Organizational structure
2.2.1 Organizational chart of the company
At the head office, the company has the following organizational chart:
D iagram 2.1: Organizational structure of Viet Nhat Aluminum Glass Construction Co., Ltd
(Source: Internal data of Viet Nhat Aluminum Glass Construction Co., Ltd )
The individual directly oversees the company's operations in accordance with established policies and regulations Additionally, they serve as the official representative of the company to government entities, ensuring compliance while actively fostering the company's growth and development.
Effective financial management and accounting are essential for companies to comply with the Ordinance on Statistical Accounting and the Law on Accounting By adhering to relevant laws and regulations, businesses can ensure the efficient operation of financial activities, safeguard their capital, and promote sustainable growth.
Coordinate with the HR department to ensure timely salary and bonus payments to employees while monitoring customer payment processes through the banking system Additionally, manage debt settlements with customers and maintain organized records and documents related to deliveries.
- Is a unit under the management apparatus of the company, has the function of advising the CEO to operate the business in accordance with the law and bring high efficiency.
- Research on the market and competitors for the company Plan the details of the contract
- Prepare monthly reports on personnel changes.
- Responsible for drafting and storing all kinds of documents, records, documents, contracts of the Company and other information related to the Company.
- Implement regulations to ensure the rights and obligations of employees such as salary, bonus, allowance, welfare, etc.
- Direct production, construction, installation and implementation of the company's project plans
2.3 Areas and lines of business
- Main industry: Finishing construction works
Viet Nhat Aluminum Glass Company stands out as a leader in technical expertise, specializing in the manufacturing, construction, installation, and distribution of comprehensive aluminum and glass solutions, along with the distribution of genuine accessories.
Distributing genuine accessories of Hafele, AMG, Amsure, Vickini, VVP, NewStar Supply and installation of automatic gates, doors - gates - iron stairs, corrugated iron roofs, stainless steel,
2.3.2.2 Construction and installation of works
The generalized process in the main stages is as follows:
Diagram 2.2: Sales process of Viet Nhat Aluminum Glass Construction Co., Ltd
Prepare materials, workshops, machinery and equipment
(Source: Internal data of Viet Nhat Aluminum Glass Construction Co., Ltd )
- Supply of accessories and construction: hydraulic glass doors, tempered glass walls, glass bathrooms.
- Design, supply and construction: faỗade glass walls, glass stairs, aluminum and glass frames of Viet Nhat system, Tungshin, Inhua, Xingfa, Viet Phap
- Supply of accessories and construction of automatic doors: Japan, Korea, Taiwan, Italy,
We offer a comprehensive supply of various types of glass, including tempered glass, decorative glass, laminated safety glass, art stained glass, sandblasted glass, soundproof glass, heat-insulating glass, reflective glass, low-emissivity (Low-E) glass, bulletproof glass, and fireproof glass.
- UPVC steel core plastic door
- Typical projects: Vinatex Factory and Showroom, Tan Son Nhat Golf Course Operator, Tan Son Nhat Airport, Xuyen A Hospital, Suzuki Vietnam Factory,
Picture 2.2: Construction of aluminum and glass facades at Xuyen A Hospital
Highway 22 – Cu Chi – Ho Chi Minh City
(Data source of the internet)
Picture 2.3: Construction of automatic doors
(Source: Internet data of Viet Nhat Aluminum Glass Construction Co., Ltd)
Business motto: “PRESTIGE - QUALITY – DEVELOPMENT”, always attaching corporate interests to the interests of customers and the social community for sustainable development.
We aim to be the leading distributor of aluminum and glass construction materials while expanding our distribution branches in Hanoi and Hai Phong Additionally, we are enhancing our factory operations in Ho Chi Minh City to support this growth.
CHAPTER 3 INTERNSHIP PROCEDURE 3.1 Organization of accounting work at the company
3.1.1 Applicable accounting principles and regimes
- Accounting system: The company applies the corporate accounting system, Vietnamese accounting standards and guiding, amended and supplemented circulars of the Ministry of Finance according to Circular 200/2014/TT- BTC
- Fiscal year: From January 1 to December 31 every year
Revenue recognition principles dictate that revenue from goods sales and service provision is acknowledged when ownership is transferred, a financial invoice is issued, or when services are independently completed and collected.
- Calculate VAT according to the deduction method
Record information related to cash flow: cash, bank deposits
Receiving documents => Processing – Recording accounting books => Reviewing reported data
3.1.2 Accounting support software for aluminum and glass companies
At Viet Nhat Aluminum and Glass Construction Co., Ltd., managing construction and finishing materials such as aluminum bars and glass is complex due to the diverse forms and units involved in their import and export To streamline this process, the company has implemented WPRO software for efficient management of these goods.
Manage goods to avoid the risk of inventory or loss of goods
Save time compared to recording book numbers
Picture 3.1: WPRO aluminum and glass material management software
(Source: Internal data of Viet Nhat Aluminum Glass Construction Co., Ltd )
Picture 3.2: Wpro's import and supplier management module
(Source: Internal data of Viet Nhat Aluminum Glass Construction Co., Ltd )
3.2.1 Conditions on means of accounting services
Accountants rely on advanced laptops from leading brands like HP, Dell, and Acer, paired with specialized accounting software to efficiently manage aluminum and glass materials Additionally, high-speed photocopiers and printers are essential tools that meet the demanding requirements of their work environment.
3.2.2 Work performed during the internship
1 Learn how to use Wpro material management support software completed Know how to use internal software to help support and handle work in a timely manner
2 Studying the process of providing construction completion services completed Know how the company works to support other departments
3 Learn how to allocate the labor cost of a finished product completed Understand how to account for a finished product
Effectively handle customer calls by providing expert advice and promptly sending email quotes to those in need Master the art of fluent and professional communication to confidently introduce customers to products, eliminating any hesitation or fear in interactions.
