Access 2003 In Pictures phần 6 potx

WORKING WITH TABLES 108 5. Click the button. The Customers table should now look like this, with BBC highlighted: 6. In the Find and Replace window, click the button. WORKING WITH TABLES 109 Sort and filter records Sort in descending order 1. Click the State column header. The table should look like this: 2. On the Toolbar, click the icon. WORKING WITH TABLES 110 The Customers table should now look like this, with the States arranged in descending alphabetical order: WORKING WITH TABLES 111 Sort in ascending order 1. Click the Customer ID column header to highlight the column. 2. On the Toolbar, click the icon. The Customers table should now look like this, with the customer ID numbers arranged in ascending order: WORKING WITH TABLES 112 Filter records 1. Click in the State field for customer number 1. Notice that the State is Florida. 2. On the Toolbar, click the icon. The Customers table should now look like this, showing all customers whose State is Florida: WORKING WITH TABLES 113 3. On the Toolbar, click the icon. The Customers table should show its original contents: 4. On the Menu Bar, click File, then Close to return to the FoodStore1 database window. 5. When the alert window appears, click the button. WORKING WITH TABLES 114 When to filter Filtering records works like a query, bringing up specific information from a table. But unlike a query, your filtering doesn’t remain part of the database. When you perform a query and save it, the query remains with the database, even after you close it. Filtering does not. Since you can’t save filtering like a query, filter records when you need quick results. Think of filtering as a temporary, quick, “on the spot” query. WORKING WITH TABLES 115 Create table relationships What are “relationships?” Relationships are links that associate a field in one table with a field in another. An example is a school database with two tables: • Students • Classes The Students table holds students’ names and addresses: Students Student Name Address John Elm St. Jane Oak St. The Math Class table holds information about the students in math class: Math Class Student Name Grade John A Jane B Both tables have a Student Name field. By linking the Student Name fields, you make sure that John in the Students table is the same John listed in the Math Class table: Students Math Class Student Name Address Student Name Grade John John Jane Jane WORKING WITH TABLES 116 Examine current table relationships 1. On the Toolbar, click the icon. 2. On the Toolbar, click the icon. 3. When the Show Table window appears, double-click Customers. WORKING WITH TABLES 117 The Customers table should appear in the Relationships field: 4. In the Show Table window, double-click Employees. The Employees table should appear in the Relationships field: 5. Double-click Order Details. 6. Double-click Orders. [...]... Order ID number in both tables refers to the same order WORKING WITH TABLES 121 6 On the Menu Bar, click File, then Close to return to the FoodStore1 database window 7 When the alert window appears, click the 8 On the Menu Bar, click File, then Exit 122 WORKING WITH TABLES button Working with Forms In this section, you’ll learn how to: • Modify forms • Add/delete records • Edit records • Find records... Order ID field in the Order Details table, then drag it and rest it on top of the Order ID field in the Orders table The Orders table should look like this: 120 WORKING WITH TABLES 5 Release the mouse button When the Edit Relationships window appears, click the button The relationships window should now look like this: The Order ID field in the Orders table is linked to the Order ID field in the Order... WORKING WITH FORMS 123 Modify forms 1 Start Access, then open the FoodStore1 database 2 In the Objects list, click Forms 3 Double-click Customer Form 124 WORKING WITH FORMS 4 When Customer Form opens, click the Toolbar Tip: The icon on the icon changes to Form View: The form should look like this in Design View: WORKING WITH FORMS 125 Add a field 1 On the Toolbar, click the icon A list of fields in. ..7 Double-click Products 8 In the Show Tables window, click the button The relationships window should now look like this: 118 WORKING WITH TABLES Add relationships 1 Place the cursor on the Title Bar at the top of the Employees table 2 Click and drag the Employees table to place it under the Customers table WORKING WITH TABLES 119 3 Click and drag the Orders table to... icon A list of fields in the Customers table should appear: 1 26 WORKING WITH FORMS 2 Click and drag the Address 2 field from the Customers field list to the form Place it between the Address 1 box and the City box: WORKING WITH FORMS 127 3 Release the mouse button There should be a new box on the form: 4 128 Close the Field List window WORKING WITH FORMS Change field position 1 Click the Address 2 box... form: 4 128 Close the Field List window WORKING WITH FORMS Change field position 1 Click the Address 2 box 2 Position the cursor over the move handle of the Address 2 box It should turn into a black hand with a finger: WORKING WITH FORMS 129 . database window. 5. When the alert window appears, click the button. WORKING WITH TABLES 114 When to filter Filtering records works like a query, bringing up specific information. WORKING WITH TABLES 108 5. Click the button. The Customers table should now look like this, with BBC highlighted: 6. In the Find and Replace window, click the button. WORKING. table should now look like this, with the States arranged in descending alphabetical order: WORKING WITH TABLES 111 Sort in ascending order 1. Click the Customer ID column header to