ERP reporting

Reporting (V1201) Page 1 ERP Reporting Reporting (V1201) Page 2 Reporting Workshop Objectives At the completion of this workshop you will be able to: Run reports from the Standard Reporting menu Run reports by name. Run reports from the Functional menus. Use QuickViewer to generate your own basic reports. NB. The screens that you see may vary slightly from those shown below. SAP provides a large number (thousands !) of standard reports that can be accessed in different ways. If there are no standard reports available to provide the required information, it is possible for users to produce their own basic reports using a simple query tool. Standard Reports Most of the reports in SAP are grouped together in a section of the Standard Menu, called the General Report Selection. 1. Choose Information Systems => General Report Selection => Production Planning => Master Data => Work Centers => Workcenter List The Work Centre List selection screen is displayed. Reporting (V1201) Page 3 2. Enter: Plant DL00. Click or press F8 to execute the report. 3. Note that you can “drill down” on a report line to see further details of a given work centre. Drill down on Workcenter ASSY1000.  Who is the person responsible for this work centre ? 4. Return to the Standard Menu using or . If you know the name of a standard report you can run it directly as follows : 5. From the Menu Bar, Choose System => Services => Reporting 6. In the Program field, enter “RFSOPOØØ”. (Note that the last 2 characters are zeros). Click or press F8 to execute the report. The General Ledger, Line Items selection screen is displayed. 7. Click on the “Program Documentation” button on the Application tool bar. This will display the documentation relating to this report.  What is the sort sequence of the report ? 8. Type : Chart of Accounts GL00 G/L Account 720000 Company Code US00 Click or press F8 to execute the report. 9. Return to the Standard Menu using or . Reporting (V1201) Page 4 Some reports may be accessed directly from the appropriate functional areas. 10. Choose Logistics => Materials Management => Purchasing => Purchase Order => List Displays => By Material 11. Type Plant DL00 on the selection screen and execute the report . After any report has been run, the results may be exported to a number of different file formats. 12. From the Menu Bar, choose System => List => Save => Local File to see the formats.  Write down the available formats. 13. Return to the Standard Menu using or . Do not save the format. Reporting (V1201) Page 5 SAP List Viewer 14. From the SAP Menu, choose : Information Systems => General Report Selection => Materials Management => Purchasing => General => List of Vendors : Purchasing 15. Enter Purchasing Organisation: US00 and execute the report. 16. This report is displayed in SAP List Viewer format. Note the buttons on the Application Tool Bar : Move the cursor across each button to see its function. These functions can be performed for any report displayed in List Viewer format. 17. Click on any column and sort the report by that column. 18. Produce a simple graphic. 19. Change the layout. Reporting (V1201) Page 6 Query Reporting - QuickViewer SAP has its own reporting tool to allow end users to produce reports. 20. From the SAP Main Menu choose System => Services => QuickViewer The QuickViewer : Initial Screen is displayed. 21. Type in the name of your QuickView (QV-xxx01 where x-xxx is your SAP user id) and click on the button. 22. The Choose Data Source dialog box will be displayed. Reporting (V1201) Page 7 23. Type Title My First Query Data Source Table Table / View name SFLIGHT Mode Basis mode 24. Press <ENTER>. Your screen should now look like : Note that the screen is divided into four panels: A. The tables used in the report. By clicking on the  symbol, you can see the fields that belong to the table. B. Help dialog. C. Details of the QuickView. D. A Tabstrip with four tabs. 25. If the tab is not selected, click on it to select it. Note it has two columns, the “Fields in list” on the left, and “Available fields” on the right. The fields that you want to appear on the report can be moved from the “Available fields” column to the “Fields in list” column. A B C D Reporting (V1201) Page 8 26. By selecting each field in the “Available fields” column and then clicking on the button, select the following fields to copy them into the “Fields in list” column: Airline code Flight connection number Flight date Maximum capacity in economy class Occupied seats in economy class Your screen should then look like: 27. Click on the tab and using the same technique to copy the fields from the right column to the left column, select the Flight connection number as the major sort key in ascending sequence . Select the Flight date as the second sort key in descending sequence . 28. Click on the tab and again, by copying the fields from the right to the left, choose Airline code as the selection field. 29. In the “Export As” drop down list, select “List Output”. 30. Now click on the button on the Applications tool bar. A sample layout will be displayed. Reporting (V1201) Page 9 It is possible to include „systems variables‟ such as today‟s date and time in the report. These variables are identified by the first two characters „&%‟. 31. Click on the header text (the line that says „Insert header text here‟) and type the following header as shown below (do not include the single quotes) : ‟Flight Listing Date : &%DATE‟. 32. Click on the footer text and type the following footer : ‟Time : &%TIME Page : &%PAGE‟. 33. Click to save the report. 34. Execute the report. Reporting (V1201) Page 10 A Program Selections screen is displayed. 35. In the Program selections dialog box type Airline Code : „SQ‟ and execute again. Your report should be displayed in „List Output‟ mode. 36. Experiment with some of the other buttons on the Applications toolbar. eg. Sort, Display, Sum. 37. Exit back to the QuickViewer : Initial Screen. using . . Reporting (V1201) Page 1 ERP Reporting Reporting (V1201) Page 2 Reporting Workshop Objectives At the completion. simple graphic. 19. Change the layout. Reporting (V1201) Page 6 Query Reporting - QuickViewer SAP has its own reporting tool to allow end users to produce