Báo cáo thưc tập bằng tiếng Anh tại MS VINA Co., Ltd

Báo cáo thưc tập bằng tiếng Anh tại MS VINA Co., LtdBáo cáo thưc tập bằng tiếng Anh tại MS VINA Co., LtdBáo cáo thưc tập bằng tiếng Anh tại MS VINA Co., LtdBáo cáo thưc tập bằng tiếng Anh tại MS VINA Co., LtdBáo cáo thưc tập bằng tiếng Anh tại MS VINA Co., LtdBáo cáo thưc tập bằng tiếng Anh tại MS VINA Co., LtdBáo cáo thưc tập bằng tiếng Anh tại MS VINA Co., LtdBáo cáo thưc tập bằng tiếng Anh tại MS VINA Co., LtdBáo cáo thưc tập bằng tiếng Anh tại MS VINA Co., LtdBáo cáo thưc tập bằng tiếng Anh tại MS VINA Co., LtdBáo cáo thưc tập bằng tiếng Anh tại MS VINA Co., LtdBáo cáo thưc tập bằng tiếng Anh tại MS VINA Co., LtdBáo cáo thưc tập bằng tiếng Anh tại MS VINA Co., Ltd

TABLES OF CONTENTS

Introduction

List of abbreviations

List of tables and charts

Part 1: Overview of MS VINA Limited Company

1.1 Formation and development of MS VINA

1.1.1 General introduction about MS VINA

1.1.2 Foundation history

1.2 Major business areas

1.3 Organizational structure

Part 2: MS VINA’s business results analysis

2.1 Core markets, products and services

2.1.1 Core markets and partners

2.1.2 Key products and services

2.2 MS VINA’s business results analysis

2.2.1 Business results in the period of 2013-2015

2.2.2 2013 – 2015 business results analysis

2.3 Strengths and weaknesses evaluation about bussiness activities

Part 3: MS VINA’s existing problems

3.1 Existing problems in the company

3.1.1 Human resources

3.1.2 Problems of developing sales markets

3.1.3 The environment of competition

3.2 Suggested solutions to improve the business efficiency of the company

3.2.1 Human Resources

2.2.2 The market

2.2.3 The competitive environment

3.3 Using English in business

3.3.1 Current status of MS Vina’s use of English in business

3.3.2 Solutions to improve MS Vina’s use of English in business

Conclusion

References

In the context of international integration, Vietnam has entered a period of renewal.Our economy has gained considerable achievements, which cannot fail to mention thetextiles sector The garment industry is a sector with high export value, bringing foreigncurrency to the State budget, as well as attracting many workers, contributing to bringinggood jobs for employees

For the company operating in the garment field with 100% Korean investment, MSVINA company has contributed a lot to the whole industry The company has achieved alot of success over several years, gained a huge range of benefits from exportingoverseas and promoted the national economy

Being recommended and allowed by English Department – Vietnam University ofCommerce, I have gratefully experienced as an intern in MS VINA company After onemonth (from 04/01/2016 to 29/01/2016), under the valuable support and instruction ofmanagers and colleagues in the company, I was able to apply the knowledge obtained atuniversity into practice, meanwhile collecting basic information to complete theinternship report

I would like to express my gratitude to my teachers at the English Department –Vietnam University of Commerce as well as my managers and colleagues in MS VINAcompany Especially, I would love to express my sincere thanks to my belovedsupervisor – Mrs Nguyen Thi Thanh Huyen who has helped me a lot to fulfill the report

I look forward to receiving comments and suggestions in order to perfect the paper

Hanoi, February 01, 2016

Student Bang Thi Lan Anh

LIST OF ABBREVIATIONS

MS VINA MS VINA Co., Ltd

No Number

VND Vietnam Dong

LIST OF TABLES AND CHARTS

Diagram 1.1: Organizational chart of MS VINA

The chart 1.1: The percentage of MS VINA orders among the markets in 2015The image 1.1: The shopping centres displaying the products of MS VINA companyThe image 1.2: The main products of MS VINA company

The chart 1.2: The percentage of each product in MS VINA in 2015

The table 1.1 : Some norms of production and business of the company

PART 1: OVERVIEW OF MS VINA LIMITED COMPANY

1.1 Formation and development of MS VINA Co., Ltd

1.1.1 General introduction about MS VINA Co., Ltd

- Company name: MS VINA Co., Ltd

- Registered Name: Sewon Beltlan Viet Nam Co., Ltd

 Charter capital: 20.000.000.000 VND

 Representative: Hwang Kyu Chan

 Position: General Manager

 Address: No 1, Lot 7, Trade Village Industrial Zone Nga Son Town, Thanh Hoa Province

- On 20 th September 2010, MS VINA company was founded under Decision

No.120/2013/QD-BCN with 100% foreign investment This is a garment firmwith 100% investment from Korea Accordingly, the company had it’s ownofficial stamp and opened an account at the Nga Son Industrial andCommercial Bank

- The company has been established for nearly 6 years, they have had theproper and suitable strategy The products of MS VINA have been expandedand developed continuously to meet the demand of consumers in Europe, theAmericas and Japan

- Although dealing with many difficulties and challenges of cut-throatcompetition, MS VINA company has always followed the reality of themarket-place, conducted thorough market research to find out the decisiveproducts in term of development of it’s business activities and creating a goodreputation with their customers.

