Lecture A systems approach to small group interaction (8/e): Chapter 9 - Stewart L. Tubbs

Chapter 9 - Small group presentations to an audience. Chapter 9 discusses the three major forms of group presentations: the panel discussion, the symposium, and the forum. It also offers some practical advice for preparing an oral presentation.

CCHH AAPP TT EE RR Small Group Presentations to an Audience Stewart L Tubbs McGraw­Hill © 2004 The McGraw­Hill Companies, Inc. All rights reserved Slide Small Group Presentations to an Audience • • • • • McGraw­Hill Glossary Case Study Small Group Presentations to an Audience Preparing an Oral Presentation The Systems Approach © 2004 The McGraw­Hill Companies, Inc. All rights reserved Slide Glossary • Forum Discussion—a group presentation in which  audience members have an opportunity to ask questions  and comment on panel members’ presentations • Symposium Discussion—a group presentation in  which individual speakers give presentations in front of an  audience. It is more structured than a panel discussion and  may also be followed by a forum discussion McGraw­Hill © 2004 The McGraw­Hill Companies, Inc. All rights reserved Slide Case Study Midtown State University (A) 1. What would you do if you were a member of the Board  of Regents? McGraw­Hill © 2004 The McGraw­Hill Companies, Inc. All rights reserved Slide Small Group Presentations to an Audience • Panel Discussions – A panel discussion is basically a conversation in  front of an audience • When you participate in a panel discussion, keep in  mind that you should prepare for the presentation  much as you would for any public communication  event • Each panel member should plan to participate as  evenly as possible McGraw­Hill © 2004 The McGraw­Hill Companies, Inc. All rights reserved Slide Small Group Presentations to an Audience • Symposium Presentations – A symposium is much more structured than a  panel discussion • Each speaker gives an uninterrupted speech on one  portion of the topic – Each speaker should coordinate his or her presentation   with the others in order to ensure that all the important  aspects of the topic are covered McGraw­Hill © 2004 The McGraw­Hill Companies, Inc. All rights reserved Slide Small Group Presentations to an Audience—Practical Tips • Leonard and Swaps (1999) offer the  following insights with regard to group  problem solving: – The early stage of problem solving requires divergent  thinking – Once the ideas are identified, the second phase of  problem solving requires convergent thinking – It is important to balance the needs for divergent and  convergent thinking – Too little divergent thinking results in shallow analysis  of the problem and too few alternatives for  consideration McGraw­Hill © 2004 The McGraw­Hill Companies, Inc. All rights reserved Slide Small Group Presentations to an Audience—Practical Tips • Leonard and Swaps (1999) . . . (continued) – Too little convergent thinking results in lack of focus  and follow through – Too much divergent thinking has the same result as too  little convergent thinking – Too much convergent thinking results in what is  commonly referred to as groupthink McGraw­Hill © 2004 The McGraw­Hill Companies, Inc. All rights reserved Slide Small Group Presentations to an Audience • Forum Discussions – Forum discussion is a format in which audience  members have an opportunity to ask questions  and or to comment on the speaker or speakers’  presentations • One of the important aspects of a forum is to allow  all points of view to be heard McGraw­Hill © 2004 The McGraw­Hill Companies, Inc. All rights reserved Slide 10 Preparing an Oral Presentation • There are seven steps that you need to  follow in preparing an oral presentation – – – – Determine your purpose Determine your topic Analyze your audience Gather supporting materials • • • • McGraw­Hill Examples Statistics Quotation Analogies â2004TheMcGrawưHillCompanies,Inc.Allrightsreserved Slide 11 Preparing an Oral Presentation Therearesevensteps...(continued) – Organize your materials – Prepare your visual aids – Practice, practice, practice your delivery McGraw­Hill © 2004 The McGraw­Hill Companies, Inc. All rights reserved Slide 12 The Systems Approach Thereareanumberoffactorsthathelpus determinethebestcommunicationstrategies andskillstoemployinanysituation McGrawưHill â2004TheMcGrawưHillCompanies,Inc.Allrightsreserved  ...Slide Small Group Presentations to an Audience • • • • • McGraw­Hill Glossary Case Study Small Group Presentations to an Audience Preparing an Oral Presentation The Systems Approach © 2004 The McGraw­Hill Companies, Inc. All rights reserved... of the problem and too few alternatives for  consideration McGraw­Hill © 2004 The McGraw­Hill Companies, Inc. All rights reserved Slide Small Group Presentations to an Audience—Practical Tips • Leonard and Swaps ( 199 9) . . . (continued)... with the others in order to ensure that all the important  aspects of the topic are covered McGraw­Hill © 2004 The McGraw­Hill Companies, Inc. All rights reserved Slide Small Group Presentations to an Audience—Practical Tips