TÀI LIỆU HƯỚNG DẪN LẬP KẾ HOẠCH PHÒNG CHỐNG THIÊN TAI TRONG DOANH NGHIỆP

TÀI LIỆU HƯỚNG DẪN LẬP KẾ HOẠCH PHÒNG CHỐNG THIÊN TAI TRONG DOANH NGHIỆP Dự án Thành phố Hải Phòng tăng cường lực chống chịu với Biến đổi Khí hậu Rủi ro Thiên tai (HRCD) Hải Phòng, tháng năm 2017 MỤC LỤC LỜI NÓI ĐẦU PHẦN I TẠI SAO CẦN LẬP KẾ HOẠCH PHÒNG CHỐNG THIÊN TAI TRONG DOANH NGHIỆP? Thiên tai ảnh hưởng đến doanh nghiệp? Lợi ích việc Phịng chống thiên tai trách nhiệm xã hội Đánh giá nhanh khả ứng phó với thiên tai doanh nghiệp: Giúp doanh nghiệp lập kế hoạch sát với thực tế PHẦN II NHỮNG BƯỚC CƠ BẢN TRONG LẬP KẾ HOẠCH PHÒNG CHỐNG THIÊN TAI 10 Tổng quan quy trình lập kế hoạch phịng chống thiên tai doanh nghiệp 10 Đánh giá rủi ro thiên tai doanh nghiệp - Nội dung quan trọng trước lập kế hoạch phòng chống thiên tai 11 Lập kế hoạch phòng chống thiên tai doanh nghiệp 12 PHẦN III LẬP PHƯƠNG ÁN PHÒNG CHỐNG THIÊN TAI 14 Phương án bảo vệ an toàn người 14 Phương án bảo vệ tài sản 14 Phương án bảo đảm mối quan hệ cung ứng vật tư hàng hóa với nhà cung cấp khách hàng 16 Phương án sử dụng công cụ thông tin huy ứng phó tình thiên tai 16 Tổng hợp hậu cần kinh phí phục vụ phịng ngừa ứng phó khẩn cấp rủi ro thiên tai 17 Danh mục việc tối thiểu cần làm doanh nghiệp để ứng phó tình khẩn cấp 17 PHẦN IV MẪU KẾ HOẠCH PHÒNG CHỐNG THIÊN TAI TRONG DOANH NGHIỆP 20 I ĐẶC ĐIỂM, TÌNH HÌNH 20 Đặc điểm địa bàn 20 Đặc điểm địa hình 20 Tình hình lao động tài sản 20 Công tác chuẩn bị: Công tác tổ chức; Vật tư; Phương tiện; Y tế dự phòng; Hậu cần 20 II XỬ LÝ CÁC TÌNH HUỐNG 20 III TỔ CHỨC THỰC HIỆN: KẾ HOẠCH PHÒNG CHỐNG THIÊN TAI (MẪU THAM KHẢO) 21 Ban huy PCBL công ty………………………………………… 21 Phương án phòng chống 21 Những vấn đề cần ý thực lập kế hoạch 23 PHẦN V THÔNG TIN DOANH NGHIỆP CẦN BIẾT 24 Luật Phòng chống thiên tai 24 Luật Bảo vệ môi trường 26 Đề án Nâng cao nhận thức cộng đồng Thủ tướng Chính phủ phê duyệt định số 1002/QĐ-TTg ngày 17/3/2009 26 Biên ghi nhớ Ban đạo Phòng chống lụt bão Trung ương Phòng Thương mại công nghiệp Việt Nam VCCI 26 PHẦN VI TÀI LIỆU VÀ CÁC THÔNG TIN THAM KHẢO 28 LỜI NÓI ĐẦU Đối tượng doanh nghiệp góp phần quan trọng việc tạo cơng ăn việc làm, tăng trưởng kinh tế, đóng góp to lớn vào trình phát triển kinh tế xã hội, nhiên cơng tác phịng chống thiên tai chưa thực quan tâm mức Nếu doanh nghiệp quan tâm đến cơng tác phịng chống thiên tai ứng phó với Biến đổi Khí hậu (BĐKH) mức độ thiệt hại giảm đáng kể tác động ngược lại khơng có kế hoạch phòng chống thiên tai Thực tế doanh nghiệp có quan tâm tới phịng tránh thiên tai lại thiếu chuẩn bị cần thiết hiệu để phịng tránh giảm thiểu tác động Theo nguồn Văn phòng đại diện Quỹ Châu Á VN: 46% DN quan tâm chưa có kế hoạch phịng tránh, 33% xây dựng kế hoạch khơng có đủ lực nguồn lực để thực Tổn thất thiên tai DN thống kê sau: khoảng 5% số DN bị thiệt hại nặng nề, 30% số doanh nghiệp bị thiệt hại nặng nề, 42% DN thiệt hại 23% DN thiệt hại không đáng kể Với hỗ trợ tài Bộ Ngoại giao Thương mại Úc (DFAT) thơng qua Tổ chức Tầm Nhìn Thế giới Quốc tế Việt Nam (WVV), Dự án Thành phố Hải Phòng tăng cường lực chống chịu với BĐKH rủi ro thiên tai (HRCD) tổ chức nhiều hoạt động nghiên cứu, nâng cao nhận thức cho doanh nghiệp vừa nhỏ Cuốn tài liệu hướng dẫn “Lập kế hoạch phòng chống thiên tai doanh nghiệp” phần nội dung giúp doanh nghiệp biết cách lập kế hoạch phòng chống thiên tai, giảm thiểu rủi ro trình sản xuất, kinh doanh TÀI LIỆU HƯỚNG DẪN LẬP KẾ HOẠCH PHÒNG CHỐNG THIÊN TAI TRONG DOANH NGHIỆP Tài liệu trình vừa triển khai vừa điều chỉnh để ngày phù hợp nội dung, phương pháp áp dụng, thơng tin góp ý xin gửi về: Dự án Thành phố Hải Phòng tăng cường lực chống chịu với BĐKH Rủi ro thiên tai - HRCD Địa chỉ: DỰ ÁN HRCD TỔ CHỨC TẦM NHÌN THẾ GIỚI QUỐC TẾ TẠI VIỆT NAM Địa chỉ: Tầng 4, Tòa nhà HEAC, 14 -16 Phố Hàm Long, Quận Hoàn Kiếm, Hà Nội, Việt Nam Tel: (84-4) 3943 9920 - Fax: (88-4) 3943 9921 DỰ ÁN TP HẢI PHÒNG TĂNG CƯỜNG NĂNG LỰC CHỐNG CHỊU VỚI BIẾN ĐỔI KHÍ HẬU VÀ RỦI RO THIÊN TAI (HRCD) PHẦN I TẠI SAO CẦN LẬP KẾ HOẠCH PHÒNG CHỐNG THIÊN TAI TRONG DOANH NGHIỆP? Thiên tai ảnh hưởng đến doanh nghiệp? Thiên tai làm gián đoạn hoạt động