Discussion subject business english 2 2 topic how to become a good presenter

Whether you''''re giving a presentation in front of a large audience, pitching an idea to your team, or simply engaging in a one-on-one conversation, mastering body language can greatly enh

THUONG MAI UNIVERSITY ENGLISH FACULTY DISCUSSION SUBJECT: BUSINESS ENGLISH 2.2 TOPIC HOW TO BECOME A GOOD PRESENTER Lecturer : Hà Thị Vũ Hà Group : Class : 231ENPR531104 Ha Noi - 2023 DISCUSSION INFORMATION Group: Class: 231ENPR531104 School: Thuong Mai University Subject: Business English Topic: How to become a good presenter Presentation assessment: No Student code Name Duties Evaluation 21D170226 Nguyễn Thị Diễm Quỳnh 20D170051 Nguyễn Thị Thanh 21D170220 Trần Thị Trang 21D170020 21D170258 Nguyễn Thị Ngân Phạm Mai Linh Nguyễn Thị Hương OUTLINE Outline I Introduction II How to become a good presenter Developing communication skills Mastering body language Engaging the audience Utilising visual aids Preparing and Practicing Handling nervousness and overcoming challenges Adapting to different audiences Leveraging technology Evaluating and improving presentation skills III A specific example : A speech gave by Selena Gomez - A famous American singer and actress Telling her own story Pausing instead of using filler Using confident body language Making eye contact Making her voice dynamic and engaging to the audience IV Conclusion V References I Introduction In today's fast-paced and interconnected world, the ability to effectively present ideas and engage an audience has become a paramount skill Whether you're a professional, a student, an entrepreneur, or simply someone looking to improve their communication abilities, becoming a good presenter is a valuable asset that can propel you towards success Presenting with confidence, clarity, and impact not only helps you convey your message effectively but also leaves a lasting impression on your listeners It allows you to captivate your audience, inspire action, and build meaningful connections But how you become a good presenter? What are the key principles and techniques that can transform your presentations from ordinary to extraordinary? In this topic, we will delve into the art and science of becoming a good presenter We will explore a comprehensive range of strategies, tips, and practices that will empower you to deliver compelling presentations and connect with your audience on a deeper level First and foremost, we will uncover the importance of clear and concise communication We will also delve into the power of non-verbal communication, exploring the intricacies of body language, gestures, and vocal tone, enabling you to convey confidence and establish rapport with your listeners Engagement is another crucial aspect of effective presenting We will explore techniques to captivate your audience's attention You will discover how to tailor your presentations to resonate with diverse audiences, adapting your style and content to create meaningful connections Visual aids can greatly enhance your presentations Design visually appealing slides, use props strategically, and incorporate multimedia elements to support your message and maintain audience interest Finally, we will address the challenges and anxieties that often accompany presenting From managing nervousness to handling unexpected situations, you will acquire techniques to stay calm, composed, and confident throughout your presentations By delving into these key areas and embracing the principles, techniques, and practices outlined in this topic, you will embark on a transformative journey towards becoming a good presenter So, let's dive in and unlock the secrets to delivering impactful presentations that leave a lasting impact II How to become a good presenter Developing communication skills Developing effective communication skills is essential for becoming a good presenter Three key areas to focus on are clear and concise messaging, voice modulation and tone, and active listening Firstly, presenters should strive for clarity and conciseness in their messaging This involves organising ideas logically, using simple language, and avoiding jargon or unnecessary details By delivering information in a clear and concise manner, presenters can ensure that their audience understands and retains the key points Secondly, voice modulation and tone play a vital role in engaging the audience Presenters should practise varying their voice pitch, volume, and pace to add emphasis, highlight important points, and maintain audience interest A well-modulated voice helps convey enthusiasm, confidence, and authority Additionally, being mindful of tone is crucial Presenters should aim for a positive and engaging tone, adapting it to suit the content and audience Lastly, active listening is a fundamental skill for effective communication Presenters should actively engage with their audience by attentively listening to questions, comments, or feedback This demonstrates respect, fosters connection, and allows presenters to address any concerns or clarify information in real-time Active listening also involves maintaining eye contact, nodding, and providing non-verbal cues to show that the audience's input is valued By practising clear and concise messaging, mastering voice modulation and tone, and embracing active