Discussion subject business english 2 2 topic how to become a good presenter

Whether you''''re giving a presentation in front of a large audience, pitching an idea to your team, or simply engaging in a one-on-one conversation, mastering body language can greatly enh

THUONG MAI UNIVERSITY ENGLISH FACULTY

DISCUSSION

TOPIC HOW TO BECOME A GOOD PRESENTER

Ha Noi - 2023

DISCUSSION INFORMATION

Group: 8

Class: 231ENPR531104

School: Thuong Mai University

Subject: Business English

Topic: How to become a good presenter

Presentation assessment:

No Student code Name Duties Evaluation

1 21D170226 Nguyễn Thị Diễm Quỳnh

2 Nguyễn Thị Thanh

3 20D170051 Trần Thị Trang

4 21D170220 Nguyễn Thị Ngân

5 21D170020 Phạm Mai Linh

6 21D170258 Nguyễn Thị Hương

Outline

I Introduction

II How to become a good presenter

1 Developing communication skills

2 Mastering body language

3 Engaging the audience

4 Utilising visual aids

5 Preparing and Practicing

6 Handling nervousness and overcoming challenges

7 Adapting to different audiences

8 Leveraging technology

9 Evaluating and improving presentation skills.

III A specific example : A speech gave by Selena Gomez - A famous American singer and actress

1 Telling her own story

2 Pausing instead of using filler

3 Using confident body language

4 Making eye contact

5 Making her voice dynamic and engaging to the audience

IV Conclusion

V References

I Introduction

In today's fast-paced and interconnected world, the ability to effectively present ideas and engage an audience has become a paramount skill Whether you're a professional, a student, an entrepreneur, or simply someone looking to improve their communication abilities, becoming a good presenter is a valuable asset that can propel you towards success Presenting with confidence, clarity, and impact not only helps you

convey your message effectively but also leaves a lasting impression on your listeners It allows you to captivate your audience, inspire action, and build meaningful connections But how do you become a good presenter? What are the key principles and techniques that can transform your presentations from ordinary to extraordinary?

In this topic, we will delve into the art and science of becoming a good presenter We will explore a comprehensive range of strategies, tips, and practices that will empower you to deliver compelling presentations and connect with your audience on a deeper level

First and foremost, we will uncover the importance of clear and concise communication We will also delve into the power of non-verbal

communication, exploring the intricacies of body language, gestures, and vocal tone, enabling you to convey confidence and establish rapport with your listeners Engagement is another crucial aspect of effective

presenting We will explore techniques to captivate your audience's attention You will discover how to tailor your presentations to resonate with diverse audiences, adapting your style and content to create

meaningful connections Visual aids can greatly enhance your

presentations Design visually appealing slides, use props strategically, and incorporate multimedia elements to support your message and

maintain audience interest Finally, we will address the challenges and anxieties that often accompany presenting From managing nervousness

to handling unexpected situations, you will acquire techniques to stay calm, composed, and confident throughout your presentations

By delving into these key areas and embracing the principles, techniques, and practices outlined in this topic, you will embark on a transformative journey towards becoming a good presenter So, let's dive in and unlock

the secrets to delivering impactful presentations that leave a lasting impact

II How to become a good presenter

1 Developing communication skills

Developing effective communication skills is essential for becoming a good presenter Three key areas to focus on are clear and concise

messaging, voice modulation and tone, and active listening

Firstly, presenters should strive for clarity and conciseness in their

messaging This involves organising ideas logically, using simple

language, and avoiding jargon or unnecessary details By delivering information in a clear and concise manner, presenters can ensure that their audience understands and retains the key points

Secondly, voice modulation and tone play a vital role in engaging the audience Presenters should practise varying their voice pitch, volume, and pace to add emphasis, highlight important points, and maintain audience interest A well-modulated voice helps convey enthusiasm, confidence, and authority Additionally, being mindful of tone is crucial Presenters should aim for a positive and engaging tone, adapting it to suit the content and audience

Lastly, active listening is a fundamental skill for effective

communication Presenters should actively engage with their audience by attentively listening to questions, comments, or feedback This

demonstrates respect, fosters connection, and allows presenters to

address any concerns or clarify information in real-time Active listening also involves maintaining eye contact, nodding, and providing non-verbal cues to show that the audience's input is valued

