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PROJECT MANAGEMENT TO SELL SOLAR PRODUCTS EXECUTIVE SUMMARY A Project over view The project name and investment idea Market Analysis B Setting goals of the project Project Objective Scope of the project Time line for the project Estimate project cost to complete C Work Division Structure: WBS, PERT & CPM Project steps Estimate operation time D Project Planning & Implementation Activities and project schedule Page of 15 Human Recourse and budget planning E Project Summary A OVERVIEW OF THE PROJECT The project name and investment idea - Project name: Project management to sell solar products - Investment field: Commercial - Enterprise model will be set: set up e-Commerce project to sell solar products aimed at saving electricity use for everyone Market Analysis With the continuous development speed of science and technology today, these natural energy sources: coal, gas , are getting more exhausted , and above all to create the necessary energy for daily life has direct impact on the living environment Hence, to generate electricity, we need to build power plants or hydropower plants Thermoelectricity uses coal, it produces CO2 affecting the atmosphere while hydropower must be built in high slope areas, needing deforestation, so it affects biota living there, affecting the atmosphere Under the advancement of science and technology, people have found energy that is new, clean, friendly with people and the environment, it is solar energy Recognizing the demand for solar energy will be on the increase, the benefits that it will bring in the future are great Project: Distribution of clean energy products will provide the equipment to use solar power source B SETTING GOALS OF THE PROJECT Page of 15 Project objectives The basic objective of the project management to sell solar products is to complete the work in accordance with the technical requirements and quality within the approved budget and allowed time schedule + High economic efficiency: the great current and future demand, the project will bring big profits On average, in 10 people will buy equipment to use solar energy; this suggests the economic efficiency potential investing in the project is feasible + The market share of the business is expected to increase further if the project is implemented Fostering knowledge of savings and most effective energy: propaganda, information, promotion and implementation of energy saving activities Advise implementing energy efficiency policies, implementation of communication activities energy, consulting (for business, building to find feasible solutions, reduce energy costs, increase competitiveness; design consultant for the construction of buildings, buildings use saving and efficient energy : consultant to implement cleaner production projects, consultant to establish energy management systems for buildings ) + Competitiveness of enterprises will be high, because this is high-tech products, which require large investments And the country is increasingly encouraging to use because the project will bring clean, eco-friendly energy - Providing social and economic performance: + In order to serve the objectives, requirements and use efficiency savings, cleaner forms of energy and new energy focus on solar energy + Take advantage of unlimited energy source to replace the exhausted energy, improve the environment Scope of the project Page of 15  Places: select major cities as locations for distribution, providing the first products after the market saturated, switch to provide the provinces and districts  Customers: select households with quite good income, industrial parks, manufacturing plants, offices…  Provided products Setting project to sell solar power products such as solar battery, solar lights is essential today, especially in Vietnam Because, as we have seen currently, there aren’t many the hydropower plants in Vietnam, and it must provide electricity for the whole country, so researching and selling items used solar energy instead of using electric, gasoline, is a way to save costs for consumers in the long term and is also a resourcesaving way for the whole country Application of electronic commerce in the business of projects requires highly technical issues: technology, machinery, equipment because investing in these also attracts the attention to trading products here as solar battery, solar lights, large items, which are the new items in the Vietnam market It needs investing in the issues surrounding it, such as: Marketing, Productivity to carry out the better performance If it is done, this business project will be feasible The business model of the project is B2C E-commerce project with