Master the use of photocopiers and fax machines for efficient copying, scanning, and faxing of important documents and contracts Familiarize yourself with the proper techniques to store these contracts within your system, ensuring a streamlined workflow Acquire essential skills in operating assistive machines in the workplace to enhance productivity and organization.
6 Enter the list, check the data on the Value Added
Invoice completed Practice fast typing skills and manipulate many keyboard shortcuts
7 Send contract EMS to customer completed Know how to send express mail
8 Learn more software to support work such as
Wpro, Teamwork, utraview, completed Learn how to get more skills to work faster
9 Prepare contract documents for customers completed Do and take responsibility.
Learn to be careful and meticulous in the working process to avoid mistakes affecting the company.
Organizing and storing invoices effectively is essential for easy access and management By implementing a systematic approach to arrange paper invoices, you can ensure that all documents are readily available when needed Regularly reviewing your list of services used each month will help maintain an organized record, making it easier to track expenses and streamline financial processes.
11 How to do an inventory of money?
To effectively manage discrepancies, it is essential to quickly grasp the theoretical concepts involved Begin by counting the different types and the number of sheets, followed by taking inventory of the minutes If any factual differences arise when compared to the accounting records, it is crucial to address these inconsistencies promptly.
• Actual < accounting book: Debit account 1381/ Credit account 111
At the end of each month, please verify the current account balance with the bank, ensuring that all statements and supplementary records are complete This process provides an opportunity to practice and compare the accounting entries with the World Bank's subsidiary records.
3.3 Actual situation of capital accounting process in cash and receivables at Viet Nhat Aluminum and Glass Construction Co., Ltd
3.3.1 General features of accounting for capital in cash and accounts receivable
3.3.1.1 Classification of company's cash capital accounting
The company's cash capital includes
3.3.1.2 The system of accounts the company uses
- Account 111 (Cash): Reflecting cash of the enterprise There are 3 sub-accounts)
- Account 112 (Bank deposits): Reflects the types of money kept at the bank
- Account 113 (Money in transit): Keeping track of the money that is in the process of completing procedures
3.3.2 Detailed accounting of capital in cash
- Cash, foreign currencies, gold and silver, precious metals, precious stones entered into the fund.
- Excess cash, foreign currency, gold, silver, precious metals and gems in the fund discovered during inventory.
- The difference in exchange rate increase due to revaluation of foreign currency balance at the end of the period (for cash in foreign currency).
Accountants use account 111 to record cash increase
Documents and books of use
The process of transferring documents and books
Payer Accounting payment Chief accountant Treasurer
(Source: Internal data of Viet Nhat Aluminum Glass Construction Co., Ltd )
NV1: 04/01/2021 According to debit note ACB Bank 0000455 Withdrawing money into
TM fund, the accountant records:
NV2: 04/01/2021 According to debit note number 0000456 Withdrawal of money to cash fund, the amount of 28,500,000 VND, the accountant records:
Receive receipt and collect money
Record money in accounting books
Diagram 3.1: Process of rotating accounting vouchers to increase cash
NV3: On January 4, 2021, according to debit note number 0000457, to withdraw money to enter the cash fund, the amount of VND 20,000,000 is recorded as:
NV4: On October 6, 2020, Dmaris Cong Hoa Joint Stock Company paid for the goods according to the receipt number 000365, the amount of VND 1,804,000 recorded by the accountant (Appendix 4)
NV5: On October 7, 2020, Duc Thuan Joint Stock Company paid for the purchase according to the value-added invoice number 0000459, the amount of 814,000 VND, the accountant recorded:
On October 10, 2020, Viet Duc Labor Joint Stock Company completed a payment of 14,288,450 VND for goods purchased under contract No 10/2020/KVN-VIETDUC, as documented in Appendix 3.
NV7: On October 15, 2020, Color Viet Co., Ltd paid for the purchase according to the receipt number 000366, the amount of 11,969,000 VND, the accountant recorded (Appendix 5)
Unit: Viet Nhat Aluminum Glass Co., Ltd
Address: Lot U, 43 Vinh Hoi Residence, Ben Van Don, Ward 08, District 4, Ho Chi Minh
Number Date Content Debit Credit Amount of money
0000455 04/10/2020 Withdraw money to enter cash fund 111 112 24,000,000
0000456 04/10/2020 Withdraw money to enter cash fund 111 112 28,500,000
0000457 04/10/2020 Withdraw money to enter cash fund 111 112 20,000,000
0000458 6/10/2020 Dmaris Cong Hoa Joint Stock
0000459 07/10/2020 Duc Thuan Joint Stock Companypays money 111 131 814,000
0000460 10/10/2020 Viet Duc Labor Joint Stock
0000461 12/10/2020 Viet Duc Labor Joint Stock
0000465 15/10/2020 Viet Color Co., Ltd pay money 111 131 11,968,000
0000466 17/10/2020 Viet Nhat Electric Co., Ltd pay money 111 131 627,000
0000467 17/10/2020 Vien Ngoc Moi Investment Joint
Trading Co., Ltd pay money 111 131 1,210,000
(Sign, full name) (Sign, full name) (Sign, full name)
Unit: Viet Nhat Aluminum Glass Co., Ltd
Address: Lot U, 43 Vinh Hoi Residence, Ben Van Don, Ward 08, District 4, Ho Chi Minh
Application account number Amount of money
Number Date No page No. line Dr Cr
- Number arising in the period
Withdraw money to enter cash fund
Withdraw money to enter cash fund
Withdraw money to enter cash fund
D'maris Cong Hoa Joint Stock Company paid the money
Duc Thuan Joint Stock Company pays money
Labor Joint Stock Company pays money
Viet Duc Labor Joint Stock Company pays money
Viet Nhat Electricity Co., Ltd pay money
Vien Ngoc Investment Moi Joint Stock Company paid the money
Saigon Construction and Materials Joint Stock Company Acotec pays money
Phong Viet Construction and Trading Co., Ltd pay money
Previous page number moves to
(Sign, full name) (Sign, full name) (Sign, full name)
- Amounts of money in Vietnam, foreign currencies, gold and silver, precious metals and gems withdrawn from the Bank.
