MCT USE ONLY. STUDENT USE PROHIBITED Designing an Enterprise Search Strategy 9-49 original query, but you can also configure synonyms to replace the original search term. Thesaurus files typically require server administrator permissions to update. • You can create search scopes to help users search only within a specific path or content source, which can further refine the search results. Search scopes narrow a query by restricting the result set. You can create search scopes based on a content source, a Web address, or a specific metadata property match. You can use search scopes to show only results that match the scope requirement, or to exclude results that match the scope requirement. You can create search scopes at the search application level or at the site collection level. • You can examine query reports that identify top queries and queries that return zero results. Results that show zero results are often mistyped queries, or may be terms that the user assumes are available when no results exist. If considerable numbers of searches are being performed that use the same words and return zero results, it may be useful to create a synonym for the search term to automatically include other terms for which there are results. You may also consider creating a best bet to provide a notice for users to try other terms in the search. • You can specify authoritative pages in the site collection to affect the ranking of search results. The search ranking engine uses click “distance” from authoritative pages as a factor in deciding how to order search results. You can add specific sites as authoritative sites to help search matches in certain sites to move higher up the search results order. Authoritative pages only form a small part of the ranking engine, so the use of authoritative pages is not an exact science. Other factors that also affect the ranking may still mean that certain results stay lower down the search results. In many organizations, staff in the IT department are not the best people to configure these enhancements because they lack in-depth knowledge of metadata, content use, and key content locations. Non-IT staff can review and enhance the search experience if you provide the requisite users with appropriate permissions and training. Site collection administrators can perform the following search administration tasks: • Configure keywords and best bets. • Create search scopes in the site collection. MCT USE ONLY. STUDENT USE PROHIBITED 9-50 Designing a Microsoft® SharePoint® 2010 Infrastructure Search application administrators can perform the following search administration tasks: • View query reports. • Create farm-wide search scopes. • Set authoritative pages. Note: To enable additional users to perform search application administration tasks, you must delegate permissions to the search application in Central Administration. For synonyms, consider a means of updating or notifying a SharePoint administrator with new synonym requirements. Typically, adding synonyms is useful for search queries that produce no results, some common misspellings, and terms that are used interchangeably in the organization. Search application administrators can see some of these issues when they review query reports. Additional Reading For more information about managing thesaurus files, see http://go.microsoft.com/fwlink/?LinkID=200899&clcid=0x409. MCT USE ONLY. STUDENT USE PROHIBITED Designing an Enterprise Search Strategy 9-51 Lab: Designing an Enterprise Search Strategy Exercise 1: Planning for Search Scenario Contoso, Ltd has decided to take advantage of the SharePoint 2010 search technology and is planning to replace the existing search solution. Contoso, Ltd wants to enable employees to find information based on keyword searches. Sources of information include file shares, documents, and other content that is stored within SharePoint; people; and the Contoso, Ltd product catalog, which exists in a SQL Server database. Your team must design the enterprise search architecture and search topology for Contoso, Ltd. In addition, your team must enable People Search. The information that your team needs is detailed in the supplied documents. Use these documents to produce your search design. The main tasks for this exercise are as follows: 1. Read the supporting information. MCT USE ONLY. STUDENT USE PROHIBITED 9-52 Designing a Microsoft® SharePoint® 2010 Infrastructure 2. Update the Logical Architecture Planning worksheet. 3. Update the SharePoint 2010 Service Applications Planning worksheet. 4. Update the Physical Architecture Planning worksheet. 5. Update the SharePoint 2010 Security Planning worksheet. 6. Complete the Search Planning worksheet. f Task 1: Read the supporting information 1. Read the lab scenario. 2. Log on to 10231A-NYC-DC1-09 as CONTOSO\Ed with the password Pa$$w0rd. 3. In the E:\Labfiles\Lab09\Starter folder, read the information in the Contoso Search Requirements.docx file. f Task 2: Update the Logical Architecture Planning worksheet 1. Open the Logical Architecture Planning Worksheet.xlsx file. 2. Update the information for the search site. f Task 3: Update the SharePoint 2010 Service Applications Planning worksheet 1. Open the SharePoint 2010 Service Applications Planning Worksheet.xlsx file. 2. Update the information for the search service. f Task 4: Update the Physical Architecture Planning worksheet 1. Open the Physical Architecture Planning Worksheet.xlsx file. 2. Update the information for the production and staging environments. f Task 5: Update the SharePoint 2010 Security Planning worksheet 1. Open the SharePoint 2010 Security Planning Worksheet.xlsx file. 2. Update the information for the service accounts required. MCT USE ONLY. STUDENT USE PROHIBITED Designing an Enterprise Search Strategy 9-53 f Task 6: Complete the SharePoint 2010 Search Planning worksheet 1. Open the SharePoint 2010 Search Planning Worksheet.xlsx file. 2. Add details of any content sources required. Exercise 2: Planning Physical Topology Scenario Now that your search design is complete and you have updated the physical architecture, you must update the physical topology. The main task for this exercise is to plan the physical topology for search. f Task 1: Plan the physical topology for search 1. In the E:\Labfiles\Lab09\Starter folder, read the information in the Physical Architecture Planning Worksheet.xlsx file. 2. Open and review the Physical Architecture Diagram.vsd file. 3. Update the diagram to include search server requirements. 