Báo cáo thực tập tốt nghiệp ngoại ngữ specialist skills and knowledge in translation field at the department of external relations of an giang province

Instructor: M.A Nguyen Thi Xuan Binh Internship Report ACKNOWLEDGEMENT The internship period is an important stage for students, which requires many aspects in order to achieve a brilliant result It would be a harsh path if I did not get help from several people Entire my internship period at the Department of External Relations of An Giang Province, I have been learning more knowledge about many aspects of my life such as history, policy, life skills, soft skills, communication skills I find it thankful for the devotion, enthusiasm, commitment, admiration, attentiveness which I have received These helped me overcome a challenging internship First of all, I desire to utter my deep gratitude to the School Board of An Giang University, the Faculty of Foreign Languages, and the Department of External Relations of An Giang Province for bringing me an opportunity to practice my English capacity beyond schools and classrooms Moreover, I would like to express the most profound gratefulness to Mrs Nguyen Thi Xuan Binh, and Mr Nguyen Duc Hanh who had done the procedure with the representative of the Department of External Relations of An Giang Province Therefore, I got a chance to become a trainee In particular, I would like to show my gratitude for Mr Nguyen Van Phuc who spent his precious time sharing his experience, knowledge, books, information sources to help me practice my English skills and use them for my future job well Similarly, I am grateful to Ms Ngo Thi Kim Ngan for her time to mark and correct our tasks Furthermore, I highly appreciate my group members who are always by my side, going through all working tasks Especially, Mr Nguyen Huu Nhut and Ms Vo Thi Hong Cam taught me about Information Technology and computing skills so much Thanks for your debating time so that we can get the most suitable direction to follow The next thing is that I also appreciate my family and friends who gave me recommendations to complete my report From bottom of my heart, I thank all people HUYNH THI MY LAN-DH18TA Instructor: M.A Nguyen Thi Xuan Binh Internship Report for mentally helping me, sharing their experience with me to carry out this internship report trying to gain knowledge, skills every single day so as to make the assignment as well as possible Huynh Thi My Lan HUYNH THI MY LAN-DH18TA Instructor: M.A Nguyen Thi Xuan Binh Internship Report Table of Contents ACKNOWLEDGEMENT TABLE OF CONTENTS LIST OF PICTURES AND DIAGRAM THE OBJECTIVE OF THE INTERNSHIP REPORT ABSTRACT PART A DESCRIPTION OF INTERNSHIP AGENCY I OVERVIEW OF DEPARTMENT OF EXTERNAL RELATIONS Introduction Department organization Department staff 10 PART B INTERNSHIP ACTIVITIES, ATTAINMENTS, ADVANTAGES AND DISADVANTAGES OF THE INTERNSHIP 11 I INTERNSHIP ACTIVITIES 11 Theoretical learning 11 1.1 Cultural diplomacy 11 1.2 Diplomatic protocol .11 1.3 Communication skills 13 1.4 Carrying out a simulation of welcome ceremony for the Consul General of India 14 1.5 Writing a CV and Trying to get success in an interview .15 1.6 Reading, comprehending many brilliant books, and getting more precious information .15 Translation 16 Gaining experience from the instructor 17 Interpretation practice 17 Presentation skills 17 Meeting deputy director and ending this internship 19 II INTERNSHIP ATTAINMENTS 20 III ADVANTAGES AND DISADVANTAGES DURING THE INTERNSHIP 20 Advantages 20 1.1 Equipment and working environment 20 1.2 Meeting the needs of students .21 HUYNH THI MY LAN-DH18TA Instructor: M.A Nguyen Thi Xuan Binh Internship Report Disadvantages 21 2.1 Time limitation 21 2.2 Limited knowledge and English skills 21 PART C CONCLUSION AND SUGGESTIONS 21 I CONCLUSION 21 II SUGGESTIONS 21 Suggestions for Department of External Relations of An Giang Province 22 Suggestions for An Giang University and Faculty of Foreign Languages 22 Suggestions for students of the following courses 22 REFERENCES 23 HUYNH THI MY LAN-DH18TA Instructor: M.A Nguyen Thi Xuan Binh Internship Report LIST OF PICTURES AND DIAGRAM Picture Department of External Relations of An Giang Province Picture My group members and Mr Phuc Picture Trial welcome ceremony for Consul General of India Picture Some typical books Picture Presentation Picture Meeting Director of Department of External Relations Diagram Department of External Relations Organizations HUYNH THI MY LAN-DH18TA Instructor: M.A Nguyen Thi Xuan Binh Internship Report THE OBJECTIVE OF THE INTERNSHIP REPORT Knowledge, skills, attitude and ability are always considered as the keys of success These, We need to have an internship period Then, after completing the internship, students are going to write an internship report as an evidence in force for some following reasons: To have an overview about which assignments we went through The internship report will be under consideration as a criterion in order to evaluate the student Students can systematize all knowledge, skills and experience that they got from the internship period Executive committee and teachers can receive the suggestions, weaknesses, advantages and disadvantages in order to improve the studying program The internship report will be reference material for the next course students if they need to get help HUYNH THI MY LAN-DH18TA Instructor: M.A Nguyen Thi Xuan Binh Internship Report ABSTRACT This report is going to illustrate my whole period of weeks taking my internship at the Department of External Relations of An Giang Province The first part of this report is general information about the internship agency such as positions, departmental structure, functions of each staff of the department In the next section, all of my activities will be described in detail Those are domestic and foreign information, essential skills, knowledge Moreover, I expressed my own opinion about the advantages and disadvantages of my entire internship period Finally, I had some conclusion and made some suggestions for The Department of External Relations, An Giang University, Faculty of Foreign Languages, and students of the next courses HUYNH THI MY LAN-DH18TA Instructor: M.A Nguyen Thi Xuan Binh Internship Report PART A DESCRIPTION OF INTERNSHIP AGENCY I Overview of Department of External Relations Introduction Picture Department of External Relations Department of External Relations is a direct government agency under the management and external activities of the province as well as executing some of the Province and the law The Department of External Relations performs the functions of advising The Party Committee of the provinces and cities directly under the Central Government (hereinafter referred collectively to as the provincial Party Committees) HUYNH THI MY LAN-DH18TA Instructor: M.A Nguyen Thi Xuan Binh Internship Report airs in the egulations Address: 8/18 Ly Thuong Kiet Street, My Binh Ward, Long Xuyen City, An Giang Province Tel: +( 0296) 3940103 Fax: +( 0296) 3940104 Email: songoaivu@angiang.gov.vn Website: http://songoaivu.angiang.gov.vn Department organization The establishment of professional divisions under the Department must ensure full coverage of the work of the Department, clearly define the functions and duties of each department The Department of External Relations of An Giang Province has successful divisions to fulfill their duties and works most effectively, as follow: Administrative Divisions Board of Directors Inspection Division International Relations, Border Management, and Consul Division Diagram Department of External Relations Organizations HUYNH THI MY LAN-DH18TA Instructor: M.A Nguyen Thi Xuan Binh Internship Report Department staff With the above organizational structure, each division has staffs as follows: Board of Direction Mr Huynh Cong Huan- Director Mrs Ngo Thi My Ngoc- Deputy Director International Relations, Border Management and Consular Division Mr Dung Van Nen- Head of Division Mr Men Mon Dy- Deputy Head of Division Ms Huynh Quang Thanh Truc- Deputy Mr Chau Chanh Ke- Deputy Head of Division Mr Tran Ky Viet- Official Ms Nguyen Hong Nhung- Official Ms Nguyen Thi Dieu Hue- Official Ms Nguyen Thi Kim Yen- Official Ms Ngo Thi Kim Ngan- Official Inspection Division Ms Ngo Thi Phuong Mai- Chief Inspector Office Ms Nguyen Thi My Chi- Chief of Office Mr Nguyen Van Phuc- Deputy Chief of Office Ms Trinh Thi Huynh- Official Ms Nguyen Thi Kim Quyen- Official Ms Nguyen Thi Ngoc Xuan- Official Ms Huynh Ngoc Xuan- Official HUYNH THI MY LAN-DH18TA 10 Instructor: M.A Nguyen Thi Xuan Binh Internship Report PART B INTERNSHIP ACTIVITIES, ATTAINMENTS, ADVANTAGES AND DISADVANTAGES OF THE INTERNSHIP I Internship activities Theoretical learning In the first influence, Mr.Phuc sent us some document, books, and material so that I could have an overview look at the Department of External Relations of An Giang Province According to those material, we got some general information about