Revised Guidebook for Submission of Theses and Dissertations in Electronic Format

Guidebook for Submission of Theses/Dissertations in Print and Electronic Format Guidelines, Format Features and File Naming Convention Baba Farid University of Health Sciences GGS Hospital Complex Sadiq Road Faridkot – 151 203 Item: Guidebook for Submission of Theses and Dissertations in El Instructions to Candidates The format features for thesis or dissertation are as under: Paper Use only one side of high-quality, plain white (unlined in any way) bond paper, minimum 85gm and A4 in size Erasable paper should not be used Type, Size and Print Select fonts type Arial and size of 12 points for text The size of the titles should be 14 and Bold, the size of subtitles should be 12 and Bold Print should be letter quality or laser (not dot matrix) printing with dark black characters that are consistently clear and dense Use the same type of print size throughout the document Pagination Number all of the pages of your document, including not only the principal text, but also all plates, tables, diagrams, maps, and so on Roman numerals should be used on the preliminary pages (pages up to the first page of text) and Arabic numerals should be used on the text pages The numbers themselves can be placed on the Right Bottom of the page, however they should be consistent Spacing Use double spacing except for long quotations, footnotes, and endnotes, which are single-spaced Triple Space before, between after all scientific equation calculations Margins To allow for binding, the left-hand margin must be 1.5” Other margins should be 1.0” Diagrams, photographs, or facsimiles in any form should be s standard page size, or if larger, folded so that a free left-hand margin of 1.5” remains and the folded sheet is not larger than the standard page Photographs Professional quality coloured photographs are necessary for reproduction for all the required copies of theses/ dissertations, but you should be certain the colored figure will print clearly and will not be confusing when printed in black and white [TYPE THESIS TITLE HERE] Font: Arial; 22; Bold; Center A Thesis/ Dissertation submitted to the [university name] For the Award of [Degree name] in [Faculty name] by [Name of creator] GUIDE/ SUPERVISOR [Name of Contributor(s)] Department of Studies in [Department name] [College name] Font: Arial; 18; Bold; Center [Year with Month] Font: Arial; 16; Bold; Center All other text should be Font: 12; Center Monitoring Fluid Absorption During Turp By Marking the Irrigating Fluid With Ethanol A Thesis submitted to the Baba Farid University of Health Sciences For the Award of Master of Surgery in Surgery by Mohan Prasad GUIDE Dr Anupama Mittal Department of Surgery Government Medical College Patiala May 2006 DECLARATION I declare that the thesis entitled [Name of Thesis/ Dissertation] has been prepared by me under the guidance of [Name of the Guide], Professor [Designation] of [Department Name, College Name] No part of this thesis has formed the basis for the award of any degree previously Signature [Your Name] [Department Name], [College Name] [College Address] DATE: CERTIFICATE I certify that [Name of Candidate] has prepared her/ his thesis/ dissertation entitled [TYPE THESIS TITLE HERE], for the award of [Degree Name] degree of the [University Name], under my guidance He/ She has carried out the work at the Department of [Department Name], [College Name] Signature [Supervisor Name] [Designation], [Department Name], [College Name] [College Address] DATE: ENDORSEMENT BY THE HEAD OF THE DEPARTMENT AND PRINCIPAL This is to certify that the thesis entitled [TYPE THESIS TITLE HERE] is a bonafide research work done by [Name of the Candidate] under the guidance of [Name & Designation of the Guide] Signature HOD [Official Stamp] Signature [Principal] [Official Stamp] DATE: COPYRIGHT Declaration by the Candidate I hereby declare that the Baba Farid University of Health Sciences, Faridkot, shall have the rights to preserve, use and disseminate this thesis/ dissertation in print or electronic format for academic/ research purpose Signature [Name of the Candidate] [Department Name], [College Name] [College Address] DATE: © Baba Farid University of Health Sciences, Faridkot Dedication, if any ACKNOWLEDGMENT [Type your