listening, individuals can develop their communication skills and become effective presenters who captivate and connect with their audience Mastering body language Effective communication is not limited to the words we speak; it also encompasses non-verbal cues, with body language being a significant component Whether you're giving a presentation in front of a large audience, pitching an idea to your team, or simply engaging in a one-on- one conversation, mastering body language can greatly enhance your ability to convey your message and connect with your audience We will provide tips for improving your non-verbal communication skills First, establishing and maintaining eye contact with your audience demonstrates confidence and engagement It also helps you connect with your listeners on a personal level Second, Gestures can emphasize key points and add dynamism to your presentation Avoid excessive or distracting gestures, and ensure they align with your message Third, stand or sit up straight with an open posture Avoid slouching, which can convey disinterest or lack of confidence A strong posture conveys self- assuredness.Finally, a sincere smile can put your audience at ease and create a positive atmosphere Avoid forced or fake smiles, as they can appear insincere Engaging the audience Engaging the audience in a presentation is an art that transcends mere information delivery It is the ability to captivate, inform, and inspire a diverse group of individuals with varying interests and attention spans Whether you're addressing a room full of colleagues, stakeholders, or potential clients, the power of engagement can make or break your message's effectiveness.Therefore, we will discuss strategies to achieve it First, tailor your presentation to the needs and interests of your audience Understanding their background, concerns, and expectations allows you to craft a message that resonates with them Second, Weave your content into a compelling narrative Stories are powerful tools for engagement, as they evoke emotions and create a memorable context for information Third, Incorporate visuals like slides, charts, and images to complement your spoken words Visuals can clarify complex information and add variety to the presentation Fourth, encourage participation through questions, polls, or interactive activities This not only keeps the audience engaged but also invites them to actively contribute to the discussion Finally, change the pace and style of your presentation Use humor, anecdotes, or personal experiences to inject personality into your talk Vary your tone and energy level to maintain interest Utilising visual aids Visual Aids: Visual aids can significantly enhance your presentation Use them sparingly and strategically to reinforce key points or make complex information easier to understand Common visual aids include slides, charts, graphs, diagrams, Designing Effective Slides: When creating slides, keep them simple and uncluttered Use a consistent font and color scheme, and limit the amount of text on each slide Use visuals, such as images or icons, to complement your content Using Multimedia and Props: Multimedia, such as videos or audio clips, can add depth to your presentation Make sure they are relevant to your topic and enhance your message Props can also be effective for hands-on demonstrations or to illustrate a point visually Enhancing Visual Impact: Consider the visual impact of your presentation as a whole This includes factors like room setup, lighting, and the way you present yourself Ensure that everything visually aligns with your message and engages your audience Preparing and Practicing Research and Organizing Content: Start by thoroughly researching your topic and gathering relevant information Organize your content logically, using a clear structure, such as an introduction, main points, and a conclusion Make sure your content flows smoothly Structuring the Presentation: A well-structured presentation typically follows this format: introduction (grab attention), clear objectives, main points (with supporting evidence), and a conclusion (summarize key takeaways) Ensure transitions between sections are smooth Rehearsing and Gaining Confidence: Practice your presentation multiple times before the actual delivery This helps you become more comfortable with your content and reduces anxiety Practice in front of a mirror, record yourself, or rehearse in front of friends or colleagues to get feedback Preparing and Practicing: Be well-prepared by having a backup plan for technical issues and knowing your content inside and out Practice your delivery to build confidence, and consider potential questions or objections your audience may have Remember that effective communication is not just about what you say but also how you say it Pay attention to your body language, tone of voice, and overall presence when delivering your presentation Engaging with your audience and adapting to their reactions is also crucial for a successful presentation Handling nervousness and overcoming challenges - Managing stage fright The first step to manage stage fright is to plan your content carefully and logically Decide on the main purpose, message, and structure of your speech, and use clear and concise language to convey your ideas Avoid cramming too much information