items such as Plastic garden lights, aluminum lights all runs by solar energy Thus, for people to be able to know the type of product, as well as the existence of the business, establishing a Website is important to require meticulous and careful Time line for the project The project starts from 01/10/2013 and is expected to last for 31 weeks in order to work Estimates Project cost to complete - The cost of telecommunications infrastructure: 15,000,000 Page of 15 - The cost of information technology infrastructure: 20,000,000 - Website Construction cost: 15,000,000 - The cost of recruitment and provision: 60,000,000 - The cost of maintenance operations: 80,000,000 - The cost of office equipment: 80,000,000 (office rental costs: 40,000,000/1 year) Total investment cost: 300.000.000 Average revenue / year: 2.3 billion Average revenue / month: 200,000,000 The average estimated profit / year: 1.6 million C WORK BREAKDOWN SCHEDULE (WBS) Work division structure is the hierarchical division of one project into work groups and specific tasks, is the identification and tabulation lists and explains each part of the job For this project, the work is mainly divided as follows: WORK BREAKDOWN SCHEDULE (WBS) Page of 15 Project to sell solar products Surve y proje ct Plan detailed project Hire headqu arter Apply for business license Estim ate costs Find place s Prepare docume nts Select forms Research supplydemand of market Expec ted HR Researc h technol ogy Barga ining Sign contract on rent Apply for Business registratio n certificate Build Webs ite Select provid er Sign contr act Adve rtisin g Types sale s Sales promo tion Costs  PROGRAM EVALUATION AND REVIEW TECHNIQUE (PERT) AND CRITICAL PATH METHOD (CPM) No The project steps Survey the project Develop a detailed plan for sales project Calculate the financial costs NPV, IRR Hiring company headquarters Apply for business license Establishing sales Website Sales advertising and promotion Conduct sales Work Contents Order Time Page of 15 (week) A Survey the project - B Develop a detailed plan for sales project After A C Calculate the financial costs NPV, IRR After B 4 D Hiring company headquarters After A E Apply for business license After D F Establishing sales Website After E, C G Sales advertising and promotion After A H Conduct sales After G, F 2 Estimated operation time No - Estimated duration (PERT) - Deviation of operation (σ) - The change in activity Work O M P Estimated Standard The duration deviation of change in (PERT) operation activity Estimated limit 5,667 to 6.333 or A 0.333 0.111 +/- 0.333 Page of 15 3.667 B 0.333 0.111 to 4.333 or 4+/-0.333 3.667 to 4.333 or C 0.333 0.111 4+/0.333 2.833 to 3.167 or D 2.5 3.5 0.167 0.028 3+/0.167 3.833 to 4.167 or E 3.5 4.5 0.167 0.028 4+/0.167 4.667 to 5.333 or F 0.333 0.111 5+/0.333 2.833 to 3.167 or G 2.5 3.5 0.167 0.028 3+/0.167 Page of 15 1.833 to 2.167 or H 1.5 2.5 0.167 0.028 2+/0.167 - Estimated duration of the project ED = key activities ∑ (ED1, ED2, ED3,…) Change in activity (V) = Change in key activities ∑ (V1, V2, V3,…) Standard deviation of the project = ∑ (V1, V2, V3,…) Estimated Project duration PERT) Standard Change in (or deviation of activities of the the project project limit 30.254 Estimated duration Estimated of 31 0.746 to 31.746 or 0.556 the project 31+/- 0.746 Estimated time of the project is 31 weeks, calculated by adding the EAD estimates for each key activity (activities listed) +/- 0.746 is the standard deviation estimated and calculated by plus all of the key changes, the total of 0.556 and the square root is 0.746 The sequence of project activities: Operation Things need to be done Week first Starting A starting Page of 15 B Starting C A D A E C F B G D H E,G Ending I,F Critical path method D PROJECT PLAN IMPLEMENTATION Page 10 of 15 Activities and project schedule Specific sequence activities of projects No Implementatio Starting n time time 01/10/2013 12/11/2013 01/10/2013 29/10/2013 - Provided forms available 29/10/2013 12/11/2013 Develop detailed plans for sales 13/11/2013 11/12/2013 - Plan Preliminary sales measures 13/11/2013 4/12/2013 - Select goods source, human resources 4/12/2013 11/12/2013 Estimate financial cost 11/12/2013 08/01/2014 - Estimated main operating costs 11/12/2013 01/01/2014 - Calculate the risk reserve fund 01/01/2014 08/01/2014 Hiring company headquarters 10/10/2013 31/10/2013 - Select location 10/10/2013 24/10/2013 - Bargaining 24/10/2013 31/10/2013 Apply for business license 01/11/2013 29/11/2013 - Prepare the required documents 01/11/2013 15/11/2013 - Send a file to the competent authorities 15/11/2013 29/11/2013 Establishing sales Website 08/01/2014 05/03/2014 - Select provider 08/01/2014 22/01/2014 - Sign