Spine: 1.94” “ The Adobe Acrobat PDF Bible is the comprehensive guide to Acrobat for novices and power users alike With a concise, easy-to-read format, you will be creating interactive XML forms, enabling streamlined document review processes, and publishing high-impact electronic documents in no time.” — Rick Brown, director of product management, Adobe Acrobat Create, collect, and distribute forms with LiveCycle® Designer Work seamlessly with Microsoft® Office applications Convert AutoCAD® and Visio® files to PDF Discover new ways to edit PDFs and remove sensitive data Explore enhanced Shared Reviews tools with easy-to-use Wizard Collect form data by exporting it directly to Microsoft Excel® Combine files and create PDF Packages using new Acrobat tools What's on the CD-ROM? You’ll find valuable, author-developed sample files including PDF documents, Adobe Designer forms, and Acrobat PDF forms with JavaScripts—all arranged in folders according to chapters in the book, so you use them along with the book’s tutorials The CD also includes: • Adobe Reader software • Entire book in searchable PDF with embedded index • Windows demonstration plug-ins See the CD appendix for details and complete system requirements Create PDF Packages www.wiley.com/compbooks Enable PDFs for Adobe Reader users to save form data Shelving Category: COMPUTERS/Computer Graphics/ Design Reader Level: Beginning to Advanced $44.99 USA $53.99 Canada £28.99 UK ISBN 978-0-470-05051-4 • Sample files from the book • Entire book in PDF Ted Padova Adobeđ Acrobat PDF đ đ ã ã ã • • • • Adobe® Why readers turn to the Adobe Acrobat Bible again and again? Because whether you’re already experienced with Adobe Acrobat or you’re learning to use this powerful tool for the first time, you’ll find exactly what you need to know in these well-organized pages Packed with helpful tips and step-by-step instructions, this latest edition will guide you through both basic and advanced features, enabling you to take full advantage of everything Acrobat has to offer Value-Packed CD-ROM Acrobat PDF The book you need to succeed with Adobe Acrobat! CD-ROM Included! Padova Add usage rights for Adobe Reader® users to save form data Set up shared reviews easily in Wizard steps Discover how to convert an application document to Adobe PDF The book you need to succeed! www.it-ebooks.info Adobe Acrobat PDF Bible ® www.it-ebooks.info ® www.it-ebooks.info Adobe Acrobat PDF Bible ® Ted Padova www.it-ebooks.info ® Adobe® Acrobat® PDF Bible Published by Wiley Publishing, Inc 10475 Crosspoint Boulevard Indianapolis, IN 46256 www.wiley.com Copyright © 2007 by Wiley Publishing, Inc., Indianapolis, Indiana Published simultaneously in Canada ISBN: 978-0-470-05051-4 Manufactured in the United States of America 10 1O/ST/QR/QX/IN No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, 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professional services If professional assistance is required, the services of a competent professional person should be sought Neither the publisher nor the author shall be liable for damages arising herefrom The fact that an organization or Website is referred to in this work as a citation and/or a potential source of further information does not mean that the author or the publisher endorses the information the organization or Website may provide or recommendations it may make Further, readers should be aware that Internet Websites listed in this work may have changed or disappeared between when this work was written and when it is read For general information on our other products and services or to obtain technical support, please contact our Customer Care Department within the U.S at (800) 762-2974, outside the U.S at (317) 572-3993 or fax (317) 572-4002 Library of Congress Control Number: 2006939590 Trademarks: Wiley, the Wiley logo, and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc and/or its affiliates, in the United States and other countries, and may not be used without written permission Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated in the United States and/or other countries All other trademarks are the property of their respective owners Wiley Publishing, Inc., is not associated with any product or vendor mentioned in this book Wiley also publishes its books in a variety of electronic formats Some content that appears in print may not be available in electronic books www.it-ebooks.info About the Author Ted Padova is the former chief executive officer and managing partner of The Image Source Digital Imaging and Photo Finishing Centers of Ventura and Thousand Oaks, California He has been involved in digital imaging since founding a service bureau in 1990 He retired from his company in 2005 and now spends his time writing and speaking on Acrobat and PDF For more than 17 years, Ted has taught university and higher education classes in graphic design applications and digital prepress at the University of California, Santa Barbara, and the University of California at Los Angeles He has been, and continues to be, a conference speaker nationally and internationally at PDF conferences Ted has written more than 25 computer books and is one of