Acknowledgement here (Not lengthy Avoid Superlatives)] Signature [Name of the Candidate] DATE: 10 an emerging interest in values, vision, meaning and purpose which is the common characteristic of societies facing the end of a chronological era … each new decade is approached as if it holds some new promise (Mackay 2005, p 231) The three dots after the word ‘era’ show that a word or words have been left out How I reference two or three authors? When there are two or three authors for a reference, all their family names are included in the intext reference For example: According to Cooper, Krever and Vann (2007) the use of this process leads to greater accuracy or The use of this process leads to greater accuracy (Cooper, Krever & Vann 2007) How I reference more than three authors? If there are four or more authors for a reference you use ‘et al.’ (which is Latin for ‘et alia’ meaning ‘and the others’) in the in-text reference, after the first family name listed on the source For example: This has been suggested by Sandler et al (2002) in their first Australian study Use ‘et al.’ for the first and every time you give an in-text reference for more than three authors However, all the authors are listed in your reference list in the same order that they are listed in the original reference How I reference the work of an author who has published more than one work in the same year If an author has published more than one work in the same year you place a lower case letter of the alphabet next to the year date and keep these letters in your reference list as well For example: In a recent publication Pedder (2001b) argued that this process was only applicable in a few circumstances and that for small business alternative processes were more suitable (Pedder 2001a) The order in which you attach the letters is determined by the alphabetical order of the title of the works by the author Using citation management software Citation management software such as RefWorks and EndNote allow you to set up your own database of stored references and to insert and format these references (both in-text references and reference lists) into your Word documents For further information about citation management software explore the ‘Managing References’ link on the Library’s homepage Both RefWorks and EndNote have a Harvard author-date style However the versions of the Harvard system used in both software packages are not the same as the version presented in this guide The Refworks Harvard style is closest to the version in this guide It is acceptable to use either software package for the references in your assignment and if you do, add a note such as the following under your ‘References’ heading: This reference list has been compiled using the RefWorks (or EndNote, as applicable) version of the Harvard author-date system Can’t find an example to match your resource? If none of the examples (pages to 14) match the resource you want to reference Identify: • the type of resource you want to reference (book, journal article, web page, blog, wiki, video etc) A book in electronic form is still categorised as a book • the author or authors An author can be an individual, a number of individuals, an editor (abbreviated to ed.) or a number of editors (eds), or an organisation (such as a business, a government department) If there is no author, use the title (in italics) • the year the resource was produced If there is no date the use the abbreviation n.d which stands for ‘no date’ • the title of the resource Go to the example pages of this Guide and find a similar type of reference to use as a model Then, construct your reference using the main elements you have identified, including the:  author  year of publication  title  publication information Examples of referencing using Harvard Books Basic format for books: Author’s family name, Initial(s) year, Title of book, Publisher, Place of publication Example An example of an in-text reference The entry in the reference list Book with single author Escritt (2006) argues that… Escritt, S 2006, Art nouveau, Phaidon, London Book with two or three authors According to Cooper, Krever and Vann (2002) … Cooper, GS, Krever, E & Vann, RJ 2002, Income taxation: commentary and materials, 4th edn, Australian Tax Practice, Sydney, NSW OR It has been