Spine: 1.94” “ The Adobe Acrobat PDF Bible is the comprehensive guide to Acrobat for novices and power users alike With a concise, easy-to-read format, you will be creating interactive XML forms, enabling streamlined document review processes, and publishing high-impact electronic documents in no time.” — Rick Brown, director of product management, Adobe Acrobat Create, collect, and distribute forms with LiveCycle® Designer Work seamlessly with Microsoft® Office applications Convert AutoCAD® and Visio® files to PDF Discover new ways to edit PDFs and remove sensitive data Explore enhanced Shared Reviews tools with easy-to-use Wizard Collect form data by exporting it directly to Microsoft Excel® Combine files and create PDF Packages using new Acrobat tools What's on the CD-ROM? You’ll find valuable, author-developed sample files including PDF documents, Adobe Designer forms, and Acrobat PDF forms with JavaScripts—all arranged in folders according to chapters in the book, so you use them along with the book’s tutorials The CD also includes: • Adobe Reader software • Entire book in searchable PDF with embedded index • Windows demonstration plug-ins See the CD appendix for details and complete system requirements Create PDF Packages www.wiley.com/compbooks Enable PDFs for Adobe Reader users to save form data Shelving Category: COMPUTERS/Computer Graphics/ Design Reader Level: Beginning to Advanced $44.99 USA $53.99 Canada £28.99 UK ISBN 978-0-470-05051-4 • Sample files from the book • Entire book in PDF Ted Padova Adobeđ Acrobat PDF đ đ ã ã ã • • • • Adobe® Why readers turn to the Adobe Acrobat Bible again and again? Because whether you’re already experienced with Adobe Acrobat or you’re learning to use this powerful tool for the first time, you’ll find exactly what you need to know in these well-organized pages Packed with helpful tips and step-by-step instructions, this latest edition will guide you through both basic and advanced features, enabling you to take full advantage of everything Acrobat has to offer Value-Packed CD-ROM Acrobat PDF The book you need to succeed with Adobe Acrobat! CD-ROM Included! Padova Add usage rights for Adobe Reader® users to save form data Set up shared reviews easily in Wizard steps Discover how to convert an application document to Adobe PDF The book you need to succeed! Adobe Acrobat PDF Bible ® ® Adobe Acrobat PDF Bible ® Ted Padova ® Adobe® Acrobat® PDF Bible Published by Wiley Publishing, Inc 10475 Crosspoint Boulevard Indianapolis, IN 46256 www.wiley.com Copyright © 2007 by Wiley Publishing, Inc., Indianapolis, Indiana Published simultaneously in Canada ISBN: 978-0-470-05051-4 Manufactured in the United States of America 10 1O/ST/QR/QX/IN No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax (978) 646-8600 Requests to the Publisher for permission should be addressed to the Legal Department, Wiley Publishing, Inc., 10475 Crosspoint Blvd., Indianapolis, IN 46256, (317) 572-3447, fax (317) 572-4355, or online at http://www.wiley.com/go/permissions Limit of Liability/Disclaimer of Warranty: The publisher and the author make no representations or warranties with respect to the accuracy or completeness of the contents of this work and specifically disclaim all warranties, including without limitation warranties of fitness for a particular purpose No warranty may be created or extended by sales or promotional materials The advice and strategies contained herein may not be suitable for every situation This work is sold with the understanding that the publisher is not engaged in rendering legal, accounting, or other professional services If professional assistance is required, the services of a competent professional person should be sought Neither the publisher nor the author shall be liable for damages arising herefrom The fact that an organization or Website is referred to in this work as a citation and/or a potential source of further information does not mean that the author or the publisher endorses the information the organization or Website may provide or recommendations it may make Further, readers should be aware that Internet Websites listed in this work may have changed or disappeared between when this work was written and when it is read For general information on our other products and services or to obtain technical support, please contact our Customer Care Department within the U.S at (800) 762-2974, outside the U.S at (317) 572-3993 or fax (317) 572-4002 Library of Congress Control Number: 2006939590 Trademarks: Wiley, the Wiley logo, and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc and/or its affiliates, in the United States and other countries, and may not be used without written permission Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated in the United States and/or other countries All other trademarks are the property of their respective owners Wiley Publishing, Inc., is not associated with any product or vendor mentioned in this book Wiley also publishes its books in a variety of electronic formats Some content that appears in print may not be available in electronic books About the Author Ted Padova is the former chief executive officer and managing partner of The Image Source Digital Imaging and Photo Finishing Centers of Ventura and Thousand Oaks, California He has been involved in digital imaging since founding a service bureau in 1990 He retired from his company in 2005 and now spends his time writing and speaking on Acrobat and PDF For more than 17 years, Ted has taught university and higher education classes in graphic design applications and digital prepress at the University of California, Santa Barbara, and the University of California at Los Angeles He has been, and continues to be, a conference speaker nationally