Ct8 art pro csm 001 en

PROJECT OF HIGHRISE BUILDING – SERVICES IN LANDZONE CT8 My Dinh – Ha Noi PROJECT MANAGEMENT/ CONSTRUCTION SUPERVISION MANUAL REVISION COMMENTS DRAFT for COMMENTS 01 1st SUBMISSION 02 03 DISTRIBUTION: Client – MY DINH REAL ESTATE INVESTMENT JOINT STOCK COMPANY PM– ARTELIA CS – CONINCO - TEXO ALL – Contractor / Designers DATE 01/11/2017 TABLE OF CONTENTS 10 11 12 FOREWORD FOR CONTRUCTION SUPERVISION MANUAL Cs1 – PRINCIPAL COORDINATION EVENTS CS2 – REPORTING CS3 - FOR CONSTRUCTION DESIGN & CHANGE MANAGEMENT 10 CS4 - APPROVALS FOR CONSTRUCTION 14 CS5 - SITE INSPECTION MANAGEMENT 19 CS6 - CONTRACTOR’S COORDINATION 24 CS7 - PROGRESS VERIFICATION & CLAIMS 30 CS8 - SCHEDULE MANAGEMENT 37 CS9 - SAFETY ON SITE 39 CS10 - MATERIAL INGRESS TO SITE 44 OTHER ITEMS 45 Ref.: CT8.ART.PRO.CSM.001_EN 2/45 Date: 02/11/2017 FOREWORD FOR CONTRUCTION SUPERVISION MANUAL 1.1 PURPOSE The purpose of the Construction Supervision Manual is to implement on the project proven efficient methods and procedures that allow Project teams to carry out successfully their project assignment The manual prepared and adapted by the assigned ARTELIA Project Manager, validated by the Project Director and distributed and presented to the team for acknowledgment The construction supervision Manual is in line with ARTELIA’s MANAGEMENT SYSTEM requirements, and is therefore of compulsory use on the project The manual is also an external document since shared with the CLIENT, and some sections shared with other parties such as CONTRACTORS, DESIGNERS The manual provides all project required methods and procedures to perform Contruction supervision services Methods and procedures are supported by forms and templates 1.2 COMPOSITION The Contruction supervision manual depicts the various activities carried out by various parties as part of and in the purpose of the construction works These activities are broken down and classified to groups those are referred to as chapters in this Project Management manual whereas instructions regarding the method of procession for these particular groups of activities are given The classification of the activities is as below: No/ PROCEDURE ITEM CONTENT CS1 Principal coordination events Type and typical content of meetings CS2 Site Reporting Reports by Parties CS3 Design on Site, Changes For construction design follow up, Design changes, variations CS4 CS5 Approvals for construction (shop drawing, method, materials) Control of quality of works, Site inspections, nonconformity QAQC documents approval Inspection protocol, NCR RFA,RFI, Site Instruction, Site memo, Approval of quantities, quality of contractor CS6 Contractors coordination CS7 Progress verification/claims/variations order CS8 Schedule management Setting up, following up schedule CS10 HSE and Security HSE, Site security protocol CS11 Material Ingress management Material control Ref.: CT8.ART.PRO.CSM.001_EN 3/45 Date: 02/11/2017 1.3 ATTACHMENTS - ARTELIA organization chart DỰ ÁN KHU NHÀ Ở CAO TẦNG – DỊCH VỤ Ô ĐẤT CT8 Mỹ Đình - Hà Nội ARTELIA ORGANIZATION CHART Rev - 001 - Updated in October 2017 CÔNG TY CỔ PHẦN ĐẦU TƯ BẤT ĐỘNG SẢN MỸ ĐÌNH ARTELIA Bruno d'Arcangues Giám đốc dự án Project Director ARTELIA Tanguy Hamon Quản lý dự án Project Manager ARTELIA Nguyễn Kim Thuận Quản lý tiến độ Scheduler ARTELIA Xác nhận sau /TBC Design manager Quản lý thiết kế ARTELIA Doan Dinh Lâm Quản lý xây dựng Construction Manager ARTELIA Nguyễn Thị Quỳnh Trang Quản lý hợp đồng Contract Manager ARTELIA Xác nhận sau /TBC Phụ trách an toàn HSE officer (50%) ARTELIA ARTELIA Vũ Quốc Hiệu Trưởng nhóm Cơ điện MEP Leader Đào Thủy Nguyên PA Trợ lý dự án ARTELIA Nguyễn Thùy Dung ARTELIA ARTELIA Bùi Lê Huyền Trợ lý Quản lý thiết kế Deputy Design Manager PA Trợ lý dự án Mạc Quang Chiến Kiểm soát vật liệu Material Engineer Ref.: CT8.ART.PRO.CSM.001_EN 4/45 Date: 02/11/2017 CS1 – PRINCIPAL COORDINATION EVENTS 2.1 CONTRACTOR KICK-OFF MEETING Purpose: Attendees: Periodicity: Agenda:  Meet awarded CONTRACTOR’s team  Present project procedures  Define kick-off action plan for starting the works  CONTRACTOR representative, Site Manager, Project Assistant  ARTELIA Project Manager & Construction Superintendent  CLIENT representative invited  Once (1), contractor awarded with package  Present the project data and ensure project understanding,  Present and highlight main project procedures to comply with:  Communication protocol  Project Document