By practising clear and concise messaging, mastering voice modulation and tone, and embracing active listening, individuals can develop their communication skills and become effective presenters who captivate and connect with their audience

2 Mastering body language

Effective communication is not limited to the words we speak; it also encompasses non-verbal cues, with body language being a significant component Whether you're giving a presentation in front of a large audience, pitching an idea to your team, or simply engaging in a one-on-one conversation, mastering body language can greatly enhance your ability to convey your message and connect with your audience We will provide tips for improving your non-verbal communication skills First, establishing and maintaining eye contact with your audience

demonstrates confidence and engagement It also helps you connect with your listeners on a personal level Second, Gestures can emphasize key points and add dynamism to your presentation Avoid excessive or distracting gestures, and ensure they align with your message Third, stand or sit up straight with an open posture Avoid slouching, which can convey disinterest or lack of confidence A strong posture conveys self-assuredness.Finally, a sincere smile can put your audience at ease and create a positive atmosphere Avoid forced or fake smiles, as they can appear insincere

3 Engaging the audience

Engaging the audience in a presentation is an art that transcends mere information delivery It is the ability to captivate, inform, and inspire a diverse group of individuals with varying interests and attention spans Whether you're addressing a room full of colleagues, stakeholders, or potential clients, the power of engagement can make or break your message's effectiveness.Therefore, we will discuss strategies to achieve

it First, tailor your presentation to the needs and interests of your

audience Understanding their background, concerns, and expectations allows you to craft a message that resonates with them Second, Weave your content into a compelling narrative Stories are powerful tools for engagement, as they evoke emotions and create a memorable context for information Third, Incorporate visuals like slides, charts, and images to complement your spoken words Visuals can clarify complex information and add variety to the presentation Fourth, encourage participation through questions, polls, or interactive activities This not only keeps the audience engaged but also invites them to actively contribute to the discussion Finally, change the pace and style of your presentation Use

humor, anecdotes, or personal experiences to inject personality into your talk Vary your tone and energy level to maintain interest

4 Utilising visual aids

Visual Aids: Visual aids can significantly enhance your presentation Use them sparingly and strategically to reinforce key points or make complex information easier to understand Common visual aids include slides, charts, graphs, diagrams,

Designing Effective Slides: When creating slides, keep them simple and uncluttered Use a consistent font and color scheme, and limit the amount

of text on each slide Use visuals, such as images or icons, to

complement your content

Using Multimedia and Props: Multimedia, such as videos or audio clips, can add depth to your presentation Make sure they are relevant to your topic and enhance your message Props can also be effective for hands-on demonstrations or to illustrate a point visually

Enhancing Visual Impact: Consider the visual impact of your

presentation as a whole This includes factors like room setup, lighting, and the way you present yourself Ensure that everything visually aligns with your message and engages your audience

5 Preparing and Practicing

Research and Organizing Content: Start by thoroughly researching your topic and gathering relevant information Organize your content

logically, using a clear structure, such as an introduction, main points, and a conclusion Make sure your content flows smoothly

Structuring the Presentation: A well-structured presentation typically follows this format: introduction (grab attention), clear objectives, main points (with supporting evidence), and a conclusion (summarize key takeaways) Ensure transitions between sections are smooth

Rehearsing and Gaining Confidence: Practice your presentation multiple times before the actual delivery This helps you become more

comfortable with your content and reduces anxiety Practice in front of a

mirror, record yourself, or rehearse in front of friends or colleagues to get feedback

Preparing and Practicing: Be well-prepared by having a backup plan for technical issues and knowing your content inside and out Practice your delivery to build confidence, and consider potential questions or

objections your audience may have

Remember that effective communication is not just about what you say but also how you say it Pay attention to your body language, tone of voice, and overall presence when delivering your presentation Engaging with your audience and adapting to their reactions is also crucial for a successful presentation