contract 22/01/2014 05/03/2014 Sales advertising 25/01/2014 01/03/2014 Work Survey project - Survey of supply and demand in the market Ending time Page 11 of 15 - Select form of advertising 25/01/2014 01/02/2014 - Estimate cost, sign contract 01/02/2014 08/02/2014 - Implement advertisement 08/02/2014 01/03/2014 Conduct products 05/03/2014 19/03/2014 - Location 05/03/2014 12/03/2014 - Sales promotion 12/03/2014 19/03/2014 Human Resources and budget planning a) Human Resources Large gap in human resources with knowledge of e-commerce is making it difficult for Vietnam enterprises to adapt to the overseas trade methods Human factor is always the deciding factor for the success of any activity Human resources for the development of e-commerce for the project are split into phases:  Skilled staff: this is a unit that will apply the e-commerce to the business operations of the enterprise This unit must be knowledgeable about commercial transactions, foreign trade, foreign language well used in dealing with foreign partners and understanding of e-commerce the knowledge Number of skilled staff: people  Technical staff: the engineering department is to ensure that technical systems operates stably, capable of overcoming the problems and development facilities , new engineering tools to meet the increasing demands of transactions through the electronic aspects The number of technical staff required: people Besides, when establishing the project in addition to the initial managers of the company and it must build its own management team to operate e- commerce for the company Page 12 of 15  Estimate management: person – title: head of e-commerce, who has rights to manage all operations in e-commerce department, is the main link and work with company leaders about Internet transactions … b) The budget plan  Financial Forecast: The financial forecast is established as an estimate to estimate the amount of investment required to make estimates to estimate the amount of investment needed to put the project into operation  Research and product development costs Business Registration cost is the cost to set up business Research costs are costs for market research, customer demand for products Total cost: 5.000.000 VNĐ  The cost to hire the business office Refer under the market price and the actual renting price of a 3-storey building, 70m2 floor area Sign 12-year lease contract, monthly payment, VND 6,500,000/month, it means 78.000.000VND/year  Equipment cost Including the cost of office equipment: + PC computers, working desks, airconditioning, photocopiers Total cost: 80.000.000 VND  Marketing cost - Set up website - Estimate: about15 million VND Page 13 of 15  Cost of telecommunications infrastructure Telecommunications infrastructure: fiber optic transmission systems and service connectivity system Information technology System: communication cable system (for voice, video, data and warning systems ) supply power system; design and build websites Total cost: 35 million VND  Employee cost (salary) Based on human resources plan, labor costs are calculated as follows: Unit: million VND No Title Quantity Salary level Monthly salary Sales people 2.5 12.5 Technical staff 5 25 Skilled staff 25 Manager 8,5 8.5 21 71 Total monthly salary Total annual salary 12 852  Credit cost Project goes in operation with capital owners c, forecast revenue and breakeven point Considerate needs and ensure financial resources for the implementation of effective projects Then evaluate the project activities from the viewpoint of economic accounting Page 14 of 15 of the business Through financial analysis, it provides the necessary information for investors to make the right decision  Breakeven time Ti = = = 0.1875 (year) = 67.5 (days)  Rate of return Rate of return = LR  LV K == 5.3  Breakeven point F 120.000.000 Breakeven Yield = P  f = = 182 products 675000  15.000 Breakeven revenue = P x Qhv = 675,000x182 = 122,850,000VND E PROJECT SUMMARY Thus, this is a feasible project and benefit for the economy, society and ecological environnent A project is worthy of investment and … Page 15 of 15 ... savings, cleaner forms of energy and new energy focus on solar energy + Take advantage of unlimited energy source to replace the exhausted energy, improve the environment Scope of the project Page of... slope areas, needing deforestation, so it affects biota living there, affecting the atmosphere Under the advancement of science and technology, people have found energy that is new, clean, friendly... and development facilities , new engineering tools to meet the increasing demands of transactions through the electronic aspects The number of technical staff required: people Besides, when establishing