© Paradigm Publishing, Inc Objectives Objectives Chapter 28: Creating Specialized Tables Performance Objectives Create a Table of Contents CHECKPOINT Create a Table of Figures Create a Table of Authorities CHECKPOINT © Paradigm Publishing, Inc Objectives Objectives Create a Table of Contents A table of contents typically appears at the beginning of a book, manuscript, or report and contains headings and subheadings with page numbers You can also create a table of contents using the Table of Contents button in the Table of Contents group on the REFERENCES tab To create a table of contents by applying built-in heading styles, open the document and then apply the styles you want to use Word uses text with the Heading style applied as the first level of contents text, text with the Heading style applied for the second level, and so on © Paradigm Publishing, Inc Objectives Objectives Create a Table of Contents - continued To insert a table of contents: Apply heading styles Click the REFERENCES tab Click the Table of Contents button in the Table of Contents group Click the desired option at the drop-down list © Paradigm Publishing, Inc Table of Contents button Objectives Objectives Create a Table of Contents - continued To number the table of contents page: Click the INSERT tab Click the Page Number button in the Header & Footer group Click the Format Page Numbers option at the dropdown list Format Page Numbers option (continues on next slide) © Paradigm Publishing, Inc Objectives Objectives Create a Table of Contents - continued Change the number format to lowercase roman numerals in the Number format option box Click OK Number format option box © Paradigm Publishing, Inc Objectives Objectives Create a Table of Contents - continued To insert a section break: Position the insertion point Click the PAGE LAYOUT tab Click the Breaks button in the Page Setup group Click the Next Page option in the Section Breaks section Next Page option © Paradigm Publishing, Inc Objectives Objectives Create a Table of Contents - continued When a Word-generated table of contents is included in a document, readers can use the table of contents headings to navigate within the document Table of contents headings are hyperlinks that are connected to the headings in the document © Paradigm Publishing, Inc Objectives Objectives Create a Table of Contents - continued To insert a table of contents: Click the REFERENCES tab Click the Table of Contents button in the Table of Contents group Click the Insert Table of Contents option at the drop-down list At the Table of Contents dialog box, select the desired options for customizing Click OK © Paradigm Publishing, Inc Table of Contents dialog box Objectives Objectives Create a Table of Contents - continued To choose a tab leader: Click the REFERENCES tab Click the Table of Contents button in the Table of Contents group Click the Insert Table of Contents option Click the down-pointing arrow at the right of the Tab leader text box Click the desired leader character Click OK © Paradigm Publishing, Inc Tab leader option box 10 Objectives Objectives Create a Table of Contents - continued To activate the Table entry fields option: Click the REFERENCES tab Click the Table of Contents button in the Table of Contents group Click the Insert Table of Contents option Click the Options button At the Table of Contents Options dialog box, click the Table entry fields check box Click OK © Paradigm Publishing, Inc Table entry fields check box 18 Objectives Objectives Create a Table of Contents - continued If you insert additional information in a document, you can easily update the table of contents To this, insert the text and then mark the text with options at the Mark Table of Contents Entry dialog box Click anywhere in the table of contents and then click the Update Table tab or click the Update Table button in the Table of Contents group © Paradigm Publishing, Inc Update Table button 19 Objectives Objectives CHECKPOINT 1) The Table of Contents button is located on this tab a REFERENCES b REVIEW c INSERT d HOME 3) 2) Table of contents headings are these and are connected to the headings in the document a text boxes b hyperlinks c figures d captions Answer 4) To mark selected text as a field entry, press these keys a Alt + Shift + O b Ctrl + Shift + O c Alt + Shift + F d Ctrl + Shift + F Answer Next Question Answer Next Question Answer Next Question © Paradigm Publishing, Inc This is the default tab leader character a hyphen b dash c asterisk d period Next Slide 20 Objectives Objectives Create a Table of Figures A document that contains figures should include a table of figures so readers can quickly locate specific information Table of figures © Paradigm Publishing, Inc 21 Objectives Objectives Create a Table of Figures - continued To create a caption: Select the text or image Click the REFERENCES tab Click the Insert Caption button in the