ERP administration

Administration (V1201) Page 1 ERP Administration Administration (V1201) Page 2 Workshop Objectives At the completion of this workshop you will be able to: Review the extended Help system available in SAP Create a customised user menu Define default values for a data entry screen Investigate one of the development tools in SAP – Runtime analysis Review data in the SAP R/3 Repository Review the structure of a Logical Database Use the ABAP Development Workbench The Help System The HELP system included with SAP is extremely detailed – in addition to providing information to the user on how to run the system, it also provides technical information for the developer or programmer. You will now examine some of the features of this extended Help. 1. Type /nSU3 in the Command Field on the Standard Toolbar. The Maintain User Profile Screen will be displayed. Review the default values for your profile. 2. On the Menu Bar, choose System => Status to view the System Status screen. Look at the Transaction field to confirm that this is indeed transaction SU3.  What are the values of the following Basis properties ? . Client . Component Version . Operating System . Database System /nSU3 Administration (V1201) Page 3 3. Click on the „Client‟ field label and press F1. The Help screen will be displayed. Select the Technical Information button to see some useful information.  What is the name of the current program ? What table (Structure) does this field belong to ? 4. Close the current window and select the Application Help button. This will display the Hypertext help on the R/3 system.  How often may a user change their password ? 5. Close the Help windows then click or to return to the SAP standard menu. Customised User Menus End users in SAP will typically only use a small number of screens as part of their daily job routine (10 – 20 screens). Instead of navigating through the standard menus each time, it may be easier to set up a customised menu for each user, containing only the transactions he or she needs (or is allowed to use). 6. From the Menu Bar choose Favorites => Insert Folder. 7. Enter the file name “Manufacturing Menu” and press <ENTER>. The new folder will be added to your “Favorites” menu. 8. Select the new folder and then choose Favorites => Insert Transaction. 9. Enter transaction code MM01 and press <ENTER>. The “Create Material” transaction will be added to your menu. 10. In the same way add the following transaction codes to the Manufacturing Menu: ME22 Change Purchase Order CR03 Display Work Centre MB1A Goods Withdrawal MK01 Create Vendor Administration (V1201) Page 4 Your Favorites menu should now look like: If the sequence of transactions is different to that shown, you can rearrange them using the  and buttons on the Applications Tool Bar. Try it ! 11. Now create another folder on the same level as the Manufacturing Menu. Call this folder “Accounting Menu”. 12. You can also add transactions to your Favorites menu by “dragging” them from the SAP standard menu. Navigate through the standard menu as follows: Accounting => Financial Accounting => General Ledger => Master Records => G/L Accounts => Individual Processing => in Chart of Accounts. Drag this transaction onto your Accounting Menu folder. 13. Add another two or three Accounting Transactions to your Favorites menu until it looks something like this (you can use any transactions): 14. Test out each of the options on your new menu. Administration (V1201) Page 5 Defining Default Values If a user always enters the same value in a particular field on a screen, it may be possible to save time by defining a default value for that field. In this way the field will always have that value when the screen is initially displayed. 15. Type /nVD02 in the Command Field on the Standard Toolbar. The Change Customer : Initial Screen is displayed. 16. Select the label and press F1 to get help for this field. 17. On the Help screen click on the Technical Info button.  Write down the Parameter ID of this field. 18. Close the Help windows then click or to return to the SAP standard menu. 19. From the Menu Bar, choose System => User Profile => Own data. 20. Enter the parameter ID from the previous step on the Parameters tab. Give the parameter id a value of UE00. 21. Save the data . 22. Go to the Change Customers screen using the Command Field as before. Note the new default value of the Sales Organization field. 23. Click or to return to the SAP standard menu. /nVD02 Administration (V1201) Page 6 Runtime Analysis A particular SAP transaction, especially one written „external‟ to the SAP system, may suffer from performance problems ie. The time taken to complete the transaction is unacceptably long. The Basis system provides some tools to help determine what is causing the poor performance. 24. Type /nSE30 in the Command Field on the Standard Toolbar. The ABAP Runtime Analysis: Initial Screen is displayed. We will use a small demonstration transaction, TZ50. This is a program, which displays data from the flight booking system in the IDES database. 25. Type the transaction code, TZ50, into the transaction field. 26. Click Execute . The initial screen will be displayed. /nSE30 Administration (V1201) Page 7 27. Type Airline carrier LH and Flight number 0400. 28. Click on the Display button. 29. The flight details will be displayed. Click twice to return to the Runtime Analysis screen. Now click on the button to perform the program analysis. The Runtime Analysis Evaluation: Overview screen is displayed. This screen shows the total program execution time broken down into separate components : ABAP program code, Database access and Basis overheads. We will investigate some other features of this screen. 30. Click on the hit list button. on the Applications Tool bar. The Hit List screen is displayed. 31. Select TZ50 from the list of Calls. 32. Click on the Display Source Code button. The ABAP source code for that part of the transaction is displayed. 33. Click or to return to the SAP standard menu. Administration (V1201) Page 8 R/3 Repository The Repository is where all the “objects” used by SAP are stored. These objects include programs, reports, screens, tables and queries. You will now examine some of these objects. 34. From the SAP Standard menu, choose: Tools => ABAP Workbench => Overview => Information System You will now see a menu for the Repository Information System. 35. Choose Business Engineering => Data Modelling => Data Models. A Data Model is a graphical representation of a set of related data tables that are used to store the information used in the SAP system. The Selection screen is displayed. 36. In the Data Model field enter BC_TRAVEL and press the button (F8). The Data models selection screen is displayed. 37. Select BC_TRAVEL and click on the “Display” button on the Application Toolbar. The Display Data Model : Definition screen is displayed. Administration (V1201) Page 9 You can now see a definition of the model. 38. Now click on the “Graphic” button on the Application Toolbar. When the graphics screen loads, maximize the window. Administration (V1201) Page 10 39. Spend some time browsing this screen and looking at some of the tables in this model.  What are the attributes (fields) in the AIRPORT table ? Hint: Select the Airport table (BC_AIRPORT) and click on the button. 40. Exit back to the Repository Information System Menu. From there, choose ABAP Dictionary => Database Tables. The Tables Selection screen is displayed. 41. Enter SFLIGHT as the table name. 42. Click on the Execute button . 43. Click on SFLIGHT. 44. Click on the “Display” button on the Application Toolbar. The Dictionary definition of the SFLIGHT table will be displayed.