coding  Submission protocol  Approval process  RFI and RFA implementation  Claim progress evaluation  Inspection Request procedure Define action plan for starting the works, and required document preparation Output:  Minutes of meeting  Action plan agreement  Documentation from CONTRACTOR for planning, etc  Submission of Project Organization documentation (CSM, Templates, etc.) Ref.: CT8.ART.PRO.CSM.001_EN 5/45 Date: 02/11/2017 2.2 WEEKLY CONSTRUCTION COORDINATION MEETING Purpose:  Overall review of CONTRACTORS and SITE coordination and works Attendees:  ARTELIA PM/ CS  CONTRACTORS Site Managers – CONTRACTOR Project Managers  CLIENT Construction Manager invited Periodicity:  Weekly (1) Agenda:  Site implementation  Construction works  Works on going – Site reports  Progress evaluation of works fact vs schedule  Deliveries and order of materials and equipment  NCR  Schedule of submissions based on meeting  Planning for next week - review previous progress plan and coming period progress plan involving worker number , equipment and construciton material  Catchup schedules whereas applicable  QAQC documentation and inspections (typical quality issues if any)  Shop drawing submission schedule – status on submissions –  Method statement status on approval  Critical inspection requirements  Material submission – catalogs – specs  Design:  Changes in Design – confirmation, information, actions,  Procurement:  Confirmation of procurement of equipments, Delivery schedule,  Open VARIATIONS pending approval  VARIATION ORERS status  Payment Claim submission – review and clarifications  Safety – collective safety and maintenance – personal safety  Security – badges systems – discipline  Site installation:  Workers facilities (WC- canteen)  Storage area  Hoisting – hauling – deliveries  Cleaning Output:  Minutes of meeting  Actions and deadlines according to each section  Clarification on design and coordination of works  Action plan – Schedule of submission Ref.: CT8.ART.PRO.CSM.001_EN 6/45 Date: 02/11/2017 2.3 SCHEDULE WORKSHOP – ADDRESS SCHEDULE ISSUES, DELAY (IF OCCURR)  Assess or reassess the work schedule  Mitigate programme delays  ARTELIA PM/ CS  CONTRACTORS Site Managers – CONTRACTOR Project Managers  CLIENT Construction Manager invited Periodicity:  CS decides Agenda:  Assessment of current Project Progress  Insertion and decision according to schedule change requirement  Mitigation plan agreement in case of delays – strategy and action plan agreement  Submission of revised schedule for approval by all parties  Minutes of meeting  Agreement on revision requirements  Agreement on mitigation plan (human resources, working hours, phasing of works, agreement between contractors, etc.) Purpose: Attendees: Output: 2.4 QAQC WORKSHOP – TO ADDRESS QAQC PROBLEMS IF OCCURRED  View problematic documentation and define corrective action plan  Collate different Contractor’s shop drawings and identify conflicts  ARTELIA CS CONTRACTORS QA/QC  CLIENT designer representative – DESIGNER (where required) Periodicity:  CS decides Agenda:  List of problematic documentation Output:  Design change – Refer to DESIGN CHANGE chapter for method  Revision of Shop Drawings Purpose: Attendees: 2.5 HEALTH & SAFETY MEETINGS 2.5.1 Purpose: Attendees: Periodicity: Safety Tool Box meetings  Keep safety awareness on site  Introduce new risk and highlight preventive actions accordingly  Reminder on usage of PPE  CONTRACTOR Site Manager and Safety Manager – CONTRACTOR’s workers  ARTELIA PM/ CS or other representative  Weekly (1) Ref.: CT8.ART.PRO.CSM.001_EN 7/45 Date: 02/11/2017 Agenda:  H&S safety presentation (Prepared by CONTRACTOR) Output:  Records of presentation and attendance to Safety Tool box  Evaluation of site conditions and use of PPE  Follow-up of incidents / accidents events for corrective actions 2.5.2 Safety Committee / Safety walk  Project General Management units (CLIENT - PM/ CS and CONTRACTORS) identify critical H&S issues and agree on corrective actions to be implemented  Site walk for assessment  ARTELIA PM, ARTELIA CS  CONTRACTOR PM, CONTRACTOR CS, CONTRACTOR HSE  CLIENT representative is invited to attend Periodicity:  Weekly (1) Agenda:  Review details of HEALTH & SAFETY PLAN  Review records of Safety inspections and results  Define actions and deadlines for H&S site conditions  Agree on responsibilities  Review site arrangement plan Purpose: Attendees: Output: 2.6 ATTACHMENTS - NONE