1.2 Major business areas

MS VINA company is a manufacturer of garments, mainly for export, in thefollowing categories:

 Producing readymade garments

 Manufacturing the other textiles that have not been categorized yet

 Cutting and sewing garments

 Producing knitted dresses, knitting

MS VINA is a vertical textile production business, starting with making fabricand going through all the processes to completion of finished garments by all thenecessary steps through the manufacturing process such as cutting, dyeing colors, tosewing, to the finished garment, with many different designs

The company’s manufacturing plants are divided into several groups and organizationssupporting the various functions, such as cutting, sewing and completing Each item has anumber of different technical processes along the production line, including cutting,sewing and ironing The firm coordinates the garment components exactly and

comprehensively so the process of production takes place smoothly and continuously.Every department are guided and controlled to an exact specification regarding theshape, measurements and parameters of the products The monitoring, guidance, andquality inspection of semi-finished and finished products is conducted regularly andcontinuously, thereby providing timely information to know how the production process

is going on Therefore, adjustments can be made until the product is completed with highquality and to the customers requirements

1.3 Organizational structure

1.3.1 Structure

The organizational structure of the company is built in the form of online functionalityand fit with the type of business The organizational model is made according to thefollowing diagram:

Production Room

Technical Room Accounting Room

Organized Room

Store of

Raw

material

Garment Factory

Mechanical Group

Electrical Group

Cutting Room

Sewing factory 1 Completed

factory

Diagram 1.1: Organizational chart of MS VINA (Data sources: Operation Office)

 The function and duties of each department in the company

+ The company’s Board of Directors, including:

- General Manager: As the head of Administration, he/she is the overall leader,

responsible for operating, monitoring all activities of the company, and

responsible to the law and the relevant authorities in the work of executive business of its business units Directors have the rights to reward, discipline, and increase the wage for staffs

- Production Manager: he is in charge of the actual manufacturing side in terms

of overall garment production, which includes technology, the maintenance of machinery and equipment and checking the quality of raw materials and products

- CEO: As adviser tasked to assist the general manager in term of leaders and

operating the company He is also the person in charge of directing the sales department and market development

- Director of Human Resources: he is the direction in the work of the

administrative organization such as recruitment and training labour, taking care

of workers and employees Director of Administrative Personnel manages some departments such as Administrative Office, Human Resources

Department, Accounting Department

- Business/Marketing department: Finding the domestic and international

markets, considering the economic contracts, and providing the information about products to the customers They also need to build the marketing plan todevelop foreign markets

- Administrative Department: They have the task of performing the works of

management and administration such as receiving, distribution and saving the documents, papers, welcome the guests, operating the computer network in the company, and managing the firm’s seal

- Strategic Management: They are responsible for the construction and

development of all strategic development of the company Moreover, they ensure that the firm will develop well all the business strategy

- Production Planning Department: Design and develop the design of products

and build the production plan for the company to supply customer’s orders timely and effectively

- Technical Department: Ensure that all the machinery & equipment always

work well so that the production process will not be interrupted

- The Accounting Department: Manage accounting, finance; notes and

calculating the business activities of the company promptly and accurately, according to the requirements of senior management This will include making any financial management reports which senior management may request and support the board of directors in terms of operating the company

- Organizational Department: Proposing to the board of directors about

management, HR organization of the company They also plan for the

implementation of employment training, construction of labor norms, and resolve the policy for employees according to the law and the firm’s

regulations

- The part of direct producing: Deploying and completing the number of works

the director assigned and be supervised by the management of the company

Comment

Advantages:

The organizational structure of the online – function model matches with a company mainly engaged in manufacturing and trading like Ms Vina Co., Ltd, in accordance with the size and production’s capabilities of the company for several reasons:

 Organizational compact model, synchronous complementation

 Detail and clear assignment

 All activities in the company are consistent with the Board of Directors policies and are co-ordinated to function smoothly

Disadvantage

 The power is concentrated on the general director, which leads to overload of works and less flexibility

 The managers are the efficient co-workers of the general director in term of

managing the production and business activities so that they receive a lot of work, which can cause ineffective results