- The difference in exchange rate decrease due to revaluation of foreign currency deposit balance at the end of the period.
- Accountants use account 111 to record cash reductions
- Documents and books of use
The process of transferring documents and books
Diagram 3.2 : Diagram of cash payment vouchers
(Source: Internal data of Viet Nhat Aluminum Glass Construction Co., Ltd )
NV1: October 1, 2020 Paying cash into the account according to the payment slip number
00440, the amount of VND 206,000,000, the accountant records:
Receive money and sign documents
Record money in accounting books
Browse and sign the check
Receive payment slip,pay money
NV 2: On October 1, 2020 Paying cash into the account according to the payment slip
No 00484, the amount of VND 706,000,000, the accountant records:
NV3: 04/10/2020 Spending money on purchases according to voucher number 00149 and value-added invoice 1591998, the amount of VND 1,180,909 is recorded by the accountant (Appendix 6)
NV4: 05/10/2020 Cash into the account according to the payment slip number 00453, amount 588,000,000 VND The accountant writes
NV5: October 9, 2020 Cash deposit into account according to payment slip No 00458, amount of VND 699,000,000 The accountant records:
NV6: 11/18/2020 Cash into the account according to the payment slip No 00483, the amount of VND 425,500,000 recorded by the accountant
Unit: Viet Nhat Aluminum Glass Co., Ltd
Address: Lot U, 43 Vinh Hoi Residence, Ben Van Don, Ward 08, District 4, Ho Chi Minh
(For general journal entry) Account name: 111- Cash
Unit: VNĐ month Day, carrying license Explain General diary
Reciprocal account number Amount of money
Number Date Page No No line Dr Cr
- Number arising in the period
440 01/10/2020 Deposit cash into the account 1121 206,000,000
484 01/10/2020 Deposit cash into the account 1121 206,000,000
9 04/10/2020 Paying for purchases according to invoice
9 04/10/2020 Paying for purchases according to invoice
453 05/10/2020 Deposit cash into the account 1121 588,000,000
458 09/10/2020 Deposit cash into the account 1121 699,000,000
483 18/11/2020 Deposit cash into the account 1121 425,500,000
(Sign, full name) (Sign, full name) (Sign, full name)
Professional accountants increase bank deposits
- Amounts of money in Vietnam, foreign currencies, gold and silver, precious metals and gems deposited in the Bank
- The difference in exchange rate increase due to revaluation of foreign currency deposit balance at the end of the period.
- Accountants use account 112 to record cash increase
Documents and books of use
- Detailed book of Account 1121, Account 1132, Account 1123
The process of transferring documents and books
Diagram 3.3: Flow chart of deposit receipts
(Source: Internal data of Viet Nhat Aluminum Glass Construction Co., Ltd )
Recommend to pay Receive money and make a credit note receive credit note
NV1: 04/10/2020 Collection of money from NGUYEN PHUC Materials Co., Ltd according to invoice 0000041 and receipt number 00389, the amount of 100,000,000 VND, the accountant records:
NV2: 05/10/2020 Collecting money from LOC DUC TRADE - MANUFACTURING
CO., LTD according to invoice 0000060 and receipt 00390, the amount of 300,000,000 VND, the accountant records:
NV3: 05/10/2020 Collect money from Thang Thang Trading Production Co., Ltd according to invoice 0000036 and receipt number 00391, amount 100,000,812 VND, the accountant records:
NV4: 06/10/2020 Collecting money from TUAN ANH Development Investment Trading and Service Co., Ltd according to invoice 0000025 and receipt 00393, the amount of 100,000,000 VND, the accountant records:
NV5: October 31, 2020 NTTK00493 Capital gain, the accountant records:
Unit: Viet Nhat Aluminum Glass Co., Ltd
Address: Lot U, 43 Vinh Hoi Residence, Ben Van Don, Ward 08, District 4, Ho Chi Minh
(For general journal entry) Account name: 112- Bank deposits
- Số phát sinh trong kỳ
Collect money from NGUYEN PHUC Materials Co., Ltd according to invoice 0000041
Collect money from LOC DUC MANUFACTURI
NG - TRADING CO., LTD according to invoice 0000060
Collect money from Thang Thang MANUFACTURI
NG TRADE CO., LTD according to invoice 0000036
Collect money from TUAN ANH DEVELOPMENT TRADING
SERVICES CO., LTD according to invoice 0000025
Collect money from AMIMEXCO JOINT STOCK COMPANY according to bill 0000062
Collect money from HUNG THUAN CO., LTD according to invoice 0000072
Collect money from NGUYEN PHUC Materials Co., Ltd according to invoice
Collect money from VU VAN CO., LTD according to bill 0000058
/2020 Collection of money from HONG THANH VAN TRADING SERVICES CO.,
- Accumulation from the beginning of the year
(Sign, full name) (Sign, full name) (Sign, full name)
*Accounting for reducing bank deposits
- Amounts of money in Vietnam, foreign currencies, gold and silver, precious metals and gems withdrawn from the Bank;
- The difference in exchange rate decrease due to revaluation of foreign currency deposit balance at the end of the period.