Captions group At the Caption dialog box, type a caption name in the Caption text box Click OK Caption dialog box © Paradigm Publishing, Inc 22 Objectives Objectives Create a Table of Figures - continued Mark items with captions before creating the table of figures Insert the table of figures, generally at the beginning of a document—after the table of contents and on a separate page © Paradigm Publishing, Inc 23 Objectives Objectives Create a Table of Figures - continued To insert a table of figures: Click the REFERENCES tab Click the Insert Table of Figures button in the Captions group At the Table of Figures dialog box, select the desired format Click OK Table of Figures dialog box © Paradigm Publishing, Inc 24 Objectives Objectives Create a Table of Figures - continued To update a table of figures: Click anywhere in the table of figures Click the REFERENCES tab Click the Update Table button in the Captions group At the Update Table of Figures dialog box, click the desired option Click OK © Paradigm Publishing, Inc Update Table button 25 Objectives Objectives Create a Table of Figures - continued The Caption dialog box contains a number of options for customizing captions Click the down-pointing arrow at the right of the Label option to specify the type of label By default, a caption is positioned below the item If you want the caption to include only a number and not a label, insert a check mark in the Exclude label from caption check box Word automatically inserts an arabic number (1, 2, 3, and so on) after the caption label If you want to change the caption numbering style, use options at the Caption Numbering dialog box © Paradigm Publishing, Inc 26 Objectives Objectives Create a Table of Authorities A table of authorities is a list of citations that appears in a legal brief or other legal document as well as the page numbers on which the citations appear Word provides many common categories under which citations can be organized: Cases, Statutes, Other Authorities, Rules, Treatises, Regulations, and Constitutional Provisions Within each category, Word alphabetizes the citations © Paradigm Publishing, Inc 27 Objectives Objectives Create a Table of Authorities continued To mark a citation for a table of authorities: Select the first occurrence of the citation Press Alt + Shift + I At the Mark Citation dialog box, edit and format the text Specify the category Click the Mark All button Mark Citation dialog box © Paradigm Publishing, Inc 28 Objectives Objectives Create a Table of Authorities continued To insert a table of authorities: Click the REFERENCES tab Click the Insert Table of Authorities button in the Table of Authorities group At the Table of Authorities dialog box, select the desired format Click OK Table of Authorities dialog box © Paradigm Publishing, Inc 29 Objectives Objectives Create a Table of Authorities continued Like the Table of Contents dialog box and Table of Figures dialog box, the Table of Authorities dialog box contains options for formatting a table of authorities The Use passim option is active by default (the check box contains a check mark), which tells Word to replace five or more page references to the same authority with passim With the Keep original formatting check box active, Word retains the formatting of the citation as it appears in the document Click the Tab leader option to change the leader character © Paradigm Publishing, Inc 30 Objectives Objectives Create a Table of Authorities continued To update a table of authorities: Click anywhere in the table of authorities Click the REFERENCES tab Click the Update Table of Authorities button in the Table of Authorities group © Paradigm Publishing, Inc Update Table of Authorities button 31 Objectives Objectives CHECKPOINT 1) You can create a table of figures by marking figures and images as these a contents b tables c citations Answer d captions 3) 2) You can update a selected table of figures by pressing this function key a F4 b F8 c F9 d F1 Answer 4) When you insert a table of authorities, Word includes this many categories a b c d 10 Answer Answer Next Question Next Question Next Question © Paradigm Publishing, Inc To mark a citation, press these keys a Ctrl + Shift + O b Alt + Shift + O c Ctrl + Shift + I d Alt + Shift + I Next Slide 32 Objectives Objectives ... contains a check mark), which tells Word to replace five or more page references to the same authority with passim With the Keep original formatting check box active, Word retains the formatting of... the Format Page Numbers option at the dropdown list Format Page Numbers option (continues on next slide) © Paradigm Publishing, Inc Objectives Objectives Create a Table of Contents - continued Change... © Paradigm Publishing, Inc Objectives Objectives Create a Table of Contents - continued When a Word- generated table of contents is included in a document, readers can use the table of contents