1 PURPOSE OF THE PROJECT NORTH SOUTH EXPRESSWAY CONSTRUCTION project bidding document Package 7 HO CHI MINH CITY – DAU GIAY SECTION chainage from 0+000 to 2+000 Copy No Quality Assurance System for PA[.]
NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 Package 7: chainage from 0+000 to Copy No.: _ Quality Assurance System for PACKAGE – Construction of Road and Bridges from Km 0+000 to Km 2+000 NORTH SOUTH EXPRESSWAY CONSTRUCTION Project ODA Loan No: VN10-P7 Procurement of : Civil Works Hanoi, May 2012 JOIN OPERATION VINAWACO AND PHUONG THANH TRANCONSIN Technical Schedule Quality Assurance System Page of 25 NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 Package 7: chainage from 0+000 to INDEX SECTION PAGE PURPOSE OF THE PROJECT 2 PROJECT DESCRIPTION QUALITY ASSURANCE SYSTEM 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 Management Responsibility 3.1.1 Quality Target 3.1.2 Project Site Organization 3.1.3 Responsibility and Authority 3.1.4 Project Management Review 3.1.5 Management Verification 3.1.6 Verification and Quality Functions Quality Assurance System 3.2.1 Structure of Documention 3.2.2 Project Quality Assurance Plan 3.2.3 Project Quality Control Plan Document and Data Control 3.3.1 Document and Data Control 3.3.2 Control of Quality Records Design Control Purchasing 3.5.1 Evaluation of Sub – Contractors 3.5.2 Purchasing Document 3.5.3 Verfication of Purchased Product Project Execution Processes and Controls 3.6.1 Contract Review 3.6.2 Contract Variation 3.6.3 Control of Customer – Supplied Product 3.6.4 Product Identification and Traceability 3.6.5 Site Management Review and Instructions 3.6.6 Control of Submittals 3.6.7 Safety and House Keeping 3.6.8 Control of Inspection, Measuring and Test Equipment 3.6.9 Inspection and Testing 3.6.10 Inspection and Test Status 3.6.11 Control of Noncomforming Product 3.6.12 Corrective and Preventive Action 3.6.13 Handling, Storage, Packaging, Preservation and Delivery 3.6.14 Statistical Techniques Internal Quality Audit Training Servicing Technical Schedule Quality Assurance System 3 7 9 11 13 15 15 16 16 17 17 17 17 18 20 20 20 21 23 23 23 24 24 25 25 25 Page of 25 NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 Package 7: chainage from 0+000 to PURPOSE OF THE PROJECT The Project, North – South Expressway (HCMC– Dau Giay Section), was originally configured as a section from the starting point of RR2 HCMC (KM4+000, that is the starting point of viaduct) to the ending point of Dau Giay (KM54+982) with a total length of about 51km expressway Due to demarcation of the component between East-West Highway project and the Project, the section between KM0+000 and KM4+000 plus the Ring Road interchage were decided to be included into the Project PROJECT DESCRIPTION 1) Project Name: Package 7: Km 0+000 to Km 2+000 North South Expressway Construction Project ( Ho Chi Minh City-Dau Day Section) Loan No: VN10-P7 2) Employer: Vietnam Expressway Corporation 3) Location: Dong Nai province in Socialist Republic of Vietnam 4) Contract Period: 24 months 5) Scope of Work: Km0+000 to Km2+000 Bridge Work: Contruction of bridges: Muong Kenh bridge, Ba Dai bridge with length total 616,2m Road Work: Contruction from Km0+000 to Km2+000 with length total: 1383,8m (included An Phu intersection) QUALITY ASSURANCE SYSTEM Technical Schedule Quality Assurance System Page of 25 NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 3.1 Management Responsibility 3.1.1 Quality Target Package 7: chainage from 0+000 to The Quality Target including Objectives shall be understood, implemented and maintained at all levels of the organization (1) Quality Target Our Quality Target shall apply in this Project is : “To produce good quality construction products consistent with the requirements of the Client as specified in the Contract” Consequently, the Client’s needs and requirements as specified and described in the contract will be carefully analyzed so that these requirements are fully met by the proper selections of materials, workmanship, construction techniques and the safety of work to achieve the required quality construction product The management will set up Project Quality Control System to implement and verify compliance with the necessary quality requirements Periodic and regular audits will be conducted to review and update the status and adequacy of the Quality Control System Every person assigned to this project is expected to contribute to the achievement of the quality construction product (2) Quality Objectives The Quality Objectives of this Project will be: Without Delay Without Defect Without Accident 3.1.2 Project Site Organization The lines of reporting and interrelation of all staffs of this Project are shown in Appendix 4.1 of Technical Schedule 3-Site Organization 3.1.3 Responsibility and Authority (1) Authority While the ultimate authority for the efficient and effective operation of the Project lies with the Project Manager, an effective Project Quality Assurance System is the product of all employees on the Project which are involved in the development, review and implementation of systems, processes, procedures and work practices, particularly those personnel who have the authority to: (a) initiate action to prevent occurrence of a product non-conformity; (b) identify and record any product quality problems; Technical Schedule Quality Assurance System Page of 25 NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 Package 7: chainage from 0+000 to (c) initiate, recommend and provide solutions through suitable channels; (d) verify the implementation of solution; control further processing, installation or delivery of non-conforming product till correction is made good (1) Responsibility All day-to-day management responsibilities are delegated to the designated personnel shown on the Project Site Organization Chart It is the ultimate responsibility at the Project to ensure the Project Quality System is fully implemented and effectively carried out to the quality standards of the Contract a) Project Manager The Project Manager shall be responsible for the management of the Project as guided Target decision of the Bidder He has the authority and responsibility for engineering, scheduling, cost, industrial relations and contract administration of the Project His responsibilities in respect of quality include: The overall administration and implementation of Project QA/QC Plans and ensuring that all activities relating to quality are performed in compliance with the requirements of specifications, codes and standards which from part of Contract To develop and authorize Project QA/QC Plans in consultation with the Quality Assurance Manager The selection of sub-contractors and suppliers based on the evaluation of their ability to meet the specified requirements Also ensuring that the work of sub-contractors and suppliers complies with the specified quality requirements To stop a work in which non-conformance exists and release the work when the resolution has been agreed upon To initiate, recommend and/or implement corrective action to prevent repetition of quality problems To liaise with the Client on matters concerning the management of the Contract and quality The Project Manager has the primary responsibility for ensuring that all requirements contained in the established Project QA/QC Plans are carried out He shall liaise with the head office Quality Assurance Manager on any deviation from the quality requirements b) Technical Schedule Deputy Project Manager No1 The deputy project manager shall assist/support project manager’s duties described above and mainly are on fields: Bridge and Road Construction/Traffic Assurence Manager In case of the absence of the Project Manager, the Deputy Project Manager No1 would be the acting Project Manager Quality Assurance System Page of 25 NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 c) Package 7: chainage from 0+000 to Deputy Project Manager No2: (Project Quality Assurance Manager) The Deputy Project Manager No2 shall assist/support the Project Manager’s duties described above and mainly are on fields: Technical/Economic & Planing/Project Quality Assurance/Environmental/Health & Safety Manager He is the nominated quality representative for the Project He has the responsibility and authority to ensure the implementation, maintenance and control of the Project Quality Assurance Plan and reports to the Manager, Quality Assurance / the Project Manager on the performance of the Quality System for review and as a basis for improvement of the Quality System He is also responsible for ordering permanent material and controls their quality to be complying with the project specification and client’s requirement all the time d) Deputy Project Manager No3: The Deputy Project Manager shall assist/support the Project Manager’s duties described above and mainly are on fields: Accounting and Financial Manager/Administration d) Project Quality Assureance Engineers The Project Quality Engineers are responsible for establishing, implementing and maintenance of documented procedures and inspection and test plans They shall ensure that inspection and testing activities are controlled in order to verify that technical and specified requirements are met They report to the Project Quality Assurance Manager and interacts with other Managers and Engineers to review, implement and manage the quality requirements and the quality plan They shall interface with project suppliers including sub-contractors to ensure materials, products and equipments are inspected, tested measured and calibrated or otherwise verified to demonstrate conformance to specified requirements and the quality plan They shall maintain, compile and review applicable documents and quality records to ensure efficient retrieval and/or are available at all locations where operations essential to the effective functioning of the quality system are performed e) Technical Schedule Quantity Surveyor Quantity surveyor is responsible for the effective project control activities for the Project He report to the Project Manager/Deputy Project Manager No2 and responsible for the planning, cost engineering, cost control planning and scheduling functions for the