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PPT PPT Module Module 28 28 Job JobApplication Application Letters Letters McGraw-Hill/Irwin ©2007, The McGraw-Hill Companies, All Rights 28-2 Job Job Application Application Letters Letters To learn how to Organize job application letters Catch the reader’s interest even when the company isn’t planning to hire Show that you have the qualifications for the job 28-3 Job Job Application Application Letters Letters To learn how to Persuade the employer that you’re in the very top group of applicants Use information about the company effectively in your letter 28-4 Job Job Application Application Letters Letters Start by answering these questions: What kind of letter should I use? How are the two letters different? What parts of the two letters are the same? Should I use T-letters? 28-5 Job Job Application Application Letters Letters Start by answering these questions: How long should my letter be? How I create the right tone? The company wants an e-mail application What should I do? 28-6 In In the the Letter, Letter, Focus Focus on on Major requirements of the job Points that separate you from other applicants Points that show your knowledge of the organization Qualities that every employer values 28-7 To To Make Make the the Letter Letter Professional Professional Use a standard font Address your letter to a specific person Don’t mention relatives’ names Omit unnecessary personal information In general, use a conservative style Edit and proofread carefully 28-8 Types Types of of Application Application Letters Letters Solicited You know the company is hiring Jobs are likely advertised Sometimes you learn of openings through word of mouth Unsolicited You don’t know the company is hiring These help you tap into the “hidden job market.” 28-9 Solicited Solicited Letter Letter Pattern Pattern State that you are applying for the job Phrase the job title as the source phrased it Develop major qualifications in detail Develop other qualifications, even if the source didn’t ask for them Ask for an interview 2810 Prospecting Prospecting Letter Letter Pattern Pattern Create a bridge between the attention-getter and your qualifications Focus on what you know and can Develop your strong points in detail Ask for an interview 2811 In In Both Both Letters Letters continued continued Show knowledge of the company and position Refer to your résumé and ask for an interview Use a full page Use a second page if necessary Use you-attitude Use positive emphasis 2812 For For E-Mail E-Mail Letters Letters Tell what word-processing program your scannable résumé is in Put the job number or title in your subject line and first paragraph Create the letter in a word processor, spell check, then cut and paste into e-mail 2813 For For E-Mail E-Mail Letters Letters continued continued Don’t use all capital letters Don’t use smiley faces or other “emoticons.” Put your name and e-mail address at the end 2814 T-Letters T-Letters Use a T-letter if the employer prefers it To create Determine job duties and how you match them Use bullet points to highlight duties and your skills Use a solicited or unsolicited introduction Ask for an interview ... applicants Use information about the company effectively in your letter 28- 4 Job Job Application Application Letters Letters Start by answering these questions: What kind of letter should I use?... What parts of the two letters are the same? Should I use T-letters? 28- 5 Job Job Application Application Letters Letters Start by answering these questions: How long should my letter be? How... 281 3 For For E-Mail E-Mail Letters Letters continued continued Don’t use all capital letters Don’t use smiley faces or other “emoticons.” Put your name and e-mail address at the end 281 4
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