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Access 2003 In Pictures by Tony Fowlie www.inpics.net Access 2003 In Pictures Copyright This book is provided under a Creative Commons license at: creativecommons.org/licenses/by-nc-nd/2.5/ You are free to download, copy, and share this electronic book with others. However, it is illegal to sell this book, or change it in any way. If you’d like to sell or change it, just contact us at contact@inpics.net. Trademarks and Disclaimer Visibooks™ is a trademark of Visibooks, LLC. All brand and product names in this book are trademarks or registered trademarks of their respective companies. Visibooks™ makes every effort to ensure that the information in this book is accurate. However, Visibooks™ makes no warranty, expressed or implied, with respect to the accuracy, quality, reliability, or freedom from error of this document or the products described in it. Visibooks™ makes no representation or warranty with respect to this book’s contents, and specifically disclaims any implied warranties or fitness for any particular purpose. Visibooks™ disclaims all liability for any direct, indirect, consequential, incidental, exemplary, or special damages resulting from the use of the information in this document or from the use of any products described in it. Mention of any product does not constitute an endorsement of that product by Visibooks™. Data used in examples are intended to be fictional. Any resemblance to real companies, people, or organizations is entirely coincidental. ISBN 1597061018 TABLE OF CONTENTS i Table of Contents Database Basics 1 Create a new database 2 Create tables 13 Create records 21 Create forms 28 Create queries 40 Create reports 47 Working with Tables 59 Modify tables 60 Create new tables 78 Specify data types 82 Specify field properties 97 Edit records 100 Find records 104 Sort and filter records 109 Create table relationships 115 TABLE OF CONTENTS ii Working with Forms 123 Modify forms 124 Add/delete records 138 Edit records 142 Find records 145 Filter records 148 Working with Queries 151 Create queries 152 Sort results 159 Add criteria 162 Employ Boolean operators 165 Find duplicate records 171 Create Update queries 179 Create Delete queries 187 Working with Reports 195 Format reports 196 Create mailing labels 213 DATABASE BASICS 1 Database Basics In this section, you’ll learn how to: • Create a new database • Create tables • Create records • Create forms • Create queries • Create reports DATABASE BASICS 2 Create a new database 1. Start Microsoft Access 2003. Your screen should look like this: DATABASE BASICS 3 2. In the Getting Started pane, click Create a new file. DATABASE BASICS 4 3. When the New File pane appears, click Blank Database. DATABASE BASICS 5 4. When the File New Database window appears, create a new folder in the My Documents folder called Practice Access Files. Tip: To create a new folder, double-click the My Documents folder so it appears in the Save in drop-down list. Then click the icon. DATABASE BASICS 6 5. Double-click the Practice Access Files folder. It should appear in the Save in box. [...]... information in an organized way, and makes it easy to get information in and out Tables store data within the database Forms make it easy to put data into tables Queries pull out specific data Reports put data in an easily-read format Form Query Table Table Report DATABASE BASICS 9 1 2 10 In the Objects list, click Tables Click Queries DATABASE BASICS 3 Click Forms 4 Click Reports DATABASE BASICS 11 ... DATABASE BASICS 11 5 Click Tables 6 Click the button The Friends database window should expand to fill the screen: 12 DATABASE BASICS Create tables 1 Double-click Create table by entering data A blank table should open: DATABASE BASICS 13 Name fields 1 Double-click the Field 1 column header 2 Type: First Name 3 Press the ENTER key on your keyboard The column header should look like this: 14 DATABASE BASICS... menu appears, click Delete Column When the alert window appears, click the 5 Delete the Field8, Field9, and Field10 columns the same way The table should now look like this: 18 button DATABASE BASICS 6 On the Menu Bar, click File, then Save 7 When the Save As window appears, type: Friends of Mine in the Table Name box 8 Click the button DATABASE BASICS 19 ...6 In the File name box, type: Friends.mdb Tip: The file extension for Access databases is mdb Just like Word files are something.doc, and Web pages are somethingelse.html, Access databases are database.mdb MDB stands for “Microsoft DataBase.” DATABASE BASICS 7 7 Click the button The window for the Friends database should open: 8 DATABASE BASICS... press ENTER DATABASE BASICS 15 8 Double-click the Field4 column header, type: Zip then press ENTER 9 Double-click the Field5 column header, type: Phone Number then press ENTER The table should now look like this: 16 DATABASE BASICS Delete unused fields 1 Right-click the Field6 column header 2 When the menu appears, click Delete Column DATABASE BASICS 17 3 When the alert window appears, click the 4 Right-click . records 14 2 Find records 14 5 Filter records 14 8 Working with Queries 15 1 Create queries 15 2 Sort results 15 9 Add criteria 16 2 Employ Boolean operators 16 5 Find duplicate records 17 1 Create. records 10 0 Find records 10 4 Sort and filter records 10 9 Create table relationships 11 5 TABLE OF CONTENTS ii Working with Forms 12 3 Modify forms 12 4 Add/delete records 13 8 Edit records 14 2. Access 2003 In Pictures by Tony Fowlie www.inpics.net Access 2003 In Pictures Copyright This book is provided