Ref.: CT8.ART.PRO.CSM.001_EN 8/45 Date: 02/11/2017 CS2 – REPORTING 3.1 REPORTING MATRIX In order to establish a well understanding of involved Parties regarding the site proceedings a variety of reports are instituted to be issued DỰ ÁN KHU NHÀ Ở CAO TẦNG – DỊCH VỤ Ô ĐẤT CT8 PROJECT OF HIGHRISE BUILDING – SERVICES IN LANDZONE CT8 Mỹ Đình - Hà Nội PM/CS/ Quản lý dự án/ Giám sát thi công: REPORTING MATRIX - BIỂU ĐỒ BÁO CÁO Project/ Dự án: DỰ ÁN KHU NHÀ Ở CAO TẦNG – DỊCH VỤ Ô ĐẤT CT8 PROJECT OF HIGHRISE BUILDING – SERVICES IN LANDZONE CT8 Description Mô tả No Responsible to prepare Đơn vị thực Responsible to receive Đơn vị nhận báo cáo Contractor daily report Báo cáo ngày nhà thầu Contractor Nhà thầu ARTELIA ARTELIA daily report Báo cáo ngày ARTELIA ARTELIA Client Chủ đầu tư Contractor weekly report Báo cáo tuần nhà thầu Contractor Nhà thầu ARTELIA ARTELIA weekly report Báo cáo tuần ARTELIA ARTELIA Client Chủ đầu tư ARTELIA monthly report Báo cáo tiến độ định kỳ tháng ARTELIA ARTELIA Client Chủ đầu tư Reports on arising issues, risks of delay on time schedule and proposed solutions Báo cáo nguy chậm tiến độ đề xuất giải pháp (khi phát sinh) ARTELIA Client Chủ đầu tư ARTELIA weeks look ahead plan Kế hoạch tiến độ chi tiết dự kiến 02 tuần ARTELIA Client Chủ đầu tư Diary of additional request, request of modify/change Nhật ký lệnh toán phát sinh, yêu cầu thay đổi ARTELIA Client Chủ đầu tư Weekly meeting MOM Biên họp giao ban hàng tuần ARTELIA Client Chủ đầu tư 10 Monthly report for supervision work Báo cáo Giám sát thi công định kỳ tháng ARTELIA Client Chủ đầu tư 11 Supervision diary Nhật ký giám sát thi công ARTELIA 3.2 ATTACHMENTS - NONE Cut off time Thời gian phản ánh báo cáo Issuance time Thời gian phát hành softcopy/ mềm 08:00AM sáng hardcopy/ 09:00Am following day cứng/ 09h00 sáng ngày hôm sau softcopy /bản mềm 14h00 07:00 - 07:00 hardcopy (7 reports together) on following Friday: 17h00 cứng (7 bản) vào ngày thứ sáu tiếp theo: 17h00 Friday 07:00 - Friday 07:00 Softcopy Friday 09:00AM/ mềm gửi thứ lúc 09:00 sáng 07:00 sáng thứ đến 07:00 sáng thứ hardcopy on following Friday: 14h00/ Bản cứng gửi ngày thứ tuần kế tiếp lúc 14h00 Friday 07:00 - Friday 07:00 softcopy & hard copy Satruday 12:00/ mềm in gửi 07:00 sáng thứ đến 07:00 sáng thứ ngày thứ lúc 12:00 tuần 07:00 - 07:00 1st of month - 30/31th of month từ ngày 01 đến ngày 30/31 tháng on 09th of following month/ gửi vào ngày 09 tháng within 01 week at each major events causing potential risks of delays for the project (design changes, project strategy changes,…) vịng 01 tuần có kiện có khả gây rủi ro chậm trễ dự án (thay đổi thiết kế, chiến lược dự án thay đổi, ) 1st-15th of month and 16th-30th/31th of month On 03rd and 18th of month từ ngày đến ngày 15 tháng từ Ngày mùng ngày 18 tháng ngày 16 đến ngày 30/31 tháng within monthly report / bao gồm Báo cáo Tiến độ định kỳ tháng TO BE CONFIRMED Thứ sáu tuần lúc 10:30 sáng 24 hours after meeting time finish 24 sau buổi họp kết thúc within monthly report / bao gồm Báo cáo Tiến độ định kỳ tháng Daily ; daily report to be attached/ Hàng ngày, có kèm theo báo cáo ngày CS3 - FOR CONSTRUCTION DESIGN & CHANGE MANAGEMENT 4.1 DESIGN RECORDING AND HANDLING Design documentation (received from ARTELIA PM/CS and have validation by the client) is accurately recorded by Document controller then proceeded for relevant parties (1 set for all contractors involved and set ARTELIA site office archiving) for implementations Superseded documentation is remarked in the registry table and Parties are informed of the fact of superseding of particular documents The registry table, periodically reviewed by Construction Superintendent and Project Manager shall warn for action if becomes necessary regarding the distribution of the design, and or need of obtaining new/updated design documentation also may be identified 4.2 4.2.1 CHANGE MANAGEMENT Overview Design changes may occur from CLIENT, CONTRACTORS, coordination needs, economical considerations and adaptations from shop drawings These changes need to be monitored, coordinated and approved prior implementation on site Upon due reception of change request by any of above Parties, ARTELIA will manage during the construction works stage, changes that may arise from the Client, the Contractor or the Designer This consists in: - Issue Site instructions regards the changes – and update follow-up chart - Manage for provision to the Client for decision an