GIẢI PHÁP ỨNG DỤNG CNTT và CHIẾN lược ỨNG DỤNG CNTT, TM đt tại CÔNG TY CP QUẢN lý VIỆT e

GIẢI PHÁP ỨNG DỤNG CNTT VÀ CHIẾN LƯỢC ỨNG DỤNG CNTT, TM ĐT TẠI CÔNG TY CP QUẢN LÝ VIỆT INTRODUCTION We are living in a new era of bright development of information technology Information technology is growing increasingly powerful and widely used in all areas such as production, sales, management, training Information technology has played an important role and not integral in the development of society In Vietnam, information technology is widely used in most businesses and it has plays an important role in the development of every business By the development of information technology, the business is easier to keep records and documents through each stage; it is more favorable for business, access to the updated information for the operation of the business Recognizing the importance of information systems, Viet Management Consultant Co,.Ltd has apply information technology in almost all activities of the company from the beginning Here I am pleased to present the status of the business as well as long-term strategies in the application of information technology OVERVIEW ABOUT COMPANY Introduce about company  Name of company: VIET MANAGEMENT CONSULTANT CO.,LTD  Head Office: No.319, Thanh Nhan Street, Hai Ba Trung District, Ha Noi  Tel: (84-4) 222 6670;  Email: info@vietmanagement.com.vn Fax: (84-4) 222 6671 Website: www.vietmanagment.vn Viet Management was established in May 2008 with the main field of activity is the recruitment and training of personnel for organizations and individuals, design skills courses, recruitment consultants for businesses Personnel structure and the organizational structure a Personnel structure  Board of directors: have members and they had the highest decision in the company Board of directors gives the development direction, vision and operational strategy, business development plan in medium and long term  Leadership: manager and vice manager + Manager directly manage and general operating activities of the company Manager is allowed to make decisions within the scope of powers and is allowed to report directly to the board + Vice Manager: Support director in managing and operating companies  The chief of department and senior department: have in charge of the operations of each department b Organizational Structure BOARD BOARDOF OFDIRECTORS DIRECTORS MANAGER MANAGER VICE VICEMANAGER MANAGER CHIEF CHIEFOF OFSALE SALE DEPARTMENT DEPARTMENT CHIEF CHIEFOF OFFINANCIAL FINANCIAL–– ACCOUNTING ACCOUNTINGDEPARTMENT DEPARTMENT CHIEF CHIEFOF OFADMINISTRATIVE ADMINISTRATIVE ––HUMAN HUMANRESOURCE RESOURCE CHIEF CHIEFOF OFMARKETING MARKETING Viet Management’s Organizational Structure Facilities and equipment At the beginning of the founding of the company, with the purpose is creating the best conditions for business operations and consistent with the field of the company, the board of director and the leadership have the construction of facilities with full equipment associated with each function of department and operation of the company These include:  Manager department: be equipped : phone, laptop, printer and office stationeries  Vice Manager: phone, laptop, printer and office stationeries  Other department: Each department be equipped telephones, 10 computers and printers  Office: telephone, computer, multi-function machine with scan and fax, photocopy,  Meeting room: computer, projector  Training department: training rooms are equipped desktop, projector, set of speakers and a microphone  All of the rooms are installed air conditional The computer systems of the company are connected to the Internet with fiber optic lines provided by VNPT SITUATION OF APPLICATION IT IN THE COMPANY Application of IT in the company Along with the development of information technology in the enterprise, Viet Management Company has applied information technology in the most of field of the management, business and training Specifically as follows:  The company installed a computer system for the management, business in all departments, and computer systems for organization of training courses, short term courses  All the company's computers are connected to the Internet via fiber optic lines provided by VNPT with transmission speed is 40MB / s Beside it, the whole computer in the department are connected to the internal network to facilitate the work  The company has a website page with the address: http://www vietmanagement.vn  Each employee has a separate e-mail for working  The computers are installed the latest software applications along with the application which is in accordance with the expertise of each department IT level of staff Vietmanagement is one of the companies which operating in the field of recruitment and personnel training so from the initial establishment of the company, Viet Management has always focused on construction of personnel have the good level of expertise, and companies require staff to have qualified in English and information technology With the selection of the input is 100% employee at the company must satisfy about qualifications and expertise which match with the vacancy, the employee must have a certificate on the office computer and using a proficient computer with applications Accounting department, administrative and human resourcse department are trained on how to use the software for each job IT department has members who are trained and have responsible about IT of the entire company ANALYSIS SWOT ABOUT APPLICATION OF IT Strength  The company has equipped facilities and equipment which is suitable with the individual's work, each department  All the company's computer configuration consistent with the nature of work, the installation and integration of functions supported software of each department In addition, all computers are connected to the Internet for work  The company is also equipped with software for management and the professional work of the department For example: accounting