6 Handling nervousness and overcoming challenges

- Managing stage fright

The first step to manage stage fright is to plan your content carefully and logically Decide on the main purpose, message, and structure of your speech, and use clear and concise language to convey your ideas Avoid cramming too much information or using jargon that might confuse or alienate your audience Instead, use stories, examples, facts, and figures that support your points and engage your audience's attention

The second step to manage stage fright is to practice your delivery as much as possible before the actual speech Practice in front of a mirror, a recorder, a camera, or a friend, and get feedback on your voice, body language, gestures, eye contact, and facial expressions Try to speak naturally, fluently, and confidently, and avoid filler words, monotone, or nervous habits Also, practice using any visual aids, props, or notes that you might need during your speech

The third step to manage stage fright is to manage your emotions before and during your speech Acknowledge and accept that some nervousness

is normal and even beneficial for your performance However, do not let

it overwhelm you or affect your self-esteem Instead, use positive

affirmations, breathing exercises, relaxation techniques, or visualization

to calm yourself down and boost your confidence Focus on the value and importance of your speech, not on the possible mistakes or criticisms

The fourth and final step to manage stage fright is to engage your

audience throughout your speech Make eye contact, smile, and use humor, questions, or anecdotes to connect with your listeners and show your personality Invite feedback, comments, or questions from your audience, and respond to them politely and respectfully Show

enthusiasm, passion, and interest in your topic and your audience, and they will reciprocate

- Handling difficult questions

The first step to handle difficult questions is to prepare well for your presentation You should have a thorough understanding of your topic, its background, context, and implications You should also anticipate the possible questions that your audience might ask, and have some ready answers or references to support your claims If you are not sure about something, admit it and offer to follow up later Do not try to bluff or lie,

as this will only damage your reputation and trustworthiness

The second step is to listen carefully and respectfully to the questions and comments from your audience Do not interrupt, argue, or dismiss them, even if you disagree or feel attacked Instead, acknowledge their points and thank them for their input This will show that you value their

opinions and feedback, and that you are open to learning and improving

It will also give you some time to think and formulate your response The final step is to answer the question or comment as clearly and

concisely as possible You should provide relevant and accurate

information, examples, or evidence to back up your answer You should also avoid jargon, acronyms, or technical terms that might confuse or alienate your audience If you do not know the answer, or if the question

is beyond the scope of your presentation, you can admit it and offer to find out more and get back to the speaker later You can also invite other participants to share their views or experiences on the topic, or redirect the question to the moderator or facilitator

- Adapting to unexpected situations

One of the best ways to adapt to unexpected situations is to anticipate them and have a backup plan For example, you can have a backup device, a USB drive, or a cloud storage option for your slides, in case your laptop or projector fails You can also have some extra material,

such as stories, examples, or statistics, to fill in any gaps or delays in your presentation And you can rehearse your presentation in different scenarios, such as with a smaller or larger audience, with different levels

of background noise, or with different lighting conditions

Another key tip for adapting to unexpected situations is to stay calm and positive Don't panic, apologize excessively, or show frustration or anger Instead, take a deep breath, smile, and acknowledge the situation with humor or grace For example, you can say something like "Well, that was unexpected, but let's move on" or "Looks like we have a technical issue, but don't worry, we'll fix it soon" By staying calm and positive, you can show your audience that you are in control and that you care about their experience

The third tip for adapting unexpected situations is to change the

presentation flexibly Sometimes, you may need to adjust your

presentation according to the circumstances or the feedback you receive For example, you may need to shorten or lengthen your presentation, skip

or add some slides, or change the tone or style of your delivery Don't be rigid or stubborn about your original plan Instead, be flexible and

responsive to the needs and expectations of your audience By adapting

to the situation, you can show your audience that you are attentive and professional, and that you value their time and attention

7 Adapting to different audiences

- Cultural awareness and sensitivity

Style of Presentation: Different cultures learn and take in information in varying ways One should always try and tailor their presentation style to meet the needs of the target culture Some cultures, such as Europeans, prefer information to be presented in detail and in a way that sets down foundations that act as the support to a final argument or point In such a presentation the speaker should gradually lead the audience, using a logical succession of points, to a conclusion On the other hand, some cultures, like the US, prefer a much faster paced presentation that is bottom-line oriented, meaning the presenter speaks from a point rather towards a point