assessment as: cost, time schedule, safety and environmental aspects of the change The Client shall be requested to approve or dismiss the requested change upon received the assessment of aspects as above from ARTELIA It is to be understood the distinction between change order, change request and variation Change order is a DECIDED change that is instructed by Client and to be implemented immediately (without preliminary analyzing aspects as above) Change request is a POSSIBLE change of which the various consequences are to be checked and approved prior to proceed execution Variations are the cost changes compared to Contractors contracts Of any sort, not to be mixed in terminology with design change of any sort Ref.: CT8.ART.PRO.CSM.001_EN 10/45 Date: 02/11/2017 8.3 CLAIM CERITIFCATION FLOWCHARTS 8.3.1 Duration Progress claims Submission of claim See items above CONTRACTOR Check content sufficiency, compliance, addition of comments, signing off or rejection (with exhaustive list of comments) return to contractor ARTELIA Elapsed time Following the payment procedures H A R D C O P I E S S E T S Issue IPC or rejection (with exhaustive list of comments), return to Contractor ARTELIA Signing off IPC or rejection (with exhaustive list of comments), Both cases return to ARTELIA CLIENT Payment process CLIENT Ref.: CT8.ART.PRO.CSM.001_EN 31/45 Date: 02/11/2017 8.3.2 Final claims Duration Submission of claim See items above CONTRACTOR Check content sufficiency, compliance, addition of comments, signing off or rejection (with exhaustive list of comments) return to contractor ARTELIA Elapsed time Following the payment procedures H A R D C O P I E S S E T S Issue IPC or rejection (with exhaustive list of comments), return to Contractor ARTELIA Signing off IPC or rejection (with exhaustive list of comments), Both cases return to ARTELIA CLIENT Payment process CLIENT Ref.: CT8.ART.PRO.CSM.001_EN 32/45 Date: 02/11/2017 8.4 ATTACHMENTS - Progress claim IPC format PROJECT OF HIGHRISE BUILDING – SERVICES IN LANDZONE CT8 My Dinh, Hanoi, Vietnam PACKAGE NAME: INTERIM CERTIFICATE No 02 CHỨNG CHỈ THANH TOÁN TẠM SỐ 02 EMPLOYER/CH ĐẦU TƯ PROJECT MANAGER/ BAN QLDA CONTRACTOR/ NHÀ THẦU Contract No./ Hợp đồng số: Ref/Số tham chiếu: Date: MY DINH REAL ESTATE INVESTMENT.,JSC ARTELIA VIETNAM A CONTRACT PRICE (VAT Included) GIÁ TRỊ HỢP Đ NG (Bao gồm thuế) B VARIATIONS (CONTRACT ADDENDUM) / PHÁT SINH (PHỤ LỤC HĐ) C ANTICIPATED CONTRACT SUM (B) TỔNG GIÁ TRỊ HỢP Đ NG (B) D ADVANCE PAYMENT TẠM ỨNG E ESTIMATED VALUE OF SERVICES EXECUTED TO DATE (Cumulative) CÔNG VI C, DỊCH VỤ ĐÃ HOÀN THÀNH TỚI NAY (Lũy kế) F VARIATION ORDERS GIÁ TRỊ PHÁT SINH G MATERIAL ONSITE TẠM ỨNG VẬT TƯ TRÊN CÔNG TRƯỜNG H TOTAL VALUE OF WORKS (E+F+G) TỔNG GIÁ TRỊ THỰC HI N (E+F+G) I VAT 10% (H*10%) THUẾ GIÁ TRỊ GIA TĂNG 10% (H*10%) J TOTAL VALUE OF WORKS AFTER TAX (H+I) TỔNG GIÁ TRỊ THỰC HI N SAU THUẾ (H+I) K TOTAL AMOUNT INCLUDING ADVANCE PAYMENT TO DATE (D+J) VAT Included TỔNG GIÁ TRỊ BAO G M TIỀN TẠM ỨNG SAU THUẾ (D+J) Bao gồm thuế L LESS RETENTION TIỀN GIỮ LẠI Ref.: CT8.ART.PRO.CSM.001_EN 40% - 15% 33/45 Date: 02/11/2017 LESS ADVANCE PAYMENT KHẤU TRỪ TIỀN TẠM ỨNG THE CONTRACTOR'S DEDUCTIBLE VAT INCLUDED (ELECTRICITY, WATER, SANITATION ) CÁC KHO N KHẤU TRỪ C A NHÀ THẦU BAO G M THUẾ GIÁ TRỊ GIA TĂNG (TIỀN ĐI N, NƯỚC, V SINH ) M N O WITHHELD AMOUNT FOR QUALITY PROOF IF ANY GIÁ TRỊ TẠM GIỮ CHỜ CHỨNG MINH CHẤT LƯỢNG NẾU CÓ P FINES (INCLUDING VAT) CÁC KHO N PHẠT HỢP Đ NG SAU THUẾ Q TOTAL AMOUNT DUE TO DATE AFTER DEDUCTIONS (K+L+M+N+O+P) TỔNG GIÁ TRỊ ĐẾN NGÀY SAU KHI ĐÃ GI M TRỪ CÁC KHO N SAU THUẾ (K+L+M+N+O+P) R LESS AMOUNT CERTIFIED PREVIOUSLY KHẤU TRỪ GIÁ TRỊ SAU THUẾ ĐÃ XÁC NHẬN LẦN TRƯỚC S TOTAL AMOUNT FOR THIS PAYMENT (Q+R) VAT Included TỔNG GIÁ CĐT PH I THANH TOÁN CHO NHÀ THẦU KỲ NÀY (Q+R) Bằng chữ: 40% VAT Included ………………………………………………………… Reference: Tham chiếu Điều 5: Giá Trị Hợp Đồng, Điều Phụ lục 01 Điều 6: Phương thức điều kiện tốn Attachment Đính kèm Đề nghị tốn số Approved by owner Chấp thuận chủ đầu tư Agreed by contractor Chấp thuận nhà thầu General Direct/Tổng giám đốc Hà Nội, ngày tháng năm 201x Director/ Giám đốc Hà Nội, ngày tháng năm 201x Validated by Artelia Xác nhận tính hợp lệ Artelia Prepared by Artelia Chuẩn bị Artelia Project Director / Giám đốc dự án Hà Nội, ngày tháng năm 201x Principal QS / Kỹ sư trưởng khối lượng Hà Nội, ngày tháng năm 201x Ref.: CT8.ART.PRO.CSM.001_EN 34/45 Date: 02/11/2017 - Final claim IPC