department except Microsoft application software, the the computer also be installed accounting software, antivirus software, attendance software by fingerprint  The whole staffs that use computer have beel trained on how to use computer, some softwares for work Weekness  The software is currently used mostly unlicensed software or trial software (except for Accounting software and Attendance software) so the errors usually occur during use  Because only server so when it has problem, it can not promptly replaced and leading to disruptions in the internet system of company  Company does not have human resource management software, management of candidates Currently, the sales staff just enter the data in a excel file  Although employees have been trained in basic on IT but still not avoid the error and can not repair by one self Opportunity  With the trend of the development of IT, the approaching with the modern software, cheap cost is one of the opportuinity for all of enterprises  Beside it, the company has young staff with ability to acquire and familiar with new technologies very quickly Challenge  Information Technology is developing so rapidly so the company needs specific directions on IT to catch up and ensure the application of new technologies into operational and business management of the company  The company's staff should be regularly trained in the field of information technology to keep up with the current development  Company should continue to invest and upgrade computer systems, software support COMPETITORS TECHNOLOGY APPLICATION INFORMATION, EXPERIENCE AND LESSONS LEARNED FROM THIS Competitors technology application information On today's job market, Viet Management is faced with a lot of great competitors not to mention rivals such as VietnamWorks, supermarket jobs, CareerLink, job 24 The opponents of the Viet Management were active on the job market for a long time so here are the major competitors in terms of capacity and scale Considering the aspect of information technology and electronic commerce, the opponents of the Viet Management has outperformed our company Compare Technology Viet Management Competitors Vietnamworks Jobs 24h CareerLink With large-scale Compared with the As a large-scale information companies, CareerLink Job and company in the field system Vietnamworks Vietnamworks, invested heavily in 24h is Jobs of construction smaller should facilities and companies equipment and  Company has built modern also CareerLink system of information information one technology such as: employers  Modern computer candidates to find and equipment for the systems, upgrade work However, the work of the entire and website for technology and Computer systems not company maintenance interface is every months / beautiful website Website with a nice time layout  Websites system is built with and catching individuals and businesses can such software fingerprint attendance, as fingerprint time time accounting software, attendance, applications access and create an accounting account online Web software, interface for users to resource easily search management  Vietnamworks software has many applications use information technology in the management such search software professional,  The company also Office many uses a number of applications such as applications for both internal eye- interface, easy to use of operations as attendance card system human human management software resource from, human resource management software, project management software, accounting software The level of  Vietnamwork Staff  The level of  Staff is being technology are very carefully information staff recruited information selected, has been uneven qualified qualified Some parts, such as information requirements rather accountants, office technology more information still difficulties in proficient use of  After join to the the use of software computer applications office applications highly company, employees highly , and involved one short  IT staff are parts  Staff is trained in traine on how to use of the workload of how to exploit the the large human software companies resources applications that should not be able companies are to support all the  Employees using  Employees business marketing knowledge of and have e- commerce applications, are other parts of the trained on how to troubled overcome some of equipment, the problems are software common computer  IT of information technology, over the Internet department consists of 15 people, have a university degree or using higher in the field technology as a tool of for technology the job to maximize market information the and its customers  Company staff has with qualified support 20 highly always other departments Experiences, lessons learned from the competitors After analyzing the strengths, weaknesses, opportunities and challenges that companies currently face and will, together with the analysis of competitors we can draw some lessons and experiences as follows:  Human factors are the key factor determining the success of the company, so the investment in human resources within the company to develop the field of information technology is essential  Besides, the company should invest in construction of the system of modern equipment for the field of information technology such as routine maintenance, upgrading computer systems of the entire company, the upgrade application software, purchase software license for trouble-free use  Internet is the essential tool that almost any business need and use This is an essential tool for businesses access to outside and vice versa Therefore, the training staff knows how to exploit the market that the company is heading through the Internet is essential  Build a professional website system, convenient for users INFORMATION APPLICATIONS SOLUTIONS AND STRATERGY OF TECHNOLOGY INFORMATION AND ELECTRIONIC COMMERCE Application of information technology solution in the field of personnel Currently seeking candidates for employment as well as