ERP vinamilk odoo final

HO CHI MINH CITY UNIVERSITY OF TECHNOLOGY AND EDUCATION ✡✡ COURSE: Enterprise Resource Planning (2+1) FINAL REPORT – GROUP INSTRUCTOR: Tran Kim Toai AUTHORS: Ho Chi Minh City, May 15, 2021 Student ID HO CHI MINH CITY UNIVERSITY OF TECHNOLOGY AND EDUCATION PROJECT REPORT MARK CARD COURSE: Enterprise Resource Planning (2+1) Group: - Class: ERPS431208E_21_2_01CLC ASSIGNMENT TABLE LECTURER COMMENTS ……………………………………………………………………………………………… ……………………………………………………………………………………………… ……………………………………………………………………………………………… ……………………………………………………………………………………………… ……………………………………………………………………………………………… ……………………………………………………………………………………………… Lecturer's signature TABLE OF CONTENTS LIST OF PICTURES CONTENT Presenting methods of implementing ERP projects, steps for evaluating and selecting ERP software suppliers, restructuring the corporate governance model when implementing ERP with change management (OCM) (2.0 points) 1.1 ERP concept ERP (short for Enterprise Resource Planning) is an enterprise resource planning system To put it simply, the ERP system is a unified, multi-functional software that links all activities of an enterprise, from comprehensive management of inputs and outputs; to planning, statistics, control operations on production, finance, human resources Besides, ERP also supports providing in-depth analysis reports and making forecasts, helping managers manage operational components The biggest difference between the ERP software application and the application of many other discrete management software such as accounting software, human resource management, and warehouse management is the integration ERP helps to monitor and manage smoothly, ensuring businesses respond promptly to the continuous changes in the external environment As the backbone of the management of businesses of all sizes and in all industries, ERP software applications help businesses reduce costs, increase competitiveness, and increase profits 1.2 ERP resource planning system ERP is not personalized software for each business but a universal system, built from business best practices Therefore, when applying software, enterprises should change their business processes to suit the software and take advantage of the advantages of the system The most basic distinction of the application of ERP compared to the application of many management software for each function such as accounting, finance, and human resources is the integration ERP is just a single piece of software and its modules perform the same functions as discrete management software, but the modules are closely related to each other like the parts of our body ERP is software that simulates and manages business activities according to processes Depending on specific conditions, enterprises not necessarily need to deploy the whole module system Business processes of enterprises are different but ERP systems have the ability to integrate them into a single application and use a common database. > easily share information, improve communication 1.3 The decisive factors for a successful ERP implementation Includes four basic elements: Human Resources: + Thorough understanding of ideas from leaders to employees Leaders must have a clear vision and strategy Employees must be competent The spirit of solidarity and coordination to achieve a common goal + Establish a strict implementation monitoring and inspection mechanism Procedure: + Conduct a survey, and describe the current process of the business before putting it into ERP implementation + Apply standard ERP processes to the application This process has been widely studied and applied, so it cannot be changed arbitrarily + Choose a reliable software supplier Technology: + Choose the right ERP for your business (infrastructure, technology level…) + Choose an ERP software supplier to ensure the implementation guide, and the implementation process is fast and on schedule + Reduce maintenance costs Budget: + Choose an ERP capable of meeting the needs of the business within 3-5 years while meeting the capacity of the investment budget + Perform detailed analysis and evaluation of investment effectiveness before investing in an ERP system Choose a foreign or Vietnamese company, analyze that company's digital transformation process, evaluate its achievements and difficulties with specific illustrative data Proposing a number of solutions to successfully pass arguments when implementing ERP Feasibility analysis and desired effect (1.5 points) 2.1 Company introduction 2.1.1 General introduction Vinamilk is the short name of Vietnam Dairy Products Joint Stock Company (Vietnam Dairy Products Joint Stock Company) a company that produces and trades milk and dairy products as well as associated equipment in Vietnam Established on August 20, 1976, up to now, Vinamilk has become the leading company in Vietnam in processing and supplying dairy products, ranked in the Top 10 strong brands in Vietnam Vinamilk does not use people who own 75% of the domestic milk market share but exports its products to many countries around the world such as the USA, Canada, and France, Commitment to international quality, Vinamilk quality the used list of conquering everyone regardless of the limitations of the Vinamilk brand The integration owner, Vinamilk has prepared from human resources to facilities and business capabilities to enter the market of WTO countries in a golden way with a mark bearing the Vietnamese brand After more than 40 years of launching, Vinamilk has built 14 factories and factories so far 2.1.2 Overview of the business Vinamilk is currently the leading enterprise in the dairy industry, accounting for more than 54.5% market share of liquid milk, 40.6% market share of powdered milk, 33.9% market share of drinking yogurt, 84.5% market share of yogurt, and 79.7% market share of special milk nationwide At this show, Vinamilk's business fields are very diverse, including: • Producing and trading