or using jargon that might confuse or alienate your audience Instead, use stories, examples, facts, and figures that support your points and engage your audience's attention The second step to manage stage fright is to practice your delivery as much as possible before the actual speech Practice in front of a mirror, a recorder, a camera, or a friend, and get feedback on your voice, body language, gestures, eye contact, and facial expressions Try to speak naturally, fluently, and confidently, and avoid filler words, monotone, or nervous habits Also, practice using any visual aids, props, or notes that you might need during your speech The third step to manage stage fright is to manage your emotions before and during your speech Acknowledge and accept that some nervousness is normal and even beneficial for your performance However, not let it overwhelm you or affect your self-esteem Instead, use positive affirmations, breathing exercises, relaxation techniques, or visualization to calm yourself down and boost your confidence Focus on the value and importance of your speech, not on the possible mistakes or criticisms The fourth and final step to manage stage fright is to engage your audience throughout your speech Make eye contact, smile, and use humor, questions, or anecdotes to connect with your listeners and show your personality Invite feedback, comments, or questions from your audience, and respond to them politely and respectfully Show enthusiasm, passion, and interest in your topic and your audience, and they will reciprocate - Handling difficult questions The first step to handle difficult questions is to prepare well for your presentation You should have a thorough understanding of your topic, its background, context, and implications You should also anticipate the possible questions that your audience might ask, and have some ready answers or references to support your claims If you are not sure about something, admit it and offer to follow up later Do not try to bluff or lie, as this will only damage your reputation and trustworthiness The second step is to listen carefully and respectfully to the questions and comments from your audience Do not interrupt, argue, or dismiss them, even if you disagree or feel attacked Instead, acknowledge their points and thank them for their input This will show that you value their opinions and feedback, and that you are open to learning and improving It will also give you some time to think and formulate your response The final step is to answer the question or comment as clearly and concisely as possible You should provide relevant and accurate information, examples, or evidence to back up your answer You should also avoid jargon, acronyms, or technical terms that might confuse or alienate your audience If you not know the answer, or if the question is beyond the scope of your presentation, you can admit it and offer to find out more and get back to the speaker later You can also invite other participants to share their views or experiences on the topic, or redirect the question to the moderator or facilitator - Adapting to unexpected situations One of the best ways to adapt to unexpected situations is to anticipate them and have a backup plan For example, you can have a backup device, a USB drive, or a cloud storage option for your slides, in case your laptop or projector fails You can also have some extra material, such as stories, examples, or statistics, to fill in any gaps or delays in your presentation And you can rehearse your presentation in different scenarios, such as with a smaller or larger audience, with different levels of background noise, or with different lighting conditions Another key tip for adapting to unexpected situations is to stay calm and positive Don't panic, apologize excessively, or show frustration or anger Instead, take a deep breath, smile, and acknowledge the situation with humor or grace For example, you can say something like "Well, that was unexpected, but let's move on" or "Looks like we have a technical issue, but don't worry, we'll fix it soon" By staying calm and positive, you can show your audience that you are in control and that you care about their experience The third tip for adapting unexpected situations is to change the presentation flexibly Sometimes, you may need to adjust your presentation according to the circumstances or the feedback you receive For example, you may need to shorten or lengthen your presentation, skip or add some slides, or change the tone or style of your delivery Don't be rigid or stubborn about your original plan Instead, be flexible and responsive to the needs and expectations of your audience By adapting to the situation, you can show your audience that you are attentive and professional, and that you value their time and attention Adapting to different audiences - Cultural awareness and sensitivity Style of Presentation: Different cultures learn and take in information in varying ways One should always try and tailor their presentation style to meet the needs of the target culture Some cultures, such as Europeans, prefer information to be presented in detail and in a way that sets down foundations that act as the support to a final argument or point In such a presentation the speaker should gradually lead the audience, using a logical succession