the finding of the businesses are very much interested The job market is not always less "hot" Especially during which information technology is growing increasingly vibrant and important role today is the exploitation and application of information technology in the industry is essential for companies active in this field Most companies are active in the field of current solutions are applications of information technology into the company's operations Specifically:  Website building system, make it look to the details, it is clear to see when people can access to find the necessary information  Website divided for private individuals and for their own business For businesses wishing to recruit senior personnel will have a separate account to access the website and search for senior candidates  The companies in the industry are e-commerce applications on the company's activities such as advertising on the company's image in a website (Vietnamworks logo and information posted on the website of vnexpress recruitment), whereas the company also posted pictures, logo's partners in its website  Application forms online trading, online trading account through the banking system or messaging system Strategic application of information technology and e-commerce Development and application of information technology to improve the quality and efficiency of business management and at the same time promote international integration in the future a The basis of material  Need to find out and get oriented before the trend of the times so that the building plans applications of information technology and business management in a most efficient way  Renovation of computer systems, equipment and technology to match the development trend of the industry  By 2016, companies need to invest in modern server systems over to meet expanding business operations of the company  In 2020, towards a higher position in the HR industry, companies have to upgrade, replace all the old equipment was poorly used by the new equipment b Technology Information application  Image information: introductory information, photos, services on the website with massive traffic, frequent refresh and refresh and update of the package price search service personnel for enterprises  Implement online marketing and sales promotion programs  Website promote (e-marketing): Marketing Online implementation plan Coordinate with sales department to implement marketing plans electronic commerce  Build a database of candidates to help facilitate the easy recruitment of candidates seeking to login  Build a database of regular customers, and potential candidates  By 2020, continue to improve and modernize the management of records of the candidates as well as the business of the company is the customer c Human resources  HR department in conjunction with the IT department to prepare a training plan for all officials and employees of some attention while using the tools, software applications, how to fix the underlying bug  Recruit human resources development for information technology companies  Raising the level of officials and employees by organizing regular training courses on the use of IT applications for each department 10 ACTIONS PLANS EXPENDITURE PLAN Time Implementing Agency Cost (VNĐ) Buy additional equipment such as computers, phones, projectors, microphones ensure the development of the company in the long term 6/2016 IT and Financial Deparment 500.000.000 Check periodically and warranty for all equipment and machinery in the company Begining of year and the end of year IT Deparment 40.000.000/year Upgrading applications accounting timekeeping human management Every year IT Department 30.000.000/year Develop and continuously updated database system Quarterly Sales and Deparment 20.000.000/year Online marketing promote through social networking sites, online media, social networking sites have the most traffic Every year Marketing and IT Deparment 40.000.000/year Humon Resource and 30.000.000/year STT Implementation details software such as software, software, resource Organize training courses for officers and employees on the application of information technology Every year IT IT Department CONCLUSION Before the development of the field of information technology and its application to the development of human resources, Viet Management realized how importance of 11 construction in a system of modern technology information, response activities of all businesses today and in the future is essential Technology Information and electronic commerce is an important factor contributes to the development of the company, to help improve the efficiency of management and business Because of this, along with the business operations of the company, Viet managent has and will continue to place more emphasis on the application of technology in business, invest in equipment, technology and continuing training of a team of talented personnel both technical and technology 12 REFERENCE LIST Slide of “Management Information System” Textbook “Managementment Information System”, University of commerce Ha Huong, 2011, “Information Technology, the fulcrum for social and economic development”, http://www.fpt.edu.vn/story/cong-nghe-thong-tindiem-tua-cho-su-phat-trien-kinh-te-xa-hoi 2013,http://vi.wikipedia.org/wiki/Th%C6%B0%C6%A1ng_m%E1%BA%A1i_ %C4%91i%E1%BB%87n_t%E1%BB%AD http://vietsmall.vn/thuong-mai-dien-tu.php 13 ... department: be equipped : phone, laptop, printer and office stationeries  Vice Manager: phone, laptop, printer and office stationeries  Other department: Each department be equipped telephones, 10... in the department are connected to the internal network to facilitate the work  The company has a website page with the address: http://www vietmanagement.vn  Each employee has a separate e- mail... software license for trouble-free use  Internet is the essential tool that almost any business need and use This is an essential tool for businesses access to outside and vice versa Therefore, the