our internship agency 1.1 Cultural diplomacy Cultural diplomacy in international relations is a kind of diplomacy with the international mass and soft power that includes the of ideas, information and other aspects of culture between nations and people of countries in order to foster mutual understanding The purpose of cultural to expand an understanding of the belief, they admire cows so much that is the reason why we must concern carefully if we have an occasion to feast Indian people a party The Indian people will be dissatisfied if we have beefsteak on the menu This is a simple example in which we can realize how important cultural diplomacy is 1.2 Diplomatic protocol Diplomatic protocol is a constituent part of diplomatic activities It is not a core element; however, it contributes to the success of any informal ceremony When we perform our profession about how to welcome guests that will be a good signal and HUYNH THI MY LAN-DH18TA 11 Instructor: M.A Nguyen Thi Xuan Binh Internship Report make a good impression for our guests Therefore, everything will be developed smoothly Mr.Phuc had a presentation about many aspects we need to put under concern The diplomatic protocol must be based on some principles such as mutual respect, equality, no discrimination, reciprocity, combining international laws with national regulation, and national tradition How to welcome a delegation of foreign guests Seat arrangement according to the rank, position, kind of meeting, or ceremony How to set up a party How to write an invitation following diplomatic protocol rules The way we can design a background for the ceremony The national flag, national anthem, national emblem HUYNH THI MY LAN-DH18TA 12 Instructor: M.A Nguyen Thi Xuan Binh Internship Report Picture My group members and Mr Phuc 1.3 Communication skills this explains the importance of communication skills Mr.Phuc taught us how to make friends by asking suitable questions Silence is positive in some situations How to offer and receive a card business He also presented to us some solutions to solve awkward circumstances, emotional control skills To sum up, I figured out communication skills are necessary for everybody who wants to get success However, it is not easy to perceive communication skills well, we all need more practice HUYNH THI MY LAN-DH18TA 13 Instructor: M.A Nguyen Thi Xuan Binh Internship Report 1.4 Carrying out a simulation of welcome ceremony for the Consul General of India From the fifth to sixth week, Mr Phuc instructed us to conduct a trial welcome ceremony for the Consul General of India visiting the Department of External Relations of An Giang Province Moreover, he asked us to outline an assignment dividing responsibility for each member During the period, we received instruction and explanation from Mr Phuc There were several stages of this task, therefore we usually mistakes, we started to play as attendant people in the welcome ceremony, I worked as the Consul General of India At the same time, Mr Phuc would interrupt right the moments we did wrong or made mistakes so that he could correct us immediately Picture The trial welcome ceremony for The Consul General of India HUYNH THI MY LAN-DH18TA 14 Instructor: M.A Nguyen Thi Xuan Binh Internship Report 1.5 Writing a CV and Trying to get success in an interview First of all, Mr Phuc gave out us write a CV at home and he would correct it when we went to the Department of External Relations for the meeting In this meeting, he showed every CV one by one In addition, he pointed out the strengths and weaknesses He gave us some advice about many irrelevant aspects that we should not mention in the CV In the next stage, he arranged a trial interview for us and he would be an employer He taught us how to take a seat, and react to others Moreover, he gave some advice about asking proper questions to the employer In general, this is the first time when I experienced such a challenging interview However, in my future, I may go through many difficult interviews This would be a memorable experience for me 1.6 Reading, comprehending many brilliant books, and getting more precious information Together with a number of books that were sent from the first two weeks, Mr Phuc has been sending several books for five weeks left Honestly, I could not read all books but I will try to read and comprehend as much as I could Moreover, I am going to read all of them in the future That is good for me and necessary for my life Some iconic books are