Project including: To manage quantity survey; To provide sub-contract documents Overall progress reports and other matters related to scheduling and cost as required by Project Manager; Quality Assurance System Page of 25 NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 f) g) h) g) h) Technical Schedule Package 7: chainage from 0+000 to Coordinates with Managers on scheduling and status of project for compilation of information regarding main activity areas for monthly reporting; Controls fabrication and field construction schedules for overall programs; Prepares reports on progress, manpower, cost and coordinates the work scheduling and procurement Construction Manager The Construction Manager of each construction section reports to Project Manager/Deputy Project Manager No1 He has the responsibility and authority to : initiate action to prevent the occurrence of any nonconformities relating to the product, process and the Quality System ; identify and record any problems relating to the product, process and the Quality System ; initiate, recommend or provide solutions through designated channels; verify the implementation of solutions ; control further processing, delivery or installation of non conforming product until the deficiency or unsatisfactory condition has been corrected Engineers They report to the Construction Manager and be in responsible for the engineering aspects of his scope of work Their duties include : temporary works design, construction and use ; monitoring and measuring progress ; ensuring that all works performed are in accordance with the contract, and all works are recorded, filed and submitted if necessary in accordance with the Project Quality Control Plan Site Engineer He is responsible for assisting the Engineer’s duties and to control the subcontractor or construction teams in respect of quality assurance as directed by the Engineer Electrical/Mechanical Engineer He is responsible for maintenance and arrangement of machineries, which will be used for the site works every day in order to carry out the works efficiently and appropriately as directed by the Construction Manager Material Engineer He is responsible for all the permanent material tests to be carried out at site laboratory with laboratory staff and keeping those test record in the file Quality Assurance System Page of 25 NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 Package 7: chainage from 0+000 to appropriately He shall identify whether the tested material is comply to the contract In case any material fail the test, he shall report to construction manager and engineers then take appropriate action to non-conformance products/potential non-conformity i) Design Engineer He/She is responsible for controlling the revision and status of working drawings under the direction of Project Engineer j) Office Manager The Administration Manager is responsible for all effective aspects of project administration function He shall report to and assist the Project Manager/Deputy Project Manager No3 on administrative matters including: Secretarial, clerical, mailing, security services, communication facilities, emergency and first aid provisions; Stipulated budget is on schedule regarding project administrative functions; Project office accounting, insurance matters and costing detail inputs and report; Establish and maintain a documentation system; j) 3.1.4 Supervises the works of the administration and contracts assistants Purchaser The Purchaser is responsible to control purchasing material and keeping record of its status The purchaser shall provide followings under supervision of office manager Material order sheet based on the purchase request approved by the project manager and keep the record of those order sheet Filing and keeping record of received material together with its material certificate Carrying out required material test (in case it’s required) together with The Material engineer and identifying it is receivable or not The status of material consumption and quantity in storage Project Management Review The Project Manager in consultation with the Project Quality Assurance Manager and other project staff as required, shall conduct quality or as necessary reviews of project performance against the criteria established in this plan and when necessary initiate corrective action Review meeting minutes shall be documented or may be as notes in the Project Managers diary They may not be exhaustive but shall reflect actions of issues agreed and discussed 3.1.5 Management Verification Technical Schedule Quality Assurance System Page of 25 NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 Package 7: chainage from 0+000 to The System Element Management Responsibility will be implemented whereby evidence shall be provided in the following documentation: 3.1.6 The Quality Target to be displayed in the site-office Review effectiveness of corrective actions Management Review of Project comparative to PQAP Organization Chart Record’s of staff CVs Training Records Internal, Certification and Client Audit Results Verification and Quality Functions