and internationally at PDF conferences Ted has written more than 25 computer books and is one of the world’s leading authors on Adobe Acrobat He has written books on Adobe Acrobat, Adobe Creative Suite (versions and 2), Adobe Photoshop, Adobe Photoshop Elements, Adobe Reader, Microsoft PowerPoint, and Adobe Illustrator Recent books published by John Wiley and Sons include Adobe Acrobat PDF Bible (versions 4, 5, 6, and 7), Color Correction for Digital Photographers Only, Color Correction for Digital Photographers For Dummies, Microsoft PowerPoint 2007 For Dummies — Just the Steps, Creating Adobe Acrobat PDF Forms, Teach Yourself Visually Acrobat 5, and Adobe Acrobat 6.0 Complete Course He also co-authored Adobe Illustrator Master Class — Illustrator Illuminated and wrote Adobe Reader Revealed for Peachpit/Adobe Press For Karl and Susanna May all your days together be as wonderful as you Credits Acquisitions Editor Kim Spilker Project Coordinator Patrick Redmond Project Editor Katharine Dvorak Graphics and Production Specialists Joyce Haughey Jennifer Mayberry Barbara Moore Technical Editor Lori DeFurio Copy Editor Nancy Rapoport Quality Control Technicians Susan Moritz Christy Pingleton Editorial Manager Robyn Siesky Media Development Project Supervisor Laura Moss Business Manager Amy Knies Media Development Specialist Kate Jenkins Vice President and Executive Group Publisher Richard Swadley Proofreading and Indexing Techbooks Vice President and Executive Publisher Bob Ipsen Vice President and Publisher Barry Pruett Wiley Bicentennial Logo Richard J Pacifico About the Author v Preface xxix Acknowledgments xxxv Introduction xxxvii Part I: Welcome to Adobe Acrobat Chapter 1: Getting to Know Adobe Acrobat What Is Adobe Acrobat? What Is PDF? Document repurposing PDF and Adobe PostScript PDF versions Understanding PDF Standards Looking at the New User Interface Acrobat Environment Menus 12 File menu 12 Edit menu 13 View menu 14 Document menu 14 Comments menu 15 Forms menu 16 Tools menu 16 Advanced menu 16 Window menu 17 Help menu 18 Submenus 18 Context menus 19 Keyboard shortcuts 20 Tools, task buttons, and toolbars 21 Task buttons 21 Loading and unloading tools 21 Default toolbars 23 Managing default toolbars 25 Understanding advanced toolbars 28 Customizing the Acrobat workplace 32 Tool Tips 34 vii Contents Palettes 35 Default palettes 35 Hidden panels 38 Palette menus 43 Context menus 43 Accessing Help 44 Getting Started in Acrobat 45 How To pane 45 Acrobat help 46 Complete Acrobat 8.0 Help 46 Adobe LiveCycle Designer 48 More help 48 Acrobat User Community 49 Understanding Preferences 50 Summary 51 Chapter 2: Using Acrobat Viewers 53 Viewer Distinctions 53 Adobe Reader 54 Acrobat Elements 54 Acrobat Standard versus Acrobat Professional 55 Acrobat 3D 56 Using Plug-ins 57 Installing plug-ins 58 Uninstalling plug-ins 59 Resolving plug-in conflicts 59 Working with plug-ins 60 Summary 60 Chapter 3: Getting Started in Adobe Acrobat 61 Getting Started Window 61 Navigating the Getting Started Window 62 Using the Tasks Buttons 63 Opening the Tasks Descriptions from Tasks Buttons 69 Summary 70 Chapter 4: Getting Familiar with Adobe Reader 71 Welcome to Adobe Reader 71 Setting Some Critical Preferences 76 Adobe Reader Tools 79 Loading tools and toolbars 79 Getting familiar with the Reader tools 81 Default tools 81 Tools available with enabled PDF documents 83 Enabling Adobe Reader Usage Rights 84 Commenting in Adobe Reader 85 Using file attachments 85 Working with Forms in Adobe Reader 86 Getting Help 86 viii Contents Adding More Functionality to Adobe Reader 87 Creating PDFs online 88 Understanding Adobe Reader Extensions 88 What We Lost in Adobe Reader 89 Summary 89 Chapter 5: Viewing and Navigating PDF Files 91 Setting Up the Work Environment 91 Arranging Toolbars in the Acrobat Window 92 Navigating PDF Documents 95 Navigation toolbar 95 Context menus 96 Navigation menu commands 96 Go To 97 Zoom 97 Page Display 98 Rotate View 99 Reading mode 99 Full Screen mode 101 Menu Bar 101 Toolbars 102 Navigation Tabs 102 Grid (Acrobat Professional only) 102 Snap to Grid (Acrobat Professional only) 104 Rulers (Acrobat Professional only) 104 Guides 105 Line Weights 106 Automatically Scroll 106 Read Out Loud 106 Scrolling 109 Zooming 110 Marquee Zoom tool 110 Zoom In tool 111 Zoom Out tool 111 Dynamic Zoom tool 111 Loupe tool (Acrobat Professional only) 111 Pan & Zoom Window (Acrobat Professional only) 113 Zoom tool behaviors 114 Changing Page Views 115 Setting Initial View Attributes 115 Understanding Initial View preferences 119 Saving the Initial View 120 Viewing Files with the Window Menu 120 Minimize and zoom views 121 New Window 121 Cascade 121 Tile 122 Close All 123 Split 123 ix Index Adobe PDF Settings for, general settings, 304–306 Adobe PDF Settings for, image settings, 306–310 Adobe PDF Settings for, managing, 324 Adobe PDF Settings for, saving to files, 182 Adobe PDF Settings for, standards settings, 302, 320–323 automating with watched folders, 325–328 font locations, identifying, 324–325 non-Roman text, handling of, 328 when to use, 6, 294 converting to HTML, 759–764 converting web pages to appending pages to PDF 215–217 , bookmarks in, 204, 208, 219 capturing pages for, 205–215 conversion settings for, 207–213 download status during, 214–215 features for, 202 file formats accepted by, 203–204 fonts, conversion of, 210–213 form fields, conversion of, 204 headers and footers in, 208 images, conversion of, 209, 219 links, conversion of, 203–204, 209 multimedia, conversion of, 204, 209 non-English characters, conversion of, 204 page layout settings for, 209, 213–214 preferences for, 219 refresh commands for, saving, 208 refreshing conversion, 217–218 secured pages, conversion of, 219 structure of converted