argued (Cooper, Krever & Vann 2002) that … Book with more than three authors As suggested by Sandler et al (1999, p 14)… Sandler, MP, Patton, JA, Coleman, RE, Gottschalk, A, Wackers, FJ & Hoffere, PB 1999, Diagnostic nuclear medicine, Williams & Wilkins, Baltimore Book with no author As shown in Networking essentials plus (2009) … Networking essentials plus 2009, Microsoft Press, Redmond, Washington Book with no date This has been emphasised by Seah (n.d.) when … Seah, R n.d., Micro-computer applications, Microsoft Press, Redmond, Washington Electronic book Trochim (2004) maintains that… Trochim, WM 2004, The research methods knowledge base, 2nd edn, viewed 14 November 2009, Second or later edition of a book Several characteristics support this (Derham 2001, p 46) and … Derham, F 2001, Art for the child under seven, 7th edn, Australian Early Childhood Association, Watson, ACT Translated book Popularity of the novel Les enfants terribles (Cocteau 1961) increased after it was translated … Cocteau, J 1961, Les enfants terribles, trans R Lehmann, Penguin, London Edited (ed.), revised (rev.) or compiled (comp.) book Walpole (ed 2001) questions whether … Walpole, M (ed.) 2001, Tax administration in the 21st century, Prospect Media, St Leonards, NSW Edited book with more than three authors … key diagnostic tools (eds Sandler et al 1999) Sandler, MP, Patton, JA, Coleman, RE, Gottschalk, A, Wackers, FJ & Hoffer, PB (eds) 1999, Diagnostic nuclear medicine, 3rd edn, Williams & Wilkins, Baltimore One volume of a multivolume set of books It has been implied (Einax 1995) that … Einax, J 1995, Chemometrics in environmental chemistry: applications, vol 2, Handbook of environmental chemistry, Springer, Berlin Encyclopaedia or Dictionary – with author Chilvers (1998, p 225) demonstrates that … Chilvers, I 1998, 'Funk art’, in The Oxford dictionary of twentieth century art, Oxford University Press, Oxford, p 225 Encyclopaedia or Dictionary - no author The Hutchinson encyclopaedia (2007) defines ethics as … No entry is required in the reference list because you have the name and date of the encyclopaedia or dictionary as an in-text reference Book sponsored by an institution, corporation or other organisation Deni Green Consulting Services (2008) has compiled … Deni Green Consulting Services 2008, Capital idea: realising value from environmental and social performance, Deni Green Consulting Services, North Carlton, Victoria Chapter in an edited book In conclusion, Cicourel (1999) emphasises … Cicourel, AV 1999, ‘The interaction of cognitive and cultural models in health care delivery’, in Talk, work and institutional order: discourse in medical, mediation and management settings, eds S Sarangi & C Roberts, Mouton de Gruyter, Berlin, pp 183– 224 Journal articles Basic format for journal articles: Author’s family name, Initial(s) year, ‘Title of article,’ Title of Journal, vol and issue numbers, page range Example An example of an in-text reference The entry in the reference list Journal article with single author This procedure has received support (O’Hara 2009, p 1548) and … O'Hara, MJ 2009, ‘Flood basalts, basalt floods or topless bushvelds? Lunar petrogenesis revisited’, Journal of Petrology, vol 41, no 11, pp 1545–1651 Journal article with two or three authors Williams, Sewell and Humphrey (2002, p 18) acknowledge … Williams, RA, Sewell, D & Humphrey E 2002, ‘Perspectives in ambulatory care Implementing problem-based learning in ambulatory care’, Nursing Economics, vol 20, no 3, pp 135–41 OR Journal article with more than three authors It has been acknowledged (Williams, Sewell & Humphrey 2002, p.18) that … NOTE: If the article is accessed using a database (e.g Ebsco, Academic Science Direct) there is no need to refer to the database in the reference Journals which have an electronic form may be accessed using different databases and these can vary from library to library The fact that alpha-bungarotoxin isotoxins are not derived from edited mRNAs (Chang et al 2008, p 3971) suggests that … Chang, L, Lin, S, Huang, H & Hsiao, N 2008, ‘Genetic organisation of alphabungarotoxins from Bungarus multicinctus (Taiwan banded krait): evidence showing that the production of alpha-bungarotoxin isotoxins is not derived from edited mRNAs’, Nucleic Acids Research, vol 27, no 20, pp 