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WORKING WITH QUERIES 174 6. Click the button. The screen should look like this: Then click the button. WORKING WITH QUERIES 175 7. When the final screen appears, type: Find Duplicate Customers in the name box. 8. Click the button. The query should run, and look like this: There are two identical entries for Jane Doe in the database. WORKING WITH QUERIES 176 Remove duplicates 1. Click the row selector button for the Jane Doe record with the Customer ID of 7. 2. On the Toolbar, click the icon. WORKING WITH QUERIES 177 3. When the alert window appears, click the button. The query results should now look like this: Record number 7 is removed from the database. Tip: Deleting a record from a query also deletes it from the table it was stored in. WORKING WITH QUERIES 178 Verify results 1. On the Menu Bar, click File, then Close. 2. In the Objects list, click Tables. 3. Double-click the Customers table. It should now look like this, with only one record for Jane Doe: 4. Close the Customers table. WORKING WITH QUERIES 179 Create Update queries 1. Double-click the Products table to open it. 2. Note the price (to customers) of French Truffles ($8.99) and Blue Mountain Coffee ($9.99). 3. Note the cost (to the store) of French Truffles ($6.15) and Blue Mountain Coffee ($8.00). 4. On the Menu Bar, click File, then Close to return to the FoodStore1 database window. WORKING WITH QUERIES 180 5. In the Objects list, click Queries. 6. Double-click Create query in Design view. WORKING WITH QUERIES 181 7. When the Show Table window appears, click Products. Then click the button. WORKING WITH QUERIES 182 8. Click the button. The query window should look like this: 9. On the Menu Bar, click Query, then Update Query. WORKING WITH QUERIES 183 10. In the field list of the Products table, scroll down and double- click the Price field. The query design grid should now look like this: 11. In the Price column, click in the Update To row. [...]... Tables 2 Double-click the Employees table It should look like this: Note that Tom Gumman and Tina Gumman are no longer listed as employees 3 194 Exit Microsoft Access WORKING WITH QUERIES Working with Reports In this section, you’ll learn how to: • Format reports • Create mailing labels WORKING WITH REPORTS 195 ... this: WORKING WITH QUERIES 1 89 Add fields 1 In the field list of the Employees table, click-and-drag the * field to the first column of the design grid 2 Release the mouse button The query design grid should look like this: 190 WORKING WITH QUERIES 3 In the field list of the Employees table, double-click the Last Name field The query design grid should now look like this: WORKING WITH QUERIES 191 Add... and Tina Gumman are currently employees 2 Click File, then Close to return to the FoodStore1 database window 3 In the Objects list, click Queries 4 Double-click Create query in Design view WORKING WITH QUERIES 187 5 When the Show Table window appears, click Employees Then click the button 6 Click the 7 On the Menu Bar, click Query, then Delete Query 188 WORKING WITH QUERIES button The query window... the query as a regular query first, to verify it’s choosing the correct records, and then switch the type to a Delete query 4 Click File, then Save 5 When the Save As window appears, type: Delete Old Employees in the Query Name box 6 Click the 7 Click File, then Close to return to the database window button WORKING WITH QUERIES 193 Verify results 1 In the Objects list, click Tables 2 Double-click the... Close to return to the FoodStore1 database window WORKING WITH QUERIES 185 Verify results 1 In the Objects list, click Tables 2 Double-click the Products table It should open and look like this: Note the updated price of French Truffles ($7. 69) and Blue Mountain Coffee ($10.00) 3 186 Click File, then Close to return to the FoodStore1 database window WORKING WITH QUERIES Create Delete queries 1 Double-click... should now look like this: WORKING WITH QUERIES 191 Add criteria 1 In the Last Name column of the design grid, click in the Criteria row 2 Type: Gumman then press the ENTER key It should look like this: 192 WORKING WITH QUERIES 3 On the Menu Bar, click the icon When the alert window appears, click the button Tip: Be careful when designing Delete queries Once a record is deleted, the deletion cannot be... ] tell Access that Cost is a field 13 On the Toolbar, click the 14 When the alert window appears, click the icon button Tip: No records will appear This is a type of Action query, which affects records directly, rather than a Select query, which retrieves records 184 WORKING WITH QUERIES 15 On the Menu Bar, click File, then Save 16 When the Save As window appears, type: Update Product Prices in the . WORKING WITH QUERIES 1 79 Create Update queries 1. Double-click the Products table to open it. 2. Note the price (to customers) of French Truffles ($8 .99 ) and Blue Mountain Coffee ( $9. 99) Query, then Delete Query. WORKING WITH QUERIES 1 89 The query window should now look like this: WORKING WITH QUERIES 190 Add fields 1. In the field list of the Employees table,. WORKING WITH QUERIES 191 3. In the field list of the Employees table, double-click the Last Name field. The query design grid should now look like this: WORKING WITH QUERIES 192