PART 2: MS VINA’S BUSINESS RESULTS ANALYSIS

2.1 Core markets, products and services

2.1.1 Core markets and partners

MS VINA is specialized in the field of clothing manufacture The main market of the company is the Central Region such as Thanh Hoa, Ha Tinh, Nghe An, Besides, the firm also sells into the Northern markets like Ha Noi, Ha Nam, Hung Yen, Hai Duong, and so on

Especially, the company is trying to increase exports products to the Korean and

European markets to further diversify from it’s heavy reliance on the US market The quality of the product they export is different to each market, as the following diagram shows:

The chart 1.1: The percentage of MS VINA orders among the markets in 2015

According to the pie chart, the US market accounted for the highest proportion of orders with 80%, the Europe and Korean market accounted the same percentage with 10% each

 Besides, the products of the company are destined for some major brands at bigshopping centers like Zara, The Limited, Kalvin Klein, New York & Company,

The image 1.1: The shopping centres display the products of MS VINA company

2.1.2 Key products and services

MS VINA company mainly produces & exports garments such as Jackets, Jeans, Pants, Skirts, Blouses, for both men & women

The image 1.2: The main products of MS VINA company

- The orders for each product are different, which is shown by the following chart:

10 40

10

Pants Skirt Blouse Jacket

The chart 1.2: The percentage of each product manufactured by MS VINA in 2015.According to the chart, pants and blouses accounted for the highest proportion, meanwhile, skirts and jackets had the same percentage of 10%

2.2 MS VINA’s business results analysis

2.2.1 Business results in the period of 2013-2015

In order to make an overall assessment of the operation efficiency of MS VINA

company in the period of 3 years from 2013-2015, the following business results tables

are used as a foundation to evaluate

Unit: VND

CompareDifference(2013-2015)

income/month 4.500.000 5.500.000 6.000.000 1.500.000

(Data Resources: Accounting Room)

The table 1.1 : Some norms of production and business of the company

2.2.2 2013 – 2015 business results analysis

Data presented in the tables above indicate that the Company has successfully

managed its business operations All the main norms have increased between 2013 and

2015

The revenue has risen gradually during the period, specifically the company’s

business was VND 35.211.032.005 and planed to reach 53 billion dong in 2014 but it grew to VND 58.636.525.216 by the end of the year It means the revenue increased by

9 % compared to the plan Especially, the revenue reached VND 74.834.909.457 in 2015,

up by VND 39.623.877.452 or 212.53 % compared to in 2013

The growth of revenue and the price of capital goods for sales with the expenses helped revenue after tax to increase to VND 8.729.078.029 in 2014 (up to 150.44%) and reached VND 10.813.935.107 in 2015 (up to 186,37% compared to 2013) It showed that the business situation of the company is positive

The average of income by month also rose gradually over the years In particular, the average of income by month was VND 4.500.000đ per person in 2013, up to VND

5.500.000 per person in 2014 (raised by VND 1.000.000/person), and reached VND 6.000.000/person (a rise of VND 1.500.000 per person)

In general, the revenue has grown over the period, which creates the good conditions for the company to develop both the variety and the quality of its products as well as improve the living standards of its employees and contribute more into the State budget

by way of tax payments

2.3 Strengths and weaknesses evaluation about business activities

The biggest strength is that the trade activity of the company is quite positive in the past 3years, especially the revenue increase continuously between 2013-2015 The reason is that the growth of price of all products and thanks to some positive policies of contracting

so that the number of orders has risen steadily That leads to increased revenues and improves the price of capital goods for sale.

Moreover, the company possesses a well-trained team of employees with great ability to apply the latest technologies into production and management One of the biggest

advantages of Vinanren is probably the workforce that is skilled and diligent and

dedicated

MS VINA company often gives amendments to internal management regulations in order

to reduce risks, avoid losses, minimize operating costs and ensure the worker’s benefits.Additionally, the mobilization and distribution of capital, assets and human resources are effectively carried out in every unit The Company also regularly examines the reliability

of figures in finance reports as well as other reports, aiming to find out and propose solutions to all problems in operating systems of subsidiaries

However, it is necessary to frankly admit that there are also some obstacles that badly affect the company’s business efficiency

Firstly, the human resources of the company still have some drawbacks, which affects theproduction activities of the company The unskilled workers are mainly the local people

in Nga Son district and citizens from nearby provinces Most of them haven’t been

trained and needs to have time to get used to the job and the environment of the company.Secondly, the factory’s management has revealed some weaknesses which affect the Quality Control (QC) of products, human resources and revenues Therefore, the businesshas had to deal with many difficulties recently and they have needed to reduce labor and take measures in order to solve problems quickly