learn about hrm openbravo erp software description professional hrm of the company proposed application erp software into the hrm process of vingroup corporation joint stock company

Introduction to OpenBravo software Openbravo is an open-source enterprise resource planning ERP software that is designed for small to medium-sized businesses.. This enables businesses t

UEH UNIVERSITY COLLEGE OF BUSINESS SCHOOL OF MANAGEMENT

UEH

UNIVERSITY LEARN ABOUT HRM OPENBRAVO ERP SOFTWARE, DESCRIPTION PROFESSIONAL HRM OF THE COMPANY PROPOSED APPLICATION ERP SOFTWARE INTO THE

CORPORATION - JOINT STOCK COMPANY

Lecture: V6 Minh Hung Group: 5

Class; ADCO02 Ho Chi Minh City, June 5", 2023

UEH UNIVERSITY COLLEGE OF BUSINESS SCHOOL OF MANAGEMENT

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UNIVERSITY

Group 5

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CHAPTER 1 Research on existing ERI COMputer

1.1 Overal HRM (Human Resource Management) refi R Save to a Studylist workforce, with the goal of attracting, utiliz

sustainable workforce in accordance with the company's development requirements Due to the exceedingly rapid growth of businesses and the rise in the number of employees, managing human resources has become quite challenging in the modern era With the advancement of information technology, however, this issue has been resolved through the implementation of increasingly professional human resource management systems They aid business owners in substantially enhancing the leadership capabilities of their companies

Nevertheless, there are numerous factors to consider when selecting HRM software for a company Group 5 decided to research and evaluate the OpenBravo software in the context of this project after member discussion and consensus

1.2 Introduction to OpenBravo software Openbravo is an open-source enterprise resource planning (ERP) software that is designed for small to medium-sized businesses Developed in Java and based on a modular architecture, Openbravo provides a range of functionalities including financial management, supply chain management, and customer relationship management According to a report by Capterra, Openbravo is ranked as the 4th most popular open- source ERP software, with an overall rating of 4.2 out of 5 The report also highlights Openbravo's strengths in areas such as user interface, ease of use, and customer support In addition, Openbravo's modular architecture allows for easy customization and integration with other systems This enables businesses to tailor the software to their specific needs and integrate it with their existing systems to streamline their operations Openbravo is a powerful ERP solution that can help businesses of all sizes to improve their operational efficiency and manage their resources effectively As the Capterra report states,

“Openbravo is a solid choice for businesses looking for an open-source ERP solution that

is easy to use, flexible, and scalable."

1.3 Advantages and disadvantages of Openbravo

1.3.1 Advanatges of Openbravo

Cost-effective: One of the main advantages of Open Bravo is its cost-effectiveness As an open-source platform, Open Bravo is free to use, and it does not require any licensing fees This affordability makes it an attractive option for small and medium-sized businesses that may not have the financial resources to invest in expensive ERP systems

Ease of use: Open Bravo also offers a user-friendly interface that is easy to navigate and use This means that businesses do not need to invest significant resources into training their employees on how to use the system, which can save both time and money Additionally, the platform is highly customizable, allowing users to tailor the interface to meet their specific needs and preferences

Scalability: Openbravo is highly scalable and can accommodate the needs of small businesses as well as large enterprises It can also be customized to fit the changing needs of a growing business

Flexibility: Open Bravo provides a flexible ERP system that can be customized to meet the unique needs of different businesses The platform allows users to develop their own modules, add-ons, and functionalities to suit their specific business processes This flexibility enables businesses to optimize their operations and streamline their workflows, leading to increased productivity and profitability

Community support: Openbravo has a large developer and user community that provides support and shares knowledge This means that businesses can readily locate assistance when they encounter problems or require guidance

Open Bravo's capacity to integrate with other systems is another advantage This allows businesses to simply integrate Open Bravo with their existing software and hardware solutions, such as CRM (customer relationship management), accounting, and inventory

management systems This integration enables the seamless exchange of data between systems, reducing the need for manual data entry and minimizing errors

Openbravo is a powerful and cost-effective ERP solution that offers several advantages to businesses of all sizes

1.3.2 Disadvantages of OpenBravo

Unavoidable complexity in implementation The implementation process for OpenBravo can be one of the most challenging aspects of adopting this ERP system Implementation requires a significant amount of time and resources, including technical expertise, detailed planning, and customization depending on the specific business needs This complexity can result in higher implementation costs and potential delays in getting the system up and running smoothly

In addition to the initial setup, OpenBravo may require additional configuration and customization to meet specific business requirements While OpenBravo offers a range of customizations and add-ons, some businesses may require further adjustments or integrations that cannot be achieved through standard configurations These additional customizations can add to the implementation complexity and cost, which is why it's essential to conduct a thorough analysis of the company's needs before choosing OpenBravo as an ERP solution