web pages, 203–205 structure of web pages in Web site, 202–203 text layout for, 212 web links in, 218 creating Acrobat support for, 56 from blank new page, 190–191, 201–202 with clone PDF creators, 189 online, in Adobe Reader, 88 from scanned documents, 202 from templates, 220–223 definition of, 4–5 duplicating in another window, 121 enabled documents editing, 539 in packages, 540–542 enabling with Adobe Reader usage rights in Acrobat Professional, 84–86 in Acrobat 3D, 54 Adobe LiveCycle Reader Extensions Server, 532, 533–538, 924 restrictions on, 532–533 exporting file formats for, 335–344 procedure for, 334–335 importing into Adobe Designer, 858–859, 881–883 indexing of, preparation for, 157–162 links in, viewing, 124–128 managing with Window menu, 120–124 minimized view of, 121 multiple, navigating between, 160 opening, 128–134 optimizing for commercial printing, 837 image compression for, 518–519 with PDF Optimizer, 515–519, 837 for performance, 161 when combining files, 364 when exporting data, 335 when saving files, 334 PostScript files converted to, recently viewed, opening, 129 recognizing form fields in, automatically, 932–936 redistilling, 520–521 repurposing, 5–6, 511 saving, 334 searching for all words in criteria, 147 for any words in criteria, 146 bookmarks included in, 145, 148 with Boolean expressions, 147, 151–152 case-sensitive, 145 comments included in, 145, 148 by date file was created or modified, 147–148, 149 document description fields, 148 for exact word or phrase, 146 file attachments included in, 145, 382 in files on Internet, 143–144 1071 P P Index PDF (Portable Document Format) documents (continued) finding words in open document one at a time, 138–139 finding words in specified file(s), 140–141 in folders or drives, 142–143 ignoring accents and diacritics for, 153 ignoring Asian character width for, 153 images, 433–434 for JPEG images, 148 layers, 151 memory cache for, 153 metadata, 148, 149–150 in multiple files, 142–143, 146–149 packages, 145, 371 preferences for, 152–153 proximity in, 145, 153 results of, maximum documents in, 141–143 results of, navigating, 153 stemming in, 145 stopping a search, 142 tools and toolbars for, 137–138 whole words only, 145 for words to redact, 413–414 size of, reducing auditing space usage, 517 eliminating unnecessary elements, 513–515 methods of, 511–512 objects, discarding, 519 with PDF Optimizer, 515–519 with Reduce File Size command, 512–513 transparent elements, flattening, 519 unembedding fonts, 519 slide show display of, 124 split view of, 123–124 standards for, structural content of, 40, 125 structured, 701 tagged, 701 tiling, 122–123 unstructured, 701 versions of, 6–7 in web pages, downloaded when converting, 203 web-hosted, adding to Organizer, 133–134 zoom view of, 121 1072 PDF/A standard, 7, 302 PDF/E standard, PDFMaker in Microsoft Excel, 248–249 in Microsoft Internet Explorer, 259–260 in Microsoft Outlook, 261–265 in Microsoft PowerPoint, 251–252 in Microsoft Publisher, 252–253 in Microsoft Visio, 254–258 in Microsoft Word, 226–228 PDF/UA standard, PDF/X standard, 7, 302 Pencil Eraser tool, 549, 572 Pencil tool, 549, 572 Perimeter tool, 694 Photoshop acquire plug-ins for, 484 color mode settings, 271–272 comments in, 276 compression settings, 269–270 editing images from Acrobat using, 436–437 form field recognition supported with, 933 opening PDF files in, 273–275 placing PDF files in, 275–276 saving documents and images as PDF 268–272 , security settings, 270 PICT files, 194, 196–197 Picture Tasks tool, Adobe Reader, 89 Planet PDF Web site, 58 play buttons, 678–681 plug-ins certified plug-ins, 57 conflicts between, resolving, 59–60 definition of, 57 finding, 60 included with CD-ROM, 1039 installing, 58–59 for layers, 693 listing accessible plug-ins, 57 sources of, 58, 60 third-party plug-ins, 58 uninstalling, 59 PNG (Portable Network Graphics) files converting to PDF 194, 196–197, 203 , exporting PDF files to, 342–343 Index Polygon Line tool, 549, 572 Polygon tool, 549, 572 pop-up menus created with destinations, 644–647 creating with JavaScript, 1023–1029 for page navigation in packages, 1025–1029 pop-up notes adding, 561 adding text to, 552 alignment of, 548, 551, 575 Author name, 558–559 color of, 552, 557–558 connector lines for, 548, 575 context menus for, 552–553, 556 cut and copy text in, 554 deleting text in, 554 dictionary lookups for, 555 for Drawing tools, 572 editing, 580 hiding if Comments List open, 548 highlighted text in, 562 location of, resetting, 555 minimizing all notes, 575 minimizing single note, 555 modification date of, 559 opacity of, 547, 558 opening all, 575 opening on mouse rollover, 548 printing, 548 properties of, 555–560 replying to, 555 resizing, 552 review history of, 559 spell checking, 554 strikethrough text in, 562 Subject of, 558–559 text style, 555 thesaurus lookups for, 560 underlined text in, 562 undo and redo text in, 554 use of, with all tools, 550 visibility of, when scrolling, 548 Portable Document Format (PDF) documents See PDF (Portable Document Format) documents Portable Network Graphics (PNG) files converting to PDF 194, 196–197, 203 , exporting PDF files to, 342–343 posters for movies color options for, 673 creating, 679 first frame of movie for, 671, 674, 679 settings for, 671, 677 for sounds, 660, 666 PostScript files See also Acrobat Distiller; EPS (Encapsulated PostScript) files compared to PDF 297 , compression of, 299 conversion settings for, 195–196 creating, 297–298 encoding for, 299, 336 exporting to features for, 335 general settings for, 336–337 marks and bleeds for, 339 output settings for, 337–338 PostScript options for, 339–341 fonts in, 296, 297, 299, 324–325 history of, 299 levels (versions) of, 299 printing files to, then distilling, 294 problems