tender-specifications-restricted-instructions-to-tenderers-for-submission-of-hpc-tender

INSTRUCTIONS TO TENDERERS FOR SUBMISSION OF TENDER Restricted procedure for the purchase/procurement of High Performance Computer Cluster to Wind Energy Department Technical University of Denmark (DTU) REG-no DK 30 06 09 46 Version 1.1 5th March 2013 Technical University of Denmark Administration Anker Engelunds Vej Building 101 A DK-2800 Kgs Lyngby Denmark Tel +45 45 25 25 25 Fax +45 45 88 17 99 www.dtu.dk TABLE OF CONTENTS 1.DEFINITIONS 2.INTRODUCTION 3.THE CONTRACTING AUTHORITY 3.1.CONTACT PERSON AT DTU 4.GENERAL INFORMATION ABOUT THE TENDER 4.1.BACKGROUND FOR THE TENDER 4.2.SHORT DESCRIPTION OF THE CONTRACT 4.3 COMPLIANCE WITH EU PROCUREMENT RULES 5.GENERAL FORMAL REQUIREMENTS 5.1.TENDERER'S CONTACT PERSON 5.2.DEADLINE FOR RECEIPT OF TENDER 5.3.ADDRESS FOR SUBMISSION 5.4.LANGUAGE 5.5.FEES 5.6.OWNERSHIP OF TENDERS RECEIVED 5.7.VALIDITY PERIOD 5.8.OPENING OF TENDERS 5.9.NOTIFICATION OF THE RESULT 5.10.ALTERNATIVE TENDERS 5.11.RESERVATIONS 6.SPECIFICATIONS FOR THE LAYOUT OF THE TENDER .8 6.1.LAYOUT 6.2.COMPULSORY TENDER DOCUMENTS 6.3.ADDITIONAL DOCUMENTATION 7.CONTENT OF THE TENDER 7.1.TERMINOLOGY USED IN THE SPECIFICATION OF REQUIREMENTS 7.1.1.Minimum requirements (MR) 7.1.2.Minimum options (MO) 7.1.3.Wishes (W) 10 7.1.4.Option (O) 10 8.TENDER EVALUATION 11 8.1.EVALUATING OF COMPLIANCE 11 8.2.AWARD CRITERION 11 8.2.1.Sub-criteria 11 8.2.2.Point scale and award of points 14 9.QUESTIONS TO THE TENDER DOCUMENTS 14 9.1.QUESTIONS AND ANSWERS 14 9.2.ADDITIONAL INFORMATION TO THE TENDER DOCUMENTATION 14 9.3.CHANGES TO THE TENDER DOCUMENTATION 14 10.TIMETABLE FOR THE TENDER PROCESS .15 11.LIST OF TENDER DOCUMENTS 15 Tenderers are requested to ensure that documents received correspond with the above table of contents immediately upon receipt Changes compared to version 1, dated [1 February 2013] Version Version 1.1 Section 5.2 Heading DEADLINE FOR RECEIPT OF TENDER Changes Changed from 7th March 2013 12:00 CET to 11th March 2013 12:00 CET DEFINITIONS Contract The legal document governing the legal relationship between DTU and the Contractor regarding the acquisition Contractor The successful tenderer who enters into a contract with DTU Contract Period The period during which the Contract concluded between DTU and the Tenderer who subsequently contracts with DTU, is binding between the Parties DTU The procuring entity as set out in Clause Parties DTU and the Tenderer who subsequently contracts with DTU Tenderer The natural or legal person who submits a tender in response to this restricted invitation to tender Tenderer's Price The price offered by the Tenderer HPC High Performance Computing Cluster INTRODUCTION These instructions to tenderers for submission of tender apply to DTU’s invitation to tender for the purchase/provision of a High Performance Computing Cluster in accordance with Contract Notice No 2012-168003 published on 05.12.2012 on http://www.dtu.dk/Om_DTU/Oplysning_til_Leverandorer/euudbud.aspx and www.udbudsavisen.dk THE CONTRACTING AUTHORITY The contracting authority for this tender invitation is: DTU Anker Engelundsvej 1, Bygning 101A DK-2800 Kongens Lyngby Danmark Cvr Nr 30 06 09 46 DTU is responsible for the preparation and execution of the tender, and will award the Contract and be a contracting party 3.1 CONTACT PERSON AT DTU All inquiries related to the tender prior to the deadline for tender submission must be sent via e-mail addressed to: DTU Att.: John Tandrup Riedel Anker Engelundsvej 1, Bygning 101A DK-2800 Kongens Lyngby E-mail: jotri@adm.dtu.dk GENERAL INFORMATION ABOUT THE TENDER 4.1 BACKGROUND FOR THE TENDER The Danish wind energy research environment is internationally recognized as being in the forefront of wind energy technology, and The Technical University of Denmark (DTU) has provided a major part of the wind energy research in Denmark A large part of the research is centered on computer models, from advanced structural modeling using finite element methods, aeroelasticy and dynamic stability, aerodynamics, computational fluid dynamics, wind resources and micro- and meso scale meteorological models The typical work load on the computer is a blend of large parametric studies of relative short single processor runs, parallel runs utilizing a limit number of CPU's with high memory requirement, and massive parallel runs with balanced memory requirements 4.2 SHORT DESCRIPTION OF THE CONTRACT The contract concerns the purchase of a High Performance Computing Cluster for DTU Wind Energy Department, with a total amount of million DKK This system is to be built as a Beowulf Cluster 1, which basically means “commodity hardware deploying Linux OS and open source software.” • The operating system for the cluster will be CentOS Linux • OSCAR (Open Source Cluster Application Resources) or a similar solution will be used for • distribution of cluster software (see http://www.csm.ornl.gov/oscar/ and http://oscar.openclustergroup.org/ ) All servers in this cluster will have Lustre client software for access to the home file system • residing on the Lustre File Server Parallel computations are expected to be mainly conducted using Message Passing Interface • • (MPI) protocol and utilize the OpenMPI software package in particular Compilers used: GNU, Intel Fortran and C, and PathScale TORQUE and MAUI will be used for queue management and scheduling The cluster should have non-blocking Infiniband network for compute node interconnect and Ethernet for management purposes It is mandatory that test servers are provided for benchmark test (1 server qualitatively representing the setup of the tendered solution) see http://www.beowulf.org/index.html The benchmark will be based on locally developed applications for windturbine calculations: • EllipSys 3D (Fortran based, MPI parallelized, multiblock incompressible CFD flow solver) • HAWC II (multibody aeroelastic) 4.3 COMPLIANCE WITH EU PROCUREMENT RULES This Procurement is subject to the EU Procurement rules regarding [restricted/open] procedure as regulated in Directive 2004/18/EC of 31 March 2004 on the coordination of procedures for the award of public works contracts, public supply contracts and public service contracts This Directive is implemented in Danish law by Statutory Instrument no 937 of 16 December 2004 on the procedures for the award of public works contracts, public supply contracts and public service contracts This Procurement is therefore subject to EU Procurement rules The Contracting Authority is therefore obliged to follow certain formalities and procedures regarding the award of the Contract The Contracting Authority wants thus to draw special attention to the following:, - The Contracting Authority is entitled to and can be obliged to disregard an application if the application is in any way non compliant, that is, is not in compliance with the tender instructions or if the application contains significant uncertainties - The Contracting Authority will not accept that the Tenderer introduces changes to the Tender after the deadline for submission - It is the Tenderer’s own responsibility to make sure that the Tender is compliant with these instructions to Tenderers GENERAL FORMAL REQUIREMENTS When preparing the tender, close attention must be paid to the form and procedure specifications contained in these instructions to tenderers 5.1 TENDERER'S CONTACT PERSON Unless otherwise clearly and unambiguously stated by the Tenderer, DTU will direct any communication during the tender procedure to the person nominated by the Tenderer The Tenderer may nominate an alternative contact person by informing DTU's contact person at any time 5.2 DEADLINE FOR RECEIPT OF TENDER The deadline for submission of tender is 11th March 2013 at 12:00 CET 5.3 ADDRESS FOR SUBMISSION The tender must be delivered at the following address: Technical University of Denmark Anker Engelundsvej 1, bygning 101 2800 Kgs Lyngby Att: John Tandrup Riedel A receipt stating date and time of receipt of the tender can be issued upon request The tender shall be submitted in the following form: • signed original, marked '1' • USB memory stick with a full copy of the tender in electronic form The electronic version shall be in MS Office format and have the same structure as the documents in the signed original All tender documentation is to be delivered marked "HPC DTU Wind Energy 2012 – maa ikke aabnes af postaabningen” 5.4 LANGUAGE The language of the tender shall be English The final Contract will be in English 5.5 FEES Tenderers will not be entitled to any fees for the preparation of the tender 5.6 OWNERSHIP OF TENDERS RECEIVED All documents submitted will be deemed to be the property of DTU 5.7 VALIDITY PERIOD The tender shall be binding for months after the tender deadline has expired If the Tenderer is informed that her tender is accepted, DTU is entitled until expiry of the validity period to extend the validity period by up to months upon written notice to the Tenderer's contact person 5.8 OPENING OF TENDERS Tenders will not be opened until after expiry of the deadline for submission There is no access to attend the opening of the tenders or otherwise receive information about the content of other tenders 5.9 NOTIFICATION OF THE RESULT All participants in the tender process will be advised simultaneously and in writing of the result Notification to the winning Tenderer that the tender has been successful shall not necessarily mean awarding of the Contract No contract or promise on this matter will apply until the Contract has been signed by all parties 5.10 ALTERNATIVE TENDERS Alternative tenders are not accepted 5.11 RESERVATIONS Any reservations to the contract shall be clearly and precisely specified as stated in clause 6.2 Failure to expressly, specifically and clearly state a