Verification and Quality functions shall be performed by skilled personnel and be reflected within the structure of the project site organization chart Technical Schedule Quality Assurance System Page of 25 NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 3.2 Quality Assurence System 3.2.1 Structure of Documentation Package 7: chainage from 0+000 to The Quality Assurence System of this Project consists of the Quality Manuals of the Bidder and the Project Quality Plans They are applicable to the operation of various system activities and are described in the relevant appendixes and Cross Reference to ISO 9001-2000 The scope is governed from the review of the project contract conditions and specifications 3.2.2 Project Quality Assurance Plan ( PQAP) The Project Quality Assurance Plan is in accordance to the requirements of ISO 9001:2000, and is jointly developed by the head office Quality Assurance Manager and the Project Manager together with the Project Quality Assurance Manager and Engineers and shall be endorsed by the head office Quality Assurance Manager The Project Quality Assurance Plan shall be subject to continuous review and modified as required by the Project Manager / Project Quality Assurance Manager and Project Quality Engineers Checking shall be carried out by the relevant Construction Manager The Project Manager may endorse quality plan for immediate implementation prior to endorsement by the head office Quality Assurance Manager 3.2.3 Project Quality Control Plan ( PQCP ) The Project Quality Control Plan shall define the processes, procedures and controls for the engineering and technical aspects on the execution of the Project and describe Where, When, Who, What and How the activity shall be performed General procedures shall follow those laid down in the Quality Control Manual and the specific sequence of activities and quality practices relevant to this Project shall be jointly developed by the Project Quality Engineer and the person in charge of each section > Refer to clause 3.3.1 "Document and Data Control" The format of the Project Quality Control Plan is as follows (1) Description Define and describe the procedures in the following order i) Material (Receiving stage) Set out receiving, storage and inspection procedure of material ii) Workmanship (In-process stage) Set out work procedure, activities and instructions in sequence iii) Handover (Final Stage) Set out procedures for handover a part or whole of work > Refer to clauses 3.5.3 "Verification of Purchased Product", 3.6.4 "Product identification and Traceability", 3.6.9 "Inspection and Testing" and 3.6.13 "Handling, Storage, Packaging, Preservation and Delivery" (2) Contract / Standard Technical Schedule Quality Assurance System Page 10 of 25 NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 Package 7: chainage from 0+000 to To define applicable contract document, standard or code of practice (3) Acceptable Criteria To specify acceptability for all features and requirements (4) Inspection & Testing To define the method, frequency and the inspector who has the responsibility and authority to verify activities > Refer to clause 3.6.9 "Inspection and Testing" (5) Record Form To specify necessity of record with their format required > Refer to clause 3.3.2 "Control of Quality Records" and 3.6.9 “Inspection and Testing” Technical Schedule Quality Assurance System Page 11 of 25 NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 3.3 Document and Data Control 3.3.1 Document and Data Control Package 7: chainage from 0+000 to The following documents shall be properly identified, its approval, issue / revision status and control of its circulation / distribution and removal if obsolete * * * * * Quality Manual * Quality Assurance Manual Project Quality Assurance Plan * Project Quality Control Plan Contract and Project Execution Documents Standards and Codes of Practice * Correspondences Drawings (1) Quality Manual, Quality Assurance Manual While the Head office Quality Assurance Manager is responsible for review and reissue of the Quality Manual and the Quality Assurance Manual, the Project Quality Assurance Manager is responsible to maintain and remove obsolete pages or sections of the Document whenever revised copy issued (1) Project Quality Assurance Plan, Project Quality Control Plan a) Document Changes Changes shall be made jointly by the Project Quality Assurance Manager and the person in charge of each section with approval from the Project Manager > Refer to clauses 3.2.2 "Project Quality Assurance Plan" and 3.2.3 "Project Quality Control Plan" b) Approval Changes shall be approved by the Project Manager and signed on the cover page c) Issue and Revision Status Revision No., Date and Description shall be shown on the cover page The summary sheet shall be used for identification of the nature of the changes d) Distribution Distribution lists shall be prepared, kept and maintained by the Project Quality Assurance Manager The control Copy of document shall be identified as controlled by as stamped before issue The Project Quality Assurance Manager shall ensure that the