BUILDING A TRAINING PLAN FOR 150 NEW HIRED STAFF 20/8/2012 PROPOSAL TRAINING PROGRAM FOR 150 WORKERS From: To: Training Manager Plant Director Content: Background and Training objectives Training Program Overview 2.1 Time and Venue 2.2 Training Content and Duration 2.3 Training Classes 2.4 Trainers Appointment 2.5 Training Schedule Training Cost Training Execution 4.1.1 Preparation for Trainers and training content 4.1.2 Getting trainees ready 4.1.3 Preparation for Logistics 4.1.4 Class and trainees management 4.1.5 Post training review Potential Risks and Mitigants BACKGROUND AND TRAINING OBJECTIVES 1.1 Background: The plant is going to operate from 1.11.2012, thus 150 new hired staff must be trained to be fully capable and ready to work at production lines from that date 1.2 Training objectives: After the training program, every employee will: - Have an overview of production line and it’s processes - Be fully aware of job requirements at every process and be well equipped with knowledge and necessary skills so that they can work at any process - Be experienced in real process so that they can work right after the training program - Have good awareness of occupational Hygiene - Have good awareness of working regulations and occupational heath and safety, and fire fighting TRAINING PROGRAM OVERVIEW 2.1 Time and venue: From 1/10/2012 to 19/10/2012, equivalent to 15 full days At zone A, C, and D of plant and in production line 2.2 Training content and duration: No Content Working regulations Fire fighting Duration Time day 2/10 Occupational Health and Safety Occupational Hygiene 0,5 day 1/10 Introduction of production line 0,5 day 1/10 Skills for working at production line 4.1 Skills to work at Raw Material Processing days 3/10 to 5/10 Theory 0,5 day 3/10 Exercise at production line 2,5 days 3/10 to 5/10 days 8/10 to 10/10 4.1 4.1 4.2 Skills to work at Juice Extracting Processing 4.2 4.2 4.3 4.3 4.3 Theory 0,5 day Exercise at production line 2,5 days Skills to work at Canning Process days Theory 0,5 day Exercise at production line 2,5 days 11/10 to 15/10 Post training exam 2,5 days 5.1 Theory exam 0,5 day 5.2 Skill check at production line days Additional training for poor trainees day 18/10 Program review ceremony and 0,5 day 19/10 outstanding trainees recognition 2.3 16/10 to 18/10 Training Classes 150 trainees will be divided into classes, 50 trainees per class This classification serves for the purpose of helping trainer easily to support and manage trainees and helping trainees to more focus to what delivers by the trainer and have more time to exercise at real production line and get more experience to be more capable to work Training at classes will be delivered at the same time and the training contents will be scheduled differently among the classes to maximize the training time 2.4 Trainers Appointment 2.4.1 Occupational Hygiene Fire fighting: It is proposed to invite trainer from local authorities to of Department of Health and Fire fighting police to make sure the training content is closely aligned with local regulations and to enhance the good relationship with the local authorities 2.4.2 For contents of Working Regulations and Working skill at production line: It is proposed to appoint from to internal trainers from high qualified engineers who are experience in production line setting up and were trained by the plant partner 2.5 Training Schedule Time Class A Morning Occupational 1/10 Hygiene Class B Working regulations Class C Production line introduction Fire fighting Occupational Health and Safety Afternoon Production line Occupational 1/10 introduction Hygiene Working regulations Fire fighting Occupational Health and Safety Morning 2/10 Working Production line Occupational introduction Hygiene Theory test Theory test Skills to work at Skills to work at Skills to work at Raw Material Juice Extracting regulations Fire fighting Occupational Health and Safety Afternoon Theory test 2/10 3/10 to 5/10 Processing Processing Canning Process 8/10 to 10/10 Skills to work at Skills to work at Skills to work at Juice Extracting Canning Process Raw Material Processing Processing 11/10 to Skills to work at Skills to work at Skills to work at 15/10 Canning Process Raw Material Juice Extracting Processing Processing TRAINING COST No Items Explanation Cost Gift for external trainers Occupational Hygiene person * 2,000,000đ 2,000 ,000 Fire fighting person * 2,000,000đ 2,000,000 3,000,000 Training handout 150 sets * 20,000đ Rent of projectors for the sets * 7,500,000đ whole program 22,500,000 Lunch Trainees 150 people * 15 days * 20,000đ Trainers people * 15 days * 20,000đ Total Cost 45,000, 000 900,000 75,400, 000 Buffer (10%) 7,540,000 Total Cost including provision 82,940, 000 TRAINING EXECUTION No Tasks From To Person in charge Preparation for Trainer and Training 4.1.1 content Send out appointment letter to internal trainers 4.1.2 4/9 4/9 Bùi Thị Lý Send invitation to external trainers 4/9 4/9 Bùi Thị Lý 4.1.3 Agreed with trainers of training 5/9 7/9 Bùi Thị Lý outline and schedule 4.1.4 Finalize the training handout 5/9 20/9 Bùi Thị Lý 4.2 Get trainees ready 2.1 Send meeting notification to 11/9 11/9 Diễm Hương trainees 2.2 Having trainee list of each class 12/9 12/9 Diễm Hương 2.3 Meet with trainees to inform of the 18/9 18/9 Diễm Hương 4/9 4/9 Diễm Hương Diễm Hương training plan and schedule 4.3 3.1 Preparation of logistics Take money advanced from Finance 3.2 Sign contract with vendors 5/9 10/9 Diễm Hương 3.3 Book lunch for trainers and trainees 5/9 10/9 Diễm Hương 3.4 Complete printing training handout 20/9 22/9 Diễm Hương 3.5 Prepare training stationery 23/9 24/9 Diễm Hương 3.6 Check training venue and facilities 25/9 27/9 Diễm Hương 4.4 4.1 Class and trainees management Class A 1/10 19/10 Diễm Hương 4.2 Class B 1/10 19/10 Cẩm Tú 4.3 Class C 1/10 19/10 Bùi Thị Lý 4.5 5.1 Post training review Summary trainees feedbacks 19/10 19/10 Diễm Hương 5.2 Score examination 19/10 19/10 Cẩm Tú 5.3 List down name of outstanding 19/10 19/10 Bùi Thị Lý 4/9 4/9 Bùi Thị Lý 20/10 22/10 Bùi Thị Lý trainees 5.4 Invite Plan Director to make a speech at the ceremony 5.5 Complete training report and send to Plant Director POTENTIAL RISKS AND MITIGANTS No Risks Impact Mitigants Person in Trainees not Impact to Send notification through e- charge Diễm receive the number of mail, SMS and ask for Hương training trainees and confirmation notification training quality In case there is no response, ring them to make sure 100% trainees are informed of the training program prior to commencement Appoint backing up Trainer cannot Impact to delivery training quality internal trainers training Bùi Thị Lý Request the local authority to incidentally have back up plan Production line Time for doing Request maintenance stop practice is department to provide with incidentally shortened technician stand by with the Cẩm Tú training and ready for any Vendors not Impact to issues or problem Sign contract at least before Diễm commit with quality of days Advance maximum Hương the contracts training 30% value of contract to program increase vendor responsibility After receiving Plant Director’s approval for training content, schedule, and cost, training manager will be responsible for executing the training program and will have report sent to plant director I look forward to receiving your approval soon Training Manager Bùi Thị Lý ... production line and get more experience to be more capable to work Training at classes will be delivered at the same time and the training contents will be scheduled differently among the classes to... the training program, every employee will: - Have an overview of production line and it’s processes - Be fully aware of job requirements at every process and be well equipped with knowledge and... classification serves for the purpose of helping trainer easily to support and manage trainees and helping trainees to more focus to what delivers by the trainer and have more time to exercise at real production