- Accountants use account 112 to record cash reductions
Documents and books of use
- Detailed book of Account 1121, Account 1132, Account 1123
The process of transferring documents and books
Manager Accounting payment Chief accountant Bank
Diagram 3.4: Diagram of circulation of deposit payment documents
(Source: Internal data of Viet Nhat Aluminum Glass Construction Co., Ltd )
NV1: 04/10/2020 Withdrawal of deposit to cash fund according to payment order number
00194, amount of 1,484,000,000 VND, the accountant records:
Browse and sign the check
Debt notices establish a power of attorney
Record in the deposit accounting
NV2: 08/10/2020 Withdrawal of deposit to enter cash fund according to payment order number 00209, amount of VND 1,389,000,000 recorded in accounting
NV3: October 13, 2020 Withdrawal of deposit to cash fund according to payment order number 00210, amount of 946,000,000 VND, the accountant records:
NV4: October 27, 2020 Bank fee on October 10, 2020 according to authorization for number 00213, the amount of VND 110,000, the accountant records:
NV5: October 29, 2020 Expenses for payment of license tax in 2021 to the branch according to the payment authorization number 00215, the amount of 1,000,000 VND, the accountant records:
NV6: November 1, 2020 Withdrawal of money to pay the wrong transferer according to the payment order number 00216, the amount of 206,000,000 VND, the accountant records:
NV7: 11/01/2020 Advance payment for goods to Thai Hoang supplier according to payment authorization number 00217, amount 421,000,000 VND, recorded
NV8: 04/12/2020 Spending money on goods purchased for Huy Phong Trading
Investment Co., Ltd according to value-added invoice number 0000825, amount 18,471,437 VND including 10% VAT, the accountant writes (Appendix 8)
NV9: December 19, 2020 Spending money on goods purchased for Thanh Ky Trading
Co., Ltd according to value-added invoice number 0005873, amount 389,751,725 VND including 10% VAT, the accountant records (Appendix 9)
NV10: On December 30, 2020 Internal transfer, the accountant records (Appendix 2)
NV11: On December 31, 2020, the company paid the glass money to Thanh Ky company according to the payment order number 00218, the amount of VND 100,000,000 Accounting records (Appendix 1)
Unit: Viet Nhat Aluminum Glass Co., Ltd
Address: Lot U, 43 Vinh Hoi Residence, Ben Van Don, Ward 08, District 4, Ho Chi Minh
(For general journal entry) Account name: 112- Bank deposits
No L.Nu mber Debit Credit
- Number arising in the period
Withdraw money to enter cash fund 1111 1,484,000,000
Withdraw money to enter cash fund 1111 1,389,000,000
Withdraw money to enter cash fund 1111 946,000,000
Withdraw money to enter cash fund 1111 3,574,000,000
0/20 Withdraw money to enter cash fund 1111 1,000,000,000
Withdraw money to pay the wrong sender 1111 206,000,000
Paying for glasses for Thanh Ky company 331 100,000,000
- Accumulation from the beginning of the year
(Sign, full name) (Sign, full name) (Sign, full name)
3.3.2.3 Accounting for accounts receivable from customers
- Receivables from customers are receivables from customers who have not yet paid for products, goods and services of the enterprise.
- Receivables at the Company include receivables from customers who use the Company's services such as accounting services, auditing, tax consulting services, etc.
- Contracts for the provision of services
- Certificate of credit from the bank
Organization of accounting work at the company
3.1.1 Applicable accounting principles and regimes
- Accounting system: The company applies the corporate accounting system, Vietnamese accounting standards and guiding, amended and supplemented circulars of the Ministry of Finance according to Circular 200/2014/TT- BTC
- Fiscal year: From January 1 to December 31 every year
Revenue recognition principles dictate that revenue from goods sales and service provision is acknowledged when ownership is transferred, accompanied by the issuance of a financial invoice or upon the completion of independent service delivery.
- Calculate VAT according to the deduction method
Record information related to cash flow: cash, bank deposits
Receiving documents => Processing – Recording accounting books => Reviewing reported data
3.1.2 Accounting support software for aluminum and glass companies
Viet Nhat Aluminum and Glass Construction Co., Ltd faces complex challenges in managing construction and finishing materials, including aluminum bars, glass, and various components that are often imported and exported in diverse forms and units To streamline the calculation and management of these goods, the company has implemented WPRO software for efficient handling of inventory.
Manage goods to avoid the risk of inventory or loss of goods
Save time compared to recording book numbers
Picture 3.1: WPRO aluminum and glass material management software
(Source: Internal data of Viet Nhat Aluminum Glass Construction Co., Ltd )
Picture 3.2: Wpro's import and supplier management module
(Source: Internal data of Viet Nhat Aluminum Glass Construction Co., Ltd )
Internship at the company
3.2.1 Conditions on means of accounting services
Accountants rely on advanced laptops from reputable brands like HP, Dell, and Acer, along with specialized accounting software to efficiently manage aluminum and glass materials Additionally, they utilize high-speed photocopiers and printers that are essential for meeting the demands of their work environment.
3.2.2 Work performed during the internship
1 Learn how to use Wpro material management support software completed Know how to use internal software to help support and handle work in a timely manner
2 Studying the process of providing construction completion services completed Know how the company works to support other departments
3 Learn how to allocate the labor cost of a finished product completed Understand how to account for a finished product
Receive customer calls to provide expert advice and promptly send email quotes to those in need Master the art of fluent and professional communication, confidently introducing customers to products without hesitation.
