Tập tài liệu giảng dạy Tin học văn phòng (dành cho lớp bồi dưỡng nghiệp vụ chức danh công chức văn phòng – thống kê xã khu vực trung du, miền núi và dân tộc)

CNTT dfi nang nang cao trinh dQ van -minh van phong, van minh hanh chinh.. Trong chuyen dS nay, nhom tac gia di sau.[r]

BQNQIVV

TIN HOC VAN PHONG•

TAp TAl . LIEU GIANG DAY DANH eHO LOP BOI DUf1NG NGHIEP VU

emYe DANH eONG emYe VAN PHONG-THONG KE xX KHU VVe TRUNG DU, MIEN NUl VA DAN TOe

(Ban hanh kem theo Quyit ainh s6: 348IQD-BNV ngily 19 thang nam 2012

eua B(J truimg B(J N(Ji v~)

~ : ~ ; ~ ~ "* MVCLVC

L '· , al gial t h·"I~U

PHAN I: UNG DT/NG CNTT VAo CONG TAc VAN THU

BAI VAl movA NlIiJNG iJNG Dl)NG CNTf VAo CONG TAc vAN nID

" d b ? ? " t' h

1 Nhung ~ nQl ung ca an cua cong ac van t u

2 Th\lc tr~ngung dVng CNTT vao cong tac van thu

3 Sg ec1n thiSt phai ling d\lI1g CNTT vao eong tae van thu ~

4 Nhung ung d\lng CNTT cong tac van thu

5 D'ng d\lng CNTT vao quan ly van ban

6 T6 ehue, xay dgng h~ th6ng thong tin quan ly van ban

6.1 Phdn tich h? th6ng thong tin qulm If w'in bim

6.2 T6 chuc h? th6ng ca sa die li?u

7 Huang d~ncai d~tchuang trinh Quan Iy van ban

BAI ~nrONG DAN sir DVNG CHUONG TRiNH QUAN LYVAN BAN

1 ong quan ve p an mem uan T~ " h " " Q? l' ., yvan an b?

2 Quan tri h~th6ng ,

2.1 Phdn quyJn truy c(zp h? th6ng

' h h~ .

22G " lam sat ? t ong

3 Cae ehue nang h~th6ng

3.1 Tq,o h6 sa adu nam

3.2 Khai bao nam

3.3 Tq,o ltj,p dl! phong

3.4 Khoi ph1:lc d1! phong

3.5 Can nhat danh muc · r · · ~

3.6 Phan lot;li thong tin

3 Thiit l(zp chi aQ ngdm ainh ~

~p nh" h" ·

4 C " ~ttong tIn ~

4.1 T6 chuc thong tin

4.2 C(zp nh(zt thong tin van bim din :

4.3 Xem thong tin toan van

~

4.4 Hi¢u chinh thong tin

4.5 Ctj,p nhtj,t thong tin van ban di

4.6 Xem thong tin toan van

4 Hi¢u chinh thong tin

5 C~p nh~t vo~g luan ehuy8n '

5.1 M1:lc aich, ynghia 5.2 Phuong phap th1fc hi¢n

6 In mve Il;lC van ban

6.1 Gi6'i thi¢u chung

6.2 In mlfc IlfC wln bem ain

6.3 In m1:lc 11:lc van ban

k·t h'" ·

7 T1m' lern tong tIn

7.1 Tim kiim tuan t1f

7.2 Tim kiim t6 hfJP :

8 Th6ng ke t6ng hgp

8.1 Thimg ke t6ng hf!p van bem ain 8.2 Th6ng ke t6ng hfJp van blin

~ ~

pHANII: UNG DVNG CNTT VAO CONG TAc LUU TRU

BAI VAl TRO vA NHiJNG UNG Dl)NG CNTf v Ao CONG TAc LlfU mu

1 Nhfrng n9i dung ca ban Clla cong tae luu tru

1 1.T'h h '" , d· h ' · "1' '" I /'0loI

• • ~ u t q,p xac In gl trl tal If/U uu tru

1.2 Th6ng ke

1.3 Xay d1fng cac c6ng C1:l tra cUu khoa h9C

? ? , / ' "