kinh tế, hoạt động sản xuất kinh doanh doanh nghiệp, gây tổn thất người, tài sản, môi trường điều kiện sống người tất sống trái đất Phòng ngừa, ứng phó, giảm nhẹ rủi ro thiên tai nhiệm vụ tất cấp, ngành; doanh nghiệp cộng đồng xã hội Lợi ích việc Phòng chống thiên tai trách nhiệm xã hội Lập kế hoạch Phịng chống thiên tai khơng giúp doanh nghiệp ln sẵn sàng ứng phó, giảm thiểu thiệt hại người tài sản, khắc phục hậu quả, khơi phục sản xuất mà cịn thể trách nhiệm xã hội Chính kế hoạch Phịng chống thiên tai phải xây dựng lồng ghép với kế hoạch sản xuất kinh doanh từ đầu (Điều 15 - Luật phịng chống thiên tai) Lợi ích kinh tế Bảo vệ người TÀI LIỆU HƯỚNG DẪN LẬP KẾ HOẠCH PHÒNG CHỐNG THIÊN TAI TRONG DOANH NGHIỆP Trách nhiệm xã hội thương hiệu Đánh giá nhanh khả ứng phó với thiên tai doanh nghiệp: Giúp doanh nghiệp lập kế hoạch sát với thực tế Bạn đánh nhanh cho doanh nghiệp theo bảng đây! Kết đánh giá nhanh thể doanh nghiệp bạn chuẩn bị ứng phó với việc gián đoạn hoạt động kinh doanh thiên tai nào? Bạn nghĩ đến việc hoạt động sản xuất kinh doanh doanh nghiệp bị gián đoạn thiên tai? Bạn xác định phận doanh nghiệp phải tiếp tục hoạt động thiên tai xảy ra? Bạn nghĩ cần phải lập kế hoạch hoạt động sản xuất kinh doanh doanh nghiệp khơng bị gián đoạn thiên tai? Doanh nghiệp bạn có kế hoạch ứng phó với thiên tai để đảm bảo người lao động doanh nghiệp bạn an toàn tự chăm sóc thân có ứng cứu? Bạn liên lạc với người lao động doanh nghiệp thiên tai xảy làm việc sau làm việc? Có Khơng Khơng chắn Có Khơng Khơng chắn Có Khơng Khơng chắn Có Khơng Khơng chắn Có Khơng Khơng chắn DỰ ÁN TP HẢI PHÒNG TĂNG CƯỜNG NĂNG LỰC CHỐNG CHỊU VỚI BIẾN ĐỔI KHÍ HẬU VÀ RỦI RO THIÊN TAI (HRCD) Trụ sở doanh nghiệp bạn có chịu tác động thiên tai? Các tài sản, thiết bị doanh nghiệp bạn có bảo vệ không bị thiệt hại thiên tai xảy ra? Các hồ sơ, liệu quan trọng doanh nghiệp có bảo vệ để khơng bị ảnh hưởng thiên tai xảy ra? Doanh nghiệp bạn vận hành khơng có nhà cung cấp, không tiếp cận với thị trường hay dịch vụ thiết yếu khác (ví dụ: cấp nước, nước, điện, giao thơng)? Doanh nghiệp bạn có vận hành 10 thiên tai xảy mà nhân viên đến DN không? Doanh nghiệp bạn có làm việc với cộng đồng gần trụ sở doanh nghiệp (hay với quyền địa phương doanh 11 nghiệp khác) để phối hợp chuẩn bị, lập kế hoạch hỗ trợ cộng đồng khôi phục hậu thiên tai không? Doanh nghiệp bạn có tham khảo quan bảo hiểm để xác định đóng bảo hiểm 12 doanh nghiệp nhằm giúp doanh nghiệp hoạt động lại bình thường sau thiên tai? Có Khơng Khơng chắn Có Khơng Khơng chắn Có Khơng Khơng chắn Có Khơng Khơng chắn Có Khơng Khơng chắn Có Khơng Khơng chắn Có Khơng Khơng chắn KẾT QUẢ ĐÁNH GIÁ: 9-12 câu trả lời có: Bạn hướng 5-8 câu trả lời có: Bạn cịn nhiều việc phải làm để đảm bảo doanh nghiệp bạn ứng phó với thiên tai 0-4 câu trả lời có: Bạn nên lập kế hoạch chuẩn bị ứng phó với thiên tai TÀI LIỆU HƯỚNG DẪN LẬP KẾ HOẠCH PHÒNG CHỐNG THIÊN TAI TRONG DOANH NGHIỆP PHẦN II NHỮNG BƯỚC CƠ BẢN TRONG LẬP KẾ HOẠCH PHÒNG CHỐNG THIÊN TAI Tổng quan quy trình lập kế hoạch phòng chống thiên tai doanh nghiệp Đánh giá RRTT Đánh giá thực kế hoạch THIÊN TAI XẢY RA Tập huấn 10 Lập kế hoạch Diễn tập Hoàn thiện kế hoạch DỰ ÁN TP HẢI PHÒNG TĂNG CƯỜNG NĂNG LỰC CHỐNG CHỊU VỚI BIẾN ĐỔI KHÍ HẬU VÀ RỦI RO THIÊN TAI (HRCD) MANUAL ON DISASTER PREPARENESS PLANNING FOR SMALL & MEDIUM ENTERPRISES (SMEs) Hai Phong City Resilient to Climate Change & Disaster Risks (HRCD) Hai Phong, June 2017 CONTENTS FOREWORD SECTION I WHY IS DISASTER PREPAREDNESS PLANNING NECESSARY FOR ENTERPRISES? How are enterprises impacted by natural disasters? Benefits of disaster preparedness to enterprises and their Corporate Social Responsibility (CSR) Quick assessment of disaster response capacity at an enterprise: to enable it to design a disaster preparedness plan to meet with its actual circumstances SECTION II KEY STEPS IN DISASTER PREPAREDNESS PLANNING 10 Overview of disaster prevention processes at SMEs 10 Risk assessment at SMEs - An important upfront process before disaster preparedness planning 11 Disaster preparedness planning at enterprises 12 SECTION III MAKING DISASTER PREPAREDNESS PLANS 14 Plan on human safety protection 14 Property protection plan 14 Plan on maintained relationship for goods supply with suppliers and customers 16 Plan on using communication tools in commanding disaster response 16 Consolidate needs for logistics and funding for disaster preparedness and response 17 List of minimal tasks to be performed by an enterprise to be able to cope with an emergency 17 SECTION IV SAMPLE PLAN ON DISASTER PREPAREDNESS AT AN ENTERPRISE 20 I GEOGRAPHY, RESOURCES 20 Geographical area 20 Terrain 20 Human resources and properties 20 Preparation: Organizational work; materials; vehicles; preventive health care; logistics 20 II SITUATIONAL RESPONSE 20 III IMPLEMENTATION: DISASTER PREPARENESS PLAN (REFERENCE FORM) 21 Comittee for Disaster Prevention & Control (CDPC) 21 Prevention plans 21 Considerable issues in planning 23 SECTION V REGULATORY INFORMATION NEEDED FOR ENTERPRISES 24 The Law on Natural Disaster Prevention and Control 24 The Law on Environment 26 The CBDRM Program approved by the Prime Minister in Decision No 1002/QD-TTg dated 17 March 2009 26 Memorandum of Understanding between the Central Steering Committee on Flood and Storm Prevention and Control and Vietnam Chamber of Commerce and Industry - VCCI 26 SECTION VI REFERENCE MATERIALS AND INFORMATION 28 FOREWORD Enterprises currently play an important role in creating employment and economic growth making significant contribution to the socioeconomic development However, they not pay proper attention to disaster prevention Enterprises will be able to reduce damages and losses substantially if they are concerned for disaster preparedness and response to climate change and conversely will suffer without disaster preparedness plans in place As the matter of fact, enterprises already take into account disaster preparedness, but they not make necessary preparations to gain its efficiency and mitigate disaster impact According to sources from the Asia Foundation Representative Office in Vietnam: 46% of the local enterprises show concerns for disaster preparedness, but have no plans for disaster prevention, 33% have developed plans but lacking capacity and resources to implement Losses suffered by the enterprises 5% of enterprises suffer very severe losses, 30% of enterprises severe losses 42% slight losses and 23% negligible losses With the funding support from the Australian Department of Foreign Affairs and Trade (DFAT) through World Vision International (WVV) in Viet Nam, Hai Phong City Resilient to Climate Change & Disaster Risks (HRCD) has carried out various activities of research and awareness raising for small and medium enterprises (SMEs) The manual on “Disaster Preparedness Planning for Small & Medium Enterprises (SMEs)” is a document that guides SMEs on how to work out plans on disaster prevention and disaster risk reduction in production and business activities MANUAL ON DISASTER PREPARENESS PLANNING FOR SMES This document is being implemented and modified concurrently to accommodate SMEs in terms of its coverage and method of application Any comment should be sent to: Hai Phong City Resilient to Climate Change & Disaster Risks (HRCD) SECTION I WHY IS DISASTER PREPAREDNESS PLANNING NECESSARY FOR ENTERPRISES? How are enterprises impacted by natural disasters? Natural disasters disrupt economic activities and production & business activities of enterprises, causing losses of lives, property, environment and living conditions of people and every life on earth Natural disaster prevention and response for disaster risk reduction are the responsibilities of government agencies all levels and sectors; every enterprise and social communities Benefits of disaster preparedness to enterprises and their Corporate Social Responsibility (CSR) Disaster preparedness planning does not only helps enterprises to get ready to respond to natural disaster, mitigate human and property losses, overcome consequences, recover production and operation, but also demonstrates corporate social responsibility Therefore, disaster preparedness plans must be integrated into the business plan right at the outset (Article 15 - the Law on Natural disaster prevention and control) Address: HRCD project WORLD VISION INTERNATIONAL IN VIETNAM Address: 4th Floor, 14-16 Ham Long Street, Hoan Kiem District, Hanoi, Vietnam Office Tel: +84-439 439 920 - Fax: +84-439 439 921 Economic benefits HAI PHONG CITY RESILIENT TO CLIMATE CHANGE & DISASTER RISKS (HRCD) Human protection MANUAL ON DISASTER PREPARENESS PLANNING FOR SMES Corporate Social Responsibility and branding Quick assessment of disaster response capacity at an enterprise: to enable it to design a disaster preparedness plan to meet with its actual circumstances Tick the table below to assess your enterprise! Results of the quick assessment show how your enterprise is prepared to cope with business disruptions due to natural disasters? Do you ever think of possible disruption of your enterprise’s business operations due to disasters? Have you ever determined which unit of your enterprise must continue to operate when a disaster occurs? Do you ever think that it is necessary to plan your enterprise’s business to avoid disruption due to natural disasters? Does your enterprise make plan on responding to ensure workers at your enterprise are safe and able to take care of themselves until rescue comes? Can you contact employees of your enterprise when a natural disaster occurs during business hours or after business hours? Yes No Not sure Yes No Not sure Yes No Not sure Yes No Not sure Yes No HAI PHONG CITY RESILIENT TO CLIMATE CHANGE & DISASTER RISKS (HRCD) Is the premise of your enterprise resilient to disasters? Are your assets and equipment protected and not damaged when a natural disaster occurs? Yes No Not sure Yes No Not sure No Not sure Are your enterprise’s important records and data protected from impact of natural disaster when it occurs? Yes Can your enterprise operate without any supplier, market access or other essential services (e.g water supply, drainage, Yes electricity, transportation)? 10 Can your enterprise operate when a disaster occurs whereas no worker is able to come? No Not sure Yes Does your enterprise work with the communities near the enterprise’s office (or with local authority and other enterprises) to 11 coordinate in preparation for and planning of disaster prevention and support in Yes remediation of disaster aftermath? Does your enterprise refer to an insurance agency to define and pay premiums for your 12 enterprise to enable it get back to normal Yes operation after a disaster? No Not sure No Not sure No Not sure ASSESSMENT RESULTS: 9-12 yes answers: 5-8 yes answers: 0-4 yes answers: You are on the right track You have a lot of work to to make sure your enterprise is resilient to disasters You should work out plan for disaster preparedness immediately Not sure MANUAL ON DISASTER PREPARENESS PLANNING FOR SMES SECTION II KEY STEPS IN DISASTER PREPAREDNESS PLANNING Risk assessment at SMEs - An important upfront process before disaster preparedness planning Assessment aspect Assessment area Assessment dimension Production and business Facilities/ equipment Community safety Awareness, experience, attitude, motive Natural disasters and climate change Overview of disaster prevention processes at SMEs Disaster forecasting center Disaster risk assessment Plan implementation appraisal DISASTER OCCURS Planning Plan rehearsal Capacity Health/ environmental hygiene Risk reduction Risk reduction RISKS Risk reduction Risk reduction Civil society Awareness of disaster risks 2.1 Assessment of disaster risks and hazards Training Plan improvement Hazard Impact on Impact Impact on Internal External Occurrence humans on assets operations resources resources Total possibility score High-low (5-1) Severe impact - little impact Low capacity - High (5-1) capacity (5-1) Typhoon Flood Whirl wind Thunder 10 HAI PHONG CITY RESILIENT TO CLIMATE CHANGE & DISASTER RISKS (HRCD) MANUAL ON DISASTER PREPARENESS PLANNING FOR SMES 11 2.2 Assessment of vulnerability, resilience capacity and remedial solutions • Improve knowledge, awareness and skills of workers in the enterprise on prevention, reduction and remediation of disaster risks; Analysis each of the common disaster hazards/risks No Factor Human resources, organizational structure: - Human resources (employees); - Organizational structure Properties: - Workshops, warehouses; - Machines, equipment; - Material; - Goods; - Services; - Financial resources Partners: - Customers; - Suppliers; - The market Remedial Advantage Disadvantage solution • Diversify supply sources, arrange back-up materials and fuels to avoid uninterrupted operation when natural disasters occur; • Diversify partnerships, share risks, form networks of mutual assistance, collaborate in times of occurrence of natural disasters; • Take into account natural disasters in market development planning to ensure stability of sales; • Define safe locations and terrains for buildings such as workshops, shops, warehouses, offices, clinics, power stations and dormitories • Design production systems and modern technologies to increase safety and maintenance of buildings: offices, workshops, warehouses Summarize the description of the above two steps (steps 2.1 and • Set up a well-designed warning system and maintain it regularly; • Work out a solution to ensure that communications system is smooth before, during and after a disaster; 2.2) into the framework plan Implementing Supervisor unit Start Finish • Allocate adequate human resources with appropriate organizational structure, clear responsibilities to undertake disaster response tasks; • Provide adequate and stable funding to ensure disaster risk management activities are well implemented; Disaster preparedness planning at enterprises Time Some disaster risk reduction/ response measures to be considered Estimated costs • Build storage, stockpiling of materials and products; • Prepare vehicles for transportation and have back-up means in place; • Prepare equipment and facilities for rescue and relief • Apply principles of disaster preparedness No Tasks 12 HAI PHONG CITY RESILIENT TO CLIMATE CHANGE & DISASTER RISKS (HRCD) MANUAL ON DISASTER PREPARENESS PLANNING FOR SMES 13 Blankets, flashlights Property protection plan Properties include: workshops; machinery - equipment transportation vehicles; materials; semi-finished products - goods; documents and records Onsite protection is ensured for unmovable properties, or place for property keeping is safely protected If a property is prone to insecurity, it should be moved to a safe place 14 HAI PHONG CITY RESILIENT TO CLIMATE CHANGE & DISASTER RISKS (HRCD) Funding Person/ unit in charge Requirements/ conditions for implementation Method of moving, protection Records, documents 4 Ambulance bags Goods, materials 3 Drinking water Type of disaster, its level and duration Machinery, equipment Food Supply Person/unit Coordinating Funding location in charge person/unit Number Workshop, warehouse Logistics for evacuation site No Time Properties to Assumption Current be protected conditions site Start Finish TT Materials Coordinating Funding person/unit Goods Person/ unit in charge Protected Current Evacuation Vehicles of No people / location site (hospital) transport number Type of disaster, its level and duration The plan covers employees (workers) and customers of an enterprise It involves evacuation of them to a safe place of stay and stock of food, water, medicine and medical supplies and necessities for living Machinery, equipment Plan on human safety protection MAKING DISASTER PREPAREDNESS PLANS Requirements/ Time Protected people Method of Person/ Assumption Current conditions for No Properties Move/ moving, unit in Funding conditions site Start Finish protection implementation charge on-site protection SECTION III MANUAL ON DISASTER PREPARENESS PLANNING FOR SMES 15 Plan on maintained relationship for goods supply with suppliers and customers • To make a list of key suppliers and customers with close connection with the enterprise’s production and business Anticipate any disruption and problems that may arise upon a disaster’s occurrence that hinder supply and distribution of products to ensure normal operation when a disaster ends • To back-up a source of supply in case of disaster occurrence that affects sources of supply Plan on using communication tools in commanding disaster response • Continuously update and report on disaster situation to workers and customers • Make a plan on using alternative communication tools in an emergency No Disaster Typhoon Flood… Updating Contact for Place for Communication Alternative time, receiving information Notes tools plan frequency information receipt • Make a phone number list for internal communication in commanding disaster response • Network safety: Assign personnel in charge of backup of important data, including accounting system and payroll The data to be backup includes a copy of this plan, map of workshops and plants, insurance policies, and bank account data • Coordinate with external agencies in emergency response No Agency Persons Address Telephone in charge The People's Committee of the province / district / commune where the enterprise/its unit is located 16 HAI PHONG CITY RESILIENT TO CLIMATE CHANGE & DISASTER RISKS (HRCD) The standing agency for disaster risk management at the locality where the enterprise/its unit is located Police of the province/district/commune where the enterprise/its unit is located Local search and rescue center Hospital / fire prevention center / Urban environmental company Consolidate needs for logistics and funding for disaster preparedness and response Assume a scenario for planning: When a typhoon comes with heavy rain and flood, the national electricity and water are cut off; road traffic stalled So where does the enterprise get energy for lighting to protect properties? What means of communication to use? Where are the alternatives of electricity and water? No Needs/ Units Quantity tasks Value Time of Responsibilities in implementation for ZKLJ VND and completion implementation List of minimal tasks to be performed by an enterprise to be able to cope with an emergency Below is a list of the minimal tasks to be performed to be ready to respond to a disaster Enterprises may refer to this list to build their lists to accommodate their circumstances, scale and specific conditions of manufacturing industry Identify danger and threats • List any type of disaster that may occur to an enterprise and estimate losses caused by natural disasters MANUAL ON DISASTER PREPARENESS PLANNING FOR SMES 17 • Analyze impact from communication system on the enterprise or its website • Analyze consequences that an enterprise may suffer in an emergency • List capabilities and sources of support in responding to emergencies • Identify and arrange evacuation routes and focus areas • Plan to use human resources effectively • Set up alarming plans and contact lists in an emergency • Rescue plan and emergency support for staff • Plan on resuming business operations • Develop training plan on response to an emergency Essential components of a back-up kit for emergency should include: Water; food, radio; first aid kit; horn; dust mask or mask with filter; wet towel; wrench; box opener; plastic sheets; trash bags and plastic lanyards Make plans on protection of the enterprise’s important data and records • Copy data on computer every day • Arrange storage of data and copies of the enterprise’s important records at outside archival • Update work assignments and important records • Develop an emergency communications plan • Protect critical devices such as computers, phones, and other perishable devices • Carry out risk reduction activities in an event of a disaster • Supply source of lighting and back-up energy in case of emergency • Make a map of buildings and floors • Contact with an insurance company, review policies and settle compensation amount • Conduct emergency drills and adjust plans if necessary 18 HAI PHONG CITY RESILIENT TO CLIMATE CHANGE & DISASTER RISKS (HRCD) Core business group establishment ceremony in Cat Hai District, Hai Phong City Training course on disaster preparedness planning in Ngo Quyen District Hai Phong City Rehearsal on disaster prevention at Quang Hai fish sauce company, Cat Hai District, Hai Phong City MANUAL ON DISASTER PREPARENESS PLANNING FOR SMES 19 SECTION IV III IMPLEMENTATION: DISASTER PREPARENESS PLAN SAMPLE PLAN ON DISASTER PREPAREDNESS AT AN ENTERPRISE SUBJECT: PREVENTION OF TYPHOON AND FLOOD I GEOGRAPHY, RESOURCES (REFERENCE FORM) Forecast time of the typhoon - day month 201 Geographical area Typhoon level: Terrain COMITTEE FOR DISASTER PREVENTION & CONTROL (CDPC) Human resources and properties Human resources: Members of the management; officers in charge; workers Properties: Machinery: infrastructure; office equipment; any sites that are most susceptible to natural disasters; safe areas to move goods and equipment to, exit routes; functional departments; movement direction of the enterprise; areas to locate first aid equipment, fire extinguishers, medical equipment Head of the CDPC: Deputy head: Members: PREVENTION PLANS Preparation: Organizational work; materials; vehicles; preventive health care; logistics II SITUATIONAL RESPONSE DISASTER PREPAREDNESS PLAN (TYPHOON/FLOOD) No Essential tasks 1) 2) 3) - 20 Before a typhoon/flood During a typhoon/flood After a typhoon/ flood HAI PHONG CITY RESILIENT TO CLIMATE CHANGE & DISASTER RISKS (HRCD) MANUAL ON DISASTER PREPARENESS PLANNING FOR SMES 21 Persons Number of Examination Estimated Time for in days before of funding completion charge a typhoon completion CONSIDERABLE ISSUES IN PLANNING • A plan should be short, succinct, clear and comprehensive • It should be flexible: it may be quickly and easily adjusted and added • It should be regularly checked, adjusted, added and updated (if necessary) • These activities should be integrated into day-to-day operations of the enterprise Categories (materials - human resources needed facilities for typhoon and flood prevention) 3-4 DAYS BEFORE A TYPHOON 1-2 DAYS BEFORE A TYPHOON DURING A TYPHOON AFTER A TYPHOON No I II III IV Quantity • All staff should be aware of specific activities in the developed plan 22 HAI PHONG CITY RESILIENT TO CLIMATE CHANGE & DISASTER RISKS (HRCD) MANUAL ON DISASTER PREPARENESS PLANNING FOR SMES 23 SECTION V REGULATORY INFORMATION NEEDED FOR ENTERPRISES The Law on natural disaster prevention and control The Law on natural disaster prevention and control ratified by the National Assembly of the Socialist Republic of Vietnam on 28 June 2013 and is effective from May 2014 The 2013 Law consists of chapters, 47 articles, including some articles related to enterprises such as: Article 5: Providing government policies on natural disaster prevention and control, including five new provisions as compared with the Ordinance on the prevention of floods and typhoons of 20 March 1993 It encourages insurance companies to provide natural disaster risk insurance services; support for businesses making investment in and doing business in areas frequented affected by natural disasters in accordance with the law on investment, the law on enterprises and the law on natural disaster prevention and control; policies on corporate income tax exemption and reduction for contributions to natural disaster prevention and control Article 10: Provisions on setting up a fund for disaster prevention: funding sources of the Disaster Prevention Fund and its budgeted activities Article 12: Provisions on plans for response to natural disasters: clause 4, item b stipulating that heads of agencies and organizations are responsible to formulate and approve disaster response plans of their agencies and organizations They must be sent to relevant 24 HAI PHONG CITY RESILIENT TO CLIMATE CHANGE & DISASTER RISKS (HRCD) local People’s Committees in the localities and superior agencies for coordinated implementation Article 15: Disaster preparedness plans should be integrated into business plan from the beginning Article 27: Defining responsibilities in disaster response: clause stipulates that organizations, households and individuals should proactively take measures to respond to natural disasters and take part in responding to natural disasters as assigned by competent authority Article 28: Regulating the competence to mobilize resources Article 30: Regulating disaster recovery activities: clause 2, item stipulates that organizations, households and individuals are responsible for proactively overcoming consequences of natural disasters with regard to infrastructure and assets under management; to be involved in assisting disaster recovery activities as mobilized by competent agencies Article 31: Regulating responsibility for statistical reporting and assessment of losses caused by natural disasters: clause stipulates that organizations and individuals are responsible for accurately reporting any losses due to by natural disasters to the steering board for natural disaster prevention and rescue & search at commune level and relevant management agency Article 32: Regulating forms, objects and resources for relief and support Article 35: Provisions on rights and obligations of businesses organizations MANUAL ON DISASTER PREPARENESS PLANNING FOR SMES 25 The Law on Environment The Law on Environment in 2014 No 55/2014/QH13 was ratified by the National Assembly of the Socialist Republic of Vietnam (8th legislature, 7th session on 23 June 2014 and effective from January 2015 The Law on environmental protection contains regulations on the role and responsibility of SMEs for disaster prevention, mitigation and adaptation to climate change VCCI on 21 October 2011 The MOU was intended to build publicprivate partnerships (PPP) in disaster risk reduction and demonstrated the commitment of businesses in enhancing disaster risk reduction In this Memorandum of Understanding, the Committee and VCCI agreed on the tasks of each party to achieve the objectives of publicprivate partnership The CBDRM Program approved by the Prime Minister in Decision No 1002/QD-TTg dated 17 March 2009 The scheme consists of two components with component on capacity building for management and implementation of communitybased disaster risk reduction activities, and component on enhancing communication, education and capacity building for communities on disaster risk management Private sector: businesses and NGOs Public sector Mitigation of losses caused by natural disasters and climate change impact According to Article of Decision 1002 on implementation of the scheme, community awareness raising and community-based disaster risk reduction activities are the cause of the whole society As such, businesses should cooperate with socio-political organizations and people to support the government in the process of policy making, organization and implementation of activities of the scheme Memorandum of Understanding between the Central Steering Committee on Flood and Storm Prevention and Control1 and Vietnam Chamber of Commerce and Industry - VCCI This Memorandum of understanding was signed by the Central Steering Committee on Flood and Storm Prevention and Control and 26 Current Central Committee for Natural Disaster Prevention & Control (CCNDPC) HAI PHONG CITY RESILIENT TO CLIMATE CHANGE & DISASTER RISKS (HRCD) MANUAL ON DISASTER PREPARENESS PLANNING FOR SMES 27 SECTION VI REFERENCE MATERIALS AND INFORMATION http://phongchongthientai.vn/doanh-nghiep-pctt.html http://phongchongthientai.vn/default.aspx http://dedieuhaiphong.gov.vn/Portal/Default.aspx Rehearsal on disaster prevention at Hoa Anh company, Ngo Quyen District - Hai Phong City 28 HAI PHONG CITY RESILIENT TO CLIMATE CHANGE & DISASTER RISKS (HRCD) ... HƯỚNG DẪN LẬP KẾ HOẠCH PHÒNG CHỐNG THIÊN TAI TRONG DOANH NGHIỆP PHẦN II NHỮNG BƯỚC CƠ BẢN TRONG LẬP KẾ HOẠCH PHÒNG CHỐNG THIÊN TAI Tổng quan quy trình lập kế hoạch phịng chống thiên tai doanh nghiệp. .. nhận thức cho doanh nghiệp vừa nhỏ Cuốn tài liệu hướng dẫn ? ?Lập kế hoạch phòng chống thiên tai doanh nghiệp? ?? phần nội dung giúp doanh nghiệp biết cách lập kế hoạch phòng chống thiên tai, giảm thiểu... chống thiên tai doanh nghiệp 10 Đánh giá rủi ro thiên tai doanh nghiệp - Nội dung quan trọng trước lập kế hoạch phòng chống thiên tai 11 Lập kế hoạch phòng chống thiên tai doanh nghiệp