3970–5 NOTE: The use of italics for Bungarus multicinctus is a scientific convention with species and genera Journal article with no Such a strategy is already in use (‘Building human author resources instead of landfills’ 2000) and … Journal article from an … and this has been established by Garcia (2004) who … electronic journal Journal article accessed using an electronic database Carpenter and Feroz (2003) link this idea with … ‘Building human resources instead of landfills’ 2000, Biocycle, vol 41, no 12, pp 28– Garcia, P 2004, ‘Pragmatic comprehension of high and low level language learners’, TESL–EJ, vol 8, no 2, viewed December 2009, Carpenter, VL & Feroz, EH 2003, ‘Institutional theory and accounting rule choice: an analysis of four US state governments' decisions to adopt generally accepted accounting principles’, Accounting, Organizations and Society, vol 26, nos 7–8, pp 565–96 Electronic publications Basic format for electronic publications: Author’s family name, Initial(s) year date, Title of document or website, date viewed, Example An example of an in-text reference The entry in the reference list Electronic book Trochim (2000) maintains that… Trochim, WM 2004, The research methods knowledge base, 2nd edn, viewed 14 November 2009, Journal article from an electronic journal … and this has been established by Garcia (2004) who … Garcia, P 2004, ‘Pragmatic comprehension of high and low level language learners’, TESL–EJ, vol 8, no 2, viewed December, 2009, NOTE: If the article is accessed using a database (e.g Ebsco, Academic Science Direct) there is no need to refer to the database in the reference E-Journals may be accessed using different databases and these can vary from library to library A World Wide Web site Document on World Wide Web The Department of Immigration and Multicultural and Indigenous Affairs’ website (2009) has details of … This is clarified by desJardins (2005) who identifies … Document on World Wide Web with no author An overview of lung cancer was provided in Lung Cancer Document on World Wide Web with no date This is clarified by desJardins (n.d.) who identifies … Document on World Wide Web, without an author but with a sponsoring body Document on World Wide Web with no author or no date (2004) and … In discussing the issues related to Mp3s (Mp3-mac.com 2008) the … If a resource from the web has no author and no date you may need to reconsider whether it is a suitable source for academic work Department of Immigration and Multicultural and Indigenous Affairs 2009, The Department of Immigration and Multicultural and Indigenous Affairs, Canberra, viewed March 2009, desJardins, M 2005, How to succeed in postgraduate study, Applied Ecology Research Group, University of Canberra, viewed 26 April 2009, Lung Cancer 2004, msn Health, viewed 12 June 2009, desJardins, M n.d., How to succeed in postgraduate study, Applied Ecology Research Group, University of Canberra, viewed 26 April 2009, Mp3-mac.com 2008, What is Mp3?, viewed 15 October 2009, Electronic thesis (ADT Price (2005) has argued that … collection) Media release on the World Wide Web Discussion lists, The Minister confirmed this (Pirelli 2009) in a media release issued in the same week that the questions were raised in Parliament Patterson (2009) acknowledged this in a posting on the … Price, K 2005, ‘Exploring what the doing does: a poststructural analysis of nurses’ subjectivity in relation to pain’, Department of Nursing and Midwifery, PhD thesis, University of South Australia, viewed 10 May 2009, Australian Digital Theses Project, Pirelli, A (Minister for Transport and Regional Services) 2009, CASA approves new safety measures, media release, April, Department of Transport and Regional Services, Canberra, viewed 14 April 2009, Patterson, S 2009, ‘Something’s got to give’, list server, 29 January, National Association of Sceptics, viewed February 2009, newsgroups Email Davenport confirmed this by email on August 2003 Emails are dealt with in the same way as personal communications The document is mentioned in the text but no entry is given in the reference list It is important to get permission of the person being referred to before mentioning them MathWorks 2001, MATLAB, ver 6, computer program, The MathWorks Inc., Natick, MA, USA Computer program A program was developed (MathWorks 2001) to … Blog These comments were echoed in a post (Alford 2099) that … Podcast In federal Parliament the issues was raised (House of Representatives Question Time 2009) by the … Wiki This British group (‘Monty Python’ 2009) was influenced YouTube In order to have some control over the use of their material the group set up a YouTube channel (Monty Python’s Channel 2008) which contains a selection … Alford, D 2009, ‘Stormy Mondays: Zen Tricksters salute’, Hidden track, 26 October, viewed 27 October 2009, The date after the title of the blog is the day and month of the individual post If no proper name is given for the author the user name may be presented instead House of Representatives Question Time 2009, podcast, 29 October, viewed November /2009, ‘Monty Python’ 2009, Wikipedia, viewed 27 September 2009, Monty Python’s Channel 2008, YouTube, viewed 29 September 2009, Special publications and materials Basic format for special publications and materials: Author’s family name, Initial(s) year, Title of item, description of item, publisher, place of publication Example An example of an in-text reference The entry in the reference list Conference paper It has been shown (Hills 2000) that … Hills, QG 2000, ‘Relative timing of deformation, metamorphism and mineralisation within the Willyama Complex, New South Wales’, in Proceedings of the 14th Victorian Universities Earth Sciences Conference, Geological Society of Australia, Melbourne, pp 38–42 Newspaper article As Ionesco described (2001) in his article… Ionesco, J 2001, ‘Federal election: new Chipp in politics’, Advertiser 23 October, p.10 (with author) Note: An initial ‘the’ in English language newspaper titles is omitted Newspaper article (no author) … in the Advertiser (23 October 2001, p 10) Advertiser 2001, ‘Federal election: new Chipp in politics’, 23 October, p 10 Online newspaper article Victorian universities (Perkins 2009) have been unable to increase the number of equity undergraduate students … Perkins, M 2009, ‘Unis fail to make gains on equity’, Age 10 November, viewed 11 November 2009, Government report The Human Rights and Equal Opportunity Commission (1997) considered that … Human Rights and Equal Opportunity Commission, 1997, Bringing them home: report of the National Inquiry into the Separation of Aboriginal and Torres Strait Islander Children from their Families, (R Wilson, Commissioner), Human Rights and Equal Opportunity Commission, Sydney Legislation: Acts, Ordinances and Regulations The Commonwealth Constitution Act 1900 was passed to establish the commonwealth of Australia Constitution Act 1900 (Cwlth) (with author) OR Inconsistent States and Territory legislation was overridden (Racial Discrimination Act 1975) and … Racial Discrimination Act 1975 (Cwlth) Bills before parliament The Human Rights (Mandatory Sentencing of Juvenile Offenders) Bill 1999 was proposed in response to a perceived shift in … Human Rights (Mandatory Sentencing of Juvenile Offenders) Bill 1999 (Cwlth) Legal case Three representatives of the Meriam people brought the Mabo and Others v Queensland (no.2) 1992 175 CLR1 action (Mabo and Others v Queensland 1992) before the High Court … Patent Ultimately Tadayuki, Kazuhisa and Atsushi (1999) took out a patent in Japan in 1999 Tadayuki, O, Kazuhisa, Y & Atsushi, N 1999, Hard butter composition and its production, Japanese Patent 99–78710 Video, DVD or television recording The processes involved have been well documented (They They did it their way 1998, video recording, BBC for The Open University did it their way, 1998) OR if it is a broadcast television program it would be: They did it their way 1998, television program, SBS television, Sydney, May Radio program The recent broadcast of The War of the Worlds (2006) did not cause the panic that resulted from the original in 1938 The War of the Worlds 2006, radio program, ABC National, 17 March Pamphlet or brochure Additional resources are identified in the pamphlet … (Online resources, publications, training 2001) Online resources, publications, training 2001, Australian Copyright Council, Redfern, NSW Compact disk (CD) & Audio cassette The original broadcast (War of the worlds 1999) in 1938 is War of the worlds 1999, Mercury Theatre On The Air, audio CD, Radio Spirits, ASIN: B00002R145 Standard