Master the use of photocopiers and fax machines to efficiently copy, scan, and send documents and contracts Additionally, learn to store important contracts within the system and familiarize yourself with assistive devices in the workplace for enhanced productivity.
6 Enter the list, check the data on the Value Added
Invoice completed Practice fast typing skills and manipulate many keyboard shortcuts
7 Send contract EMS to customer completed Know how to send express mail
8 Learn more software to support work such as
Wpro, Teamwork, utraview, completed Learn how to get more skills to work faster
9 Prepare contract documents for customers completed Do and take responsibility.
Learn to be careful and meticulous in the working process to avoid mistakes affecting the company.
Organizing and storing invoices effectively is essential for easy access when needed By implementing a systematic approach to arrange paper invoices, you can streamline your financial management Regularly reviewing the list of services used each month will help maintain clarity and ensure that all documents are accounted for.
11 How to do an inventory of money?
To effectively manage discrepancies, it is essential to quickly grasp theoretical concepts by counting the types and sheets involved Conduct an inventory of minutes, and if any factual differences arise compared to the accounting records, address them promptly.
• Actual < accounting book: Debit account 1381/ Credit account 111
At the end of each month, please verify the current account balance with the bank, ensuring that all statements and supplementary records are complete This process provides an opportunity to practice and compare the World Bank's accounting books with the subsidiary books of the bank.
Actual situation of capital accounting process in cash and receivables at Viet
3.3.1 General features of accounting for capital in cash and accounts receivable
3.3.1.1 Classification of company's cash capital accounting
The company's cash capital includes
3.3.1.2 The system of accounts the company uses
- Account 111 (Cash): Reflecting cash of the enterprise There are 3 sub-accounts)
- Account 112 (Bank deposits): Reflects the types of money kept at the bank
- Account 113 (Money in transit): Keeping track of the money that is in the process of completing procedures
3.3.2 Detailed accounting of capital in cash
- Cash, foreign currencies, gold and silver, precious metals, precious stones entered into the fund.
- Excess cash, foreign currency, gold, silver, precious metals and gems in the fund discovered during inventory.
- The difference in exchange rate increase due to revaluation of foreign currency balance at the end of the period (for cash in foreign currency).
Accountants use account 111 to record cash increase
Documents and books of use
The process of transferring documents and books
Payer Accounting payment Chief accountant Treasurer
(Source: Internal data of Viet Nhat Aluminum Glass Construction Co., Ltd )
NV1: 04/01/2021 According to debit note ACB Bank 0000455 Withdrawing money into
TM fund, the accountant records:
NV2: 04/01/2021 According to debit note number 0000456 Withdrawal of money to cash fund, the amount of 28,500,000 VND, the accountant records:
Receive receipt and collect money
Record money in accounting books
Diagram 3.1: Process of rotating accounting vouchers to increase cash
NV3: On January 4, 2021, according to debit note number 0000457, to withdraw money to enter the cash fund, the amount of VND 20,000,000 is recorded as:
NV4: On October 6, 2020, Dmaris Cong Hoa Joint Stock Company paid for the goods according to the receipt number 000365, the amount of VND 1,804,000 recorded by the accountant (Appendix 4)
NV5: On October 7, 2020, Duc Thuan Joint Stock Company paid for the purchase according to the value-added invoice number 0000459, the amount of 814,000 VND, the accountant recorded:
On October 10, 2020, Viet Duc Labor Joint Stock Company completed a payment of 14,288,450 VND for goods purchased under contract No 10/2020/KVN-VIETDUC, as documented in Appendix 3.
NV7: On October 15, 2020, Color Viet Co., Ltd paid for the purchase according to the receipt number 000366, the amount of 11,969,000 VND, the accountant recorded (Appendix 5)
Unit: Viet Nhat Aluminum Glass Co., Ltd
Address: Lot U, 43 Vinh Hoi Residence, Ben Van Don, Ward 08, District 4, Ho Chi Minh
Number Date Content Debit Credit Amount of money
0000455 04/10/2020 Withdraw money to enter cash fund 111 112 24,000,000
0000456 04/10/2020 Withdraw money to enter cash fund 111 112 28,500,000
0000457 04/10/2020 Withdraw money to enter cash fund 111 112 20,000,000
0000458 6/10/2020 Dmaris Cong Hoa Joint Stock
0000459 07/10/2020 Duc Thuan Joint Stock Companypays money 111 131 814,000
0000460 10/10/2020 Viet Duc Labor Joint Stock
0000461 12/10/2020 Viet Duc Labor Joint Stock
0000465 15/10/2020 Viet Color Co., Ltd pay money 111 131 11,968,000
0000466 17/10/2020 Viet Nhat Electric Co., Ltd pay money 111 131 627,000
0000467 17/10/2020 Vien Ngoc Moi Investment Joint
Trading Co., Ltd pay money 111 131 1,210,000
(Sign, full name) (Sign, full name) (Sign, full name)
Unit: Viet Nhat Aluminum Glass Co., Ltd
Address: Lot U, 43 Vinh Hoi Residence, Ben Van Don, Ward 08, District 4, Ho Chi Minh
Application account number Amount of money
Number Date No page No. line Dr Cr
- Number arising in the period
Withdraw money to enter cash fund
Withdraw money to enter cash fund
Withdraw money to enter cash fund
D'maris Cong Hoa Joint Stock Company paid the money
Duc Thuan Joint Stock Company pays money
Labor Joint Stock Company pays money
Viet Duc Labor Joint Stock Company pays money
Viet Nhat Electricity Co., Ltd pay money
Vien Ngoc Investment Moi Joint Stock Company paid the money
Saigon Construction and Materials Joint Stock Company Acotec pays money
Phong Viet Construction and Trading Co., Ltd pay money
Previous page number moves to
(Sign, full name) (Sign, full name) (Sign, full name)
- Amounts of money in Vietnam, foreign currencies, gold and silver, precious metals and gems withdrawn from the Bank.