with, 296–297 support for creating PDFs from, 195 when to use, PowerPoint (Microsoft) converting animations to PDF 779 , converting files to PDF 251–252 , converting notes to PDF 770–776 , converting slides to PDF 766–770, 776–777 , previewing before combining, 362–363 The PowerXChange Web site, 58 PPD (PostScript Printer Description) file, 297 preferences Adobe Reader, 76–79 document page size, displaying, 93 initial views determined by, 119–120 setting, 50 single-key accelerators, 93 view preferences, emulating previous versions of, 92–93 1073 P P Index preflighting files, 839–842 prepress See also commercial printing Adobe PDF Settings for, 302, 308 color changes, effects on, 390 color settings for, 314, 315, 317 editing text, effects on, 388 exporting PDF files for, 291 image sampling for, 309 imagesetters for, 296 Microsoft Publisher for, 252 output settings for, 337, 338 presentations Apple Keynote slides, converting to PDF 777 , authoring programs for, 766 creating in Adobe Bridge, 276–278 delivery of, 787 full screen views for cross-document linking in, 786 initial view options for, 784–785 interactivity in, 785–786 preferences for, 781–784 scrolling pages in, 785 layout program documents, converting to PDF , 778–779 page transitions, 779–781 PowerPoint animations, converting to PDF 779 , notes, converting to PDF 770–776 , slides, converting to PDF 766–770, 776–777 , Press Quality setting, Adobe PDF Settings, 182 Preview PDF palette, Adobe Designer, 855 Preview PDF viewer, 190 Print Production tools, 31 printers Acrobat Distiller printer installed as, 184 Adobe PDF printer converting files to PDF from, 183–189, 294 in Create PDF task, Getting Started window, 63 creating custom page sizes in Word using, 239–244 Canon printers, 818–820 clone PDF printer drivers, 189 Epson printers, 807–816 HP inkjet printers, 816–818 selecting, when printing, 805 1074 printers marks bleed marks in Microsoft Publisher files, 253 in PostScript files exported from PDFs, 339 for commercial printing, 845 crop marks in Microsoft Publisher files, 253 in Microsoft Word documents, 244–247 printing (commercial) crop marks, 244–247 cropping pages, 836–837 custom page sizes for, 238–244 features for, 55 hairlines, fixing, 834–835 images in, 247–248 imagesetters for, 296 JDF (Job Definition Files) for, 837–839 on-demand printing, 296 optimizing file size for, 837 page rotation problems, resolving, 464–465 PDF/X standard for, 320–321 PostScript file settings for, 297–298 preflighting files, 839–842 prepress Adobe PDF Settings for, 302, 308 color changes, effects on, 390 color settings for, 314, 315, 317 editing text, effects on, 388 exporting PDF files for, 291 image sampling for, 309 imagesetters for, 296 Microsoft Publisher for, 252 output settings for, 337, 338 Print Production tools, 31 printer marks, 836–837 printing to commercial devices Advanced Print Setup for, 842–843 marks and bleeds for, 845 output options for, 844 PostScript options for, 845–846 profiles, custom, 840–842 sampling images for, 309–310 soft proofing color color management for, 826 color separations, 829–830 Index converting colors for, 830–831 definition of, 826 ICC profiles, 827 ink values, changing, 832 output preview for, 826–830 tools and toolbars for, 825 transparency flattener preview, 833–834 trapping files for, 834–836 printing (desktop) booklet printing, 805 to Canon printers, 818–820 color management for, 801–804 comment summaries, 822 comments, 821–822 to Epson printers, 807–816 form fields, 822 to HP inkjet printers, 816–818 page orientation, 805 page scaling, 805 preferences for, 805–806 print attributes, 805–806 printer selection, 805 thumbnails in Print dialog, 805 professional printing See printing (commercial) Properties Bar Acrobat, 32, 33 Adobe Reader, 83 for field properties, 958 for sticky notes, 560 proximity, in searches, 145, 153 PROXY reviewers, for shared reviews, 609 ps files See PostScript files publications author-created PDFs, included with CD-ROM, 1038–1039 Color Correction For Digital Photographers For Dummies (Wiley), 804 Color Correction For Digital Photographers Only (Wiley), 804 this book, included with CD-ROM, 1038 Publisher, 252–253 Q quotes (“”), in Boolean expressions, 152 R Radio Button fields, 937 radio buttons, in XML forms, 875–877 raster image processor (RIP), 296 Read Out Loud command, 710 Reader (Adobe) Beyond Adobe Reader welcome screen, 71–72 Collaborate pane, 73–74 commenting in, 85 Create PDF pane, 72–73 downloading, enabling XML forms for, 913 features of extensions to, 88–89 list of, 3, 54 lost in Reader version, 89 file attachments in, 85–86 help in, 86–87 Help Resources pane, 74–76 Identity preferences for, 78–79 included with CD-ROM, 1038 Navigation pane, 84 PDFs, creating online, 88 Reader Enabled PDF Files pane, 73–75 single-key accelerators for, 78 tools in default, 81–83 with enabled PDF documents, 83–84 loading, 79–80 usage rights for Acrobat support for, 55 backgrounds for forms with, 481 for commenting, 85, 533–534, 535, 576 for digital signatures, 86 for distributing forms, 537–538 enabling PDFs with, 84–86, 532–533, 533–538 for file attachments, 85–86 for review sessions, 536–537, 592–593 for saving forms, 84–85, 535–536 for submitting forms, 86, 990, 992 watermarks for forms with, 481 user interface (UI) for, changes in, 7–9 view preferences for, 76–77 1075 R R Index Reader Enabled PDF Files pane, Beyond Adobe Reader welcome screen, 73–75 reading documents out loud in Acrobat, 106–108 logical reading order for, 42, 127, 702, 709–711 screen readers for, 5, 109, 700 Reading Mode, 99–101 Record Audio Comment tool, 378, 549, 562, 654 Rectangle tool, 549, 572 rectangles, defining articles using, 627 redaction Acrobat support for, 55 definition of, 409–410 procedure for, 415–419 