correct documents together with the respective form used throughout the period of the project are used (2) Contract and Project Execution Documents Contract documents are defined as all documents and drawings which form part of the Contract such as Conditions of Contract, Tender List Submission, Specifications, Bills of Quantities with prices, Engineer’s Instructions, Variations, Drawings, Method Statements, Schedule of Rates, Equipment List and Work Schedules for the Project Project execution documents shall be all documents / drawings submitted or received during execution of the Contract Technical Schedule Quality Assurance System Page 12 of 25 NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 Package 7: chainage from 0+000 to Further to the control measures, the following will be incorporated: A Project Document Filing Register shall be established indicating the file location and the person in-charge An electronic, central filing correspondence management process will be established to link and cross reference related correspondence to enable fast search and easy retrieval Electronic files shall be back-up and recorded on a register then stored in a secured storage room to prevent deterioration and damage A comprehensive document / drawing control process encompassing submission, transmittal maintenance and distribution shall be documented in compliance with the Client’s requirements (4) Standards and Codes of Practice The Project Quality Assurance Manager is responsible to provide, maintain and make the latest or specific version of the standards and codes of practice available to the staffs (5) Correspondences Correspondences relevant to the Quality such as the Customer's Work Order/Instruction, Request/Complaint, to and from Sub-Contractor or Vendor shall be registered, inspected or approved and circulated Details of procedure are defined in the Project Quality Control Plan (6) a) Inspection / Approval The Project Manager has the responsibility and authority to inspect the incoming correspondence and approve/sign the outgoing correspondence > Refer to clause 3.6.1 "Contract Review" for the incoming correspondence from the Customer b) Registration / Filing The appointed person normally the receptionist/typist is responsible to register and file the correspondence The receptionist / typist shall keep and maintain the register and make correspondence available and accessible to the staffs c) Distribution / Circulation When distribution or circulation of the correspondence is instructed by the Project Manager, the receptionist/typist shall make copy and so using a distribution / circulation slip and file thereafter Drawings Drawings in this Project are classified as follows - Internally Generated Drawings * Shop drawing * Working drawing * As-built drawing - Externally Generated Drawings Technical Schedule Quality Assurance System Page 13 of 25 NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 Package 7: chainage from 0+000 to Drawings from the Customer, Consultant, Sub-Contractors and / or Vendors a) Internally Generated Drawings Changes of drawing shall be made by the person in charge of that work Revision status shall be stated in the title block and the revised part shall be highlighted by clouding or other means > Refer to clause 3.6.4 "Product Identification and Traceability" Internally generated drawing and its change shall be approved by the Project Manager or the person authorized by the Project Manager prior to release 3.3.2 b) Externally Generated Drawings The Project Quality Assurance Manager has responsibility to inspect the incoming drawing together with the person incharge of each section No defective drawing shall be released for use and quarantined by the Project Quality Assurance Manager > Refer to clauses 3.5 "Purchasing", 3.6.1 "Contract Review" and 3.6.3 "Customer-Supplied Product" c) Registration The appointed person normally the Design Engineer is responsible to register drawings in accordance with the Project Quality Control Plan d) Custody The Design Engineer is responsible to maintain valid drawings and quarantine invalid drawings in accordance with the Project Quality Control Plan e) Distribution Distribution of drawing shall be registered by the Design Engineer All staff who distribute drawing to the, Construction teams, Customer, Sub-Contractor or Vendor is responsible to inform to the design engineer for registration f) Transmittal Form Drawing shall be accompanied with a letter showing drawing no or list and an acknowledgment The cover letter shall be controlled in accordance with "(5) Correspondences" of this clause Control of Quality Records (1) Quality Records shall be clearly identified, filed and maintained during the operation of the Project and properly stored for specified retention period (2) During Contract Period The Project Quality Assurance Manager and the Project Quality Engineer shall be responsible to prepare, index, file and maintain the Quality Records (3) After Contract Period a) Technical Schedule Custodian The Project Quality Assurance Manager is responsible to move the Quality Records