reservation to a given clause in the draft Contract and appendices will be perceived as acceptance in full of that clause Reservations will not be permitted for this document “Instructions to tenderers” Reservations to Clauses in this document will mean the tender will be regarded as non compliant Non compliant tenders will be rejected SPECIFICATIONS FOR THE LAYOUT OF THE TENDER 6.1 LAYOUT The tender shall consist of the documents indicated in Clause 6.2 They must be bound and in the same order as defined in Clause 6.2 and furnished with dividers The Tenderer may as indicated in Clause 6.3 include further information or documentation 6.2 COMPULSORY TENDER DOCUMENTS The full tender documents are made available in electronic format at http://www.dtu.dk/Om_DTU/Oplysning_til_Leverandorer/euudbud.aspx Most of the documents require a response from the tenderer, but some are solely to be enclosed to the tender material In Clause 11 is shown a list of all tender documents Following structure of the tenders is required: Document 1) Document shall contain a signed letter of tender including all details of the Tenderers identity and the title of the tender The price shall be stated in Appendix as well Document 2) Document shall contain the offer, including: a) A list detailing all provisos to DTU’s draft Contract, specification of requirements and accompanying appendices Provisos to the draft Contract shall be stated first and afterwards, provisos to the appendices in numbered order The list of provisos shall be stated in Template E b) Offer containing the draft Contract document and appendices Please be aware that no changes may be made to DTU's draft Contract and appendices Any suggestions for alternative formulation of the contract terms must be included as a reservation on the reservations list 6.3 ADDITIONAL DOCUMENTATION Other documentation than that listed under clause 6.2 may be included although such additional material will not necessarily be considered when evaluating tenders Such documentation shall be included in a separate file or folder and shall be clearly marked as supplementary material CONTENT OF THE TENDER The Tenderer must answer and complete enclosed draft of Contract and appendices, including appendix 1, Technical Specifications, and other appendices with fields marked “To be completed by Tenderer” or where otherwise indicated 7.1 TERMINOLOGY USED IN THE SPECIFICATION OF REQUIREMENTS DTU distinguishes between categories: MR = Minimum requirement MO = Minimum options W = Wish O = Option 7.1.1 Minimum requirements (MR) Requirements formulated as minimum requirements (MR) in the specification of requirements (appendix 1) or other appendices, should as a minimum be fulfilled by the Tenderer and be included in the offer If it is evident from the Offer, that the minimum requirement (MR) is not met, or if it is not adequately explained how the minimum requirement will be met, the offer will be considered non compliant Tenderer must, for each minimum requirement in appendix explicitly specify whether the requirement is met by answering the minimum requirement "yes" or "no" and refer to the page of the offer, explaining how the minimum requirement is met Where the Contracting Authority has specified minimum requirements as minimum quantity, specification, functionality, etc., the Tenderer may choose to offer exactly the solution that match the minimum, alternatively a solution that exceeds the minimum requirement If the Tenderer offers a solution that over fulfills the minimum requirement, the tender will score higher on the relevant sub-criterion for the award criteria "the most economically advantageous tender", cf 8.2 DTU considers non-response of the minimum requirements (MR) as if these are not met 7.1.2 Minimum options (MO) Requirements formulated as minimum options(MO) in the specification of requirements (appendix 1) or other appendices, should as a minimum be fulfilled by the Tenderer and be included in the offer If it is evident from the Offer, that the minimum option (MO) is not met, or if it is not adequately explained how the minimum requirement will be met, the offer will be considered non compliant Tenderers must price each minimum option in appendix – prices Tenderers must, for each minimum option in appendix 1, or other appendices, explicitly specify whether the requirement is met by answering the minimum option "yes" or "no" and refer to the page of the offer, explaining how the minimum option is met Where the Contracting Authority has specified minimum requirements as minimum quantity, specification, functionality, etc., the Tenderer may choose to offer exactly the solution that match the minimum, alternatively a solution that exceeds the minimum requirement If the Tenderer offers a solution that over fulfils the minimum requirement, the tender will score higher on the relevant sub-criterion for the award criteria "the most economically