valuable for everyone that we need to read at least once We can learn about the knowledge, wars, economic strategy In short, those are not only about improving English skills but also about changing lifestyle, becoming a more goal-oriented person HUYNH THI MY LAN-DH18TA 15 Instructor: M.A Nguyen Thi Xuan Binh Internship Report Picture Some typical books Translation In the third week, gradually we felt familiar with the working environment of the Department of External Relations Then, we started to translate some documents both Vietnamese to English and English to Vietnamese English to Vietnamese: it was the first time I translated a diplomatic note, in particular, it was from the Embassy of India, Ha Noi At first, we all did translation at home then, he would correct translations one by one Finally, he taught us if we find it difficult to translate, we should have an escaping meaning Furthermore, we translate attraction and career choice motivation in a socialist-market economyresearches Because research translation is really challenging for us, we were divided into some smaller groups to complete this task After all, he sent us the answer key for reviewing by ourselves It took a long time for correcting one by one HUYNH THI MY LAN-DH18TA 16 Instructor: M.A Nguyen Thi Xuan Binh Internship Report Vietnamese to English: I translated lots of document - the Socialist Republic of Vietnam and the Ministry of Economy, Labor and Health of Mecklenburg Vorpommern state- that instructed the fulfilling of tax obligations applicable to foreign organizations and individuals doing beyond our ability, however, we tried our best in order that we could complete those works To sum up, we have learned many new words, idioms, specific lexis about economic laws, and so on Gaining experience from the instructor During the internship, Mr Phuc shared many life experiences, needed skills, and effective learning methods He taught me how to remember new knowledge or information for a long time It is not only about English, but also about a number of aspects and fields of our lives He introduced many reliable learning sources, especially books and YouTube channels I could not realize how much information and knowledge that I perceived from him Interpretation practice In some last weeks, we got a chance to go through a trial chasing interpretation He showed us a video that is about The Final Debate Between Donald Trump and Joe Biden We would listen to this video and tried to translate it at once He shared his own experience with how to have a stenograph and writing skills in case we did not catch up with speakers In the real-life, if we are an interpreter, we will implement some prosper tricks easy job for everyone that needs many factors such as knowledge, solving -problem skills, language skills Therefore, we need to practice harshly to achieve the goal Presentation skills HUYNH THI MY LAN-DH18TA 17 Instructor: M.A Nguyen Thi Xuan Binh Internship Report In the two last weeks of my internship, we were offered eight topics to choose We chose one topic out of eight: External information Introduction about a region or a university The ocean and island sovereignty problem History of diplomacy Introduction about a policy (national strategy on green growth, poverty reduction, competing ability) Diplomatic Bluebook International treaties, international agreements English/Vietnamese translation and interpretation skills After choosing the most favorite topic, we were divided into three groups We wrote a 2000-word summary and complete a PowerPoint presentation We submitted the summary and presented our prepared PowerPoint In this presentation, we would show all skills of presenting, answering, and everything how to get success in this presentation In general, we all were doing good Because we went through many presentations in our studying period of 3.5 years at university, this task was quite easy for us However, we will try our best to master this skill HUYNH THI MY LAN-DH18TA 18 Instructor: M.A Nguyen Thi Xuan Binh Internship Report Picture Presentation Meeting deputy director and ending this internship On the last day of my internship, Mr Phuc and my friends met the Director of the Department of External Relations, Mr Huynh Cong Huan to say goodbye and thank to all the staff members at this agency for giving us an opportunity to complete our internship Everybody is very friendly and sociable after, meeting we took some photos to commemorate HUYNH THI MY LAN-DH18TA 19