- The difference in exchange rate decrease due to revaluation of foreign currency deposit balance at the end of the period.
- Accountants use account 111 to record cash reductions
- Documents and books of use
The process of transferring documents and books
Diagram 3.2 : Diagram of cash payment vouchers
(Source: Internal data of Viet Nhat Aluminum Glass Construction Co., Ltd )
NV1: October 1, 2020 Paying cash into the account according to the payment slip number
00440, the amount of VND 206,000,000, the accountant records:
Receive money and sign documents
Record money in accounting books
Browse and sign the check
Receive payment slip,pay money
NV 2: On October 1, 2020 Paying cash into the account according to the payment slip
No 00484, the amount of VND 706,000,000, the accountant records:
NV3: 04/10/2020 Spending money on purchases according to voucher number 00149 and value-added invoice 1591998, the amount of VND 1,180,909 is recorded by the accountant (Appendix 6)
NV4: 05/10/2020 Cash into the account according to the payment slip number 00453, amount 588,000,000 VND The accountant writes
NV5: October 9, 2020 Cash deposit into account according to payment slip No 00458, amount of VND 699,000,000 The accountant records:
NV6: 11/18/2020 Cash into the account according to the payment slip No 00483, the amount of VND 425,500,000 recorded by the accountant
Unit: Viet Nhat Aluminum Glass Co., Ltd
Address: Lot U, 43 Vinh Hoi Residence, Ben Van Don, Ward 08, District 4, Ho Chi Minh
(For general journal entry) Account name: 111- Cash
Unit: VNĐ month Day, carrying license Explain General diary
Reciprocal account number Amount of money
Number Date Page No No line Dr Cr
- Number arising in the period
440 01/10/2020 Deposit cash into the account 1121 206,000,000
484 01/10/2020 Deposit cash into the account 1121 206,000,000
9 04/10/2020 Paying for purchases according to invoice
9 04/10/2020 Paying for purchases according to invoice
453 05/10/2020 Deposit cash into the account 1121 588,000,000
458 09/10/2020 Deposit cash into the account 1121 699,000,000
483 18/11/2020 Deposit cash into the account 1121 425,500,000
(Sign, full name) (Sign, full name) (Sign, full name)
Professional accountants increase bank deposits
- Amounts of money in Vietnam, foreign currencies, gold and silver, precious metals and gems deposited in the Bank
- The difference in exchange rate increase due to revaluation of foreign currency deposit balance at the end of the period.
- Accountants use account 112 to record cash increase
Documents and books of use
- Detailed book of Account 1121, Account 1132, Account 1123
The process of transferring documents and books
Diagram 3.3: Flow chart of deposit receipts
(Source: Internal data of Viet Nhat Aluminum Glass Construction Co., Ltd )
Recommend to pay Receive money and make a credit note receive credit note
NV1: 04/10/2020 Collection of money from NGUYEN PHUC Materials Co., Ltd according to invoice 0000041 and receipt number 00389, the amount of 100,000,000 VND, the accountant records:
NV2: 05/10/2020 Collecting money from LOC DUC TRADE - MANUFACTURING
CO., LTD according to invoice 0000060 and receipt 00390, the amount of 300,000,000 VND, the accountant records:
NV3: 05/10/2020 Collect money from Thang Thang Trading Production Co., Ltd according to invoice 0000036 and receipt number 00391, amount 100,000,812 VND, the accountant records:
NV4: 06/10/2020 Collecting money from TUAN ANH Development Investment Trading and Service Co., Ltd according to invoice 0000025 and receipt 00393, the amount of 100,000,000 VND, the accountant records:
NV5: October 31, 2020 NTTK00493 Capital gain, the accountant records:
Unit: Viet Nhat Aluminum Glass Co., Ltd
Address: Lot U, 43 Vinh Hoi Residence, Ben Van Don, Ward 08, District 4, Ho Chi Minh
(For general journal entry) Account name: 112- Bank deposits
- Số phát sinh trong kỳ
Collect money from NGUYEN PHUC Materials Co., Ltd according to invoice 0000041
Collect money from LOC DUC MANUFACTURI
NG - TRADING CO., LTD according to invoice 0000060
Collect money from Thang Thang MANUFACTURI
NG TRADE CO., LTD according to invoice 0000036
Collect money from TUAN ANH DEVELOPMENT TRADING
SERVICES CO., LTD according to invoice 0000025
Collect money from AMIMEXCO JOINT STOCK COMPANY according to bill 0000062
Collect money from HUNG THUAN CO., LTD according to invoice 0000072
Collect money from NGUYEN PHUC Materials Co., Ltd according to invoice
Collect money from VU VAN CO., LTD according to bill 0000058
/2020 Collection of money from HONG THANH VAN TRADING SERVICES CO.,
- Accumulation from the beginning of the year
(Sign, full name) (Sign, full name) (Sign, full name)
*Accounting for reducing bank deposits
- Amounts of money in Vietnam, foreign currencies, gold and silver, precious metals and gems withdrawn from the Bank;
- The difference in exchange rate decrease due to revaluation of foreign currency deposit balance at the end of the period.