advantageous tender", cf 8.2 DTU considers non-response of the minimum options (MO) as if these are not met 7.1.3 Wishes (W) Requirements formulated as a wish (W) in the specification of requirements (Appendix 1) can be fulfilled by the Tenderer Tenderers must for every wish in the specification of requirements (Appendix 1) or other appendices explicitly indicate how the wish is met by answering the wish "yes" or "no" and refer to the page of the offer, explaining how the wish is fulfilled Where the Contracting Authority has described wishes with minimum quantity, specification, functionality, etc., the Tenderer may choose to offer the exact solution that matches the wish, alternatively a solution that exceeds the wish If a solution that exceeds the wish (W) is proposed, the tender will score higher on the relevant subcriterion for the award criterion ”economically most advantageous tender", cf 8.2 If a wish is not met, the tender will score lower on the relevant sub-criterion for the award criterion;” the most economically advantageous tender" DTU considers non-response of the wishes (W) as if these are not met 7.1.4 Option (O) Requirements formulated as an option (O) in the specification of requirements (Appendix 1) can be fulfilled by the Tenderer Tenderers must price each option in appendix – prices Tenderers must, for each option in appendix 1, or other appendices, explicitly specify whether the option is met by answering the option "yes" or "no" and refer to the page of the offer, explaining how the option is met Where the Contracting Authority has specified options as minimum quantity, specification, functionality, etc., the Tenderer may choose to offer exactly the solution that match the option, alternatively a solution that exceeds the option If the Tenderer offers a solution that over fulfils the option, the tender will score higher on the relevant sub-criterion for the award criteria "economically most advantageous tender ", cf 8.2 If an option is not met, the tender will score lower on the relevant sub-criterion for the award criterion;” the most economically advantageous tender" 10 DTU considers non-response of the options (O) as if these are not met TENDER EVALUATION 8.1 EVALUATING OF COMPLIANCE The tenders will be assessed to verify the they comply with all provisions, i.e., that the tender fulfils the following requirements: • • • • • The tender is submitted within the deadline, cf Clause 5.2 The tender is forwarded to the correct address, cf Clause 5.3 The tender complies with all form and procedure specifications, cf Clause The tender complies with the required structure, cf Clause and 6.2 The tender does not contain reservations to basic elements in the contract documents, cf • • Clause The tender responds to all minimum requirements, cf Clause 7.1.1 The tender responds to all minimum options, cf Clause 7.1.2 8.2 AWARD CRITERION Tenders will be evaluated against the award criterion "the most economically advantageous tender" Tenders received will be evaluated against a number of sub-criteria All tenders will be awarded a number of points according to how well the specifications for each sub-criterion are fulfilled 8.2.1 Sub-criteria The most economically advantageous tender will be identified against the sub-criteria below, where the weighting of each is stated Sub-criteria %age of weighting Short description of sub-criteria Evaluated against 11 TCO relative to theoretical performance 10% Total Cost of Ownership according to the tender over a year period relative to the calculated theoretical peak performance The theoretical peak performance (total cluster performance) will be calculated as : Number of CPU’s *number of nodes*FLOPS Appendix - Prices Requirement specification Compute nodes Requirement specification Fat Compute nodes The best price/performance ratio will be awarded 100 points, the lowest 20 100, 80, 60, 40, 20 points can be awarded tenders can be awarded the same number of points Requirement specification Head node / Login node Theoretical performance : Individual node performance (FLOPS pr processor*number of processors pr node) Requirement specification Compute nodes Requirement specification 15 Budget Quality / functionality Theoretical performance 15 % The best individual node performance will be awarded 25 point, the lowest points 25, 20, 15, 10 and point can be awarded tenders can be awarded the same number of points Requirement specification Fat Compute nodes Requirement specification Head node / Login node RAM Internal memory (RAM) pr compute node Internal memory (RAM) pr fat compute node Internal memory (RAM) in the tendered login node The highest amount of RAM will be awarded 25 point, the lowest points 25, 20, 15, 10 and point can be awarded tenders can be awarded the same number of points Switch architecture The lowest number of switch layers will be awarded 25 point, the highest points 25, 20, 15, 10 and point