reasons to use, 410–412 tools and toolbars for, 409, 412–414 Redaction Properties tool, 412–413 Redaction toolbar, 31, 412–414 redistilling PDF documents, 520–521 Reduce File Size command, 512–513 reflow of documents for adaptive devices, 97 refrying (redistilling) PDF documents, 520–521 reordering pages, 451–452, 459 replacing pages, 456–457 Report palette, Adobe Designer, 855 repurposing of documents, 5–6, 511 resources publications author-created PDFs, included with CD-ROM, 1038 Color Correction For Digital Photographers For Dummies (Wiley), 804 Color Correction For Digital Photographers Only (Wiley), 804 this book, included with CD-ROM, 1038 Web site resources Adobe LiveCycle Reader Extension Server (LRES), 924 calibration devices, 802 enterprise data management tools, 981 exporting PDFs to HTML, plug-ins for, 763 JavaScript Scripting Reference and Guide, 1001 layers, third-party plug-ins for, 693 plug-ins, sources of, 58, 60 reading aloud, plug-ins for, 711 1076 screen readers, 700 sound-editing programs, 654 web links, information about, 758 Review and Comment task, Getting Started window, 68–69 review sessions See also comments; usage rights for Adobe Reader Attach for E-mail review author role in, 597 definition of, 590 enabling Adobe Reader usage rights for, 592–593 exchanging comments in, 594, 595 initiating, 590–594 participating in, 594–597 recipient role in, 596–597 reviewers for, adding later, 597 reviewers for, selecting, 592 RSS subscriptions for, 599–601 tracking reviews, 597–601 shared reviews browser-based, 602–604 offline, 609–610 PROXY reviewers for, 609 viewer-based, 601, 602, 604–609 tools and toolbars for, 546 Review Tracker PDF creation from, 601 RSS subscriptions, adding, 599–601 viewing documents in, 598–599 RGB color workspace, 803 Rich Text Format (RTF) files exporting PDF files to, 343–344 exporting table data to, 400 form field recognition supported with, 933 RIP (raster image processor), 296 rotating pages, 99, 463–465 RSS subscriptions, adding to Review Tracker, 599–601 rtf files See RTF (Rich Text Format) files RTF (Rich Text Format) files exporting PDF files to, 343–344 exporting table data to, 400 form field recognition supported with, 933 rulers, 104–105 run-time events, in XML forms, 906–908 Index S Save As menu command exporting data using, 334–335 optimizing file size using, 334 Save menu command, 334 Save tool, 334 scaling of page, when printing, 805 Scan to PDF command, 486–488 scanned documents, converting to PDF 202 , scanned forms (with no form fields), filling in, 925–926 scanned images, converting to text, 495–499 scanned text, exporting, 499–501 scanner cleaning platen, 485 configuring, 484 digital camera as alternative to, 495, 507–508 document feeder for, 494–495 options for, setting, 489 specifying for scan, 488 scanning alignment of document for, 485 background removal for, 490 color mode settings, 489 compression settings, 490 configuring scanner for, 484 descreening for, 491 deskewing for, 490 despeckling for, 491 halo removal for, 491 large numbers of documents, 494–495 output options for, 489 paper forms and converting to PDF forms, 501–508, 933 preparing document for, 485 procedure for, 486–488 resolution for, 489 scanner for, specifying, 488 scanner options for, 489 shadow removal for, 490 text recognition settings for, 491–493 tools and toolbars for, 483 screen readers, 5, 109, 700 See also reading documents out loud screening, in PostScript files, 297–298, 338 screenshots, capturing to clipboard, 199–200 Script Editor palette, Adobe Designer, 855 scroll bars, displaying or hiding for initial view, 117–118 scrolling, 106, 109–110 SDI (Single Document Interface), 94–95 Search and Redact tool, 413–414, 415–416 search indexes Acrobat support for, 55 attaching to a document, 174 building, 169–171 Catalog preferences for, 171–173 creating definition for, 157–165 custom data fields in, for Acrobat SDK, 167–168 definition of, 156–157 description of, 164–165, 175 directories included in, 165 disabling, 174 embedding in documents, 176–177 file structure conventions for, 160–161 help files for, 161–162 loading in Search window, 173–174 numbers in, excluding, 166 options for, setting, 166–169 preparing PDFs for, 157–162 purging data from, 171 rebuilding, 171 saving definition for, 165–166 searching, 175–176 stop words in, 168 structure of, 170 structure tags in, including, 168–169 title of, 164, 175 XMP fields in, 168 Search tool, File toolbar, 137, 139 Search window Advanced Search Options list of, 144–152 making default, 153 loading index files in, 173–174 results in, 141, 142–143 stopping a search, 142 where to search, 140–141 words or phrases to search for, 140 Searchable Image, PDF output style for OCR, 491, 494 1077 S S Index searching for all words in criteria, 147 for any words in criteria, 146 bookmarks included in, 145, 148 with Boolean expressions, 147, 151–152 case-sensitive, 145 comments included in, 145, 148 by date file was created or modified, 147–148, 149 document description fields, 148 for exact word or phrase, 146 file attachments included in, 145, 382 in files on Internet, 143–144 finding words in open document one at a time, 138–139 finding words in specified file(s), 140–141 in folders or drives, 142–143 ignoring accents and diacritics for, 153 ignoring Asian character width for, 153 images, 433–434 for JPEG images, 148 layers, 151 memory cache for, 153 metadata, 148, 149–150 in multiple files, 142–143, 146–149 packages, 145, 371 preferences for, 152–153 proximity in, 145, 153 results of maximum documents in, 153 navigating, 141–143 stemming in, 145 stopping a search, 142 tools and toolbars for, 137–138 whole words only, 145 for words to redact, 413–414 Secure task, Getting Started window, 66–67 security accessibility