14Bao quan tal I /'0loI

uu tru

If/U

2 ThlJc tr~ng ung d\lng CNTT vao cong tac luu tru

49

49 50

50

37 37

•

38

38 L'l

39 ~

40 42 42 42 45 46 48 49+87 49 49 49

3 Sv can thiSt phai lmg d\mg CNTT vao cong tac lUll trii 51

4 Nhfrng ung dl;lng CNTT cong tac lUll tru 51

4.1 Ung dlfng CNTI'viw thu thtjp xac ajnh gi trj tai li¢u luu tru 51

4.2 Ung dlfng CNTI'vao Th6ng ke 51

4.3 Ung dlfng CNTI' a~xdy d1!ng cae cong Clf tra cUu khoa h9c : 52

4.4 Ung dlfng CNTT qulin If; kho blio qulin tai li¢u luu tru

5.Ung d\lng CNTT vao quan ly tai li~u lUll trfr

6 T6 chuc, xay d\f11g h~ th6ng thong tin quan ly tai li~u lUll tm

6.1 Xdy d1!ng chudn thong tin

6.2 Thong tin adu VaG cua cac loq.i hinh tai li¢u luu tru 6.3 Thong tin adu cua cac loq.i hinh tai li¢u luu tru

Huang d~nbien m\lc phiSu tin tai li~u lUll tm

7 HuOng d~n cai d~tchuang trinh Quan ly tai li~u luu tm

BAI HlJONG DAN sir DVNG CT QUAN LY TAl LI~ULUU TRU

1 T6ng quan v@ h~ th6ng phful m@m Quan ly Tai li~u lUll trfr

2 ThiSt l~p h~ th6ng

,

52

52

52

t 52

~

~

52

: 56

63 88+111

84

88

.J_

:- J

2.1 Khai bcw quy~n truy cc}p h¢ th6ng 89

2.2 Quan trl· mq,ng 90

2.3 Giam sat h¢ th6ng 93

3 K ' y h·" h" l~U tong tIn ' 97

3.1 M¥c tlich yngh'ia 97

3.2 Phuangphap cg,p nhdt 97

4 C~p nh~t va l(hai thac thong tin 97

4.1 Ctj,p nhtj,t thong tin 97

42C A h.A h.A · v b?O h~

q,p n q,t tong tzn van an 0 sa 103

4.3 11m kiim thong tin 105

4.4 In m¥c lij,c 108

Ph~n rnQt:

UNG DVNG CONG NGH~ THONG TIN vAo CONG TAc VAN THU

: Ngay nay, cung v6i SlJ phcit trien cua nSn kinh tS xii hQi, cUQc cach m~ng

khoa hQc ky thu~t dang bu6c sang rnQt ky nguyen m6i, ky nguyen cua cong

ngh~ thong tin V6i tinh nang da d~ngva hi~u qua tuc thi, Cong ngh~ thong tin

(CNTT) da va dang duQ'c nhiSu nganh quan tam nghien Clm va Ung d\lng

Vi~c Ung d\lng CNTT vao cong tac van phong da lam cho mO" u6c vS m9t

van phong "tv dQng hoa" cua nguai tra thanh hi~n th\lc MQt nhfrng

ySu t6 de van phong t\1' dQng hoa la Ung d\lng CNTT vao cong tac van thu - lUll

trfr Thgc ch~t cua vi~c Ung d\lng CNTT vao cong tac van thu - lUll tm la qua

trinh xu 1y ky thll~ttv dQng hoa cac khau nghi~p V\l cua cong tac van thu (xdy

d1:fflg va ban hanh van bim; quan ly van ban; quan ly ddu) va cong tac qucin

ly, tra tim tai li~ulUll trUe

Tuy nhien, qua thgc tS ta th~y, v6i th\1'c tiSn phat trien phong phu cua thong

tin lam cho kh6i lUQ'Ilg van him hinh cac cO" quan cang nhiSu

Trong tiOO hinh do, nSu 'dung l~i aphuong phap thu cong thi khong the xu ly

cac thong tin kip thai, diSu se d~ dSn sv qua Uti d6i v6i cong tac van thu Vi '

thS, Ung d\lng CNTT la mQt t~t ySu, cAn thiSt de cac cO" quan du kha nang dap

Ung nhiing tAn t~i cong tac van thu - lUll trfr noi rieng va gop phAn vao sg

nghi~pdBi m6i cong tac van phong noi chung

De dauh gia duQ'C vai tro, vi tri cua CNTT va OOfmg Ung d\lng CNTT

vi~c giai quySt nhfmg tAn t~i cua cong tac van thu - lUll trfr nhu thS nao, cimg

v6i m\lc dich nghien cUu la n~m viing nQi dung cong tac van thu - luu tm tu

dua nhfrng thong tin c§n thiSt de trien khai Ung d\lng CNTT va xay d\Il1g cO"