of points, to a conclusion On the other hand, some cultures, like the US, prefer a much faster paced presentation that is bottom-line oriented, meaning the presenter speaks from a point rather towards a point 10 Content: In a cross cultural presentation, ensure you tailor the content of a presentation to the audience Different cultures expect different things from a presentation Long term oriented cultures may be excited about future projections and figures, but others would rather learn more about the presenter's credentials, accomplishments and experience A presenter needs to ask whether the target culture will appreciate factual, statistical information presented visually, or a more personal oratory approach - Customizing presentations for diverse groups Before you design your presentation, you need to understand who your audience is and what they expect from you Research their demographics, interests, goals, challenges, and learning styles You can use surveys, interviews, feedback forms, or online tools to gather this information Knowing your audience will help you choose the appropriate content, tone, format, and delivery method for your presentation You can customize your presentations for diverse audiences by adjusting your delivery style and technique For instance, using appropriate language, tone, and humor that suit your audience and the context of your presentation is key Additionally, non-verbal communication, such as eye contact, gestures, and facial expressions can convey your confidence and enthusiasm Moreover, vocal variety, such as pitch, pace, volume, and pauses can emphasize your key points and keep your audience interested And lastly, feedback such as questions, comments or surveys can help check your audience's understanding and satisfaction - Addressing language barriers Before you prepare your presentation, research your audience's background, culture, and language skills Find out what they expect from you, what they are interested in, and what they might misunderstand This will help you tailor your content, tone, and style to suit their needs and preferences For example, you might avoid jargon, slang, idioms, or humor that could be confusing or offensive to them Simplify your message: When presenting to a multilingual audience, you want to make your message as clear and concise as possible Use simple words, short sentences, and active voice Avoid complex grammar, ambiguous expressions, or multiple meanings Use visuals, examples, and stories to illustrate your points and reinforce your message Repeat 11 your key points and summarize them at the end of your presentation At the same time, you must also speak those messages slowly and clearly Use an interpreter effectively: If you are presenting in a foreign language or using an interpreter, you need to prepare and practice accordingly Choose a qualified and experienced interpreter who is familiar with your topic and your audience Provide them with your presentation materials and notes in advance and brief them on your goals and expectations Speak in short segments and pause for the interpreter to translate Avoid interrupting or correcting them Leveraging technology - Using presentation software and tools Using presentation software in a presentation can greatly enhance your ability to communicate and engage with your audience These software tools, such as PowerPoint or Canvas, Visme, Google Slide provide a platform for creating visually appealing slides that can effectively convey your message One of the key benefits of using presentation software is the ability to organize your content in a structured and logical manner You can create slides that introduce your topic, outline key points, and provide supporting visuals or data This helps the audiences follow along and understand the flow of the presentation Another advantage of using presentation software is the ability to customize the design and layout of your slides You can choose from a wide range of templates, fonts, colors, and graphics to create a visually appealing and professional- looking presentation This can help capture your audience's attention and make your content more memorable Furthermore, presentation software often includes features like animations, transitions, and interactive elements These can be used to add visual interest and create a more interactive experience for your audience For example, you can use animations to reveal information gradually or highlight important points on your slides To fully tap into the effectiveness of presentation tools it is of utmost important to follow this recommendation: 12 + Incorporate contrasting colors: As you design your PowerPoint, make sure you can read your text with the color background you choose Opt for light text colors on a dark background or dark text colors on a light background + Limit text and bullet points: To avoid long paragraphs and an abundance of bullet points, stick to key phrases and the most essential information This makes it easier for your audience to stay focused and better remember what you shared + Use minimal colors and fonts: An effective PowerPoint has a cohesive appearance Stick to two to three fonts and colors at most to help the presentation look more professional + Use high-quality images and graphics: You can take your own photographs or