format PROJECT OF HIGHRISE BUILDING – SERVICES IN LANDZONE CT8 My Dinh, Hanoi, Vietnam PACKAGE NAME GÓI THẦU: …………………………………………………… FINAL ACCOUNT QUYẾT TOÁN EMPLOYER/ CH ĐẦU TƯ MY DINH REAL ESTATE INVESTMENT.,JSC PROJECT MANAGER/ BAN QLDA ARTELIA VIETNAM Date: CONTRACTOR/ NHÀ THẦU Contract No./ Hợp đồng số: Ref/Số tham chiếu: A CONTRACT PRICE (VAT Included) GIÁ TRỊ HỢP Đ NG (Bao gồm thuế) B VARIATIONS (CONTRACT ADDENDUM) / PHÁT SINH (PHỤ LỤC HĐ) C ANTICIPATED CONTRACT SUM (A+B) TỔNG GIÁ TRỊ HỢP Đ NG (A+B) D ADVANCE PAYMENT TẠM ỨNG E ESTIMATED VALUE OF SERVICES EXECUTED TO DATE (Cumulative) CƠNG VI C, DỊCH VỤ ĐÃ HỒN THÀNH TỚI NAY (Lũy kế) F VARIATION ORDERS GIÁ TRỊ PHÁT SINH G MATERIAL ONSITE TẠM ỨNG VẬT TƯ TRÊN CÔNG TRƯỜNG H TOTAL VALUE OF WORKS BEFORE TAX (Cumulative) (E+F+G) TỔNG GIÁ TRỊ THỰC HI N TRƯỚC THUẾ (E+F+G) (Lũy kế) I VAT 10% (H*10%) THUẾ GIÁ TRỊ GIA TĂNG 10% (H*10%) J TOTAL VALUE OF WORKS AFTER TAX (Cumulative) (H+I) TỔNG GIÁ TRỊ THỰC HI N SAU THUẾ (H+I) (Lũy kế) K TOTAL AMOUNT NOT INCLUDING ADVANCE PAYMENT TO DATE (J) VAT Included TỔNG GIÁ TRỊ KHÔNG BAO G M TIỀN TẠM ỨNG SAU THUẾ (J) Bao gồm thuế Ref.: CT8.ART.PRO.CSM.001_EN 30% 35/45 Date: 02/11/2017 LESS RETENTION TIỀN GIỮ LẠI Không áp dụng LESS ADVANCE PAYMENT KHẤU TRỪ TIỀN TẠM ỨNG THE CONTRACTOR'S DEDUCTIBLE VAT INCLUDED (ELECTRICITY, WATER, SANITATION ) CÁC KHO N KHẤU TRỪ C A NHÀ THẦU BAO G M THUẾ GIÁ TRỊ GIA TĂNG (TIỀN ĐI N, NƯỚC, V SINH ) Không áp dụng L M N O WITHHELD AMOUNT FOR QUALITY PROOF IF ANY GIÁ TRỊ TẠM GIỮ CHỜ CHỨNG MINH CHẤT LƯỢNG NẾU CÓ P FINES (INCLUDING VAT) CÁC KHO N PHẠT HỢP Đ NG SAU THUẾ Q TOTAL AMOUNT DUE TO DATE AFTER DEDUCTIONS (K+L+M+N+O+P) TỔNG GIÁ TRỊ ĐẾN NGÀY SAU KHI ĐÃ GI M TRỪ CÁC KHO N SAU THUẾ (K+L+M+N+O+P) R LESS AMOUNT CERTIFIED PREVIOUSLY KHẤU TRỪ GIÁ TRỊ SAU THUẾ ĐÃ XÁC NHẬN LẦN TRƯỚC S TOTAL AMOUNT FOR THIS PAYMENT (Q+R) VAT Included TỔNG GIÁ CĐT PH I THANH TOÁN CHO NHÀ THẦU KỲ NÀY BAO G M THUẾ (Q+R) VAT Included Bằng chữ: ………………………………………… Reference: Tham chiếu Attachment Đính kèm Điều 4: Phương Thức Và Tiến Độ Thanh Quyết Toán Đề nghị toán số 06DNTU/CTV-NHN Biên nghiệm thu hồn thành ngày 29/2/2016 Hóa đơn tài số 0000031 Prepared by Artelia Chuẩn bị Artelia Validated by Artelia Xác nhận tính hợp lệ Artelia Contract Manager / Quản lý hợp đồng Hà Nội, ngày tháng năm 201x Project Manager / Giám đốc dự án Hà Nội, ngày tháng năm 201x Received by Nhận Approved by owner Chấp thuận chủ đầu tư Hà Nội, ngày tháng năm 201x Ref.: CT8.ART.PRO.CSM.001_EN Admin Manager/Trưởng phòng HC-NS Hà Nội, ngày tháng năm 201x 36/45 Date: 02/11/2017 CS8 - SCHEDULE MANAGEMENT 9.1 9.1.1 CONTRACTORS DETAILED WORK SCHEDULE Original baseline schedule Prior to commencement, upon coming to board Contractor shall be responsible to submit for CS and CS approval a detailed working schedule that shall be compliant to the follows: - Contractual deadlines - Microsoft project format - Suitable breakdown and grouping of various work items to allow for effective daily progress monitoring - Distinct categories of follow are to be represented: o Temporaries - temporary structures, applications from mobilization until demobilization o QAQC – stipulation of submissions for approval o Orders / Deliveries – stipulation of all material placements of orders and deliveries to site o Works o Handover inspections, rectifications, testing and closure documentation periods NOTE: CS may refuse to allow Contractor to commence or instruct to stop any work in absence of approved schedule as above 9.1.2 Weekly progress update As part of Contractor weekly report the follow items shall be submitted by the Contractor in terms of progress tracking and planning - a progress line on the approved construction schedule (as 9.1.1) - List of items achievement plan (look ahead plan) for coming period with allocated resources (reflecting tasks in the original schedule or necessary catch up in case delays of any items) - Report on previous week achievement plan Delay items shall be monitored directly by CS and instruction to Contractor for specific requested resources may be issued 9.1.3 Recovery schedules In case of significant delay compared to baseline schedule (as 9.1.1) occurs, contractor may be asked to submit recovery schedule with follow content: - Representation of all tasks of original baseline schedule in baseline mode with original and recovery plan - For each tasks detailed capacity allowance is added - For each tasks special