sa dfr li~u Xu~t phat tu nhu cAu hi~n d~i hoa cong tac van thu t~i cac cO" quan,

v~n de dua CNTT vao trien khai (rng d\lng co hi~u qua va th6ng nh~ttren toan

qu6c ac~p xii la v~n dS cAn thiSt Day la v~n dS d~t c§n duQ'c nghien cUu mQt

cach t6ng the, tren cO" sa do de trien khai Ung d\lng tren toan qu6c m9t cach

th6ng nh~t,phu 'hqp v6i yeu cAu th\1'c tS

Vi~c Ung d\lng CNTT vao cong tac van thu, lUll trfr se giai quySt duQ'c v~ dS

quan ly, tra tim, cung c~p thong tin mQt cach thu~n ti~n, nhanh chong va dQ

:r oJ

chinh xac cao Vi~c l~p cac bao cao tBng hqp theo timg HOO vvc tbvc hi~nthu~n

ti~n,co the t~o l~pOOiSu bieu m~ukhac OOau ­

De trien khai thlJC hi~n vi~c Ung d\lng CNTT vao cong tac van thu, luu trfr a

c~pxa yeu cAu mQt s6 thiSt bi cong ngh~thong tin, bao gAm m~g may tinh, cac

thiSt bi dAu cu6i va quan trQng nh~t la ph§n mSm Quan ly van ban va phAn mSm

Quan ly Tai li~u lUll tm Tuy theo yeu cAu su d\lng, co the xay d\Il1g phat trien

Biti rnQt:

VAl TRO vA NHUNG UNG DVNG CNTT VAo CONG TAc VAN THU

1 Nhfrng nQi dung CO' ban eua eong tae van thO'

Cong tac van thu Ia linh Vl,lC ho~t d<)ng ph\lc Y\l qmin 19 nha nuac, bao g6m

cac linh V\lC:

SO?11 thao va ban hanh van ban;

- T6 chuc, quan 19 va giai quySt van ban;

- Quan 19 va sir d\lng dfiu

S(J'il8 chuc nang Clla cong tac van thU'

'"

~4t

- Xay d\Il1g van ban: thao van ball; duy~t ban thao; dfu.1h may van ban; ky

- Quan 1y van ban: quan 1y va giai quySt van ban dSn; quan 1y van ban di;

l~p h6 sa va giao n9P h6 sa

~ - Bao quan va sir dVng dfiu: cac lo~i dfiu; bao quan dfiu; sir dVng

d§u

Trong ho~t d9ng nghi~p V\l cua cong tac van thu, qua phan tich quy trinh xu

1y 'h~ th6ng thong tin, vi~c irng dvng CNTT vao cac khau nghi~p vv co thS irng

dVng tI1Jc tiSp vao toan b9 h~ th6ng

2 Th\fc tr~ng rrng d\l~g CNTT vao cong tac van thO'

Nh~n thuc dugc vai tro quan trQng cua CNTT, til nhung nam cu6i cua

thS ky 20, Nha nuac da xay dvng Chuong trinh qu6c gia vS CNTT- KS ho~ch

t6ng thS dSn nam 2000, dugc ban hanh theo QuySt djOO 211/TTg

07/4/1995 cua Thu tuang ChiOO phu, da d~tra nhi~mvv cv thS vS: "Xay dvng

h~ th6ng may tioo va phuong ti~ntruySn thong dugc lien kSt vai OOau cac

m~ngvai cac cong cv ph~nmSm du m~OOva cac h~ thong tin, cO' sa du li~u, co

kha nang phvc vv ho~td9ng quan 1y Nha nuac va cac ho~td9ng huySt m~ch cua

nSn kiOO tS M9t s6 h~ thong tin dugc phep n6i vai cac m~ngthong tin qu6c tS "

