Designing a Microsoft SharePoint 2010 Infrastructure Vol 1 part 39 pptx

MCT USE ONLY. STUDENT USE PROHIBITED Planning Managed Metadata 7-41 Module Review and Takeaways Review Questions 1. Can the term set owner perform any changes to the term set? 2. What is the difference between a term set and enterprise keywords? 3. Can you implement more than one instance of the Managed Metadata Service in a single-farm environment? 4. Does every SharePoint farm require a unique Managed Metadata Service? 5. Can you use a content type from one site collection in another site collection without using a content type hub? Best Practices Related to Planning Managed Metadata Supplement or modify the following best practices for your own work situations: • Involve stakeholders such as information workers or team leaders in identifying metadata requirements. MCT USE ONLY. STUDENT USE PROHIBITED 7-42 Designing a Microsoft® SharePoint® 2010 Infrastructure • Identify nontechnical users who can act in the group manager or contributor role to manage term sets. • Configure only one Managed Metadata Service as the default store for term sets and keywords for each consuming Web application. MCT USE ONLY. STUDENT USE PROHIBITED Planning Social Computing 8-1 Module 8 Planning Social Computing Contents: Lesson 1: Overview of Social Computing 8-3 Lesson 2: Planning for Social Computing Functionality in SharePoint 2010 8-14 Lesson 3: Planning for the User Profile Service 8-37 Lab: Planning Social Computing 8-54 MCT USE ONLY. STUDENT USE PROHIBITED 8-2 Designing a Microsoft® SharePoint® 2010 Infrastructure Module Overview Organizations are increasingly distributed, with employees working in different locations, time zones, and cultures. In this distributed model, people with the expertise that you require can be difficult to find. In addition, the organization can lack a sense of community. Social computing enables an organization to find people, expertise, and information. It provides multiple platforms for users to publish content, such as My Site Web sites, wikis, and blogs, and makes this process engaging. You can implement social computing to help your organization to foster a sense of community and loyalty even amongst a distributed workforce. Objectives After completing this module, you will be able to: • Describe the social computing functionality that is available in Microsoft® SharePoint® 2010. • Describe how the social computing functionality in SharePoint 2010 meets business needs. • Plan user profiles for providing social computing functionality. MCT USE ONLY. STUDENT USE PROHIBITED Planning Social Computing 8-3 Lesson 1 Overview of Social Computing Social computing enables you to find the knowledge that you already have in your organization. To understand how to access this knowledge, you must be able to define how social computing will benefit your organization and identify the features that will best fit your business requirements. You must be prepared to tackle concerns about privacy. You must also plan how to facilitate collaboration amongst your users. Objectives After completing this lesson, you will be able to: • Explain the business goals and benefits of social computing. • Describe social computing features in SharePoint 2010. • Explain why planning for social computing must include privacy considerations. • Describe how to plan for collaboration among users. MCT USE ONLY. STUDENT USE PROHIBITED 8-4 Designing a Microsoft® SharePoint® 2010 Infrastructure Business Goals and Benefits Key Points The past decade has seen a dramatic shift in the way in which people communicate, both inside and outside their working environments. Blogs, wikis, social networks, and other activities that engage people in communication via the Internet have fundamentally transformed the way in which people manage both personal and professional relationships. The term social computing describes the combination of features and functionality that supports these activities. Forward-thinking organizations are looking for ways to implement social computing in a controlled manner. What benefits do they hope to gain? Benefits of Social Computing Social computing capabilities are critical in a global business. Social networks encourage people to contribute their personal knowledge and experience to a searchable pool. Social computing technology can facilitate conversations across time and distance for complex organizations that are distributed across geographic, national, and time zone borders. Social computing can foster a feeling of community and preserve the individual voice in spontaneous, unstructured MCT USE ONLY. STUDENT USE PROHIBITED Planning Social Computing 8-5 communication. This builds the social capital that all businesses require to operate effectively. In addition to these generalized benefits, social computing supports strategic business goals and scenarios, including the following: • It provides ways to capture and share tacit knowledge. This is critical to the continuity and competitiveness of businesses that are faced with losing key knowledge through the retirement of staff and the virtualization of organizations through outsourcing and remote working. • It enables people to find and engage experts inside and outside the organization. This helps to generate ideas and facilitate the conversations that lead to rapid innovation. • It helps organizations to attract and retain young talent. It provides people with a familiar infrastructure of collaborative and social media that they can use to blend work and life priorities effectively and be productive. • It increases organizational productivity. It provides managers with clear vision into team dynamics and gives knowledge workers easy, natural ways to share insights and collaborate. Ensuring the Success of Social Computing The success of social computing depends on adoption and use as much as the underlying technology. Well-designed social applications that become self- sustaining tend to have the following characteristics: • They are easy to learn and use. • They enable people to discover one another and form their own communities. • They reward people with recognition for creating and discussing content. • They enable people to customize how they represent themselves and how they interact with the network. • They engage people across multiple channels, devices, and media types for rich conversations. • They are self-regulating but have well-defined guidelines to prevent abuse. MCT USE ONLY. STUDENT USE PROHIBITED 8-6 Designing a Microsoft® SharePoint® 2010 Infrastructure Social Computing Features Key Points SharePoint 2010 builds upon the social computing features of Microsoft Office SharePoint Server 2007 and provides a rich multimedia environment for bringing knowledge and expertise to the fore throughout the organization. The social computing features in SharePoint 2010 include: • User profiles • My Site Web sites • Social feedback • Wikis • Blogs MCT USE ONLY. STUDENT USE PROHIBITED Planning Social Computing 8-7 User Profiles The user profile is the cornerstone of many of the social computing features. User profiles consist of information about the user. This information ranges from name and contact details through to subjects of expertise, projects worked on, and other valuable information. The profile is constructed from data that is imported from directory services such as the Active Directory® directory service. You can augment it from other business systems, or users can manually update it. My Site Web Sites The My Site Web site is the personal site of the user. The My Site Web site is fully customizable, providing a space for users to define their identities as they want them to be presented and share whatever information they see fit. My Site Web sites display the user’s profile information and provide a hub for many other social computing features. My Site features include: • My Site Web site. The user’s My Site Web site provides a central point for a user to store and access information. • Profiles. The user’s profile is used to populate the My Site Web site with information about a user. Search services and other features can access this information. • Newsfeeds. The user’s activities can be displayed on his or her My Site Web site. • Organization Browser. This tool displays the organizational hierarchy. Social Feedback Social feedback provides a way of making commonly required data easily accessible through the social computing space. Social feedback mechanisms include tags, bookmarklets, the note board, and ratings. Wikis SharePoint 2010 incorporates advanced wiki capabilities, including the wiki. Wikis can contain rich multimedia files, such as music and videos, directly via a Media Web Part. This enables a wiki to provide a rich multimedia experience for the user, which is very compelling. Blogs Users and groups can use and maintain blogs, which SharePoint 2010 supports and manages. MCT USE ONLY. STUDENT USE PROHIBITED 8-8 Designing a Microsoft® SharePoint® 2010 Infrastructure Question: How is a wiki different from a blog? . facilitate the conversations that lead to rapid innovation. • It helps organizations to attract and retain young talent. It provides people with a familiar infrastructure of collaborative and. groups can use and maintain blogs, which SharePoint 2 010 supports and manages. MCT USE ONLY. STUDENT USE PROHIBITED 8-8 Designing a Microsoft SharePoint 2 010 Infrastructure Question: How is a. 3. Can you implement more than one instance of the Managed Metadata Service in a single-farm environment? 4. Does every SharePoint farm require a unique Managed Metadata Service? 5. Can you