© Paradigm Publishing, Inc Objectives Objectives Chapter 1: Creating, Printing, and Editing Documents Performance Objectives Open Microsoft Word Create a Document Save a Document Name a Document Print a Document Close a Document Create a New Document Open a Saved Document Save a Document with Save As Close Word CHECKPOINT © Paradigm Publishing, Inc Edit a Document Scroll in a Document Move the Insertion Point Resume Reading and Editing in a Document Insert and Delete Text Select Text in a Document Use the Undo and Redo Buttons Use the Help Feature CHECKPOINT Objectives Objectives Open Microsoft Word To open Microsoft Word: From your Windows Start screen, click the Word 2013 tile To open a blank document in Word: At the Word 2013 opening screen, click the Blank document template © Paradigm Publishing, Inc Word 2013 tile Objectives Objectives Open Microsoft Word - continued Quick Access toolbar tabs Title bar Ribbon FILE tab Collapse the Ribbon button insertion point vertical ruler I-beam pointer vertical scroll bar Status bar Task bar © Paradigm Publishing, Inc Objectives Objectives Open Microsoft Word - continued Feature Quick Access toolbar FILE tab Title bar tabs ribbon Collapse the Ribbon button © Paradigm Publishing, Inc Description contains buttons for commonly used commands when clicked, displays the backstage area that contains buttons and tabs for working with and managing documents displays document name followed by program name contain commands and features organized into groups contains the tabs, with options and commands divided into groups when clicked, removes the ribbon from the screen Objectives Objectives Open Microsoft Word - continued Feature horizontal ruler vertical ruler I-beam pointer insertion point vertical scroll bar Status bar © Paradigm Publishing, Inc Description used to set margins, indents, and tabs used to set top and bottom margins used to move the insertion point or to select text indicates location of next character entered at the keyboard used to view various parts of the document beyond the screen displays number of pages and words, view buttons, and the Zoom slider bar Objectives Objectives Create a Document As you type text, you will notice that Word contains the following helpful features: Word Wrap: As you type to create a document, you not need to press the Enter key at the end of each line because Word wraps text from one line to the next AutoCorrect: Word automatically corrects certain words as you type them AutoCorrect also superscripts the letters that follow an ordinal number Automatic Spell Checker: By default, Word automatically inserts a red wavy line below any word that is not contained in its Spelling dictionary or automatically corrected by AutoCorrect © Paradigm Publishing, Inc Objectives Objectives Create a Document - continued Word also contains the following helpful features: Automatic Grammar Checker: If the grammar checker detects a sentence that contains a grammatical error, Word inserts a blue wavy line below the sentence Spacing Punctuation: When you type text in a proportional typeface, space once (rather than twice) after end-of-sentence punctuation such as a period, question mark, or exclamation point, and after a colon Option Buttons: As you insert or edit text in a document, an option button may pop up in your text AutoComplete: AutoComplete inserts an entire item when you type a few identifying characters © Paradigm Publishing, Inc Objectives Objectives Create a Document - continued To use the New Line command: Position the insertion point Press Shift + Enter Shift + Enter begins a new line without extra spacing Press Enter to begin a new line with points of spacing © Paradigm Publishing, Inc Objectives Objectives Save a Document To save a document: Click the Save button on the Quick Access toolbar Click the desired location at the Save As backstage area Click the Browse button Type the document name in the File name text box Press Enter or click the Save button © Paradigm Publishing, Inc Save button 10 Objectives Objectives Move the Insertion Point - continued To move insertion point to beginning of current paragraph to beginning of next paragraph up one screen down one screen to top of previous page to top of next page to beginning of document to end of document © Paradigm Publishing, Inc Press Ctrl + Up Arrow Ctrl + Down Arrow Page Up Page Down Ctrl + Page Up Ctrl + Page Down Ctrl + Home Ctrl + End 29 Objectives Objectives Resume Reading or Editing in a Document When you work in a multiple-page document and then close the document, Word remembers the page where the insertion point was last positioned If you open a previously saved document, you can move the insertion point to where the insertion point was last located when the document was closed by pressing Shift + F5 When you reopen the document, Word displays a “Welcome back!” message at the right side of the screen near the vertical scroll bar The message tells you that you can pick up where you left off and identifies the page where your insertion point was last located © Paradigm Publishing, Inc 30 Objectives Objectives Insert and Delete Text Editing a document may include inserting or deleting text To insert text in a document, position the insertion point in the desired location and then type the text Existing characters move to the right as you type the text If you want to type over existing text rather than have it move to the right as you insert new text, you will need to turn on the Overtype mode With the Overtype mode