Nhu v~y, Nha nuac da oo~ thfiy dugc t~m quan trQng cua CNTT va dS

phuong huang, dUOng 16i dS xay dvng, phcit triSn va irng dVng vao mQi linh V\lC

Dung truac OOfmg chiOO sach d6i mai cua Dang va Nha nuac, cac nganh, cac

cfip, da va dang d6i mai cac liOO V\lC ho~t d9ng, co d6i mai vS cong tac

van thu Mu6n d6i mai dugc cong tac van thu, m9t OOfmg bi~n phap quan

trQng 1a irng dVng CNTT vao cong tac van thu DS th6ng nhfit cho vi~cirng dVng >

CNTT cong tac van thu - luu trfr, C\lC Van thu va Luu tm Nha nu6'c ban

hanh van ban s6 608/LTNN -TTNC 19/11/1999 vS: "Huang'dftn irng dVng

CNTT van thu - 1uu tm" Sau m9t thai gian triSn khai th\lc hi~n, Cvc Van

thu va Luu tm Nha nuac da t6ng kSt, rut kiOO nghi~m va ban hanh cllc van ban

mai phil hgp vai tiOO hinh th\lc tS, g6m cac van ban: Van ban vS irng dVng cong

ngh~ thong tin cong tac van thu va cong tac lUll trfr, Ban hanh kern thea

- wJ

Van ban s6 139/VTLTNN-TTTH 14/3/2009 cua Cvc tru(m~Cvc Van thu

va Luu tm Nha nuac huang dftn quan 1y van ban di, van ban dS~ va l~p h6 sa

trong moi truang m~ng va Ban huang dftn vS irng dVng cong ngh~ thong tin

trong cong tac van thu va cong tac lUll tm, Ban hanh kern theo Huang dftn s6

169/HD-VTLTNN 10/3/2010 cua C\le truOng C\lC Van thu va Luu tru Nha

Vi~c ung d\lng CNTT vao cong tac van thu chinh la qua trinh xu ly t\1 d9ng

hoa cac khau nghi~pV\l cua cong tac van thu

Ngay tir may tiOO dai, vi~c Ung d\lng CNTT vao so~n thao, ban hanh

van ban da duQ'c triSn khai rQng rai va da tra thong d\lng va

=­

khong thS thiSu duQ'c ho~t dQng nghi~p V\l V6i kha nang luu gift thong tin

Clla may tinh, nQi dung van ban co thS su d\lIlg l~i nhiSu l§n, thu~ ti~n cho vi~c

sua chua, nhan van ban, til tang hi~u qua lao d9ng nha cac cong C\l ti~n

ich nh~m t~o ra nhfmg biSu m~u, khi c§n su d\lIlg, v6i cac thao tac dan gian

nguai dung da t~o ra duQ'c cac biSu m~u van ban phu hqp

Trong ho~t dQng quan ly va giai quySt van ban, CNTT giup ho~t dQng quan

ly, c~p nh~t va xu ly van ban du<}c ch~t che, t6ng h<}p, thBng ke chinh xac tinh

hinh xu ly van ban, tra tim thong tin nhanh chong, theo d5i du<}c tiSn dQ giai qUYlh van ban va chu trinh xu ly van ban

Trong ho~t d9ng quan ly va su d\lng d~u, vi~c triSn khai Ung d\lIlg co thS

th\lc hi~n duQ'c tuang dBi thu~ l<}i VS m~t cong ngh~ cho phep triSn khai chii'

ky, d~u di~n tu b~ng cach rna hoa thong tin Nhung diSu ki~n hi~n t~i,

vS m~t quan ly Nha nu6c, dAu tu trang thiSt bi va nang l\lc Clla dQi ngfi can bQ

cong chilc noi chung va c~p xii noi rieng, vi~c triSn khai lmg d\lng g~p nhiSu

kho khan Xet vS diSu ki~n ky thu~t va kha nang kinh tS, hi~u qua dua l~i nen

trong thai diSm hi~n t~i vi~c triSn khai lmg d\lIlg rQng rai dSn timg c~p xa

chua kha thi Vi v~y, ung d\lng CNTT vao cong tac van thu hi~n chi

dung l~i ahai linh VlJC la so~n thao va ban hanh van ban, quan ly van ban,

nghi~pV\l quan ly va su d\lng d~u se triSn khai ch~ han co diSu ki~n

Vi~c ung dt,mg CNTT vao cong tac van thu, da hoan toan thay thS lao dQng

thil cong sang tlJ dQng hoa ho~c ban tlJ d9ng hoa cac nghiep V\l cua cong tac van

thu nhu:

So~nthao van ban

- Quan ly van ban

- ChuySn giao van ban qua m~g may tinh

- L~p h6 sa

- T6ng hQ'p va tra tim thong tin ~

3 S" cAn thi~t phai ung dyng CNTT vao cong tac van thO'

Tru6c day, so~ thao van ban cac dan vi thuang b~t dAu thao tren gi~y

nhap, sau sua chfta l~i hoan chinh Cong vi~c nay co phai tiSn hanh r~t

nhiSu l§n, tBn thai gian va gi~y to Ben c~ do, vi~c dang ky vao s6 van ban di

- dSn hang m~c du vS ca ban da theo d5i du<}c van ban di - dSn Clla dan vi

H~n chS vi~c th6ng ke, l~p m\lc l\lc phan lo~i van bim di - dSn, g'ay kho khan vi~c thea d5i chi d(;lo cong vi~c cua Ianh d~o

:; H~n chS vi~c tra tim thong tin: dung cac s6 dang ky dS tra tim van ban

thgc hi~nch~m, t6n nhiSu thai gian, cong suc va dQ tin c~ythiSu chinh xac

cAn t6ng hgp, bao cao

, V6i vi~cUng d\lng CNTT nhung h~n chS tren da duQ'c kh~c ph\lc va nang cao

hi~uqua vi~c xu If thong tin

Vi~c Ung d\lng CNTT van thu khong thS tuy~t d6i hoa, vi nhu:

cong tac so~ thao van ban, vi~c ky duy~t van ban phai thS hi~n tren ban thao

bfulg gi~y, kS ca nhfrng van ban duQ'c thao tren may vi tinh tir dAu v~n phai

in dS trinh lanh d~o duy~t va ky t~t ctia thti truOng ca quan Vi v~y, cong vi~c

so~nthao van ban mQt s6 khau nghi~p V1) vS ca ban v~n ap d\lng phuang phap

thti congo Day la m~t thvc tS tieu chufut ky thu~tchua cho phep cac dan vj

th\fc hi~n quy trinh so~n thao van ban hoan toan t\f dQng hoa

4 Nhfrng ung d\lng C~TT trong cong tac van thtr

Vi~c Ung d\lng CNTT so~nthao van ban la ph6 biSn nh~t, vi qua

trinh so~ thao, nguai thao van ban co thS sua chua, b6 sung cau chu ho~cthay ,

d6i phful do~n khac van ban, t~o m9t van ban s~ch rna khong t6n

kern thai gian, van phong phfim CNTT dfi nang nang cao trinh dQ van -minh van phong, van minh hanh chinh

Do CNTT la mQt nganh khoa hQc xu ly thong tin bfulg cong C\l la may tinh, v6'i cac chuc nang nh~n thong tin, xu If thong tin, dua thong tin nen vi~c

ung d\lng CNTT vao quan If van ban se dem I~i hi~u qua, boi no khong chi c~p

nh~t thong tin t~o h~ th6ng ca sa du li~u, rna cho phep t6ng hgp, tra

tim van ban thea cac thuQc tinh khac (theo tac gia, thea thai gian, ten Io~i,

trich ySu ) Tir do, nang cao hi~u qua lao dQng, gop phAn vao cai each nSn

hilllh chinh nu6cnha, tiSt ki~m gi~yto'

Tom l~i, vi~c triSn khai Ung d\lng CNTT vao cong tac van thu Ill cAn thiSt,

nhfun nang cao 'hi~u qua cong tac, dap Ung yeu cdu cai cach hanh chinh Vi~c

Iva chQn Ung d\lng vao thvc tS nghi~p V1) nao cful phan tich, dcinh gia cac ySu t6

di kern dS mang l~i hi~uqua t6t nh~t Trong chuyen dS nay, nhom tac gia di sau

vao Ung d\lng CNTT vao quan If van ban

5 Ung d1}ng CNTT vito quan Iy van ban (ii, (i~n

NQi dung ca ban la quan ly va giai quySt van ban dSn, van ban di; l~p h6 sa

Xay dlJl1g cac cong C\l tra tim m9t cach linh ho~t giup nguai su d\lng co thS tra

tim van ban thea nhiSu diSu ki~n khac ThiSt kS cac biSu m~u th6ng ke,

- TiSp nh~n, dang ky, chuy~n giao van ban dSn

- Ki~m tra, theo doi tiSn dQ giai quySt van ban

• T6 chuc phat himh van ban di

- Bao dam th~ thue van ban

- Danh may, in, dQe soat

- Trinh kY, dong d~u

- Dang ky, gui van ban di

• L~p h6 sa nQP luu

- Xay d\l'Ilg danh m\lc h6 sa

- Ma h6 sa

- S~p xSp van ban h6 sa

6 TB chtfc, xay d.,ng h~ thBng thong tin quan Iy van ban

6.1 Phan tich h? thang thong tin quan Iy van ban

Phan tieh quy trinh nghi~p V\l eua eong tae quan Iy van ban, v6i ffi\le dieh

danh gia kha nang dua CNTT vilO Ung d\lng, tren ca sa do danh gia vS muc dQ

anh huang dSn nghi~p V\l truySn th6ng, hi~u qua kinh tS, tac d9ng dSn nguai su

d\lng va quiin IY Vi~c Ung d\illg CNTT co lam thay d6i nghi~p V\l truySn th6ng

eua eong tae quan Iy van ban til tru6e t6'i hay khong, co phil hgp v6i trinh<

dQ chuyen mon cua can bQ, diSu ki~n chu quan va khach quan khong, so sarm

quy trinh nghi~pV\l, Iva ehQn rno hinh thich hgp

Xac dinh cac d6i tu<;mg co quySn truy nh~p vao h~ th6ng va muc thfun nh~p

Khi h~ th6ng thong tin ho~t dQng achS dQ may dan Ie, v~n dS phan chia tai

nguyen va muc dQ truy nh~p khong c~n d~t vi can bQ van thu co trach nhi~m

diim bao toan bQ thong tin d~u vao va d~u ra, chiu trach nhi~m tru6c lanh d~o vS

toan bQ thong tin dan vi Khi h~ th6ng thong tin ho~t dQng tren moi truang

m~ng, nSu khong co nhilng quy chS vS phan chia till nguyen va quySn truy nh~p

h~ th6ng thi b~t cu vien nao n~m tren h~ th6ng m~ng dSu co th~ biSt duQ'c

cac thong tin Xu~t phai tir bai toan bao m~t va an toan cho dii li~u' van thu,

nguai lam phan tich h~ th6ng ban d~u phai xac dinh duQ'c quySn va muc truy

nh~peua m6i vien tren m~ng

Muc cao nh~taday la muc danh cho nguai xu ly h~ th6ng hay gQi la can ~~

bQ quiin tri m~ng.Co th~ nguai can bQ khong co' quySn duQ'c hiSt thong tin

vS dii li~u van thu cua don vi, song la nguai diSu ph6i va phan chia tai nguyen

nen c~n biSt d~ quiin ly ho~t dQng cua chuong trinh

Muc ti~p theo co quySn truy c~p dii li~ud~y du la can bQ van thu, lanh d~o

don vi (theo S1! phdn cong) Khac v6i can bQ quan tri m~ng, cac d6i tu<;mg tren

co quySn c~p nh~t d~y du vao ca so dii li~u xong khong co quySn phan chia tai

Muc th~p nh~t aday la cac can hQ chuyen vien D6i v6i d6i tugng nay, quySn

truy nh~p cua hQ tren rn~ng chi vS IInh V\IC rna hQ tharn gia giai quySt C\l thS

Nhu v~y chi nhUng thong tin rna can hQ co quySn xu Iy rn6i hi~n len, cac

thong tin khac thi se hi che khu~t

Tu)' thuQc vao timg dan vi, rnuc phan chia cling co nhung diSrn khac nhau,

quySn truy nh~p khac

Qua trinh xu Iy, so~n thao cac van han va cac y kiSn vS xu Iy cac van han a

day cling c~n dugc quy dinh ro rang Chu trinh luan chuySn van han phai tuan

thu theo cac quy dinh cua nguai lam h~ th6ng va theo nguyen t~c van thu Co

nhu v~y h~ th6ng rn6i dam hao dugc cac thong tin ho~t dQng thong su6t va dQ

an toan cao

Til rno hinh C\l thS dS chQn phuong an thiSt kS thich hgp Khi thiSt kS rnQt cO'

sa dfr li~u (CSDL) quan h~ thuOng doi hoi phai chQn cac rno hinh lugc dB quan

h~ Vi~c chQn cac lugc dB quan h~ nay co thS t6t han ho~cx~u han t~p cac lugc

dB khac d\Ia tren rnQt s6 tieu chu~n nao Do do, cfuI nghien cUu rnQt s6 tinh

ch~t cO' han, cling nhu cac thu~t toan, dS co thS nh~ dugc t~p cac lugc dB phil

hgp TrQng tam cua vi~c thiSt kS cac lugc dB CSDL la ph\l thuQc dfr li~u, tuc la

cac rn6i dang hUQc co thS gifra cac gia tri hi~n hfru cua no D\Ia tren rno hinh,

quy trinh nghi~p V\l cua hai toan quan Iy van han di, dSn, vi~c thiSt kS CSDL cua

h~ th6ng hao gBrn cac quan h~ sau:

- Quan h~ 1-1 (quan h~ tI'\IC tiSp): gifra hai t~p tin co rn6i quan h~ 1-1 nSu

rn6i hQ t~ptin co quan h~v6i rnQt hQ t~p tin va ngugc I~i

- Quan h~ I-N (quan h~rnQt - nhiSu): gifra hai t~p tin RI va R2 co rn6i quan h~

I-N nSu rn6i hQ t~p RIco quan h~ v6inhiSu bQ t~pR2 nhung rn6i t~p

trong R2 chi co quan h~ v&i mQt bQ t~p Rt •

- Quan h~ N-N (quan h~ nhiSu - nhiSu): Gifra hai t~p tin Rl v.a R2 co rn6i

quan h~ N-N nSu rn6i t~p trong hQ Rl co quan h~ ,,6i nhiSu hQ t~p cua R2,

va ngugc I~i rn6i bQ t~pR2 co quan h~ v6i nhiSu hQ t~p Rl

- Quan h~Van han di va cac quan h~ Danh rn\lc dan vi so~n, nh~n tBn t~i rn6i

quan h~ N-I

- Quan h~ Van han di va quan h~ Danh rn\lc hB sa tBn t~i rn6i quan h~ N-N

(m6i van bim ili co thi luu nhiJu h6 sa khac va ngu(1c 19i m9t h6 sa

co thi luu nhiJu van bim ili khac nhau) ~

- Quan h~ Van ban dSn va cac quan h~ Danh rn\lc nai nh~,nai gui tBn t~i

rn6i quan h~N-l

- Quan h~ Van ban dSn va quan h~Danh rn\lc hB So' tBn t~i rn6i quan h~ N-N

Do vi~c c~p nh~t dfr li~u (chen, lor;zi bo, thay il6i) thuOng gay nen dj thuOng, ·