from the Site Office to other place for storage The Project Quality Assurance Manager shall report to Head office Quality Assurance Manager, place of storage together with the list of Quality Records Quality Assurance System Page 14 of 25 NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 Package 7: chainage from 0+000 to b) Time Period Quality Records of this project shall be retained for five (5) years from the end of maintenance period The Project Quality Engineer is responsible to indicate an expiry date on the file or container c) Storage All Quality Records shall be retained in weatherproof store to prevent damage or deterioration and maintained as readily retrievable Technical Schedule Quality Assurance System Page 15 of 25 NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 3.4 Package 7: chainage from 0+000 to Design Control Not applicable to this Project 3.5 Purchasing Purchasing of the following products which directly affect the quality of this Project shall be properly controlled from selection of Sub-Contractors / Vendors to verification of products - Materials * Reinforcing bar * Portland cement * Concrete aggregate * Post Tensioning Material * Filling Material * Boulder * Gabion net * Geotextile * Handrail * Asphalt Concrete Pavement Material * Other materials specified in the Project Quality Control Plan - Services * Geometrical Survey * Bored piling * Ordinary RC structural work * Pre-stressing concrete work * * Revetment work * Road work * Earth Work * Leasing of machinery/equipment * Other works specified in the Project Quality Control Plan 3.5.1 Evaluation of Sub-Contractors (1) Evaluation & Selection Sub-Contractor/Vendor shall be evaluated and selected on the basis of capability, track record and quality system The respective Construction Manager/person incharge of the section together with the Project Quality Assurance Manager are responsible to evaluate the sub-contractor / vendor Evaluation/Section shall write to list of the Project Quality Assurance Plan to be used (2) Approval The Sub-Contractor / Vendor shall be approved by the Project Manager and where specified by the customer (3) Assessment The respective Construction Manager/person in-charge of the section together with the Project Quality Assurance Manager have responsibility and authority to assess the Sub-Contractor/Vendor conformance of work to specified requirements according to the Purchasing Document Quality Records The evaluation/selection and assessment records shall be controlled as the Quality Records (4) Technical Schedule Quality Assurance System Page 16 of 25 NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 3.5.2 Package 7: chainage from 0+000 to Purchasing Document (1) Documentation and Flow Chart of Purchasing The Construction Manager/the Office Manager has responsibility and authority to prepare Purchasing Document for materials, services and Sub-Contract Works The Purchaser will provide Material Order Sheet in case the supplier requires it Typical purchasing documents used in this Project are defined in the Project Quality Assurance Plan 3.5.3 (2) Review/Approval The Agreement shall be reviewed by Deputy Project Manager No2 and approved by the Project Manager prior to release (3) Filing The purchaser is responsible to file and keep the Purchasing Documents Verification of Purchased Product Procedures for verification / inspection of Purchased Product are defined in the Project Quality Assurance Plan Technical Schedule Quality Assurance System Page 17 of 25 NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 3.6 Project Execution Processes and Controls 3.6.1 Contract Review Package 7: chainage from 0+000 to The Project Manager shall advise of any discrepancies or outstanding requirements identified during review of documents issued to commence contraction Detail of such reviews (correspondence, minutes etc.) shall be maintained Should amendments, changes or variations be proposed during the execution of the Project, the Project Manager shall initiate their internal review prior to acceptance to ensure that : (a) (b) (c) The requirements are adequately defined and documented the Bidder has the capability to meet the changed contractual requirements The Changes are reflected in programme, quality and financial agreements The Project Manager, where required, may make changes to the Project Quality Assurance Plan These changes shall be immediately implemented as directed by the Project Manager 3.6.2 Contract Variation 3.6.3 (1) During the progress of the Project, the Project Manager is responsible to review the Client requirements such as Variation Order, Inspection and complaint (2) Any discrepancies or disputable issues relating to contractual and technical matters shall be highlighted to the Client for clarification and solution (3) Upon completion of the review, the Project Manager shall sign and date the variation, and ensure distribution of the amendment to all concerned parties (4) Where no written statement of requirement is available for an order received by verbal means, the Project Manager shall confirm in writing to the Client