requirements for, 702 Adobe Photoshop settings for, 270 digital signatures (digital IDs) certifying documents using, 734 creating, 727–731 definition of, 725 for PDFs in packages, 736–738 1078 previewing before signing, 731–732 third-party signature handlers, 727 types of, 725–726 using in signature fields, 732–734 validating, 739, 744–745 for file access and editing Adobe Policy Server, 716, 720–721, 734–736 certificate security, 716, 720, 734, 738–744 methods of, 716 password security, 716–720 security policy, 716, 717, 720–725 for files converted to PDF setting, 185 , for Microsoft Word documents, 231 PDFs with building search indexes from, 171 combining into a PDF 354 , combining into packages, 367 tools and toolbars for, 715–716 trusted functions in JavaScript, 1029–1032 Trusted Identities, 738–744 web pages with, converting to PDF 219 , security envelopes creating, 746–748 creating templates using, 221–223 security policy definition of, 716, 717 using Adobe Policy Server definition of, 716 managing, 735–736 types of, 720–721 using passwords adding, 724 copying and editing, 724 creating, 721–723 definition of, 720 deleting, 725 identifying as Favorite, 724 viewing, 725 using public key certificates, 720 Select & Zoom toolbar Acrobat, 24–25 Adobe Reader, 82 Select Object tool, adding to Advanced Editing toolbar, 33 Index Select tool copying and pasting images, 424–426 preferences for, 392–394 saving images as separate file, 426 selecting images using, 422, 423, 424 selecting text using, 422 using, 394–400 Send for Shared Review, 601, 602, 604–609 Send for Shared Reviews command, 536–537 shared reviews browser-based, 602–604 offline, 609–610 PROXY reviewers for, 609 viewer-based, 601, 602, 604–609 shortcuts, keyboard in Adobe Designer, customizing, 853–854 definition of, 20 single-key accelerators for, 78, 93 Show Field Properties menu, 932 Show menu, 549, 574–575 Sign task, Getting Started window, 66–68 Signatures panel, 11, 37, 125 Simplified Field Notation, for calculated fields, 886, 979 Single Document Interface (SDI), 94–95 Single Page Continuous layout, 98 Single Page layout, 98 slide presentations Apple Keynote slides, converting to PDF 777 , authoring programs for, 766 creating in Adobe Bridge, 276–278 delivery of, 787 full screen views for cross-document linking in, 786 initial view options for, 784–785 interactivity in, 785–786 preferences for, 781–784 scrolling pages in, 785 layout program documents, converting to PDF 778–779 , page transitions, 779–781 PowerPoint animations, converting to PDF 779 , notes, converting to PDF 770–776 , slides, converting to PDF 766–770, 776–777 , Smallest File Size setting, Adobe PDF Settings, 182 “smart forms” See PDF forms Snap to Grid, 104 Snapshot tool capturing areas of pages, 438–439 capturing pages to clipboard, 201 pasting snapshots, 439, 441 resolution of snapshots, 439–441 soft proofing color color management for, 826 color separations, 829–830 converting colors for, 830–831 definition of, 826 ICC profiles, 827 ink values, changing, 832 output preview for, 826–830 sound file attachments, 378–380 Sound tool Acrobat 5-compatible sounds, properties for, 660–664 Acrobat 6-compatible sounds, properties for, 664–668 importing sounds, 658–660 sound-editing programs, 654 sounds See also multimedia Acrobat 5-compatible sounds, properties for, 660–664 Acrobat 6-compatible sounds, properties for, 664–668 actions triggering, 666–668 adding to form field actions, 657–658 adding to page actions, 656–657 creating, 654–655 as file attachments, 378–380 importing, 654, 658–660 playing using links, 128, 637 posters for, 660, 666 Spell Check tool, adding to Edit toolbar, 33 spell checking of form fields, 943 of pop-up notes, 554 spelling looking up, 401 of suspect words in text recognition, 496 Split, Window menu, 123 Spreadsheet Split, Window menu, 124 1079 S S Index spreadsheets in Excel converting workbooks to PDF 248–250 , exporting form data to, 986–989 table data to, 399–401 previewing before combining, 362 XML forms based on cells in, 858 sRGB color workspace, 803 Stamp tool, 549, 562–569 stamps adding, 563 custom, 565–568 definition of, 562 image for from clipboard, 568–570 pasting, 423, 425 selecting, 563, 564–565 transforming, 425–426 properties of, 565 resizing, 563–564, 565 Standard setting, Adobe PDF Settings, 182 standards for PDFs Adobe PDF Settings for, 302, 320–323 list of, Start Meeting task, Getting Started window, 65–66 Status Bar, elimination of, 9, 93 stemming, in searches, 145 Sticky Note tool, 549, 550–552 sticky notes See also pop-up notes adding, 550–551 color of, 557–558 deleting, 552, 555 icon shape for, 557 locking, 558 properties of, 556–560 streamed language, 296–297 See also PostScript files Strikethrough tool, 562 stroke width, changing, 390 structured bookmarks, 619 structured documents, 701 Subject field, in document description, 154, 158–159 submenus, 18–19 suspect words, in OCR conversion, 496, 497–499 SWF files, exporting into Acrobat from Illustrator, 287–290 1080 T tables, in XML forms, 874–875 tablets, reflow of documents for, 97 tagged documents for accessibility, 701, 708 affecting text editing, 386 Tagged Image File Format (TIFF) files converting to PDF 195, 196–197 , exporting PDF files to, 342–343 Tags panel, 42, 127, 708 Task buttons, 21 task buttons, Getting Started window Combine Files task, 64 Create PDF task, 63 definition of, 62–63 Export task, 65 Forms task, 68 Review and Comment task, 68–69 Secure task, 66–67 Sign task, 66–68 Start Meeting task, 65–66 Tasks toolbar Acrobat, 21, 69–70 Adobe Reader, 83 Technology With An Important Name (TWAIN) software, 484 templates creating, 1020–1021 creating PDFs from, 220–223 JavaScripts in, 1007–1008, 1019–1023 security envelopes for, 221–223 spawning a page from, 