handling notes may be added NOTE: recovery schedules are to govern site works in order to catch up actual progress but not any means whatsoever to define responsible for delay Approved recovery schedule shall not any mean whatsoever exempt any parties from their responsibilities in the delay Ref.: CT8.ART.PRO.CSM.001_EN 37/45 Date: 02/11/2017 9.2 ATTACHMENTS - NONE Ref.: CT8.ART.PRO.CSM.001_EN 38/45 Date: 02/11/2017 10 CS9 - SAFETY ON SITE 10.1 PURPOSE AND DESCRIPTION ARTELIA considers the health, safety and welfare of its employees and others who may be affected by the work of the Company a key factor in the decision making process, along with operational, financial and human resource issues It is therefore its policy to deliver its services in a way that facilitates best practice within the resources available, building on legislative requirements To achieve best practice as a standard, ARTELIA has agreed a number of objectives for health and safety management These are: - that managers at all levels will consider health and safety issues, knowing that it is cost effective and efficient to so; - to ensure that all employees are aware of their personal responsibilities, the standards to be achieved and working methods to be followed; - that when specifying key features, schemes of management and new working methods, health and safety plan will be implemented; - to regularly monitor and review working practices, accidents and incidents in order that standards can be maintained and remedial action taken if needed; - to ensure that health and safety arrangements are incorporated in the whole management process 10.2 GENERAL DESCRIPTION The Main Contractor shall appoint an Officer to be responsible for overseeing arrangements for health, safety and welfare on behalf of the Main Contractor, and to ensure appropriate action can be taken by all employees The achievement of best practice within available resources in the delivery of services is a management responsibility which is commensurate with the degree of management control ARTELIA will make sure that Main Contractors on site will prepare and implement an effective Health and Safety plan appropriate for the type of Works to be carried out on site 10.3 IDENTIFICATION, ASSESSING AND ADDRESSING HAZARDS The Main Contractor shall put in place an effective system for identifying existing and emerging (new) hazards Methods of hazard identification include: - Physical inspections of the workplace, equipment, and work practices; - Analysis of tasks and how they are carried out by employees in the workplace; - Analysis of processes carried out in the workplace; - Analysis of previous “near miss” incidents Ref.: CT8.ART.PRO.CSM.001_EN 39/45 Date: 02/11/2017 Risk Assessment Hazards are classified as Significant, Medium or Low risks - Significant Hazards: Ask yourself “Does this have the potential to kill or permanently disable someone?” - Medium Risk Hazards: Ask yourself “Does this have the potential to cause a serious injury or illness that will temporarily disable someone?” - Low Risk Hazards: Ask Yourself “Does this have the potential to cause a minor injury that would not disable someone?” Addressing hazards Main Contractors should then also have an effective system for responding to and managing the hazards that they identify How the Main Contractor responds to and manages a particular hazard will depend on the circumstances The preferred response is to eliminate the hazard; that is, change things so that the hazard no longer exists If this can’t reasonably be done, the next response should be to isolate the hazard; that is, put in place a process or mechanism that keeps employees away from the hazard The hazard must be minimized by all possible ways in order to lessen its likelihood of harm and to protect employees This might include: - providing employees with suitable protective clothing or equipments; - monitoring employees’ exposure to the hazard; and with their informed consent - monitoring employees’ health in relation to the hazard Ref.: CT8.ART.PRO.CSM.001_EN 40/45 Date: 02/11/2017 10.4 MAIN TYPES OF HAZARDS Health and safety hazards exist in all workplaces A hazard is any activity, situation or substance that can cause harm A risk is the probability that a given hazard will cause harm The combination of identifying hazards and assessing their risk is called risk analysis Occupational hazards are divided into two groups: health hazards and safety hazards 10.4.1 Health hazards An occupational health hazard is any agent that can cause occupational illness Examples include: - chemicals (such as battery acid and solvents) - biological hazards (such as bacteria, viruses, dusts and molds) - physical agents (energy sources strong enough to harm the body, such as electric currents, heat, light, vibration, noise and radiation) - work design hazards - workplace stress associated with harassment A health hazard may produce immediate affects It may also cause long term (chronic) problems All or part of the body may be affected Someone with an occupational illness may not recognize the symptoms immediately For example, noise-induced hearing loss is often difficult for a victim to detect until it is well advanced 10.4.2 Safety hazards A safety hazard is any force strong enough to cause injury if an accident occurs An injury caused by a safety hazard is usually obvious For example, a worker may be badly cut Safety hazards cause harm when workplace controls are not adequate Some examples of safety hazards include: 10.5 - Slipping/tripping hazards (such as wires run across floors) - Fire hazards (from flammable materials) - Moving parts of machinery, tools and equipment (such as pinch and nip points) - Work at height (such as work done on scaffolds) - Ejection of material (such as from molding) - Pressure systems (such as steam boilers and pipes) - Vehicles (such as forklifts and trucks) - Lifting and other manual handling operations SAFETY ACTIONS 10.5.1 Training All workers shall be adequately trained, equipped and instructed to perform their work activities safely and effectively Managers at all levels are responsible for ensuring that employees working under their control receive sufficient training, suitable to their individual needs, before they undertake their work activities Ref.: CT8.ART.PRO.CSM.001_EN 41/45 Date: 02/11/2017 Managers must take account of the training and experience of individual employees when determining the level of supervision they require whilst working All employees have a duty to actively participate in the training provided for them and to utilize this training when carrying out their daily work activities In addition they must identify to their managers any areas where they feel they require additional or refresher training to allow them to perform work activities safely Artelia will make sure contractors practice induction training for new comers and monthly refreshing training for staff Records of thes internal training with date, names and signatures of the participants are mandatory 10.5.2 Safety monitoring There are different types of monitoring and measurement that can be undertaken, these are as follows: - Proactive Monitoring - Reactive Monitoring Proactive Monitoring considers how well the working practices comply with legal requirements, company procedures, risk assessments Both qualitative and quantitative measures can be used in proactive monitoring Reactive monitoring reviews information on accidents, incidents and near miss data, and compares this with data from previous time periods, other operations/locations, similar organizations, or the whole industry It is usually quantitative measures that are used As part of Reactive monitoring a safety penalty system shall be introduced to penalize safety nonconformities – and creating an indirect motivation to Contractor regarding safety adherence CS will have the prompt notice for units and individuals who responsible for failure to comply with contractual functions and regulations were approved 10.5.3 Incident and incident report Main Contractors, under the supervision of the Contruction supervision, must investigate record and report all accidents/incidents/near misses involving their workers, and others affected by their work A record of any accident/incident/near miss must be maintained at the location where it occurred and a copy of the record must be forwarded to the Project Manager Any accidents/incidents/near misses should be recorded in accident/incident/near miss report form Investigation will follow, resulting in a report That would be the basic for further analysis 10.6 ATTACHMENTS As a coercive force regarding Contractor adherence to various procedures and methods (amongst others most notably safety), a penalty system is introduced for the Construction Site Non-conformities relevant to above subjects