within the prescribed time or as otherwise agreed Control of Customer-Supplied Product (1) Customer-supplied product/service for incorporation in this Project is as follows : - Construction Material (Not applicable to this Project) - Information Data / Drawing (Contract documents and Drawings as per customers design criteria.) - Nominated Sub-Contractor * Not applicable to this Project 3.6.4 Product Identification and Trace ability (1) The following products or parts of the construction/installation work in this Project shall be clearly identified by suitable means - Internally Generated Document * Method Statement / Design Calculation * Shop/Working drawing * Temporary Work Drawing Technical Schedule Quality Assurance System Page 18 of 25 NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 Package 7: chainage from 0+000 to - Construction Material * Reinforcing Steel Bars * Concrete aggregate * Portland cement * PC strand and Anchoring accessories (2) Internally Generated Document The project name shall be indicated by means of the letterhead, together where necessary, with an document number, contract number and reference including a title block identifying revision status, description, dates and signatures of personnel verifying preparation, checking, approval and endorsement (3) Construction Material The following identification and traceability records shall be kept by the person in charge of the inspection and testing The person in charge is defined in the Project Quality Control Plan > Refer to clause 3.6.9 "Inspection and Testing" (4) a) Reinforcing Bars A Purchase Order shall be prepared based on the shop drawing/bending schedule for each delivery Usage of material shall be recorded on the Material Record and kept together with a mill certificate by the purchaser Reinforcing bars shall be tagged to enable reference to the delivery order sheet and/or mill certificate b) Portland Cement Usage of material shall be recorded on the Material Record Product Test and Certification Product tests and certification records shall be maintained in the Project QA filing system to demonstrate conformance to the contract specification 3.6.5 Site Management Review and Instructions During the progress of the Project, the following site management review and meeting shall be held periodically to monitor that processes are carried out under controlled conditions (1) Budget Review a) The Project Manager is responsible to review the Project execution budget annually or shorter period and he shall report to the head office b) Records shall be filed and kept by the Project Manager (2) Monthly Report to thehead office a) The Quantity Surveyor is responsible to prepare the monthly report showing the progress and forecast of the Project Technical Schedule Quality Assurance System Page 19 of 25 NORTH SOUTH EXPRESSWAY CONSTRUCTION project-bidding document HO CHI MINH CITY – DAU GIAY SECTION 2+000 Package 7: chainage from 0+000 to b) The monthly report shall be reviewed by Deputy Project Manager and approved by the Project Manager prior to report to thehead office c) Record shall be filed and kept by the Quantity Surveyor and Project Manager (1) Monthly Report to Customer The Deputy Project Manager No1 shall prepare the monthly progress report showing the progress of the project and major achievement made in preceding month (4) Monthly Meeting With the Customer a) Meeting shall be held with the Customer's Officer/his representatives and the Project Manager/his representatives to achieve common understanding of the requirements and to resolve discrepancies b) Minutes of meeting is prepared by the Customer, distributed to all the parties and circulated to the Engineers who not attend c) Record shall be filed and kept by the computer operator (5) Monthly Program Review a) Monthly site meeting shall be held and attended by the Project Manager to the Engineer and all subcontractors’ representatives to review and agree on the monthly work program b) Meeting shall be chaired by the Client c) After being reviewed, the Construction Manager/the appointed Engineer is responsible to produce the up dated program and to keep records with the copy signed by attendees (5) Weekly Site Meeting a) Weekly site meeting shall be held and attended by the Managers and all site staffs to share common understanding of processes and to agree the weekly work schedule b) The respective engineer is responsible to prepare the weekly work schedule prior to the meeting in connection with the monthly schedule c) A copy of the weekly work schedule shall be distributed for this meeting and a copy of the names of attendees shall be attached to the work schedule for the records Only changes made to the weekly work schedule shall be reflected (6) Daily Meeting a) Daily meeting shall be held in order to make staff in charge deeply understand the work description/key points on the following day in accordance with “Daily Instruction/Schedule” and chaired by the appointed Engineer /Supervisor including attendance by Constructions teams, Sub-Contractors Technical Schedule Quality Assurance System Page 20 of 25