1022–1023 Text Box tool, 549, 571 See also pop-up notes text, editing adding new text, 391 blank new pages editing text in, 404–405 fonts for, 403 margins for, 403 page layout for, 403 text attributes for, 402–403 copying text, 392 embedded fonts affecting, 386, 392 Index externally, in Adobe Illustrator, 438 font properties, changing, 386–387, 389 in layers, 391 line breaks, inserting, 388 preferences for, 392–394 prepress considerations, 388 redaction Acrobat support for, 55 definition of, 409–410 procedure for, 415–419 reasons to use, 410–412 tools and toolbars for, 409, 412–414 selecting text copying selected text, 396–398 copying selected text to Clipboard, 399 with Hand tool, 393–394 mouse clicks for, 394 as an object, 422–423 order of objects selected, 393 with Select tool, 394–396 selecting all text, 398–399 shortcut keys for, 394 in snapshots pasting, 439, 441 resolution of, 439–441 selecting, 438–439 special characters, inserting, 388 spelling of text, looking up, 401 table data copying and pasting, 399 exporting to spreadsheet, 399–401 tagging affecting, 386, 396–397 text properties, changing, 388–391 tools and toolbars for, 385–386 word definitions, looking up, 401 Text Edits tool, 549, 560–561 Text fields, 937 text files converting to PDF 195, 203 , exporting PDF files to, 341–342, 344 table data to, 400 importing form data from, 984–986 text recognition with OCR alignment of document for, 485 converting scanned image files to recognizable text, 495–499 exporting scanned text, 499–501 images handling of, 491, 494 recognizing text in, 428 language for, 491 metadata options for, 492–493 options for, when scanning, 491–493 PDF output style for, 491, 492, 494 suspect words in, 496, 497–499 tools and toolbars for, 483 3D, Acrobat, 3, 54, 56 3D drawings creating, 56 links to views in, 127, 635 model tree for, 42, 127 objects in, measuring, 696–697 thumbnails editing pages with, 457–460 embedding in document, 450–451 navigating pages using, 447–448 in Organizer, 133 in Print dialog, 805 selection of, 448 sizes of, changing, 449 unembedding, 450–451 viewing, 124, 446 TIFF (Tagged Image File Format) files converting to PDF 195, 196–197 , exporting PDF files to, 342–343 Tile, Window menu, 122–123 title bar contents of, for initial view, 117 definition of, Title field, in document description, 154, 158–159 Toolbar Well, 11, 21, 23–25 toolbars See also specific toolbars advanced (non-default), 28 below menu bar, 11 compared to palettes, 35 customizing, 33–35 1081 T T Index toolbars See also specific toolbars (continued) default, list of, 23–25 default position of changing, 28 returning to, 26–27 displaying or hiding, 101–102, 117–118 docking, 21, 25–26, 34 in document windows, floating, 11, 21 hiding, 27 locking, 27–28 showing or hiding toolbars, 22 showing or hiding tools in toolbars, 21–23 undocking, 21, 25 tools Adobe Reader default, 81–83 with enabled PDF documents, 83–84 loading, 79–80 definition of, 21 labels for changing, 28 hiding, 35 viewing, 34 showing or hiding, 21–23 Tools menu, 16 tooltips in Acrobat, 34 for comment icons, 548 for file attachments, 378 for form fields, 939 TouchUp Object tool copying and pasting images, 423, 428–429 copying and pasting objects, 428–429 creating and removing artifacts, 433 deleting clips, 430 editing images and objects externally, 435–438 importing and placing images, 429–430 moving images and objects, 428 rotating images, 432–433 scaling images, 433 searching images, 433–434 selecting images, 422, 428 selecting objects, 428 selecting text, 422–423 setting clips (cropping images), 430–432 1082 TouchUp Text tool, 386–392, 483 transparency, 519 transparent elements, flattening, 519, 833–834 trusted functions in JavaScript, 1029–1032 Trusted Identities, 738–744 TWAIN (Technology With An Important Name) software, 484 Two-Up Continuous layout, 98 Two-Up layout, 98 txt files See text files Typewriter tool, 925–926 Typewriter toolbar Acrobat, 31–32 Adobe Reader, 84 U UI (user interface) changes in, 7–9, 94–95 diagram of, 9–12 for initial view, 117–119 Underline tool, 549, 562 Unicode Text files, exporting table data to, 400 unstructured documents, 701 usage rights for Adobe Reader Acrobat support for, 55 backgrounds for forms with, 481 for commenting, 85, 533–534, 535, 576 for digital signatures, 86 for distributing forms, 537–538 enabling PDFs with in Acrobat Professional, 84–86 in Acrobat 3D, 54 Adobe LiveCycle Reader Extensions Server, 532, 533–538, 924 restrictions on, 532–533 for file attachments, 85–86 for review sessions, 536–537, 592–593 for saving forms, 84–85, 535–536 for submitting forms, 86, 990, 992 watermarks for forms with, 481 User Community for Acrobat, 49 user interface (UI) changes in, 7–9, 94–95 diagram of, 9–12 for initial view, 117–119 Index V W Version Cue adding files to project, 351 creating projects, 348–350 definition of, 344–345 enabling, 345, 346–347 file status codes, 350 folders used by, 346–347 managing files, 351–352 memory used by, 346 preferences for, 346 requirements for, 344 saving files, 350–351 videos See also multimedia Acrobat 5-compatible movies, 670–673 Acrobat 6-compatible movies, 673–678 creating, 669 importing, 669–670 playing using links, 128 posters for color options for, 673 creating, 679 first frame of movie for, 671, 674, 679 settings for, 671, 677 View menu definition of, 14 page navigation using, 96–97 view preferences Adobe Reader, 76–77 emulating previous versions, 92–93 viewer type alerts, 1010–1013 viewer version alerts, 1013–1014 viewers See also Adobe Reader Acrobat Professional, 3–4, 55–56 Acrobat Standard, 3–4, 55–56 Acrobat 3D, 3, 56 Visio (Microsoft) conversion settings, 254–255 layers, converting to PDF 254, 255–256 , metadata in, converting to object data in PDF 254–255, , 256–258 Warnings