© Paradigm Publishing, Inc Objectives Objectives Chapter 14: Enhancing Tables Performance Objectives Change the Table Layout Change Cell Margin Measurements Select with the Select Button Change Cell Direction Insert and Delete Rows and Columns Change Table Alignment Merge and Split Cells Change the Table Size with the Resize Handle Change Column Width and Row Height Move a Table Change Cell Alignment Convert Text to a Table View Gridlines Convert a Table to Text Repeat a Header Row Sort Text in a Table CHECKPOINT Perform Calculations in a Table CHECKPOINT © Paradigm Publishing, Inc Objectives Objectives Change the Table Layout TABLE TOOLS LAYOUT tab © Paradigm Publishing, Inc Objectives Objectives Select with the Select Button To select with the Select button: Position the insertion point Click the TABLE TOOLS LAYOUT tab Click the Select button in the Table group Select the desired option at the drop-down list © Paradigm Publishing, Inc Select button Objectives Objectives Insert and Delete Rows and Columns To insert a row or a column: Position the insertion point Click the TABLE TOOLS LAYOUT tab Click the desired button in the Rows & Columns group Use these buttons to insert rows or columns © Paradigm Publishing, Inc Objectives Objectives Insert and Delete Rows and Columns - continued You can also insert a row or column with insert icons Display the insert row icon (a plus [+] symbol in a circle and a border line) by positioning the mouse pointer just outside the left border of the table at the left of the desired row border When the insert row icon displays, click the icon and a row is inserted below the icon border line To insert a column, position the mouse pointer above the column border line until the insert column icon displays and then click the icon This inserts a new column immediately left of the insert column icon border line © Paradigm Publishing, Inc Objectives Objectives Insert and Delete Rows and Columns - continued To delete rows, columns, or the entire table: Position the insertion point Click the TABLE TOOLS LAYOUT tab Click the Delete button in the Rows & Columns group Click the desired option at the drop-down list Delete button © Paradigm Publishing, Inc Objectives Objectives Merge and Split Cells To merge cells: Select the desired cells Click the TABLE TOOLS LAYOUT tab Click the Merge Cells button in the Merge group Merge Cells button © Paradigm Publishing, Inc Objectives Objectives Merge and Split Cells - continued To split cells: Click in the cell Click the TABLE TOOLS LAYOUT tab Click the Split Cells button in the Merge group At the Split Cells dialog box, change the desired options Click OK Split Cells button © Paradigm Publishing, Inc Objectives Objectives Change Column Width and Row Height To change the column width and row height with buttons in the Cell Size group: Select the desired row(s) or column(s) Click the TABLE TOOLS LAYOUT tab Enter the measurement in the Table Row Height or Table Column Width measurement box in the Cell Size group Table Row Height measurement box Table Column Width measurement box © Paradigm Publishing, Inc 10 Objectives Objectives Change Cell Margin Measurements - continued To change the cell margin measurements for one cell or selected cells: Click in the table Click the TABLE TOOLS LAYOUT tab Click the Properties button in the Table group At the Table Properties dialog box, click the Cell Cell tab tab Click the Options button (continued on next slide) © Paradigm Publishing, Inc 24 Objectives Objectives Change Cell Margin Measurements - continued Remove the check mark from the Same as the Same as the whole table option whole table option Specify the new cell margin measurements Click OK © Paradigm Publishing, Inc 25 Objectives Objectives Change Cell Direction To change the cell direction: Click in the desired cell Click the TABLE TOOLS LAYOUT tab Click the Text Direction button in the Alignment group until text is in the desired position Text Direction button © Paradigm Publishing, Inc 26 Objectives Objectives Change Table Alignment To change the table alignment: Click in the table Click the TABLE TOOLS LAYOUT tab Click the Properties button in the Table group Click the Table tab Click the desired alignment option © Paradigm Publishing, Inc Alignment options 27 Objectives Objectives Change the Table Size with the Resize Handle To change the table size with the resize handle: Hover the mouse pointer over the table Position the mouse on the resize handle Drag the resize handle to increase or decrease the size and proportion of the table Resize handle © Paradigm Publishing, Inc 28 Objectives Objectives Move a Table To move a table: Position the mouse pointer on