the world’s leading authors on Adobe Acrobat He has written books on Adobe Acrobat, Adobe Creative Suite (versions and 2), Adobe Photoshop, Adobe Photoshop Elements, Adobe Reader, Microsoft PowerPoint, and Adobe Illustrator Recent books published by John Wiley and Sons include Adobe Acrobat PDF Bible (versions 4, 5, 6, and 7), Color Correction for Digital Photographers Only, Color Correction for Digital Photographers For Dummies, Microsoft PowerPoint 2007 For Dummies — Just the Steps, Creating Adobe Acrobat PDF Forms, Teach Yourself Visually Acrobat 5, and Adobe Acrobat 6.0 Complete Course He also co-authored Adobe Illustrator Master Class — Illustrator Illuminated and wrote Adobe Reader Revealed for Peachpit/Adobe Press www.it-ebooks.info For Karl and Susanna May all your days together be as wonderful as you Credits Acquisitions Editor Kim Spilker Project Coordinator Patrick Redmond Project Editor Katharine Dvorak Graphics and Production Specialists Joyce Haughey Jennifer Mayberry Barbara Moore Technical Editor Lori DeFurio Copy Editor Nancy Rapoport Quality Control Technicians Susan Moritz Christy Pingleton Editorial Manager Robyn Siesky Media Development Project Supervisor Laura Moss Business Manager Amy Knies Media Development Specialist Kate Jenkins Vice President and Executive Group Publisher Richard Swadley Proofreading and Indexing Techbooks Vice President and Executive Publisher Bob Ipsen Wiley Bicentennial Logo Richard J Pacifico Vice President and Publisher Barry Pruett www.it-ebooks.info About the Author v Preface xxix Acknowledgments xxxv Introduction xxxvii Part I: Welcome to Adobe Acrobat Chapter 1: Getting to Know Adobe Acrobat What Is Adobe Acrobat? What Is PDF? Document repurposing PDF and Adobe PostScript PDF versions Understanding PDF Standards Looking at the New User Interface Acrobat Environment Menus 12 File menu 12 Edit menu 13 View menu 14 Document menu 14 Comments menu 15 Forms menu 16 Tools menu 16 Advanced menu 16 Window menu 17 Help menu 18 Submenus 18 Context menus 19 Keyboard shortcuts 20 Tools, task buttons, and toolbars 21 Task buttons 21 Loading and unloading tools 21 Default toolbars 23 Managing default toolbars 25 Understanding advanced toolbars 28 Customizing the Acrobat workplace 32 Tool Tips 34 vii www.it-ebooks.info Contents Palettes 35 Default palettes 35 Hidden panels 38 Palette menus 43 Context menus 43 Accessing Help 44 Getting Started in Acrobat 45 How To pane 45 Acrobat help 46 Complete Acrobat 8.0 Help 46 Adobe LiveCycle Designer 48 More help 48 Acrobat User Community 49 Understanding Preferences 50 Summary 51 Chapter 2: Using Acrobat Viewers 53 Viewer Distinctions 53 Adobe Reader 54 Acrobat Elements 54 Acrobat Standard versus Acrobat Professional 55 Acrobat 3D 56 Using Plug-ins 57 Installing plug-ins 58 Uninstalling plug-ins 59 Resolving plug-in conflicts 59 Working with plug-ins 60 Summary 60 Chapter 3: Getting Started in Adobe Acrobat 61 Getting Started Window 61 Navigating the Getting Started Window 62 Using the Tasks Buttons 63 Opening the Tasks Descriptions from Tasks Buttons 69 Summary 70 Chapter 4: Getting Familiar with Adobe Reader 71 Welcome to Adobe Reader 71 Setting Some Critical Preferences 76 Adobe Reader Tools 79 Loading tools and toolbars 79 Getting familiar with the Reader tools 81 Default tools 81 Tools available with enabled PDF documents 83 Enabling Adobe Reader Usage Rights 84 Commenting in Adobe Reader 85 Using file attachments 85 Working with Forms in Adobe Reader 86 Getting Help 86 viii www.it-ebooks.info Contents Adding More Functionality to Adobe Reader 87 Creating PDFs online 88 Understanding Adobe Reader Extensions 88 What We Lost in Adobe Reader 89 Summary 89 Chapter 5: Viewing and Navigating PDF Files 91 Setting Up the Work Environment 91 Arranging Toolbars in the Acrobat Window 92 Navigating PDF Documents 95 Navigation toolbar 95 Context menus 96 Navigation menu commands 96 Go To 97 Zoom 97 Page Display 98 Rotate View 99 Reading mode 99 Full Screen mode 101 Menu Bar 101 Toolbars 102 Navigation Tabs 102 Grid (Acrobat Professional only) 102 Snap to Grid (Acrobat Professional only) 104 Rulers (Acrobat Professional only) 104 Guides 105 Line Weights 106 Automatically Scroll 106 Read Out Loud 106 Scrolling 109 Zooming 110 Marquee Zoom tool 110 Zoom In tool 111 Zoom Out tool 111 Dynamic Zoom tool 111 Loupe tool (Acrobat Professional only) 111 Pan & Zoom Window (Acrobat Professional only) 113 Zoom tool behaviors 114 Changing Page Views 115 Setting Initial View Attributes 115 Understanding Initial View preferences 119 Saving the Initial View 120 Viewing Files with the Window Menu 120 Minimize and zoom views 121 New Window 121 Cascade 121 Tile 122 Close All 123 Split 123 ix www.it-ebooks.info .. .Adobe Acrobat PDF Bible ® www.it-ebooks.info ® www.it-ebooks.info Adobe Acrobat PDF Bible ® Ted Padova www.it-ebooks.info ® Adobe? ? Acrobat? ? PDF Bible Published by Wiley... a PDF Document 88 1 Converting a PDF document to a Designer form 88 1 Add text fields 88 3 Adding numeric fields 88 3 Managing fields 88 5... 182 Converting Native Documents to PDF 183 Adobe PDF printer (Windows) 184 Adobe PDF (Macintosh OS X) 187 Creating Blank New Pages 190 Creating PDFs