Furthermore, since OpenBravo is an open-source ERP system, it requires a certain level of technical expertise to install and maintain As such, businesses that lack such expertise may need to hire outside consultants to implement and maintain the system This increased reliance on external consultants can lead to higher overall costs and longer implementation times Additionally, because the system may require ongoing maintenance or support, businesses must consider the long-term costs of employing external consultants Moreover, the complexity of OpenBravo's implementation process can impact the adoption rate among employees If the system is too complicated or takes too long to set up, employees may be less likely to adopt it fully, leading to lower productivity rates Ensuring that employees are properly trained and informed about the system's functionalities is

crucial to its success However, with OpenBravo's complex implementation process, providing proper training and support may be difficult, especially for smaller businesses

with limited resources

In conclusion, while OpenBravo offers many features and capabilities, its implementation process can present several challenges and drawbacks The complexity of the implementation process can result in higher costs, longer implementation times, and a reduced adoption rate among employees Furthermore, businesses lacking technical expertise may need to rely on external consultants to install and maintain the system, leading to higher overall costs As such, companies must weigh these factors carefully before deciding whether OpenBravo is the right ERP solution for their needs

The UI is not so attractive when compared to other ERPs The user interface (UD of an ERP system is one of the most critical factors to consider when selecting a new system Unfortunately, OpenBravo's UI design is not as attractive or intuitive compared to other ERPs in the market The layout and functionality of the dashboard may not be easy to navigate or use, which can lead to lower user adoption rates To mitigate this issue, OpenBravo provides a range of customization options that businesses can use to tailor the system to their specific needs However, these customizations require specialized technical knowledge or support, which can be a challenge for some businesses Furthermore, while the customization options allow for greater flexibility, they can also introduce additional complexity into the system, potentially leading to further usability

issues

In addition to lower user adoption rates, the non-intuitive UI design of OpenBravo can lead to inefficiencies and lower productivity rates among employees If the system requires too much time to learn and navigate, employees may spend more time than necessary on tasks, leading to decreased productivity levels This can ultimately impact the overall profitability

of the business

Another aspect of the UI design that can present challenges is its lack of visual appeal The outdated design elements of OpenBravo's UI may not appeal to modern users who are accustomed to sleek, visually-pleasing designs This lack of aesthetic appeal can make the system less appealing to potential users and may negatively impact the company's reputation

Moreover, since OpenBravo is an open-source ERP system, it may not have the same level of investment in UI design and development as some of the larger commercial ERP systems As a result, updates or improvements to the UI may be slower and less frequent than those of competing platforms

In conclusion, OpenBravo's UI design is not as intuitive or visually appealing as some of

its competitors, which can lead to decreased user adoption rates, inefficiencies, and lower

productivity levels among employees While OpenBravo does offer customization options to address some of these issues, these customizations may require specialized technical knowledge or support, adding to the complexity of the system Ultimately, businesses must weigh the advantages and disadvantages of OpenBravo's UI design when selecting an ERP system that meets their specific needs

Growing functional footprint, integrating with legacy financial systems OpenBravo is a powerful enterprise resource planning (ERP) system that has been gaining popularity in recent years due to its user-friendly interface, flexibility, and open-source nature However, despite its many strengths, OpenBravo still faces certain challenges that could impact its ability to compete effectively in the market, particularly with larger businesses or those requiring advanced features

One of the main issues facing OpenBravo is its functional footprint, which lags behind some of the more well-known ERP systems While OpenBravo has been steadily growing its functionality, it still lacks some of the robust features and capabilities of other ERP systems This can be a major disadvantage for businesses that require specific functionalities that are not available in OpenBravo, potentially causing them to look

elsewhere for their ERP needs

Another challenge that OpenBravo faces is its relatively small user base compared to other ERP systems While the user community for OpenBravo is growing, it is still smaller than that of other systems, which can limit the resources available for troubleshooting issues, support options, and the pool of experts to consult with This can be problematic for businesses that require quick and efficient resolutions to their ERP problems, as they may have to wait longer for assistance or struggle to find qualified experts who can help them Despite these challenges, OpenBravo remains a highly capable and attractive option for many businesses looking for an ERP solution Its open-source nature allows for greater flexibility and customization, while its user-friendly interface makes it easy for non- technical users to navigate Additionally, OpenBravo's ongoing growth and development suggest that the platform will continue to improve and evolve over time, making it an increasingly competitive option in the ERP space

In conclusion, while OpenBravo faces certain challenges that could impact its competitiveness in the ERP market, it remains a strong and viable option for businesses seeking an effective and customizable ERP solution As the platform continues to grow and develop, it may become an even more powerful player in the industry, offering businesses of all sizes the functionality and flexibility they need to succeed