can be awarded tenders can be awarded the same number of points Requirement specification 2.1 General description 12 Number of cores pr CPU The lowest number of cores pr CPU will be awarded 25 point, the highest points 25, 20, 15, 10 and point can be awarded tenders can be awarded the same number of points The 3-5 tenders with the highest score will proceed to the benchmark test described below Quality / functionality Benchmark performance Service 15 % Benchmark performance : Linpack The best Linpack performance will be awarded 100 points, the lowest 20 100, 80, 60, 40 and 20 point can be awarded tenders can be awarded the same number of points 30% Ellipsys The best Ellipsys performance will be awarded 100 points, the lowest 20 100, 80, 60, 40 and 20 point can be awarded tenders can be awarded the same number of points 10 % Service and support Local support and service Access to specific HPC competence Requirement specification 17 Acceptance Test Requirement specification 14 Maintenance and support General assessment of service and support with emphasis on local service and support The tender with the best assessment of service and support will be awarded 100 points, the lowest 20 100, 80, 60, 40 and 20 point can be awarded tenders can be awarded the same number of points 13 Environment Cooperation 10 % Power efficiency 10 % The tender with the best power efficiency will be awarded 100 points, the lowest 20 100, 80, 60, 40 and 20 point can be awarded tenders can be awarded the same number of points General assessment of the tenderer Requirement specification Power efficiency The tender with the best the best assessment of the general ability to specify, deliver and support the solution will be awarded 100 points, the lowest 20 100, 80, 60, 40 and 20 point can be awarded tenders can be awarded the same number of points 8.2.2 Point scale and award of points The Contracting Authority will award points on all above sub-criteria as stated above 9.1 QUESTIONS TO THE TENDER DOCUMENTS QUESTIONS AND ANSWERS Questions to the tender documents shall be received no later than the date specified in Clause 10 All questions must start with clear reference to the section of the tender documentation to which they refer All questions and their answers will be available to all tenderers in anonymous form and will always be accessible at the below website (URL) Online access to questions, answers and corrections URL 9.2 http://www.dtu.dk/Om_DTU/Oplysning_til_Leverandorer/euudbud.aspx ADDITIONAL INFORMATION TO THE TENDER DOCUMENTATION If relevant, additional information to the tender documentation will be forwarded to the potential tenderers up to days before the deadline for submission of tenders 9.3 CHANGES TO THE TENDER DOCUMENTATION In the event of changes to the original tender documentation, the changed documents will be made available at the website shown in the table above: “Online access to questions, answers and corrections” 14 DTU will forward an e-mail to all Tenderers advising them of the changes made immediately after these changes have been made available at DTU’s website, shown above 10 TIMETABLE FOR THE TENDER PROCESS The following timetable shows the most important milestones in the tender process Table 1: Timetable for the tender process Date Milestone 01.02.2013 Invitation to qualified Candidates to submit Tender 01.02.2013 Access to tender documents at www.dtu.dk 28.02.2013 Final deadline for submission of written queries to tender documents 01.03.2013 Publication of answers to submitted questions 07.03.2013 Final deadline for submission of Tenders 22.03.2013 Invitation to qualified Tenders selected for Benchmark performance test Dates are estimated 02.04.2013 Start of Benchmark performance test Dates are estimated 24.04.2013 Contract awarded Dates are estimated 06.05.2013 Contract signing Dates are estimated 21.05.2013 Expected start of delivery Dates are estimated 11 LIST OF TENDER DOCUMENTS The following table includes a list of all tender documents The list includes a definition for each document of whether: • It is to be included in the tender • It is to be completed by the Tenderer Document Title Contents To be included in tender This document Instructions to Tenderers for submission of Tender Contains the Instructions to tenderers No To be completed by Tenderer No Letter of Tender Letter of Tender Yes Yes Template E Tenderer’s list of provisos Signed letter of tender including all details of the Tenderers identity and the title of the tender and price List of any provisos to DTU’s Draft contract and appendices Yes Yes 15 Document Contract Appendix Appendix Title Contents Specification of requirements Quoted prices Contains Standard Contract The technical specifications of the High Performance Computer Cluster The total price quoted for the High Performance Computer Cluster Yes Yes To be completed by Tenderer Yes Yes Yes Yes To be included in tender 16