palette, Adobe Designer, 855 watched folders, Acrobat Distiller, 325–328 watermarks adding, 478–481 layers for, 688–689 removing or updating, 481 wav files, 654 web browsers browser-based shared reviews, 602–604 Internet Explorer, converting web pages using, 258–261 viewing PDFs in, 752–754 web links adding to multiple PDF pages, 756–758 conversion of, 218 creating in PDFs, 755 definition of, 755 in Organizer, 756 viewing options for, 758 web pages, converting to PDF in Acrobat 8, limitations of, 913 appending pages to PDF 215–217 , bookmarks in, 204, 208, 219 capturing pages for, 205–215 conversion settings for, 207–213 download status during, 214–215 features for, 202 file formats accepted by, 203–204 fonts, conversion of, 210–213 form fields conversion of, 204 recognition of, 934 headers and footers in, 208 images, conversion of, 209, 219 in Internet Explorer, 258–261 links, conversion of, 203–204, 209 multimedia, conversion of, 204, 209 non-English characters, conversion of, 204 page layout settings for, 209, 213–214 preferences for, 219 refresh commands for, saving, 208 refreshing conversion, 217–218 secured pages, conversion of, 219 structure of converted web pages, 203–205 structure of web pages in Web site, 202–203 text layout for, 212 web links in, 218 1083 W W Index Web site resources Adobe LiveCycle Reader Extension Server (LRES), 924 calibration devices, 802 enterprise data management tools, 981 exporting PDFs to HTML, plug-ins for, 763 JavaScript Scripting Reference and Guide, 1001 layers, third-party plug-ins for, 693 plug-ins, sources of, 58, 60 reading aloud, plug-ins for, 711 screen readers, 700 sound-editing programs, 654 web links, information about, 758 Web sites opening using links, 128, 637 searching PDF files on, 143–144 web-hosted PDFs adding to Organizer, 133–134 viewing preferences for, 753–754 web links to, 755–758 Windjack Solutions, plug-ins by, 1033–1035 Window menu, 17, 120–124 Word (Microsoft) Acrobat PDFMaker in, 226–228 bookmarks in, converting, 233 comments in, converting to notes, 232 comments in PDF integrating into Word, 234–238 , conversion settings for Macintosh, 228–229 for Windows, 229–234 conversion tools in, 226 cross-references in, converting to links, 232 custom page sizes in creating in Adobe PDF printer, 239–244 crop marks in, adding, 244–247 graphics in, guidelines for, 247–248 problems with commercial printing of, 238 endnotes in, converting to bookmarks, 232 exporting PDF files to, 343–344 exporting scanned text to, 499–501 footnotes in, converting to bookmarks, 232 headings in, converting to bookmarks, 233 importing documents into Adobe Designer, 859 previewing before combining, 360–362 security settings, 231 styles in, converting to bookmarks, 233 table of contents in, converting to links, 232 1084 word spacing, editing, 390 workbooks in Excel converting workbooks to PDF 248–250 , exporting form data to, 986–989 table data to, 399–401 previewing before combining, 362 XML forms based on cells in, 858 WSDL services, binding XML form fields to, 916–919 X XDP (XML Data Package) files, 203 XFDF (XML-based FDF) files, 203 XML data sources, binding XML form fields to, 914–915 xml files See XML files XML files exporting form data to, 983 PDF files to, 341–342 table data to, 400 importing form data from, 984, 990 XML forms See also Adobe Designer; form data Adobe Reader enabling, 538 binding fields to data source definition of, 914 OLEDB data sources, 915–916 WSDL services, 916–919 XML schema or data sources, 914–915 calculated fields, 886–888 combining into packages, 367 converting to PDF forms, 908–913 creating based on spreadsheet, 858 based on template, 857 from blank form, 857, 860–864 from imported PDF 858–859, 881–889 , from imported Word document, 859 drop-down lists in, 877–878 duplicating fields in, 871–873 dynamic forms body forms in, 893 boilerplate in, 892 components of, 891–894 content areas of, 893 converting to PDF forms, 910–912 definition of, 890–891 Index designing, 898–901 distributing, 905 fields in, 892 headers and footers in, 893 hierarchy of, displaying, 897 master pages of, 893, 894 properties of, 894–895 run-time events for, 906–908 scripts for, 903–904 subforms in, 892, 895–897, 899–902 editing fields in, 878–880 enabling with Adobe Reader extensions, 913 files with, combining into packages, 367 graphic objects in, 873–874 images in, 864–865 importing using links, 128, 636 Library Groups for fields, creating, 871–873 master pages for, 863–864 naming conventions for fields, 873 numeric fields in, 883–885 organizing fields in, 885–886 page size and orientation for, 861, 863 radio buttons in, 875–877 reasons to use, 856 restricted from combining into a PDF 354 , return method for, 861 scanning paper forms to, 504–507 signature fields in, 888–889 tables in, 874–875 text fields in, 865–871, 883 workspace for, in Adobe Designer, 854–856 XML schema, binding XML form fields to, 914–915 XML Spreadsheet files, exporting table data to, 400 XML-based FDF (XFDF) files, 203 XPS (XML Paper Specification) files, 195 Z ZIP compression options, 198 zoom view of document, 121 zooming in and out Dynamic Zoom tool, 111 features of, 110 line weights not changing during, 106 Loupe tool, 111–112, 114 Marquee Zoom tool, 110–111 Pan & Zoom Window, 113, 114 Zoom In tool, 111 Zoom Out tool, 111 1085 Z .. .Adobe Acrobat PDF Bible ® ® Adobe Acrobat PDF Bible ® Ted Padova ® Adobe? ? Acrobat? ? PDF Bible Published by Wiley Publishing, Inc 10475 Crosspoint... form 87 7 Finishing up a form 87 8 Importing a PDF Document 88 1 Converting a PDF document to a Designer form 88 1 Add text fields 88 3 Adding numeric... 182 Converting Native Documents to PDF 183 Adobe PDF printer (Windows) 184 Adobe PDF (Macintosh OS X) 187 Creating Blank New Pages 190 Creating PDFs