the table move handle until the pointer displays as a four-headed arrow Drag the table to the desired position Release the mouse button Table move handle © Paradigm Publishing, Inc 29 Objectives Objectives Convert Text to a Table To convert text to a table: Select the text Click the INSERT tab Click the Table button in the Tables group Click the Convert Text to Table option at the dropdown list At the Convert Text to Table dialog box, specify the desired options Click OK Convert Text to Table dialog box © Paradigm Publishing, Inc 30 Objectives Objectives Convert a Table to Text To convert a table to text: Convert Table to Text dialog box Position the insertion point in any cell of the table Click the TABLE TOOLS LAYOUT tab Click the Convert to Text button in the Data group Specify the desired separator at the Convert Table to Text dialog box Click OK © Paradigm Publishing, Inc 31 Objectives Objectives Sort Text in a Table To sort text in tables: Select the desired rows in the table Click the TABLE TOOLS LAYOUT tab Click the Sort button Specify the column containing text to sort Click OK Sort button © Paradigm Publishing, Inc 32 Objectives Objectives Perform Calculations in a Table Use the Formula button in the Data group on the TABLE TOOLS LAYOUT tab to insert formulas that perform calculations on the data in a table You can add, subtract, multiply, and divide the numbers in cells in a table In addition, you can perform other calculations, such as determine averages, count items, and identify minimum and maximum values Although you can calculate data in a Word table, an Excel worksheet is more suitable for complex calculations © Paradigm Publishing, Inc 33 Objectives Objectives Perform Calculations in a Table - continued To perform a calculation: Position the insertion point in the cell where you want the result Click the TABLE TOOLS LAYOUT tab Click the Formula button in the Data group Type the desired formula or select the desired function and change the number format Formula button Click OK © Paradigm Publishing, Inc 34 Objectives Objectives Perform Calculations in a Table - continued In the default formula, the SUM part of the formula is called a function Word provides other functions you can use to write a formula These functions are available at the Paste function dropdown list in the Formula dialog box Specify the numbering format at the Number format drop-down list in the Formula dialog box Paste function dropdown list © Paradigm Publishing, Inc 35 Objectives Objectives Perform Calculations in a Table - continued In addition to using the functions provided in the Formula dialog box, you can write your own formulas Formula Use the four basic operators when you write a formula, including the plus sign (+) for addition, the minus sign (–) for subtraction, the asterisk (*) for multiplication, and the forward slash (/) for division © Paradigm Publishing, Inc 36 Objectives Objectives Perform Calculations in a Table - continued If you change the numbers in cells that are part of a formula, you must recalculate the formula To this, select the result of the formula and then press the F9 key This recalculates the formula and inserts the new result in the cell You can recalculate adjacent cells by selecting the cells and then pressing F9 © Paradigm Publishing, Inc 37 Objectives Objectives CHECKPOINT 1) This This is is the the default default measurement measurement for for top top and and bottom bottom 3) a b c d margins margins in in aa cell cell a b c d 2) 0” 0” 0.1” 0.1” 0.5” 0.5” 1.0” 1.0” divider divider operator operator function function Answer Next Next Question Question Next Next Question Question 4) Press Press this this function function key key to to recalculate recalculate aa selected selected formula formula a b c d button button © Paradigm Publishing, Inc operative operative Answer You You can can change change the the direction direction of of text text in in aa cell cell with with this this a b c d The The SUM SUM part part of of the the formula formula is is called called this this Text Text Change Change Change Change Text Text Text Text Direction Direction F9 F9 F8 F8 F4 F4 F1 F1 Change Change Direction Direction Answer Answer Next Next Question Question Next Next Slide Slide 38 Objectives Objectives ... footer row row footer footer column column Answer Answer Next Next Question Question Next Next Slide Slide 22 Objectives Objectives Change Cell Margin Measurements To change the cell margin measurements:... Properties dialog box, click the Cell Cell tab tab Click the Options button (continued on next slide) © Paradigm Publishing, Inc 24 Objectives Objectives Change Cell Margin Measurements - continued