mAt thong tin Qua trinh gQi la qua trinh chuAn hoa cac lugc dB quan h~ Qua

trinh chufut hoa dugc thgc hi~n dga tren khai ni~m phl,l thuQc ham Mo hinh

chuful hoa dfry du la mo hinh rna aday mBi thuQC tinh mBi quan h~ chi co

mQt phl,l thuQc ham tI"l,l'c tiSp vao khoa cua m6i quan h~

6.2 r8 chuc h? thang CO' siJ' dii Ii?u

, 6.2.1 Thiit ki t6ng thd chuang trinh

6.2.2 Thiit ki cac dJ m1:lc

- Chuc nang H~ th8ng

- Chfrc nang Quan Iy van ban di

::

6.2.3 ThiJt ki cac m¥c

- Cae thuQe tinh quan Iy trong van ban d~n

-

:':':-: -:.: <:i· "'~:;"'~" : , '

: '.:

' : : : '": ~.:; ~ ~

.,

i:i?:j:I;(T:t) (p:.:·Y:i ~.n

" " -­

1;,!t!#~~ldg:~i -:: '- . - ~-'-­

i.'.·.'·'2;i~~_~~~~i··i!1lt,~~.Oi'.

(;>:;\:~l;~:n.rllq:~t'·· <:': :,.: :: :­

:c.:···::;b~j"·-::<:::I:::::; ~ :

::<::-::::}7FT:: IJ;~rl:;:.:Qgl

.·~·L·~.n:h:·;d·~lO

-· ··::·:·~t_lfli·JJ6·::S()' so·

1

Chu giai: ThUJ vien la nai IUJu trfr cac

~

danh mvc ten cac dan vi, ho sa de

c~p nh~tdCf li~u co the trlch rut thang tiP

d6 rna khong cfJn phai danh tiP ban

phirn VaO

:::­

7~

4

Sl I

1 den

2 Ngay den So van ban Ngay van ban MLrc do m~t 6-L-MLr~_d~hAo -o - ­

-7 Thai h~n giai quyet Ban vi nh~n

9 Ten lo~i

10 NgU'oi nh~n ban 11 Phan lo~i

12 NO'i Qui

13 Trinh lanh d~o

14 Tra lai van ban 56:

15 Van ban tra lai 16 Luan chuyen ·van ban 17 f)a xli' Iy

18 LU'u h6 sa so

- Cae thuQc tinh quan Iy trong van ban di

=

,

1 So di

2 s6 ky hi~u van ban Ngay van ban Mlrc do m~t Mlrc do khan

6 Thai h~n giai quyet

~-_. -. -­

T uO'n VI 50~n

9 Ten lo~i 10 Phan lo~i 11 NO'i nh~n 12 NgU'ai ky

13 Tra lai van ban so 14 Van ban tra lai 15 Da xli' Iy

16 LU'u ho sO' so

17 Tom tat noi dung

: ' : : ' : ' :

1:;'.",{.:,;:'mh'tifuYI:en_

:.; : :• ,

-.N:dt:g(u'i

- ··-'·'-=f)O'nvISO~lT-, -I~ ­

-, en ~q:~i

-Pha'n-:lo~i

i:i;3;j~~~~il~![;~····$Q···

1

Chu gill;: ThLf vi~n la nai luu trif ca danh m(Jc ten cac dan vi, ho de kh··

c~p nh~t dCf li~u co the trich rut thang t'

d6 ma khong can phai danh tif ba

- Cae thu{)e tlnh tim kiSm van ban liSn

1 So den Ngay den So van ban Ngay van ban

5 MUG m~t

6 MUG khan

7 Thai h~n giai quyet~. ~

1- - -. -. .­

8 f)an vi nh~n

9 Ten lo~i

10 NgU'ai nh~n ban 11 Phan lo~i

12 NO'i QlI'i

13 Trinh lanh d~o 14 Tra lai van ban so 15 Van ban tra lai 16 Luan chuyen van ban

17 £)a Xli' Iy

18 LU'u ho sO' so

19 Tom tat nQi dung 20 Ykien giai quyet

:­

~

=

:···· ' ': I

;iI':tr;glup.·.·~ -H:>::::: !: '~:.'>:.::":;

- Cae thuoe tinh tim ki~m van ban di

=

1 So di

3 Ngay van ban

4 MlfC m~t

2 So ky hieu van ban

5 MlfC khan

-6.-Th-M t-l-a-R-fliai-q~ _ L - _ - - - - - " - - - ­

7 BO'n vi 50~n

9 Ten lo~i

10 Phan lo~i

11 NO'i nh~n

12 NgU'CYi ky

13 Tra ICYi van ban so

14 Van ban tra ICYi

15 Da xu Iy

16 LlJ'u ho sa so

17 T6m tat noi dung

:':: -,':::-~ :i ~::;::, ':[,: :1-:'::::;::' ~.> ::,

c ,iidt~~Qr:b{~I":" c

7 Hrro-ng din cai d~t phin m~m Qmln Iy van ban

- Cho rna CD chua chuang trinh vim ACD, tfen mim hinh hi~n fa nhu sau:

~~

+Bfun chuQt vao Next (HI)

+Bfun chuQt vao m\lc I accept agreement (H2)

+BAm chuQt vao Next (H3

+Man hinh hi~n ra nhu hinh du6i day

+Nh~p rna dang ky vao 2 ola: 112-1234567(H4)

+Nh~pten vaQ You name: HUE

+Nh~pten dan vi vao 0 UBNDX VINHTAN

+Bfun chuQt vao Next (H5) dS tiSp t\lC vi~c cai d~t chuang trinh

+B~m chuQt vao Next (R7) de ti@p t\lC

+B~m chuQt vao Continue (R8)

fJi···:···· :· · :·~···.····~··· ·· ···· ··· ··· ··· ··· ··· · · ··· ·:i/

+Bfun chuQt vao OK (R9)

Sau cai d~t xong chuang trinh QLVB theo cac bu6c dff neu atren, th\lC

hi~n cac buac tiSp thea nhu sau:

Copy toim bQ thu ml)c QLVB thu ml)c Thuvien sang B rna cUng (C:

ho~c D:), b6 tat ca cac thuQc tinh (Read Only), sau m6' QLVB, kich chuQt

phai vao QLVB.EXE t~o mQt bieu tugng Shortcut ngoai man hinh Desktop de

thu~nti~n cho ch~ychuang trinh

, M6' thu ml)c Thuvien\Hethong, chep tat ca cac t~p dfr li~u co thu

fi\lC vao aC:\WINDOWS\SYSTEM

Phcln m~m Quan ly van ban Trung tam Tin hQc-Ngo~i ngfr truang D~i hQc

NQi Vl) Ha NQi nghien CUu va phat trien tren cO' s6' Van ban huang dful cua Cl)C

Van thu va LUll trfr Nha nuac ban hanh Phful m~m se truang D~ihQc NQi V\l

Ha NQi cung cap va gift ban quy~n.Trong qua trinh trien khai ung dl)ng, nhfrng

phat sinh mai yeu cau se dugc Nha tru6ng tiSp nh~ va nang cap thea yeu

cau cua nguai su dl)ng

Biti 2:

HUONG DAN sir DVNG CHUONG TRINH QUAN LV VAN BAN

on~ ~ h" th~ h " ~ Q? I ' ow b ? - - ­

1 T A quan ve ~ongp an memuany van an -"

Chuang trinh Quan ly van ban dugc viSt bAng ngon ngft Visual· FoxPro­

version 9.0 Phcln m~m dugc thiSt kS ch~y tren may tinh ca nhan (PC) va tren h~

th6ng m~ng (LAN), moi truang WINDOWS cau truc cua Co' s6' dft li~u

dugc thiSt kS thea mo hinh t~p trung tren may chu, xu ly thong tin thea mo hinh

phan tan (xu ly thong tin tren may ca nhan) Vai phuang phap thiSt kS mo

hinh Co' s6' dft li~u t~p trung kSt hgp v&i phan tan se kh~cphl)c dugc nhfrng ySu

t6 chu quan dful dSn ho~t dQng cua h~ th6ng (m~ng khong thong) Do chuang

trinh ch~y moi truang m~g, nen d6ng thai co nhiSu nguai c:Ung thao tac

tren mQt Co' s6' dft li~u DiSu d~c bi~t hfru ich vi~c quill ly mQt cach

th6ng nhat cac van ban dSn va di dan vi

V&i giao di~n thu~n ti~n, cung nhiSu chuc nang, nhfun giup cho nguai su

dl)ng giam thieu thai gian c~p nh~t thong tin va quan ly van ban Ben c~nhdo,

chuc nang huang d~n su dl)ng (Help) dugc g~n vao chuang trinh, giup nguai su

dl)ng t~i bat ky thai diem nao, ml)c nao dSu co the tra cUu huang ~~n su dl)ng

bAng phim (F 1)

Co' s6' dfr li~u Van ban dugc phan quySn troy c~p, do de dang nh~p vao

CSDL yeu cau nguai su dl)ng phai dugc phan quySn Kh6'i dQng chuang trinh,

tren man hinh se hien thi cua sB, yeu cau nguai su d\lllg vao rna hi~u, m~t khdu

Trong truang hgp vao rna hi~u va m~t khdu khong chinh xac (cho phep nh~p