.2 Project Department

 Monitoring of the Implementation of Development Projects and Programsimplemented through foreign and domestic resources

 Monitoring of the implementation of “100 Day Development Program”

 Monitoring of the follow-up actions of Subcommittee on Economic AffairsDecision

 Certification of the achievement of Disbursement Linked Indicators ofdevelopment sectors

 Carrying out portfolio reviews for foreign financing projects in collaborationwith relevant donors

 Preparing of annual publications on Department Performance,Development Progress of projects and programs and the relevant chapter ofthe Annual Report for Ministry of Finance and Planning

 Strengthening of project management monitoring and evaluation capacity

2.1.5.3 Financing and Accounting Department

The mission of the Finance and Accounting Department is to provide costeffective and efficient accounting and financial management services to theBoard, stakeholders Timely, accurate, clear and complete financial information

is provided through budget and financial reporting, management informationsystems, forecasting and procedure development

The Department renders support and service to the line functions within the Tan

An with the following key performance areas:

 Advising the company's leadership in the field of management of financialoperations - accounting, evaluation of asset utilization and capital inaccordance with the financial management regime of the State follow thebasis of the financial plan and business plan of the member units of financialplans of the company

 Monitoring and supervising the execution units are assigned a financial plan

 Accounting management organization (including proposed organizationalstructure of the accounting and accounting guidelines)

 Checking the accounting in accordance with accounting regulationspromulgated State accounting for the unit members

 Checking the financial accounting activities of the units in the Company(self-test or participate in collaboration with the relevant authorities check).Organizations directly accounting and business operations of the Companyand coordinate the functional departments in the company to

2.1.5.4 General Business Department

The general business department have to do the following tasks and affairs thatare assigned by the Board of Director

 Prepare the Business Plan and implement including: Analyzing customerdemand and distribution channel, doing researches on the market andcompetitive units in the region, planning marketing, promotion and salestrategies

 Manage the cost of materials, fuel and raw materials: tracking materials,monitoring the existence of orders, reporting output, production volume andexport sales

 Drafting of economic contracts, contract of sale:

- Drafting and signing procedures purchase agreements, commercial