Ultimately the Standards Association published a standard covering colour in chocolate in 1996 (Standards Association of Australia 1996) Standards Association of Australia 1996, Colour Standards for general purposes: Chocolate (AS 2700S-1996 (X64)), Standards Australia, North Sydney Personal It has been confirmed by Seow (2003, pers comm July) communication that this practice is widespread For personal communications such as conversations, letters, email s and faxes, the document is mentioned in the text but no entry is given in the reference list It is important to get permission from the person being referred to Thesis Pope (1996, p 78) argued exactly this … Unpublished report Such habitats have been studied extensively by, for example, Sinclair, Knight and Merz (1999) said to have caused mass panic amongst listeners Pope, JJ 1996, ‘The nature and origin of magnetite-rich zones in the Mount Fort Constantine Volcanics, adjacent to the Ernest Henry Cu-Au-Co deposit, NW Queensland’, MSc thesis, University of Leicester Sinclair, J, Knight, G & Merz, R 1999, ‘Video transect analysis of subtidal habitats in the Dampier Archipelago’, Museum of WA Wolff, L 2000, ‘Corporate compliance and human rights in Japan’, paper presented at the Australasian Law Teachers' Association Conference, University of Canberra, 2–5 July Unpublished conference paper …and Wolff (2000) has argued this point at some length Document on microfiche Richard (2001) suggests that… Thesis on microfiche Dance is seen as having an important educational role (Dominiak 1998) Image Artwork: painting Image in another source Artwork in a book Graph or diagram Richard, P 2001, Towards the goal of full employment: trends, obstacles and policies, microfiche, International Labour Office, Geneva, Educational Resources Information Center, Washington, ED 477814 Dominiak, KM 1998, The role of dance making for the older adult, microfiche, MappSci thesis, Texas Woman’s University, Microform Publications, University of Oregon Seven Sisters, Milky Way Dreaming (Nungurrayi 2002) depicts the … Carrol A 1986, Barbara Hanrahan Printmaker, Wakefield Press, Netley, South Australia Dream People, an etching by Hanrahan, is one of the works that Carrol (1986, p 64) describes as part of her second printmaking phase Wachmeister, J 2009, ‘The support for learning by celestial bodies’, Future Learning, vol 1, no.2, pp.1–24 An example of referencing a graph: Modes of Support 12 11 10 of Institutions Unrated Not Effective Quite Effective Very Effective Number Generic websitesTailored online materialsEmail serviceIn-country programsCD-RomsOnline languageVideo,coursesbook +LASWebCTin-country staff Modes of support, (Wachmeister 2009, p.11) Lectures Nungurrayi, GP 2002, Seven Sisters, Milky Way Dreaming, painting, held at Art Gallery of South Australia It is generally not acceptable to cite university lecture notes; the original source of the lecturer’s information should be located and cited ANNEXURE-II BABA FARID UNIVERSITY OF HEALTH SCIENCES, FARIDKOT PROFORMA FOR REGISTRATION OF SUBJECTS FOR DISSERTATION NAME OF CANDIDATE ADDRESS THE AND NAME OF INSTITUTE THE COURSE OF STUDY AND SUBJECT DATE OF ADMISSION OF COURSE TITLE OF THE TOPIC BRIEF RESUME OF THE INTENDED WORK 6.1 NEED FOR THE STUDY 38 6.2 REVIEW OF LITERATURE: 39 6.3 AIMS AND OBJECTIVES OF THE STUDY 6.4 MATERIALS AND METHODS 7.1 SOURCE OF DATA 7.2 METHOD OF COLLECTION OF DATA 40 7.3 DOES THE STUDY REQUIRE ANY INVESTIGATIONS OR INTERVENTIONS TO BE CONDUCTED ON PATIENTS OR OTHER HUMANS OR ANIMALS? IF SO, PLEASE DESCRIBE BRIEFLY OR OTHER HUMANS OR ANIMALS? IF SO, PLEASE DESCRIBE BRIEFLY 7.4 HAS ETHICAL CLEARENCE BEEN OBTAINED FROM YOUR INSTITUTION IN CASE OF 7.3? LISTS OF REFERENCES 41 ... JPG format and audio visual in AVI (Audio Video Interleave), GIF, MPEG (Moving Picture Expert) files format and graphs in xls (MS Excel) format Name of Files/ Folders The following file naming... UNIVERSITY OF HEALTH SCIENCES, FARIDKOT PROFORMA FOR REGISTRATION OF SUBJECTS FOR DISSERTATION NAME OF CANDIDATE ADDRESS THE AND NAME OF INSTITUTE THE COURSE OF STUDY AND SUBJECT DATE OF ADMISSION OF. ..Item: Guidebook for Submission of Theses and Dissertations in El Instructions to Candidates The format features for thesis or dissertation are as under: Paper Use only one side of high-quality,