RESEARCH CO-ORDINATOR (NIBC LIVERPOOL) Job Ref: 021617 Faculty: Science and Engineering, School of Physical Sciences, Department of Chemistry Location: University campus Grade: Salary: £25,217 - £29,177 pa Hours of Work: Full-time Tenure: Fixed term until 30 November 2022 Shortlisting and interview arrangements are the responsibility of the recruiting Department Please contact Professor R Raval email: raval@liverpool.ac.uk for all enquiries Applications are invited to the above role to provide comprehensive, high quality professional support to the logistics and activities of the University of Liverpool’s activities within the National Biofilms Innovation Centre (NBIC) and other associated regional programmes under the directorship of Professor Raval The position involves liaison with key stakeholders at the University of Liverpool as well as external academic/research partner institutions and industrial collaborators This role will be located in Open Innovation Hub for Antimicrobial Surfaces, at the University of Liverpool supporting activities for the National Biofilm Innovation Centre (NBIC) led by teams at the Universities of Liverpool, Southampton, Edinburgh and Nottingham with a partnership with 48 universities and research centres across the UK as well as major global centres – The Singapore Centre for Environmental Life Sciences Engineering (SCELSE), the Centre for Biofilm Engineering at Montana State University (USA) and an increasing number of international research centres The NBIC at Liverpool is directed by Professor Rasmita Raval and spans the Surface Science Research Centre, Department of Chemistry and the Open Innovation Hub for Antimicrobial Surfaces This post will require working closely with and reporting to Professor Raval at the University of Liverpool to coordinate activities at Liverpool, which include research and innovation aspects, alongside oversight and coordination of BITE Doctoral Training Programme There will be close liaison and working with the rest of NBIC’s Operations Team across the four lead Universities, and this will require reporting to the NBIC Operations Director NBIC collaborates with a fast growing network of over 150 commercial partners from different sectors ranging from SMEs to large companies to exploit the UK’s global leadership in biofilms The centre’s inclusive model means that other universities and companies conducting biofilm research can participate and benefit from partnership with the NBIC consortium This role will also partly support the SIPF and ERDF workstreams that are run under the Directorship of Professor Raval and which involve partnership with regional centres of excellence and industry Candidates must have previous experience of working in research administration and coordination of events Project management experience and a degree (or equivalent qualification or relevant professional experience) is desirable but not essential Candidates should have excellent organisational and communication skills, combined with a high degree of self-motivation and a pro-active approach to work Travel to NBIC events and project partners within the UK will be required as part of the post This full-time, fixed-term post is available until the 30th November 2022 An initial month probation period will be effective as part of NBIC operating framework Purpose of role To provide comprehensive, high quality professional support to academic and research staff with respect to the logistics and activities of the National Biofilms Centre (NBIC) at Liverpool, and NBIC nationally as required Liaison with key stakeholders in the Open Innovation Hub for Antimicrobial Surfaces and the University of Liverpool as well as external academic partner institutions and industrial collaborators Main responsibilities NBIC Directorship support and liaison Provide confidential and personal assistance to the Liverpool Director of NBIC) e.g diary management to implement actions and follow up responses including phone calls, emails and other correspondence Act as the main liaison point at Liverpool for the NBIC operations team across the four lead Universities, and for other OPIHAS partnerships in regional programmes to ensure smooth communication and distribution of documents between these multi-site centres and the Liverpool director Organising multidisciplinary challenge-led workshops and events This will include defining event programmes, in co-operation with the Liverpool Director and NBIC operational team, or with regional partnershps Proactively develop strong working relationships with both internal and external contacts Organisation of NBIC and OPIHAS Activities Organise multidisciplinary challenge-led workshops and events This will include defining event programmes, in co-operation with the Liverpool Director and NBIC operational team Liaising with the appropriate Liverpool Finance teams in order to advise and inform the leadership team on the management of project resources within budget and schedule Organise and manage the logistics of recruitment activities, including the shortlisting and interviewing of researchers for NBIC, candidates for NBIC’s Doctoral Training Centre (DTC), and researchers for OPIHAS regional programmes Coordinate and support the NBIC’s Doctoral Training Centre (DTC) activities including organising and managing the logistics of recruitment activities, as well as meetings, symposia, course and other training activities for NBIC staff and the DTC members Compilation and formatting of booklets, updating of websites, operating social media handles, organisation of schedules, registration, hospitality, travel, accommodation and organisation of venues and catering Occasional out of hours working including travel to/from off-site venues will be required Supporting Grant Applications Provide administrative support for grant applications by collecting from and providing data to coapplicants from industry and academia, liaising with the School’s finance team and University administration Centre Provide support for periodic reporting activities within NBIC including KPI indicators and the renewal of applications IP and Commercialisation Support Provide general administrative support Intellectual Property and commercialisation activities for NBIC by liaising with the relevant administrative department at the University of Liverpool Meeting Support Travel to and support meetings, including the organisation of agendas/papers, minute taking and following up on action points This post is part-funded by European Regional Development Fund as part of the England 2014 to 2020 European Structural and Investment Funds Growth Programme It is a fixed term contract and will be offered subject to the approval of European Regional Development Funding PERSON SPECIFICATION Essential Criteria Desirable Criteria (Identified from – Application form, CV, Supporting Statement, Interview, References) Experience 1.1 1.2 1.3 1.4 Experience working in research administration and the management of projects including financial management and reporting Experience in providing administrative support to projects involving multiple organisations