are recorded as NCR and penalty is determined for deduction from Contractor coming payment claim Penalty values are determined to institute a Ref.: CT8.ART.PRO.CSM.001_EN 42/45 Date: 02/11/2017 deterrence of negligent act and indirect motivation towards adherence regarding the various vital safety and other protocol procedures Thus in turn further fosters achievement of project goals Application of any of the penalties does not relieve Contractor from the responsibility of IMMEDIATE ACTION TOWARDS RESOLUTION of the penalized act or mis-conduct Gross-negligence penalty shall be applied in case of >5 numbers of occurrences of the nonconformities in the same time and or further to Contractor failure to remedy negligence on systematic level The breach of safety will be applied as Sub-clause 4.23 of Contract signed Penalty shall be issued in form of NCR drawn up and to be realized in coming payment claim of Contractor Ref.: CT8.ART.PRO.CSM.001_EN 43/45 Date: 02/11/2017 11 CS10 - MATERIAL INGRESS TO SITE 11.1 PURPOSE AND DESCRIPTION On the project with high number of materials, sensitive lead times it is vital to institute strong control over the materials used by Contractor For the above reason all materials must be verified to: Status of approval, brand, type, dimensions and testing prior to usage 11.2 IMPLEMENTATION Any material deliver to site, must be stored at transfer zone appointed by CS prior to approval to above requirement Contractor informs CS on the previous day to the delivery and requests for acceptance of the material that permits further installations / construction works to be carried out with the material Material acceptance is same as an inspection and as such to be noted in the inspection program of the previous day The CS shall verify and written record the delivery documents and physical characteristic of the material The acceptance of the material for further usage is to be noted on the materials dispatch note as form of CS signature and unambiguous note of “accepted” or “approved” Further to acquiring approval, Contractor shall move the batch out of the transfer zone and implement works with the material In case any material is not approved, distinctive red sign shall be put on the whole batch and Contractor is responsible to remove from transfer zone out of site within shortest practicable time For certain materials CS or the CS may instruct Contractor for testing to be carried out prior to acceptance and usage During the course of the works, ARTELIA may at any time require Contractor to show the acceptance notice regarding any material being used Failure to show up acceptance and /or becoming established usage of material not accepted, NCR shall be issued and the works put on hold immediately, with the subjected material to be removed to transfer zone until further instruction 11.3 ATTACHMENTS - NONE Ref.: CT8.ART.PRO.CSM.001_EN 44/45 Date: 02/11/2017 12 OTHER ITEMS 12.1 PROVISIONS FOR EXCHANGE OF INFORMATION The exchange of information (except for special cases) the information shall comply with the following: 12.1.1 Information from the contractor: - All questions asked by Contractor to be sent to CS - CS is responsible for resolutions for problems per the diagrams at the various chapters - The technical problems, does not affect the price, CS will resolve or coordinate with designers, send direct response to contractors, and send a copy to Client - Those issues affect the cost, are reported to ARTELIA PM for decision and dispatch in approval to CS for implementation on site 12.1.2 Information from CS: - SI (Site Instruction): CS sends directly to contractor, and sends a copy to Client - RFI (Request for Information): CS sends directly to Designer, and sends a copy to Client 12.1.3 Information from Designer: - The response from designer will be sent to CS to view and transfer to Contractor, and send copies to Client 12.1.4 Information from Client: - The information will be sent to CS to distribute to relevant units - The urgent issues may proceed in case granted verbal, e-mail, phone by Client, but then need to confirm in writing - Exchange is formally in writing to the hand, post, fax NOTE: The forms and templates whereas used on site are critical documents of which the hardcopies shall be submitted to and distributed by ARTELIA with transmittal sheets and copies shall be archived by ARTELIA Ref.: CT8.ART.PRO.CSM.001_EN 45/45 Date: 02/11/2017