PROJECT MANAGERMENT ASSIGNMENT I Openning Vietnam's economy is gradually opening up to welcome the integration of all developed countries around the world,the constant volatility of the stock market, gold price and foreign currency exchange rates are increasingly hampered step of all investors In order to make an informed decision, whether to invest and which areas are areas that are the problem should be solved in times of tough market and try this challenge,many investors went bankrupt or are at a loss is still a huge number makes the economy more In addition, avoide to face these challenges requires investors need to be wise market analysis, project analysis whether needed or not when to take a capital for investment in the project then whether project was successful or not and whether to invest in projects effective or not, this is the question for investors and answer the following are some information on project management I've ever as project manager II The importance of project management Project management is a key factor determining the success of an organization Those are a clock potential risk and find solutions to overcome them Project management is essentially a plan to create a firm position for an organization to climb the ladder of success; each organization must chalk out its own plan to accomplish your goals and target predetermined There is not one size fits all plan be followed blindly That is the difference in the planning and implementation of project management to bring the desired results - Cost effectiveness Project Management provides a roadmap for the journey of success, it is the largest resource for managers to understand the resources available and the methods they use needs Therefore, with a plan in hand, it is easy to use resources in the optimal way possible Project Management, before launching a project, determine the costs not related, thus reducing wastage of resources and thus ensure cost effective in the long term - Risk Reduction Every business faces different risks, however, with a strategy in place, the risk assessment is easier and reduce risk is lower, good project management to help determine the hole vulnerabilities and potential threats, once we found a vulnerability, it risks restricting even eliminated the risk is entirely possible - Completion of targets available each group outlines goals and objectives of it Project management is an important tool to achieve predetermined objectives in a structured way; it determines the strategy will use to achieve the goal quickly Project Management go through the initial stage of planning and design, implementation, monitoring and control, control system After allocation of tasks, project manager responsible for drawing up a project management plan in the order mentioned above Project management is a branch of management and use of management tools such as budget allocation and performance optimization to determine a target for a short period The importance of project management in organizations are seen through the product quality, customer satisfaction, employee satisfaction, business efficiency, risk mitigation and related a successful business in the overall Positive nature of all the elements of an organization explains why project management is important; a real leader will always know it Stephen Covey said proper management is effective in climbing up the ladder of success, leadership determines whether the ladder is based on the right wall III The basic elements of project management Define the project Due to the increasing demand in governance requires the application of high tech jobs, even though management tried to sing from the development costs but require more demanding types of reports are increasing board Governor I have decided to project accounting software installation Before the project, I had to have a year to learn very well this kind of project by researching products on the market and consult friends who have had experience using this software to analyze the strengths and weaknesses for it In addition, after a long time to find out very carefully in scale as well as time to invest in projects our company decided to implement a new investment project on accounting software named "Accounting Sunsystem project” - Time to complete the project four months from the date 01/04/2011 to 01/08/2011 - Project Cost: Project scale is very small, just a Finance department in the room, but the amount invested 1,231,077,000VND Including: description Initial installation fee License fee VAS Module Manternace fee Unit 4 year Implementation fee Total project Price 127.680.000 67.200.000 10.500.000 Amount 510.720.000 268.800.000 84.000.000 172.704.000 Discount 188.966.000 99.456.000 25.200.000 62.725.000 714.000.000 142.800.000 1.750.224.00 519.147.000 Total (VND) 321.754.000 169.344.000 58.800.000 109.979.000 571.200.000 1.231.077.000 - Human resources: staff accounting department - Results of implementation: It will provide the kind of report requested by the administrator -Local project: at COMIASIA LTD with address 351/31 Nơ Trang Long, 13 ward, Bình Thạnh district HCM - Investmentor: TRG company company address: No 5, Center Plaza, 17 Le Duan, District 1.HCM The need for investment in projects Currently the entire accounting department to excel in accounting, the amount of work very much, so the company must increase the amount exceeds the specified level, exceeding the company's budget but cannot complete reports on time, no time making a decision at the time of the Board of Directors met many difficulties Management accounting in excel brings huge risks because we can not lock the data so on, other parts can easily access and edit and generally invisible to our report was false data, but it is difficult to detect the cause, or if found, it would take considerable time Now are using advanced tech and high tech style that still use this excel file unprofessional and ineffective because by too many entries as journalism should report It will take months before completion into a report so it can not meet the requirements for the decisions of the board of directors, even after a few months to make decisions and when the economic situation and financial resources should have been different if problems identified by its nontimely, proactive, leadership can not make judgments in the future vision For urgent needs today requires appropriate software to meet all necessary reports to the board may decide the right time To improve the current situation, after carefully studying the market and the real needs of the company plus our company decided to implement a project to install new software automatically, modern accounting department, and the person in charge of this project is my finance director The role of the key personnel working in projects When I deploy the project in collaboration with your colleagues, your co-head of tax supervisor, audit supervisor, supervisor AR, AP Supervisor, you will be the key to human resource base for I free to join the project leader First I plan the project, with a relatively small scale software sun system installed in the accounting department, so I will need about people who support the supervisor, a period of months, total investment is over 1.2 billion, so the first job I is viewing the contract to job classifications so that reasonable The role of key personnel * Organization: you I assigned supervisor in charge of AR, AP, Tax, Audit plan to turn in contact with the programming software ccac1 to present them with the work they are doing everyday and sua company that provides software to send me a schedule, they will proceed in like months, and I also sketch out a time as follows: + The first month: Software companies will be sending people to my company to learn the process They will in turn contact you with my supervor to learn the job and the report they are daily After completing this step, the software company will send me the direct management of projects of their report, if I agreed I would sign this report, otherwise, I would ask them to correct some of the action to match the essential needs of the company +The second month: the software company will make a draff and they proceeded to the demo for me to see They have been outlined or not, were in line with company size or not, after viewing the demo, if any problems need to edit them will write back to me on demand, however they also suggest me the way in which other companies they make me see, if I have the same needs other companies They will write more on the programs so that reasonable and software companies also to update the tax policies for my company to ensure two things: in accordance with law and in accordance with my company.They also issue agreement for me +The third month: this is the test, they will install the server software and start copying the data, after completion of work to get the ending balance of the year before they will start input data and get access to collect report Moreover, they issue an acknowledgment of the work +The fourth month: this is last month to fix the key word all errors in the operation to avoid any potential risks if have any At the same time they deploy short cut data from the server to the clients, and continue to monitor the input until the contract ends, the software company will send me a test records and both parties sign it, this is considered quite important part of the job because it was important to finish the project * Control: in the course of my project as a project manager so I have to strictly control the stages as well as review all of the expenses incurred if any, and supervise the expenditure of money for project budget does not pass to the allowed limit Because my company was divide into four sections to make the two projects should transfer process will be divide into times based on delivery records as part of work on *Leader: I am the captain drove the boat to climb to overcome interference from the beginning to the end I had to direct the software companies have to report weekly to tell me where they have done to it and any difficulty arises from the company I need not deal with the two sides together to resolve I also have on their side direction, leadership staff something important, I'll have to anything before but not to the urgency level will leave tomorrow to do, because you also know the work of accounting is often busy with the daily report on the activities of the documents related to the amount so declared will, work arrangement is reasonably required for each employee, I here a diagram of the simulation work to to track my employees, I have three lines drawn on the table for my employees look, the red priority, no priority is green and yellow past, the work was finished, the work of this diagram I updated late in the afternoon to next morning the staff together you know *Decision-making: During the project I have, a little trouble in my contract does not mention repair problems some reports has been completed in Phase and is now in Phase The need to change the form template accordingly if the repair will cost additional million cost incurred, that means that this money over my company budget rules Therefore, I decided to accept the costs incurred in addition to but as you know in addition to the professional skills of project managers must also have communication skills, ability to communicate well with his convincing them I was not included in the additional costs incurred * Communication: This is an important step of the project I transmit information to other departments as support from the stage I also ask the hepl from the other department from beginning to the end as tke care them in their job; I also notified the relevant departments to work together as their administrative office personnel, other departments concerned The project management skills + Skill integration: Coordination multiple components involved in the project, with part of his I know coordinating the work of staff in the room will be priorities, to allocate the work accordingly with ongoing projects delayed to avoid work + People skills: in the course of the project, I have to convince the two sides together And use both hard skills and soft skills, as you well know in the process of implementing two projects conflicting parties are often, if we not know how to interpret the results will not be able to complete projects on time, which means I must have very good diplomatic ability to be able to negotiate the +Technical Skills: I am a finance director so that I have good knowledge When the project I was involved in administration, first software companies will be exposed to areas of to avoid a tax accountant but trouble later when samples from a disqualification in accordance with, the next will be involved in the internal affairs such as receivables, payable, bank… +Management skills: In his position as leader of the project I have to be knowledgeable about the accounting issue, I might not be good at engineering, but certainly must be aware of management skills how the new process is effective + Knowledge of the organization: culture, politics… when carrying out the project I have taken steps to market research, researching complex projects or not, it is under control professional or not and what are the priorities for this project, the Risk risk or not, whether the software is the best , then make a decision Stakeholders and their roles The project installed new software sunsystem the stakeholders is the administrative office personnel, who will link to the payroll accounting software for accounting costs In addition to sale and marketing office, room operaton, and all other departments within the company are stakeholders because, the accounting department will take all of the costs, to collect or pay for accounting bookkeeping, during implementation project, I will inform them and ask for their help for the project to be implemented easily The role of this department is to support the finance and accounting office when issues arise, related to his room and other stakeholders to work together to share each other so all departments my company in this very important project, they helped and cooperated with the accounting department very well The results of the project The results of the project very well after months of implementation of new accounting software sunsytem and now over a year testing and trial, we can conclude This is the software companies expect, base on this software which employees work significantly reduced my room, rather than before an employee at the control documents Another employee entered the data into excel file locally, then the other a tax re-enter the data on tax and finally will have a staff of internal audit department to control So instead I have used before four people doing the same job and now with the new accounting software I just use an accountant is able to a job, one account will input into sotfware then machine will automatic internal division and a second part is this is a tax and accounting lead to a full check of work and will be adjusting entries if wrong somewhere What is about the cost savings have also have significant savings due to demand no more use, I selected and the decision to transfer the idle staff in my department to other departments if they need Therefore, the financial terms of the session, the project is effective, cost savings for the company, in terms of management software to provide timely reports to the leaders out of critical decisions when necessary Overall, this is quite successful project I have ever done the project management III Ending Project Management is the art of translation data and processes from the specific work into useful information for decision making based information The scope includes focusing range project scale, execution time, and cost for the entire project The sequence analysis of logic in a project included: one is specified targets, two given the necessary decisions, and three is the analysis and interpretation of data Finally give a system conclusions and recommendations based on these data, but we also need to look at another aspect such as inflation, seasonal factors, and exchange rates, environmental and climatic factors as well as directly affect the quality of project management, same time managers have to face what called "triple constraint" As time and scale, these are cost mutual friend during the long way with the project, project management is successful or not depends on subjective factors or objective, so successful the project will stimulate growth step not only for business but also for the whole economy Thus, good project management is essential and decisive for the success of the enterprise References