4. Close all windows. Exercise 3: Creating Search Service Applications Scenario Now that the planning requirements are complete, you should implement search in the test farm by creating a search service application. The main tasks for this exercise are as follows: 1. Create the search service application. 2. Ensure that the SharePoint Server Search service is started. f Task 1: Create the search service application 1. In SharePoint Central Administration, create a new search service application with the following settings: • Search Service Account: CONTOSO\sp-serviceapp-search MCT USE ONLY. STUDENT USE PROHIBITED 9-54 Designing a Microsoft® SharePoint® 2010 Infrastructure • Search Admin Web Service application pool: Existing application pool called SearchAdminAppPool • Search Query and Site Settings Web Service application pool: Existing application pool called SearchQueryAppPool f Task 2: Ensure that the SharePoint Server Search service is started • In SharePoint Central Administration, verify that the SharePoint Server Search service is started on server NYC-DC1. Exercise 4: Configuring Search Scenario Now that the search service application is running in the test farm, you should configure search to crawl the relevant content sources, and perform a test search to check the results. The main tasks for this exercise are as follows: 1. Remove people searching from the default content source, configure the crawl schedule according to your plan, and run a full crawl. 2. Create a new content source for People Search, configure the crawl schedule according to your plan, and run a full crawl. 3. Create a new content source for a file shares search, configure the crawl schedule according to your plan, and run a full crawl. 4. Create an enterprise search center site collection and search for a user and a file. f Task 1: Remove people searching from the default content source, configure the crawl schedule according to your plan, and run a full crawl 1. In SharePoint Central Administration, manage the SSA. 2. Remove the following addresses from the Local SharePoint Sites content source: • http://my.contoso.com MCT USE ONLY. STUDENT USE PROHIBITED Designing an Enterprise Search Strategy 9-55 • sps3://intranet.contoso.com 3. Create new crawl schedules for the Local SharePoint Sites content source with the following settings: • Full crawl: Weekly, to start on Saturdays • Incremental crawl: Repeat every 60 minutes every day 4. Start a full crawl of the new content source. f Task 2: Create a new content source for People Search, configure the crawl schedule according to your plan, and run a full crawl 1. In Search administration, create a new content source with the following settings: • Name: People • Start addresses: http://my.contoso.com and sps3://my.contoso.com • Full crawl schedule: Weekly, starting on Saturdays at 3 AM • Incremental crawl schedule: Repeat every 60 minutes every day 2. Start a full crawl of the new content source. f Task 3: Create a new content source for a file shares search, configure the crawl schedule according to your plan, and run a full crawl 1. In Search administration, create a new content source with the following settings: • Name: File Shares • Start address: \\nyc-dc1\fileshare • Full crawl schedule: Monthly • Incremental crawl schedule: Weekly, starting on Sundays 2. Start a full crawl of the new content source. 3. Check the crawl status of the three content sources. MCT USE ONLY. STUDENT USE PROHIBITED 9-56 Designing a Microsoft® SharePoint® 2010 Infrastructure f Task 4: Create an enterprise search center site collection and search for a user and a file 1. Use Central Administration to create a new site collection with the following settings: • Title: Search Center • Web Site Address: http://intranet.contoso.com/sites/searchcenter • Template: Enterprise Search Center • Primary Site Collection Administrator: CONTOSO\Ed 2. Browse to the new Search Center site collection, and search for “ed”. 3. Verify that the search results include the Microsoft SharePoint 2010 IT Professional Evaluation Guide and Ed Meadows. MCT USE ONLY. STUDENT USE PROHIBITED Designing an Enterprise Search Strategy 9-57 Module Review and Takeaways Review Questions 1. What is the recommended maximum number of items for a single SharePoint search index partition? 2. What is the recommended maximum index size for SharePoint search? 3. What factors affect index size? 4. Who can add best bets to improve search functionality? 5. What do you need to add to SharePoint search to index new file types? Best Practices Related to Planning Search for SharePoint 2010 Supplement or modify the following best practices for your own work situations: • Carefully plan storage requirements for all of the search components. MCT USE ONLY. STUDENT USE PROHIBITED 9-58 Designing a Microsoft® SharePoint® 2010 Infrastructure • Pilot the farm and test crawl and query performance with a significant test dataset. Using too small a dataset can skew the results. • Establish the business requirements for how fresh the index should be on an ongoing basis, and how long is acceptable for queries to be returned. • Carefully plan search administration users. These users can have a significant impact on the usability of search, but administrators must take ownership of aspects such as best bets and keywords to make the most of search. . PROHIBITED 9-58 Designing a Microsoft SharePoint 2 010 Infrastructure • Pilot the farm and test crawl and query performance with a significant test dataset. Using too small a dataset can skew the. an Enterprise Search Strategy 9- 51 Lab: Designing an Enterprise Search Strategy Exercise 1: Planning for Search Scenario Contoso, Ltd has decided to take advantage of the SharePoint 2 010 . PROHIBITED 9 -50 Designing a Microsoft SharePoint 2 010 Infrastructure Search application administrators can perform the following search administration tasks: • View query reports. • Create farm-wide