- Accountants use account 112 to record cash reductions
Documents and books of use
- Detailed book of Account 1121, Account 1132, Account 1123
The process of transferring documents and books
Manager Accounting payment Chief accountant Bank
Diagram 3.4: Diagram of circulation of deposit payment documents
(Source: Internal data of Viet Nhat Aluminum Glass Construction Co., Ltd )
NV1: 04/10/2020 Withdrawal of deposit to cash fund according to payment order number
00194, amount of 1,484,000,000 VND, the accountant records:
Browse and sign the check
Debt notices establish a power of attorney
Record in the deposit accounting
NV2: 08/10/2020 Withdrawal of deposit to enter cash fund according to payment order number 00209, amount of VND 1,389,000,000 recorded in accounting
NV3: October 13, 2020 Withdrawal of deposit to cash fund according to payment order number 00210, amount of 946,000,000 VND, the accountant records:
NV4: October 27, 2020 Bank fee on October 10, 2020 according to authorization for number 00213, the amount of VND 110,000, the accountant records:
NV5: October 29, 2020 Expenses for payment of license tax in 2021 to the branch according to the payment authorization number 00215, the amount of 1,000,000 VND, the accountant records:
NV6: November 1, 2020 Withdrawal of money to pay the wrong transferer according to the payment order number 00216, the amount of 206,000,000 VND, the accountant records:
NV7: 11/01/2020 Advance payment for goods to Thai Hoang supplier according to payment authorization number 00217, amount 421,000,000 VND, recorded
NV8: 04/12/2020 Spending money on goods purchased for Huy Phong Trading
Investment Co., Ltd according to value-added invoice number 0000825, amount 18,471,437 VND including 10% VAT, the accountant writes (Appendix 8)
NV9: December 19, 2020 Spending money on goods purchased for Thanh Ky Trading
Co., Ltd according to value-added invoice number 0005873, amount 389,751,725 VND including 10% VAT, the accountant records (Appendix 9)
NV10: On December 30, 2020 Internal transfer, the accountant records (Appendix 2)
NV11: On December 31, 2020, the company paid the glass money to Thanh Ky company according to the payment order number 00218, the amount of VND 100,000,000 Accounting records (Appendix 1)
Unit: Viet Nhat Aluminum Glass Co., Ltd
Address: Lot U, 43 Vinh Hoi Residence, Ben Van Don, Ward 08, District 4, Ho Chi Minh
(For general journal entry) Account name: 112- Bank deposits
No L.Nu mber Debit Credit
- Number arising in the period
Withdraw money to enter cash fund 1111 1,484,000,000
Withdraw money to enter cash fund 1111 1,389,000,000
Withdraw money to enter cash fund 1111 946,000,000
Withdraw money to enter cash fund 1111 3,574,000,000
0/20 Withdraw money to enter cash fund 1111 1,000,000,000
Withdraw money to pay the wrong sender 1111 206,000,000
Paying for glasses for Thanh Ky company 331 100,000,000
- Accumulation from the beginning of the year
(Sign, full name) (Sign, full name) (Sign, full name)
3.3.2.3 Accounting for accounts receivable from customers
- Receivables from customers are receivables from customers who have not yet paid for products, goods and services of the enterprise.
- Receivables at the Company include receivables from customers who use the Company's services such as accounting services, auditing, tax consulting services, etc.
- Contracts for the provision of services
- Certificate of credit from the bank
The user account will display the receivables and payments related to the enterprise's sales of goods, services, and fixed assets Accountants utilize Account 131 to document customer receivables and monitor them through the General Journal, Ledger, Detailed Book, and Receivables Statement.
The accounting book system used
- Accounting to keep track of customer receivables on the general ledger plus receivables and tracking details in the books of sales journal, account details book
The process of transferring documents
When receiving orders from customers, the sales department makes 3 copies of VAT invoices, then:
+ 1 copy of the VAT invoice is transferred to the customer.
+ 1 copy of the VAT invoice is transferred to the debtor's accountant.
+ 1 copy of the remaining VAT invoice with the order saved here by number.
The debt accountant processes the VAT invoice received from the sales department by entering the data into accounting software, ensuring it is saved in the database This includes updating the information in SCT 511.131 and maintaining the goods list.
Based on the database, the general accountant updates the general journal & ledger account 131,511 At the end of the month, the general accountant closes the books.
NV1: October 1, 2020- BH00239 Sales of NGUYEN THINH CO., LTD according to invoice 0000077, the accountant records:
NV2: October 1, 2020- BH00239 Sales of NGUYEN THINH CO., LTD according to invoice 0000077, the accountant records
NV3: October 5, 2020- NTTK00390 Collecting money from LOC DUC PRODUCTION
- TRADING CO., LTD according to invoice 0000060, the accountant records:
NV4: October 5, 2020- NTTK00391 Collecting money from Thang Thang Manufacturing and Trading Co., Ltd according to invoice 0000036, the accountant records:
Unit: Viet Nhat Aluminum Glass Co., Ltd
Address: Lot U, 43 Vinh Hoi Residence, Ben Van Don, Ward 08, District 4, Ho Chi Minh
(For general journal entry) Account name: 131- Trade receivables
General diary Recip rocal accou numbnt er
Amount of money mbeNu r Date Page
- Number arising in the period
Sales of TRI NGUYEN THINH CO., LTD according to invoice 0000077
Sales of TRI NGUYEN THINH CO., LTD according to invoice 0000077
Collect money from NGUYEN PHUC CO., LTD according to bill 0000041
G - TRADING CO., LTD according to invoice 0000060
Collect money from Thang Thang MANUFACTURIN
G TRADE CO., LTD according to invoice 0000036
Collect money from TUAN ANH DEVELOPMENT TRADING
SERVICES CO., LTD according to invoice 0000025
Collect money from AMIMEXCO JOINT STOCK COMPANY according to bill 0000062
Collect money from HUNG THUAN COMPANY according to bill 0000072
Collect money from NGUYEN PHUC CO., LTD according to bill
- Accumulation from the beginning of the year
(Sign, full name) (Sign, full name) (Sign, full name)
- Other receivables are receivables outside the scope of receivables from customers and are receivable internally.