Not so well-known as other ERP OpenBravo is a powerful ERP (Enterprise Resource Planning) system that provides businesses with the tools and resources they need to manage their operations effectively However, despite its many benefits, OpenBravo is not as well-known or widely used as some of the other ERP systems available in the market This lack of awareness can have several implications for businesses that choose to use OpenBravo

One of the main issues that arise from OpenBravo's relatively low profile is the limited support options available to businesses using the system With fewer businesses using OpenBravo, there are likely to be fewer resources available to troubleshoot any technical issues that may arise This can be particularly frustrating for businesses that rely on their ERP system to manage critical functions such as inventory management, supply chain

6

operations, and financial reporting Without adequate support, these functions can suffer, leading to delays, errors, and other issues that can ultimately impact the bottom line Another consequence of OpenBravo's limited visibility is that there may be fewer third- party applications and integrations available for businesses This can limit the flexibility of the system and make it more difficult for businesses to customize it to fit their unique needs In contrast, more popular ERP systems often have a large ecosystem of third-party developers creating custom integrations and plugins that can extend the functionality of the system

Despite these potential drawbacks, OpenBravo still offers a compelling alternative to other ERP systems in the market Its open-source nature and flexible architecture make it an attractive option for businesses looking for a customizable and cost-effective solution However, businesses considering OpenBravo should be aware of the limitations that come with its lower profile and plan accordingly to ensure they have the support and resources they need to make the most out of the system

1.4 Evaluation of implementing OpenBravo software for businesses OpenBravo is a versatile and platform-independent business management software developed by Openbravo, S.L., a company based in Spain The software is designed to provide a comprehensive management solution for businesses in various fields, including sales, manufacturing, warehouse management, order management, project management,

and finance

One of the advantages of OpenBravo is its high flexibility in customization and feature development With open source code, developers can customize and develop additional features to meet the requirements of each business This brings great benefits to businesses in optimizing management and improving work efficiency

OpenBravo provides a user-friendly and easy-to-use interface that allows users to easily control and manage their business processes Moreover, the management system of OpenBravo is developed based on logical workflows with high flexibility, making it

applicable to different businesses and organizations, meeting the specific requirements and needs of each company

The flexible business model of OpenBravo is one of the factors attracting the attention of businesses The software is sold at different prices and requires monthly maintenance fees, allowing businesses to choose the appropriate service package according to their needs The copyright of OpenBravo can be sold to individuals or organizations with limited or unlimited number of users, bringing convenience and flexibility to businesses in using and managing the software

In addition, OpenBravo is also integrated with mobile applications to meet the needs of businesses for mobility These applications allow users to access the OpenBravo management system from any mobile device, enhancing the flexibility in the work of employees and improving work efficiency

In summary, OpenBravo is a versatile, flexible, and easy-to-use business management solution used worldwide With the features of open-source code, high flexibility in customization and feature development, user-friendly interface, and integration with mobile applications, OpenBravo is one of the popular and reliable business management solutions With high customization and flexibility, businesses can use OpenBravo to optimize management and improve work efficiency, achieving success and sustainable development in today's competitive business market

CHAPTER 2: HRM PROCESS Because OpenBravo itself doesn’t include Human Resource Management functions, Sysfore's Human Resource and Payroll Management Module is utilized in this essay Described as an add-on for OpenBravo, this module is designed to be highly user-friendly and aids in the efficient management of employee information as well as payroll processing Moreover, the module can be easily tailored to meet the specific needs of individual customers It enables the processing of monthly attendance and payroll, automatically generating the required accounting entries in the finance and accounting module according to the predefined configuration Additionally, the module allows the generation of employee-based reports based on specified parameters An employee user interface is also included as part of this module

EMPLOYEE INFORMATION MANAGEMEN

& PAYROLL MANAGEMENT

MODULE

WORK SHIFT MANAGEMENT

PAYROLL & BENEFITS MANAGEMENT

2.1 Employee Information Management This feature enables the creation of comprehensive profiles for each employee, containing essential information such as personal information, job descriptions, experience, qualifications and leave status This helps in maintaining a complete record of the

workforce

The information is also seamlessly integrated within the module, ensuring that it is readily accessible to both management and employees regardless of their location or the time of day

To create or edit your employee’s profile, simply go to Application -> Employee Information -> Employee Records

ÝW + M + Application * Aerts) Help © Openbravo + Í% e SYSFORE * spenbrauo 2

r Active Father Name Mother Hame a | Spouse Name

The parent record is an unsaved new record, save it to create child records

2.2 Time & Attendance Management

This functionality automates the process of tracking time It records the exact time when an employee clocks in and clocks out, allowing managers to effortlessly monitor attendance and absences For organizations utilizing biometric or smart card devices, the system

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