use professional, copyright-free stock photography to enhance your presentation Choose images with high resolution so they can maintain their clarity when you adjust the size to add to your presentation slides - Incorporating multimedia elements Using multimedia in a presentation can greatly enhance the overall experience for both the presenter and the audience Multimedia refers to the integration of various forms of media, such as images, videos, audio, and interactive elements, into a presentation This approach allows for a more engaging and dynamic delivery, capturing the attention of the audience and conveying information in a more memorable way Moreover, by incorporating images and videos, visual learners can better understand and retain the information being presented Similarly, auditory learners benefit from audio elements, such as voice overs or background music, which can help reinforce key points Interactive elements, such as quizzes or clickable links, engage kinesthetic learners and encourage active participation However, it is important to use multimedia judiciously and ensure that it enhances the presentation rather than distracts from it Overloading a presentation with too many multimedia elements can overwhelm the audience and dilute the main message It is crucial to strike a balance between text, visuals, and other media to maintain clarity and coherence 13 - Exploring online presentation platforms Online presentation platforms have become an essential tool for individuals and businesses alike These platforms offer a convenient and efficient way to create, share, and deliver presentations to a wide audience One of the key advantages of online presentation platforms is their accessibility Unlike traditional presentation software, which requires installation on a specific device, online platforms can be accessed from any internet-connected device This means that you can create and edit your presentations on your computer, tablet, or even your smartphone, providing flexibility and convenience Furthermore, these platforms often include pre-designed templates, allowing you to create visually appealing slides with minimal effort Collaboration is another significant benefit of online presentation platforms These platforms often provide real-time collaboration features, allowing multiple users to work on the same presentation simultaneously This is particularly useful for team projects or group presentations However, when exploring online presentation platforms, it is essential to consider factors such as ease of use, pricing, and customer support Many platforms offer free versions with limited features, while others provide premium plans with additional functionalities Evaluating and improving presentation skills - Seeking feedback and constructive criticism Feedback is important because it promotes personal and professional growth by targeting key aspects of one’s performance With constructive feedback, an individual is able to evaluate their delivery style and techniques By asking for feedback on their presentation skills, presenters can identify strengths and weaknesses in their delivery, such as voice modulation, body language, or pacing, enabling presenters to refine their skills and become more effective communicators To effectively seek feedback in a presentation, presenters can seek feedback regularly and proactively, and not only after a presentation Choose feedback sources that are credible, relevant, and supportive, and 14 avoid feedback that is vague, rude, or personal Listen to feedback actively and attentively, and ask questions to clarify and understand it - Self-assessment and reflection Once you have received feedback, the presenter needs to follow up and act on it You should thank the feedback giver for their time and input, and summarize the main points of the feedback You should also identify the feedback that is most relevant and actionable for you, and prioritize the areas that you want to work on Self-assessment and reflection are essential components of personal and professional growth In a presentation, these concepts are known for evaluating one's strengths, weaknesses, and progress It is recommendable that SWOT analysis (Strengths, Weaknesses, Opportunities, and Threats) or the SMART goal-setting framework (Specific, Measurable, Achievable, Relevant, and Time-bound) could be implemented for fair performance assessment These tools can guide individuals in evaluating their current situation and setting realistic goals - Continual learning and growth Lastly, to maximize the benefit of constructive criticism, the presenter should incorporate self-assessment into one's routine which can lead to increased self-awareness, goal setting, and continuous improvement By acting on feedback promptly and consistently, and setting realistic and measurable goals and objectives for your improvement can help one to recite their lessons from the previous performance’s mistakes and hone their skills, which ultimately make them a professional presentor III A specific example : A speech gave by Selena Gomez - A famous American singer and actress Now we will break down her speech to identify her good points and learn from it! Telling her own story A story-style presentation is more likely to stick with audience members Turning your presentation into