Experience of co-ordinating or supporting the organisation of conferences, workshops or networking events Experience of writing project reports 1.5 Experience working in Higher Education Background in physical or life sciences Experience developing or maintaining websites and professional social media accounts Experience co-ordinating multidisciplinary networks or projects Experience of Intellectual Property processes and Commercialisation routes Education, Qualifications and Training 2.1 GCSEs at Grade C or above (or equivalent) including English Language Science Degree (or equivalent qualification) or relevant professional experience and qualification Skills, General and Special Knowledge 3.5 Excellent interpersonal skills and ability to interact and communicate with people at all levels Proven ability to manage, plan and take responsibility for a wide range of tasks involving interactions with a variety of stakeholders Computer literate with good knowledge of using Microsoft office (Word, Excel, Powerpoint, Project) Ability to quickly assimilate information, to understand and present information clearly in presentation or report format Excellent written and verbal communication skills 3.6 Excellent interpersonal and organisational skills 3.7 Excellent organizational and time management skills 3.1 3.2 3.3 3.4 A good working knowledge of IT systems (e.g Concur, Agresso, Vacancy Manager etc.) Web authoring, text and image editing using a content management system Personal Attributes and Circumstances 4.1 4.2 4.3 4.4 4.5 4.6 Ability to work effectively both independently and proactively without close supervision and as part of a team Ability to build and maintain professional relationships with a variety of stakeholders Ability to take responsibility for projects and manage workload Dependability, reliability and consistent ability to produce high quality of work Ability to work on own initiative to deadlines and under pressure Willingness to travel to meetings within the UK To apply for a Vacancy at the University you must register on the University of Liverpool E-Recruitment site, https://recruit.liverpool.ac.uk If you have any queries relating to applying for a Vacancy please contact the Recruitment team by email – Jobs@liverpool.ac.uk Acknowledging your application Once you have submitted your application you will receive an automatic acknowledgement Your application can be viewed at any time in the Application History section of your E-Recruitment Account Outcome of applications Vacancies at the University often attract a large number of candidates and it is not always possible to respond individually to every application If you have not heard from the recruiting department within weeks after the closing date please take it that your application has not been successful THE UNIVERSITY IS A MEMBER OF THE ELITE RUSSELL GROUP OF RESEARCH-LED UK UNIVERSITIES Asylum & Immigration The University will comply with the Immigration, Asylum and Nationality Act 2006, which requires all employees to provide documentary evidence of their legal right to work in this country prior to commencing employment Please be aware that you will be required to bring your passport (and visa if applicable) to interview so that it can be copied and verified by a member of the Selection Panel For posts requiring a recognised degree level or equivalent qualification, and where there is no suitable UK or European Economic Area candidate, the University will take the necessary steps to secure UK Visa and Immigration permission for a foreign national to take up employment Should a candidate require a Certificate of Sponsorship in order to take up a post they will need to meet the Home Office Tier Points Based Criteria A self assessment tool can be found on the UK Visa and Immigration website: https://www.points.homeoffice.gov.uk/gui-migrantjsf/SelfAssessment/SelfAssessment A candidate may also be required to undertake an English Language test prior to commencing work at the University Details of Home Office approved tests can be found at: https://www.gov.uk/government/publications/guidance-on-applying-for-uk-visa-approved-englishlanguage-tests Further information on the eligibility criteria for Certificates of Sponsorship can be found at: https://www.gov.uk/tier-2-general/eligibility National Insurance Number All employed individuals must possess a UK National Insurance Number Further information and how to apply for a unique National Insurance Number can be found at: https://www.gov.uk/apply-national-insurance-number Diversity and Equality The University of Liverpool is committed to diversity and equality of opportunity All employees and applicants for jobs will be considered on their abilities and will not be discriminated against on the grounds of age, caring responsibilities, colour, disability, employment status, gender, gender identity, marital status, nationality, race or ethnic origin, religion or belief, sexual orientation, socio-economic status or any other irrelevant distinction Training is available to support career progression within the University Two Ticks Disability: Guaranteed Interview Scheme (GIS) The University of Liverpool is committed to the employment of disabled people, and as part of our commitment, we guarantee to interview all disabled applicants who meet the essential criteria for a post and consider them on their abilities If your disability prevents you completing the application form by the specified closing date, or when the vacancy closes early, due to a high volume of applications, please call the Recruitment Team to discuss alternative arrangements http://www.liv.ac.uk/working/jobvacancies/guaranteedinterviewscheme/ Micah Liverpool Programme The University of Liverpool supports the Liverpool Anglican Cathedral Micah Liverpool Programme Applicants who have successfully completed the programme and meet the essential criteria for the post will be offered a guaranteed interview Please note that individuals will be confirmed through the Micah Liverpool Programme directly http://www.liverpoolcathedral.org.uk/home/micah-liverpool.aspx GiveGetGo Volunteer Programme Applicants who have successfully completed the GiveGetGo Volunteer Programme at the University in Partnership with the Transform Lives Company who meet the essential criteria for the post will be offered a guaranteed interview Please note that individuals will be confirmed through the GiveGetGo Volunteer Programme directly https://www.liverpool.ac.uk/working/jobvacancies/givegetgo/ Accessibility If you require copies of documentation in alternative formats, for example, large print or Braille, please contact jobs@liverpool.ac.uk or telephone 0151 794 6771 If you have any other requirements which will help you access the application or interview process or employment opportunities at the University of Liverpool, please let us know by contacting jobs@liverpool.ac.uk or telephone 0151 794 6771 Pension Information about The Occupational Pension Scheme associated with this appointment can be found here You are encouraged to familiarise yourself with the full particulars of the scheme V5 Jan 2020