NS UNITED MARINE CORPORATION Otemachi First Square West Tower, No 5-1 Otemachi 1-Chome Chiyoda-ku, Tokyo 100-0004, Japan NSS GRANDEUR PANAMA HAND OVER NOTES RANK: THIRD OFFICER PORT: SHANGHAI, CHINA DATE: OCTOBER 18, 2013 VIEL IAN S BOMBONGAN PREDECESSOR Verified by: RANDY Q CANENCIA CHIEF OFFICER NS UNITED MARINE CORPORATION NSS GRANDEUR 2013 REYNIL G CENA SUCCESSOR Noted by: CAPT ALMAR D GUGULAN MASTER OF NSS GRANDEUR DUTIES AND RESPONSIBILITIES OF THE THIRD OFFICER DEPARTURE A All navigational equipment should be ready Carry out steering test with 2/O (See attached steering test procedure) and try engine with C/E Log it down in the Bell book, all entry must be in actual time B Pre-departure test of all GMDSS equipment (See attached file) should be carried out before sailing and log it in GMDSS Log book C Prepare Pilot card and Ship’s particular and hand it over to pilot when already onboard D Prepare all necessary checklist needed for departure E Prepare tide tables and current needed for departure F Write down ship’s condition on bridge’s white board G Make sure that all flags/signal flags and shapes needed where hoisted properly at daytime and equivalent signal lights at night time H Advise captain of the time of last line I Advise E/R of the time of pilot on board and time of last line J Make departure condition report and file it in Arr / Dep Condition Give a copy each to master and Chief Officer K During S/B engine, position yourself beside engine telegraph and be alert with the master’s order and maintain sharp lookout Assist master whenever possible during maneuvering L Plot ship’s position at a fixed interval M Take note of the position and time of R/Up engine and Reset the Doppler’s log to start counting D log ARRIVAL A All navigational equipment should be ready Carry out astern test as per master’s order prior to entering port B Prepare all necessary checklist needed for departure C Prepare Pilot card and Ship’s particular and hand it over to pilot when already onboard D Prepare tide tables and current and post on bridge, Ship’s office and gangway E Make Arrival condition report and file it in Arr / Dep Condition Give a copy each to master and Chief Officer F Take note of the position and time of S/B engine and the reading on the Doppler’s log Compute for the details needed for the arrival report Ex Distance run, total distance run, hour’s underway and etc G During S/B engine, position yourself beside engine telegraph and be alert with the master’s order and maintain sharp lookout Assist master whenever possible during maneuvering H Plot ship’s position at a fixed interval I Advise captain of the time of first line J Advise E/R of the time of pilot on board and time of last line K Make sure that all flags/signal flags and shapes needed where hoisted properly at daytime and equivalent signal lights at night time L Plot ship’s position at a fixed interval M Take note of the time of arrival (First line / Dropped anchor) and advised master NS UNITED MARINE CORPORATION NSS GRANDEUR 2013 SHIFTING A All navigational equipment should be ready (See attached checklist for Departure) Carry out steering test with 2/O (See steering test procedure attached at the back) and try engine with C/E Log it down in the Bell book, all entry must be in actual time B Prepare all necessary checklist needed for shifting C Prepare Pilot card and Ship’s particular and hand it over to pilot when already onboard D Make Arrival condition report and file it in Arr / Dep Condition Give a copy each to master and Chief Officer E Make sure that all flags/signal flags and shapes needed where hoisted properly at daytime and equivalent signal lights at night time F During S/B engine, position yourself beside engine telegraph and be alert with the master’s order and maintain sharp lookout Assist master whenever possible during maneuvering G Plot ship’s position at a fixed interval H Advise captain of the time of first line I Advise E/R of the time of pilot on board and time of first line J When at berth, secure all navigational equipment and lock all doors NAVIGATIONAL WATCH (While at sea / underway) A Your Normal time of duty is 0800H – 1200H / 2000H – 2400H B Calculate E.T.A from 0800H (Daily) to berth or pilot station Record it on E.T.A Record book C Send crew email daily every morning D Compute daily sunrise and sunset and write it on whiteboard for reference of adjusting time corrections by master E Record GPS position every hour to GPS position record book F To fill up deck log book every watch, weather observations, weekly and monthly inspection, weekly drills, testing of alarm system and navigational equipment G To regularly check for any abnormalities on the radio and navigational equipment and report to master H To continue monitor for weather report, navigational warning, meteorological warnings, distress, weather facsimile, navtex, MF/HF and Inmarsat-c EGC I To monitor the fire alarm/detection system by regularly checking the control panel J To make announcement (usually noon time) for time correction, monthly drill, safety meetings, special announcement and etc., K To give notice to incoming officer of the watch by telephone on the desired time before the end of the watch L To calculate noon report and compare it with 2nd Officer’s calculation M To relieved Chief officer (Daily @ 1700H) for him to take dinner N To perform time corrections on desired schedule (Usually @ 2100H for ahead and 2200H for aback) O Check chronometer error daily during navigation and correct to nil error before arrival P To record vhf log, radar logbook every end of the watch Q Carry out daily testing of all GMDSS equipment and record it in GMDSS log book All print outs will be filed on daily test folder R Change radars and VHF every 24 hrs of use Normally changeover is done every midnight (For Radar – Keep standby, don’t switch off) S To make fire and security rounds around the accommodation and engine room after your watch and log it the designated deck log book NS UNITED MARINE CORPORATION NSS GRANDEUR 2013 T Take gyro compass error every watch and log it at compass observation journal Every now and then take L.O.P’s and Meridian passage Remember astro-navigational system cannot fail, but satellite system can AT DISCHARGING PORT A Checking of draft, density of sea water and displacement calculation B Draft check and calculate for cargo discharged, rate per hour and cargo balance every 0600H (or as per C/O instruction) C Advise your duty AB for F.W and D.W reading and ballast sounding and calculate remaining ballast water onboard D Ballasting schedule will be given by C/O referred to the discharging sequence and must study the piping diagram and gauge pressure and let your AB check the condition of the pump and pipeline at the engine room at fixed interval E Record draft after every sequence or step F Never leave any pump unattended while running G Shift over hydraulic oil pump ever hrs (during end of cargo watch) H Whenever cargo hold has been completed discharging, you must to check the cargo hold for any damage and must be reported to C/O at once the nature of such damage found for a particular hold I Upon completion of discharging, actual sounding of all ballast tank and compute for the total ballast water onboard and record it to Tank sounding record J Other duties may vary according to Chief officer and master K Follow cargo watch standing order (See attached file) AT LOADING PORT A The duty officer according to the loading sequence shall de-ballasting Study carefully the pipe diagram and gauge pressure and let your duty AB check the condition of ballast pump / G.S pump and pipeline in the engine room at fixed interval B Never leave your station when using any pump while de-ballasting or stripping C Determine that air draft is adequate Refer to the local tide and height available or required under the loader while on cargo operations and sufficient under keel clearance at all times D Ask the ship loader by radio supplied on board the actual shore scale cargo quantity every time they finished loading in a certain hatch E Shift over hydraulic oil pump ever hrs (during end of cargo watch) F During stoppage of loading, attend on deck for draft check as per C/O instruction G Upon completion of loading, actual sounding of all ballast tank and compute for the total ballast water remaining onboard and record it to Tank sounding record H Follow cargo watch standing order (See attached file) WEEKLY A B C D To carry out inspection of all life-saving appliances To carry out inspection of all fire fighting equipment To fill-up maintenance log for life-saving appliances To fill-up maintenance log for fire protection system and fire fighting system and appliances NS UNITED MARINE CORPORATION NSS GRANDEUR 2013 E F G H I J To fill-up checklist for lifeboat weekly inspection Fill–up Official log book – Section 4a (Panama) Record it on deck log book and update ORCA maintenance planning system Carry out weekly test of all GMDSS equipment and record it in GMDSS log book All print outs will be filed on daily and weekly test folder Update abstract log Update weekly corrections of light list and ALRS (through Digitrace) MONTHLY A B C D E F G H I J K L M N O P Q Checked working conditions of all life-saving appliances Checked all fire fighting equipment Sign monthly inspection card Fill up maintenance log for life-saving appliances To fill-up maintenance log for fire protection system and fire fighting system and appliances Fill –up Official log book – Section 4a (Panama) Record all inspection on deck log book To fill-up checklist for lifeboat monthly inspection Update ORCA maintenance planning system Carry out Monthly testing of all GMDSS equipment and record it in GMDSS log book All print outs will be filed on daily, weekly and monthly test folder Discharged and re-charged 2-way VHF radio one at a time and record in GMDSS log book Carry out inventory of ship’s stationery / Flags and pennant and LSA and FFE Update abstract log Drill implementation report (put in ORAR reporting system to be checked by master) Print ISF record of hour of rest and to be signed by seafarer and authorized person Make printouts of Private communication charges (Iridium Satellite call), copy to master and copy for ship’s file Make and inventory for bonded store, individual charges of each crew from slop chest and iridium phone, ship’s representation and give it to master Make a detailed EVERY CREW CHANGE A Update NSU crew list, Crew data and Panama Crew roll list and put it ORAR reporting system B Update Panama Official log book (Section 6a) C Update muster list and crew list in each deck D Update crew list in Fire plan E Make a Ship’s I.D for each newly joined crew F Make / printout Familiarization checklist (SMR-08-002) G Make / printout Record of Shipboard Education (SMR-08-001) H Make a record of reading for Essential Instruction I Make a letter of promise for using electric appliances and smoking J Make a letter of agreement against pornographic and child pornographic K Update and printout copies of departure IMO crew list and give it master L Update name tags of each cabin and telephone list M Printout ISF record of hours of rest and to be signed by disembarking crew N Update ISF training booklet of disembarking crew and to be signed by master O Input names of newly joined crew in ISF records of hours of rest (at the meeting room computer) NS UNITED MARINE CORPORATION NSS GRANDEUR 2013 P Update crew effects and declaration PORT DOCUMENTS Please refer to our 3rd Officer folder at the meeting room’s Orca computer OTHERS: GMDSS OPERATION DAILY TESTING A VHF Press “CALL/MSG” the press “ENTER” Select Ship call Enter ship’s MMSI # Go to channel then press “Enter” and select desired channel and press “ENTER” Long press / Hold for sec “CALL/MSG” button To get the time of testing: Press “LOG” Select “RCVD Ordinary” and press “ENTER” Press “Cancel” to escape B NAVTEX Press “Menu” and go to “Service” and press enter Select “Test” and press Enter Select “Yes” and Press Enter Hit any key Do the Key test Hit any key Press escape C MF/HF Press “Scan” (6) Press “Test” (3) Alarm and print Press cancel Press “RT” (1) Press “Test” (3) Automatically prints out and press Cancel Go to NBDP Press F6 (system) Press right arrow key to “Change” Move down to “Self test” and press enter After test, press “Prt Sc” to print the result NS UNITED MARINE CORPORATION NSS GRANDEUR 2013 D Diagnostic testing of Inm-C tPress F7 Select “Test” (7) Press enter Select “Diagnostic test” and press enter Select yes After test, press “Prt Sc” to print the result E Performance test of ARPA Select “Menu” Go to “Echo” Select “PM” (4) Switched to “On” and adjust the gain Range must be at least between 13.5 miles to 18.5 miles WEEKLY TESTING Weekly testing includes daily testing A MF/HF DSC test call via battery mode Press “DSC”(2) button “Call type” and press Enter Rotate knob to select “Test Call” and press enter Go to Coastal I.D and enter the coast MMSI # Ex 005030001 for Australia Priority automatically selects “safety” Go to “DSC Frequency” and select desired DSC frequency Go to all view to review contents of your message by rotating knob Confirm if all information’s made are correct Press call button • • • • A test message will now be transmitted on the chosen frequency and print out on the NBDP printer If the message is successfully received by the shore station, an automatic reply will be generated and received on board triggering the HF DSC alarm when on or a flashing light green on alarm panel and also printing out on the printer The text printout is exactly the same format as what you have sent The only difference is the “Ack BQ” If no response is received after mins, try again using different frequency MONTHLY TESTING Monthly testing includes daily testing and weekly testing A Inm-B Unhook the handset Press Function NS UNITED MARINE CORPORATION NSS GRANDEUR 2013 10 11 12 Select “MES”(6) and press enter Select “Test”(8) and press enter Select “Version”(1) and press enter Print the result Go back to fuction Select “MES”(6) and press enter Select “Test”(8) and press enter Select “Memory”(2) and press Enter 2x Print the result Print also the display on the monitor by pressing “Prt Sc” button Note: Wait for “Ocean Registration Complete before pressing “Prt Sc” button B Inm-C Press F7 Select “Test” (7) Press enter Select “PV test” and press enter Select yes After test, press “Prt Sc” to print the result C 2-way VHF Radio Telephone Switched on each and make a test call to Ch 16 D SART Test the SART with X-band Radar (3cm) E EPIRB Take out from its container Press “TEST/READY” touch button Check the blinking of the control lamp: • The test last 21 seconds • The test starts as follows: WF-2sec / RL-1sec / WF-2sec / WF-5sec / RL • Then the test result is displayed as follows: Red led – blinking every sec indicates good operation Red led – blinking every sec indicates faulty operation FAMILIARIZATION CHECKLIST BRIDGE EQUIPMENTS Gyro compass and repeaters (Changeover of gyro) Steering system (Auto pilot, NFU) Bridge alarm system (Fire alarm, DSC alarm, etc.,) NS UNITED MARINE CORPORATION NSS GRANDEUR 2013 Bridge lightings (all accommodation lights including navigational lights) GPS, Inm-B, Inm-C, VHF, Navtex receiver, NBDP, Weather Fax Radar operation and GPS plotter operation Engine telegraph operation Echo sounder, Course recorder, Doppler log, BNWAS, Chronometer Navigation equipment (Sextant , Azimuth circle, etc) ACCOMODATION and On DECK Bridge deck – A deck Nav locker Locations of Fire fighting equipment and Lifesaving appliances Battery room Emergency generator room C-deck locker for FFE & LSA Upper deck Fire station Oil spill locker Bosun store Bonded store locker (No locker) Ship’s office and ballast console operation Midship store Engine Room Location of fresh water and drinking water tank (2nd Deck) Steering gear room Ballast pumps If you have any doubts and queries don’t hesitate to ask your superior officers Always ask for their guidance Good luck & may you have safe and pleasant voyage God Bless 3/O VIEL IAN S BOMBONGAN NS UNITED MARINE CORPORATION NSS GRANDEUR 2013