- Other receivables at the Company include receivables such as: Interest on loans, money or value of assets that the Enterprise pledges, deposits, deposits, etc.
- Certificate of credit from the bank
The user account will display other receivables and payments related to the enterprise's transactions with customers, including sales of goods, services, and fixed assets Accountants utilize Account 138 to record these other receivables and monitor payables through the General Journal, Ledger, and Detailed Book.
Accountants rely on accounting vouchers or summarized audited vouchers of the same type daily, serving as the foundation for book entries and the identification of debit and credit accounts This data is then entered into the computer using pre-designed tables and charts in Fast software.
According to the process of Fast software, the information is automatically entered into the general accounting book (ledger or diary-ledger ) and related detailed accounting books and cards.
At the end of each month, accountants carry out book closing operations and prepare financial statements, ensuring accuracy through automatic comparisons of aggregated and detailed data This process guarantees that the financial information reflects the true state of accounts based on the data entered during the period After printing the financial statements, accountants can easily verify and compare the data against the accounting books.
At the conclusion of each month and year, the general and detailed accounting books are printed, bound into volumes, and processed according to legal requirements.
Accounting method for some major economic transactions:
Dr 138 – Residual value of assets
- Detecting shortages when inventorying cash, supplies, and goods
In the first quarter of 2020, there were no other receivables
Conclusion
After nearly a decade of operation, the company has developed a well-structured management and accounting system for capital, particularly in cash and receivables This extensive experience has enabled the organization to methodically and effectively manage its financial transactions, ensuring careful oversight of both income collection and expenditure.
The company neglects to properly account for cash in transit by directly recording transactions into Account 112, leading to discrepancies, especially for month-end transactions that are posted in the following month This practice complicates the reconciliation process with the month-end balance, particularly when bank procedures for Debit/Credit declarations are incomplete and not reflected in the subsidiary books The company's charter capital stands at approximately 3,500,000,000 VND.
The Company adheres to the regulations set forth in Circular 200/2014/TT-BTC by the Ministry of Finance regarding books, documents, and financial statements Records and documents are stored meticulously, ensuring a systematic and easily accessible organization.
- In the accounting work, capital in cash at Viet Nhat Aluminum and Glass Construction Co., Ltd is carried out logically and scientifically.
- Thehe number of accounting staff is small compared to the workload
The company's flexible location of headquarters and factories, driven by its business model, results in significant challenges in the timely rotation of internal records Consequently, the recording and aggregation of costs are often delayed, highlighting inefficiencies in their operational processes.
- Regularly update data, upgrade software to make the software's processing speed faster.
- The company should recruit more marketing department to widely introduce the software to potential customers
Due to its business model, the company operates multiple branches in various locations, leading to delays in document accounting To mitigate this issue, it is advisable to utilize the cash in transit account (113).
- Regularly inventory funds, compare monthly statements
- Design a reasonable payment statement to serve as a basis for future settlement as well as meet management and provide timely information
To prevent fraud and ensure accountability, the company must adhere to the principle of non-participation in accounting roles, specifically between the cashier and the record-keeper, given the limited number of accountants available This division of responsibilities is crucial for maintaining financial integrity and safeguarding against potential misconduct.
Table comparing theory with reality
The same After practicing and learning about accounting at the company, it shows that the theory learned and the practice applied at the company are the same.
- Simple interface, easy to use
- Updating data flexibly (multiple invoices with 1 payment slip)
- Handles most of the arising operations such as funds, banks, inventory, cost, tax, salary, etc.
- The software allows to create multiple databases, that is, each unit is operated on an independent database.
- Update continuously and quickly new laws, circulars, decrees
- The calculation data in misa is very accurate, there are few unusual errors MISA runs on SQL technology, so the security is very high
Despite the potential for growth, certain commercial enterprises, particularly those involved in the aluminum and glass sectors like Viet Nhat Company, face limitations regarding changes in their import and export units.
1 Le Dat Trieu, 2016, Financial accounting, Accounting of cash capital and receivables, internship report of Ton Duc Thang University
2 Chau Duong Tu Tran, 2014 Accounting of capital in cash and receivables at
Nobland Vietnam Co., Ltd, Graduation thesis, University of Technology, HCMC.
3 Nguyen Thi Ngoc Han, 2015 Accounting of capital in cash and receivables at Tran Lam Express Co., Ltd, Graduation thesis, University of Technology, HCMC.
4 Company website https://nhomkinhvietnhat.com.vn/ https://thicongnhomkinh.com.vn/
Documents and documents related to the topic provided by Viet Nhat Co.,Ltd
CHAPTER 1: OVERVIEW OF PRIOR REPORT
CHAPTER 2: INTRODUCTION OF VIET NHAT ALUMINUM GLASS
2.1.2 History of formation and development
2.2.1 Organizational chart of the company
2.3 Fields and lines of business
2.3.2.2 Construction and installation of works
3.1 Organization of accounting work at the company
3.1.1 Applicable accounting principles and regimes
3.1.2 Accounting support software for aluminum and glass companies
3.2.1 Conditions on means of accounting services
3.2.2 Work performed during the internship
3.3 Actual situation of capital accounting process in cash and receivables at Viet Nhat Aluminum and Glass Construction Co., Ltd
3.3.1 General features of accounting for cash capital and accounts receivable