a story allows the audience to use their brain’s memory and emotion centers to process the information, which boosts their chances of remembering it later on 15 In this short video, Selena Gomez is telling her own dream is to become an actress and live her dream Although there were lots of people telling her that she was not good and talented enough, she still kept going with the support from her mom, who encouraged her to trust in herself and just what she wanted This successfully drew the attention of the audience Pausing instead of using filler After watching the video, you may realize that she almost did not use any of the common fillers such as “um”, “so”, “uh”, “like”, and “you know” Although these words feel helpful at the moment, they don’t anything to boost your credibility Instead, she paused for some moments and then continued giving her speech That made her more professional and confident Using confident body language - Hand gestures She used hand gestures delivering her speech to make her message clearer, not more complicated Using clear gestures can add impact to her points The combination of visual and audio aids will draw in the audience’s attention Also, she was successful to show her enthusiasm through controlled and natural gestures, not forced hand gestures that can distract your audience - Posture The presentation posture she has made was all about standing tall, chin up and open arms – never crossed This can be tricky if you’re a nervous presenter Stand with your feet apart, shoulders open and naturally relaxed This will convey confidence and authority and will invite your audience in, instead of pushing them away You can see that having good posture helped her project your voice further across the room – particularly useful when she was presenting to a big group - Movement It marks the spot There’s an old myth that every presenter should stand still, feet shoulder width apart and just simply speak – almost like a statue Now, we see some of the best presenters (whether it be during 16 TED Talks or CEO product launches) walking around the stage with confidence and natural energy We are human beings after all – it’s not in our nature to simply stand still When giving the speech, Selena Gomez usually walked slowly between her key talking points when describing less important details of your presentation She used her movements to punctuate her statements and stop to make an impact Making eye contact When it comes to eye contact when presenting, aim to use 50% eye contact as you’re speaking and looking around the room intently to show your audience your confidence and interest in the subject Your eyes can also help incorporate the audience into your presentation, making them feel part of the process Selena Gomez often did a quick scan through her presentation space to get a feel for the audience As she presented, she always tried making eye contact with them She also tried making eye contact with people around different parts of her presentation space, not just looking in one direction the entire time This made her look much more professional and engaged Making her voice dynamic and engaging to the audience Changing things up will make your presentation even more dynamic and interesting, and will motivate your audience to pay attention Selena often spoke more loudly when she was trying to hit a point home with the audience and waited a few seconds when she was making a major statement in your presentation The pause really adds some emphasis Changing things up will make her presentation even more dynamic and interesting, and will motivate the audience to pay attention IV Conclusion Becoming a great presenter takes practice If you can learn to enjoy yourself during your presentations, your audience will respond in kind Remembering to combine essential skills for being a good presenter like communication skills, body language, using visual aids,…will shape your presentations for maximum impact and engagement Your message 17 remains a top key element with the most significant impact on your audience but adding attractive and engaging graphics will help visually bring your message to life Implement these presentation tips to explore more visual designs and give your audience a better presentation By practicing a lot, you’ll deliver your talk confidently Be an enthusiastic speaker and go with the flow Use your wealth of research knowledge to capture the audience, giving them an unforgettable presentation V References https://www.linkedin.com/pulse/5-importance-presentation-skills-you- need-know-sumanpreet-kaur https://scholar.google.com.vn/scholar_url?url=https://bibliotekanauki.pl/ articles/405569.pdf&hl=vi&sa=X&ei=vqcWZZ_PMtOQ6rQP- 8yf2Ak&scisig=AFWwaeZH8gQjkHSgGC82_5s1RiP7&oi=scholarr https://www.linkedin.com/advice/1/what-some-effective-ways- overcome-stage-fright-anxiety https://www.linkedin.com/advice/3/how-can-you-handle-unexpected- presentation https://www.linkedin.com/advice/1/how-do-you-adapt-your-presentation- style-different#:~:text=Adapt%20your%20presentation %20content&text=You%20need%20to%20select%20and,that %20resonate%20with%20your%20audience https://blog.moderngov.com/importance-of-body-language-in- presentations-good-bad-examples https://www.wikihow.com/Become-a-Good-Presenter# https://youtu.be/jG-4kBIDAzA?si=J787oqV0Ps7_J8ah 18