in canned milk, milk powder, nutritional powder, and dairy products; • Producing and trading in cakes, soy milk, and soft drinks; • Trading in turmeric food, equipment spare parts, consulting, chemicals, and raw materials; • Doing business in different industries in accordance with the provisions of law • Producing and trading in packaging • Printed on packaging • Producing, and trading in plastic products (except for recycling plastic waste) 2.1.3 Recent business situation In Q2/2021, the Covid-19 epidemic re-emerged and developed complicatedly in Vietnam, starting in the northern provinces and then spreading to the southern provinces Vinamilk has proactively implemented strict disease prevention requirements, thereby ensuring the operation of the supply chain In Q2 2021 (“Q2/2021”), Vinamilk recorded a record high quarterly consolidated net revenue at VND15,716 billion, up 19.2% compared to Q1/2021 and up 1.4% compared to Q1/2021 same period last year For foreign branches, net revenue reached VND 859 billion, up 12.8% over the same period last year This growth was led by a recovery in Driftwood with double-digit revenue growth after schools in the US gradually reopened after more than a year of closure due to Covid-19 Angkor Milk continued to grow positively in Q2, although this growth was lower than that of the previous quarter because Cambodia was heavily affected by the new wave of Covid-19 like other Southeast Asian countries For joint venture activities, Vinamilk has completed product production and will ship the first shipment to a partner in the Philippines in July It is expected that products from this joint venture will appear on store shelves in Philippines in August 2021 Accumulated in the first months of 2021 (“6M/2021”), the total consolidated revenue reached VND 28,970 billion, completing nearly 47% of the year plan Net revenue was 28,906 billion dong, of which, domestic net revenue was 24,430 billion dong, export net revenue was 2,772 billion dong and net revenue from foreign branches was 1,705 billion dong Vinamilk is having strong and sustainable development momentum, inventory management Vinamilk has been applying suitable applications to its own business, closer to the business goals set by the business 2.1.4 Target Vision “Becoming the number one trust symbol in Vietnam about nutrition and health products serving human life” Mission “Vinamilk is committed to providing the community with the best and best quality nutrition with its own respect, love and high responsibility for human life and society.” Core values Integrity Integrity, Honesty in conduct and in all transactions To respect • Respect yourself, respect your colleagues Respect the Company, respect the partners Cooperate with respect • Be fair to employees, customers, suppliers and other stakeholders Follow Comply with the Law, the Code of Conduct and the Company's regulations, policies and regulations Morality Respect established standards and act ethically 2.2 Digital transformation Vinamilk has embarked on digital transformation since 2005 with Microsoft Vinamilk's technology director once shared that the implementation of Office 365 ATP and EMS helped the company cut operating costs by nearly 80% At the same time, the Company can make important decisions quickly, as data analysis and outlining trends are made easier with Power BI business analytics One of the strongest effects of Covid-19 is the forced "move from offline to online" This is when technology comes to the fore in ensuring smooth business operations Achievements: At Vinamilk, the application of technology and investment in digital transformation has been focused on many years ago, helping the activities between sales and distribution go smoothly, improving business efficiency business Or thanks to having a cashless payment system, helping the business run smoothly Vinamilk factories and farms thoroughly apply automation and 4.0 technology This ensures systematic and remote management Difficulty: when the epidemic began to seep into the economy By the end of 2020, input costs related to key ingredients such as milk powder and sugar have increased significantly and affected the business results of the industry in general and Vinamilk in particular At that time, Ms Lien assessed "the shortfall in profit in the first quarter of the year will make up for the last months of the year In general, business activities still have to depend on many factors, especially the COVID-19 epidemic." Meaning: Specifically, the digital transformation process has been implemented quickly, not only at the parent company-Vinamilk but also in its subsidiaries and member companies Typically, the completion of the implementation of the ERP system enterprise resource planning, at Moc Chau Dairy Cow Breeding Joint Stock Company Moc Chau Milk (stock code: MCM) within 10 months from the date Vinamilk joined join this unit In addition, a series of other digital transformation projects have been implemented in many fields in most of Vinamilk's activities such as administration, finance, human resources, international business and supply chain These tools are an effective arm to help Vinamilk maintain stability, ensure operational management and performance even when the business scale is many times larger than the current one Apply digital signature and digitize documents to overcome Covid 19 These applications help to work internally and with partners without interruption when “Work-from-home” The e-Office system is also being applied synchronously by Vinamilk to its subsidiaries Enterprises apply technology, tools, support software and work from A-Z These include: e-Office, online browser system, internal interactive applications, solutions to help employees access company data at home and digital signatures 2.3 Propose a numerical solution for passing arguments Internet of Things (IoT): CONDITION-BASED MAINTENANCE (CBM) The Internet of Things (IoT) includes “Things” that are remote sensing or activated and can exchange data with other connected devices and applications (directly or indirectly) IoT devices can collect data and process it locally, or send it to centralized servers or cloud-based application endpoints for processing Promising IoT technologies for industrial and manufacturing systems 10 Check the information (payment date, total amount) again and then click CREATE PAYMENT Figure 5.21 Successful payment receipt In this interface, if the blue text "Payment" is displayed, it means that the invoice has been successfully recorded 5.2.5 Sales process Step 1: Click on the sales module 37 Figure 5.22 Interface of Sales module Step 2: Create an order Go to the Sales module, click “Create”, the system will display a new sales order allowing you to fill in information Figure 5.23 New order created 38 Information includes: • Client: BACH HOA XANH • Expiration Date: 15/5/2022 • Payment Terms: Pay Now • Order details: Products ordered by the customer, including: Vinamilk Gold 100ml fresh milk: quantity 50000 VND More information can be updated in the “Optional Products” and “Other Information” tabs if necessary Then proceed to check all information once, click "Confirm" and save Figure 5.24 Sales order completed New order status from quote to sales order Step 3: Export goods In the Logistics module, see the delivery note with order to be processed, click select 39 Figure 5.25 Logistics Step 4: Complete the shipment Edit the completed quantity equal to the need, check the information again, then click “Confirm” Orders go from ready to complete Figure 5.26 Finished shipment 40 Step 5: Create invoice Go to Sales module, proceed to create invoices Figure 5.27 Create Sales Invoice Figure 5.28 Bill of sale Step 6: Enter the notebook 41 Click on the Accounting module, select the customer invoice, then proceed to record it in the book Figure 5.29 Invoice has been entered Invoice status from draft to entered book, then proceed to record payment Select a form of payment, then select “Receive Payment” Figure 5.30 Successful payment receipt The payment status shown in green means the payment is complete 42 5.2.6 Accounting subsystem The accounting module contains the history of sales, purchases, business reports, balance sheets, profit and loss, allowing to check and compare transactions clearly and in detail help businesses can promptly monitor and check To access the accounting module and view the reports in Odoo we will the following steps: Step 1: At the main interface menu, select Accounting Figure 5.31 Main Menu interface Step 2: When successfully accessing the accounting module on the top option bar, we will select the Report item, which will automatically display items such as: Balance sheet, cash flow statement, profit and loss And when you choose to go to the Accounting section, it will record the purchase and sale transaction history of the business 43 Figure 5.32 The interface of the accounting module in the Reports section Figure 5.33 The interface of the accounting module in the Accounting section Step 3: After you have selected the reports you want to see, you can also export them to PDF or XLXS files to create a professional look Below are some pictures of the group's reporting and accounting modules 44 Figure 5.34 Statements - Balance Sheet (1) Figure 5.35 Statements - Balance Sheet (2) 45 Figure 5.36 Reporting - cash flow Figure 5.37 Partner Ledger 46 Figure 5.38 Ledger (1) Figure 5.39 Ledger (2) 47 Figure 5.40 Report - Trial balance sheet Figure 5.41 Accounting - Sales Figure 5.42 Accounting – Purchasing 48 Figure 5.42 Accounting – Banking and cash 49 CONCLUDE The constantly changing market economy is indicated by the globalization model, which poses challenges and moreover creates wide open doors for organizations in our country Faced with that necessity, executives must work on the mastery of a large business resource, a resource of great rewriteability but with low liquidity Although operating for more than years with limited size and facing many candidates, the organization has overall made steady efforts and has achieved amazing achievements It is the result of creating business exercises, keeping the benefits positive in the previous period, asserting the difference and the difficult position Disappointments over massive commitments give us great illustrations to avoid the frustrations of implementing ERP frameworks in venture projects The advantage of working with experts to a business under a board programming agreement is that we can assist in discerning most pessimistic scenarios and offer ways stay away from them There is a tendency to find that implementing a board framework (ERP) gives organizations a lot of advantages in terms of operations and business Not stopping there, the ERP system is also continuing to collect information into each field to meet many necessary needs of supervisors In which, enlisting and preparing top-notch personnel is unthinkable 50 REFERENCE https://www.vinamilk.com.vn/ https://sctt.net.vn/cac-phuong-phap-quan-ly-hang-ton-kho/ https://himolde.brage.unit.no/himolde- xmlui/bitstream/handle/11250/2374122/master_maliqi.pdf?sequence=1 https://quanlysanxuat.net/phuong-phap-phan-tich-abc-trong-quan-ly-ton- kho/ https://www.itgvietnam.com/he-thong-erp-la-gi/ 51 ... of Vinamilk limited liability company on Odoo software 5.2.1 Process overview 24 Figure 5.1 Process on Odoo 5.2.2 Overview of Vinamilk' s Odoo system Upon successful registration and login on Odoo, ... implementing ERP, human resources take the top position Not only Vinamilk, but almost all enterprises when implementing ERP have difficulties in human resources Especially Human Resources lacks ERP expertise... this business Therefore, Vinamilk has used the total enterprise management solution ERP to further enhance its position Within years of testing the ERP application, Vinamilk has gradually put