on, anything you type will replace existing text © Paradigm Publishing, Inc 31 Objectives Objectives Insert and Delete Text - continued To delete character right of insertion point character left of insertion point text from insertion point to beginning of word text from insertion point to end of word © Paradigm Publishing, Inc 32 Press Delete key Backspace key Ctrl + Backspace Ctrl + Delete Objectives Objectives Select Text in a Document Use the mouse or the keyboard to select a specific amount of text When text is selected, it displays with a gray background as shown below The Mini toolbar also displays and contains options for performing common tasks Mini toolbar Selected text © Paradigm Publishing, Inc 33 Objectives Objectives Select Text in a Document - continued To select a word a line of text multiple lines of text a sentence a paragraph multiple paragraphs an entire document © Paradigm Publishing, Inc Complete these steps using the mouse Double-click the word Click in the selection bar to the left of the line Drag in the selection bar to the left of the lines Hold down the Ctrl key and then click anywhere in the sentence Double-click in the selection bar next to the paragraph or triple-click anywhere in the paragraph Drag in the selection bar Triple-click in the selection bar or click Select button in Editing group and then Select All 34 Objectives Objectives Select Text in a Document - continued To select sections of text other than a word, sentence, or paragraph, position the I-beam pointer on the first character of the text to be selected, hold down the left mouse button, drag the I-beam pointer to the last character of the text to be selected, and then release the mouse button You can also select all text between the current insertion point and the I-beam pointer To this, position the insertion point where you want the selection to begin, hold down the Shift key, click the I-beam pointer at the end of the selection, and then release the Shift key To select a specific amount of text using the keyboard, turn on the Selection mode by pressing the F8 key With the Selection mode activated, use the arrow keys to select the desired text © Paradigm Publishing, Inc 35 Objectives Objectives Select Text in a Document - continued To select one character to right one character to left to end of word to beginning of word to end of line to beginning of line one line up one line down © Paradigm Publishing, Inc Press Shift + Right Arrow Shift + Left Arrow Ctrl + Shift + Right Arrow Ctrl + Shift + Left Arrow Shift + End Shift + Home Shift + Up Arrow Shift + Down Arrow 36 Objectives Objectives Select Text in a Document - continued To select to beginning of paragraph to end of paragraph one screen up one screen down to end of document to beginning of document entire document © Paradigm Publishing, Inc Press Ctrl + Shift + Up Arrow Ctrl + Shift + Down Arrow Shift + Page Up Shift + Page Down Ctrl + Shift + End Ctrl + Shift + Home Ctrl + A 37 Objectives Objectives Use the Undo and Redo Buttons If you make a mistake and delete text that you did not intend to, or if you change your mind after deleting text and want to retrieve it, you can use the Undo or Redo buttons on the Quick Access toolbar You can undo text or commands If you use the Undo button and then decide you not want to reverse the original action, click the Redo button © Paradigm Publishing, Inc Undo button 38 Redo button Objectives Objectives Use the Undo and Redo Buttons continued To undo an action performed earlier: Click the Undo button arrow Click the desired option in the drop-down list © Paradigm Publishing, Inc Undo button arrow 39 Objectives Objectives Use the Help Feature To use Help: Click the Microsoft Word Help button Type a topic or feature Press Enter Click the desired topic © Paradigm Publishing, Inc search text box suggested search links 40 Objectives Objectives Use the Help Feature - continued Home Keep Help on Top Back Use Large Text Forward Print © Paradigm Publishing, Inc 41 Objectives Objectives Use the Help Feature - continued Some button ScreenTips, dialog boxes, and backstage areas contain a Help icon or button you can click to display a help window with specific information about the button feature, dialog box, or backstage area ScreenTip help hyperlink © Paradigm Publishing, Inc 42 Help button Objectives Objectives CHECKPOINT 1) With this mode on, anything you type will replace existing text a Insert b Overtype c Backstage d Overwrite 3) Press this key to delete a character to the left of the insertion point a Backspace b Insert c Delete d Enter 2) You can use this option to move the insertion point to a specific page within a document a Locate b Search c Browse d Go To Answer 4) Press these keys to select an entire document a Ctrl + E b Ctrl + S c Ctrl + D d Ctrl + A Answer Next Question Answer Next Question Answer Next Question © Paradigm Publishing, Inc Next Slide 43 Objectives Objectives ... Objectives Objectives Open Microsoft Word To open Microsoft Word: From your Windows Start screen, click the Word 2013 tile To open a blank document in Word: At the Word 2013 opening screen, click... screen, click the Blank document template © Paradigm Publishing, Inc Word 2013 tile Objectives Objectives Open Microsoft Word - continued Quick Access toolbar tabs Title bar Ribbon FILE tab Collapse... pages and words, view buttons, and the Zoom slider bar Objectives Objectives Create a Document As you type text, you will notice that Word contains the following helpful features: Word Wrap: