Wile Adobe InDesign CS5 Bible phần 5 pptx

Chapter 5: Working with Pages 143 When you create a gatefold spread of three pages in a facing-page publication, you should always create them in pairs because, in an actual printed publication, if you add a third page to a two-page spread, the backside of the page becomes the third page in another three-page spread. Along the same lines, if you create a four-panel, trifold brochure, both the front and the back have four pan- els. If this is difficult to visualize, take a look at Figure 5.4. Tip You can also create gatefold spreads by adjusting the page size for the specific page, as explained earlier in this chapter. That can be a better option because it lets you create gatefolds whose folded portions aren’t a full page wide, which the technique described here can’t do. n One last word about gatefold spreads: They require special care throughout the production pro- cess, and they cost you extra at the printer and bindery. If you’re creating a modest, black-and- white newsletter for a local nonprofit organization, throwing in a three-panel gatefold probably isn’t an option. On the other hand, if you can find an advertiser with deep pockets, InDesign lets you create gatefold spreads with up to ten pages. To create a gatefold spread, first select the pages that you want to make into a gatefold and then deselect the Allow Selected Pages to Shuffle option from the panel’s flyout menu. Now, drag any of the pages you just unmarked as Allow Selected Pages to Shuffle to create the gatefold spread; that is, drag pages to the spread that will contain the multiple pages. A vertical bar indicates where the page will be placed. When the bar is where you want to place the page, release the mouse button. To clear a gatefold, select it in the Pages panel and then reselect the Allow Selected Pages to Shuffle option in the panel’s flyout menu. Figure 5.4 shows a pair of three-page gatefold spreads in a facing-pages publication. FIGURE 5.4 In this example, pages 2, 3, and 4 are a gatefold, as are pages 5, 6, and 7. 12_607169-ch05.indd 14312_607169-ch05.indd 143 4/22/10 7:48 PM4/22/10 7:48 PM Part II: Document Fundamentals 144 Tip You may want to create a section out of the extra pages in a gatefold so that you can number them separately from the surrounding pages. Sections are covered later in this chapter. n Working with page numbers Pages are numbered automatically starting at 1 (or whatever you set in the New Document or Document Setup dialog boxes) based on the order in which they appear in the Pages panel. However, you can change the page numbering from Arabic numerals to Roman numerals or let- ters, as well as change the start page number. If you want to just change the starting page number, follow the instructions in the “Starting docu- ments on a left page” section earlier in this chapter; use odd numbers if you want the document or section to start on a right-hand page and even numbers if you want the document or section to start on a left-hand page. If you want to change other page-number attributes, select the first page in the document in the Pages panel and choose Layout ➪ Page Numbering & Sections or choose Numbering & Section Options from the Pages panel’s flyout menu. Either way, you get the dialog box shown in Figure 5.5. (Its name is New Section if the page has no section already applied to it. Otherwise, the name is Numbering & Section Options.) FIGURE 5.5 The New Section dialog box lets you change the starting page number and the types of numerals used. (This dialog box is named Numbering & Section Options if you are working with a page that was previ- ously made a section start.) 12_607169-ch05.indd 14412_607169-ch05.indd 144 4/22/10 7:48 PM4/22/10 7:48 PM Chapter 5: Working with Pages 145 Tip A quick way to edit an existing section is to double-click its icon — the triangle that appears over the section’s starting page in the Pages panel. You’ll then get the Numbering & Section Options dialog box. n To change the initial page number, select the Start Page Numbering At option and type a new starting page number in its field. To change the page numbering style from the default of Arabic numerals (1, 2, 3, 4, . . .), use the Style pop-up menu and choose from I, II, III, IV, . . .; i, ii, iii, iv, . . .; A, B, C, D, . . .; a, b, c, d, . . .; 01, 02, 03, 04, . . .; 001, 002, 003, 004, . . .; and 0001, 0002, 0003, 0004, . . Cross-Reference InDesign lets you create automatic page numbers, which lets you add the current page number to a folio or to automatically update the page number in a cross-reference such as a continued line. Chapter 26 covers this feature in detail. It also lets you specify a chapter number for each document for use in book projects so that InDesign can use the text variables feature to automatically enter the chapter number in text such as folios for you. Chapter 26 covers text variables and Chapter 28 covers books. n Dividing a document into sections Some long documents are divided into parts numbered separately from the other parts. For exam- ple, the page numbers for the front matter of books are often Roman numerals, whereas those for the body of the book are standard Arabic numerals. If a book has appendixes, a separate number- ing scheme can be applied to these pages. In InDesign, such independently numbered parts are referred to as sections. A multipage document can contain as many sections as you want (a section has to contain at least one page). If each section of a document uses a different page layout, you probably want to create a different master page for each section. Here’s how to create a section: 1. If it’s not displayed, open the Pages panel by choosing Window ➪ Pages or pressing Ô+F12 or Ctrl+F12. 2. Click the icon of the page where you want to start a section. 3. Choose Numbering & Section Options from the panel’s flyout menu. If the page is not already a section start, the New Section dialog box appears. Otherwise, the identical Numbering & Section Options dialog box, shown in Figure 5.5, appears. (You can also create a section starting at the current page in your document by choosing Layout ➪ Numbering & Section Options.) By default, the Start Section option is selected. Leave it selected. 4. In the Section Prefix field, type up to eight characters that identify the section in the page number field at the lower-left corner of the document window. For example, if you type Sec2, the first page of the section is shown as Sec2:1 in the page number field. 12_607169-ch05.indd 14512_607169-ch05.indd 145 4/22/10 7:48 PM4/22/10 7:48 PM Part II: Document Fundamentals 146 5. From the Style pop-up menu, choose the Roman numeral, Arabic numeral, or alpha- betic style you want to use for page numbers. 6. For Page Numbering, select the Automatic Page Numbering option if you want the first page of the section to be one number higher than the last page of the previous section. The new section uses the specified numbering style; the previous section may use this style or another style. 7. Select the Start Page Numbering at option and type a number in the accompanying field to specify a different starting number for the section. For example, if a book begins with a section of front matter, you could begin the body section of a book on page 1 by choosing Start At and typing 1 in the field. If you select Continue from Previous Section, the first page of the body section would begin one number higher than the Roman numeral on the last page of the front matter (so if the first section ends at page viii, the new section begins at 9, I, or ix, based on the numbering style chosen for the new section). 8. In the Section Marker field, type a text string that you can later automatically apply to pages in the section. You might want to enter something straightforward, such as Section 2, or, if the section is a chapter, the name of the chapter. 9. Click OK to close the dialog box. Cross-Reference The Document Chapter Numbering options in the New Section and Numbering & Section Options dialog box has no effect on pages, though it does determine the chapter number that you might choose to have automati- cally inserted on pages. Chapter 28 explains the use of chapter numbers in InDesign’s multidocument, or book, capability. n Tip You can insert the section marker name so that it prints in folios, chapter headings, and story text by choosing Type ➪ Insert Special Character ➪ Markers ➪ Section Marker. This is a great way to get a chapter name (if you use it as the section marker) in your folio or to have cross-references in text to a section whose name might later change. You can also specify a chapter for automatic insertion into folios or other text. Chapter 26 explains both in detail. n When you create a section, it’s indicated in the Pages panel by a small, black, inverted triangle over the icon of the first page in the section, as shown at the top of the Pages panel in Figure 5.6, later in this chapter. (If you position the mouse pointer over the black triangle, the name of the section appears.) The page-numbering scheme you’ve specified is reflected in the page numbers below the page icons. When you begin a section, it continues until the end of the document or until you begin a new section. Tip By default, the Pages panel displays section numbers beneath the icons of document pages. To display absolute page numbers — the first page is page 1 and all other pages are numbered sequentially — choose InDesign ➪ Preferences ➪ General or press Ô+K on the Mac, or choose Edit ➪ Preferences ➪ General or press Ctrl+K in Windows, and select Absolute Numbering from the View pop-up menu. n 12_607169-ch05.indd 14612_607169-ch05.indd 146 4/22/10 7:48 PM4/22/10 7:48 PM Chapter 5: Working with Pages 147 If you decide that you want to remove a section, navigate to the page that begins the section, choose Numbering & Section Options from the Pages panel’s flyout menu, or choose Layout ➪ Numbering & Section Options, and deselect the Section Start option. Navigating pages Moving from page to page in a long document and scrolling around a large or magnified page are among the most common tasks you perform in InDesign. The more time you spend displaying the page or page area you want to work on, the less time you have to do the work you need to do. As with most trips, the less time you spend between destinations, the better. You can always just go to the page you want, but for navigating through the pages of a document when you don’t know what page has the content you are seeking, the Pages panel (choose Depending on the task you’re working on, you may want to use the Pages panel to target a spread or to select a spread. The choice you make determines the actions you can perform. A targeted spread is the spread to which copied objects are placed when you choose Edit ➪ Paste or press Ô+V or Ctrl+V, or to which library objects are placed when you choose Place Items from a library panel’s flyout menu. The target spread is the one in the center of the document window and is indi- cated by the page number shown in the page number field at the lower-left corner of the document window. Only one spread can be the target spread at any one time. At reduced magnifications, it’s pos- sible to display several spreads in the document window. In this case, the number in the page number field indicates the target spread. When you select one or more spreads, you can then perform several page-level modifications, such as adjusting margin and column guides, applying a master page, or deleting the pages, in a single operation. There are several ways to target a spread. You can: l Modify an object on the spread or its pasteboard. l Click a spread or its pasteboard. l In the Pages panel, double-click the page numbers below the spread’s page icons. (This also moves you to the document pages in the spread.) You also have several options for selecting a page or spread: l Click a page icon once to select one page of a spread; click the page numbers to select both pages. If you click twice, the page or spread is selected and targeted. l Click a page icon or spread number and then Shift+click another page icon or spread number to select a range of pages. l Ô+click or Ctrl+click page icons or spread numbers to select multiple, noncontiguous pages. In the Pages panel, the page numbers of the target spread are shown reversed, white numbers in a black rectangle, whereas the page icons are highlighted in a light-blue color. Targeting versus Selecting Spreads 12_607169-ch05.indd 14712_607169-ch05.indd 147 4/22/10 7:48 PM4/22/10 7:48 PM Part II: Document Fundamentals 148 Window ➪ Pages or press Ô+F12 or Ctrl+F12) offers the fastest ride. For navigating around in a page, you may want to switch to the quick zoom function, described in Chapter 2. Navigating by page number InDesign lets you easily move through pages by just selecting the desired page — if you know its number, of course. To do so, enter the desired page number in the Page field and then press Enter or Return, or select the page from the Page pop-up menu, both of which are at the bottom-left side of the document window, as shown in Chapter 2. When entering page numbers for page navigation, printing, or other functions, you usually can use regular numbers, such as 5 for the fifth page. However, there are some occasions where that won’t get what you want; these occasions involve the use of sections. A section page number, specified through the Numbering & Section Options dialog box (choose Layout ➪ Numbering & Section Options or choose Numbering & Section Options in the Pages panel’s flyout menu) is a customized page number. You use section numbers if your document needs to start on a page other than 1 — for example, if you’re working on a magazine and each article is saved in a dif- ferent document, or if you have a preface using Roman numerals (such as iv). A single document can have multiple sections of page numbers and can use section page numbers to change the format of numbers to Roman numerals, letters, and so on. If your sections use different numbering styles such as letters, Roman numerals, and Arabic numerals, you can go to the desired page as long as the page number you enter is unique: iii, c, and 3 would represent different pages, and InDesign would know which is which because their numbering is different. But if your document uses the same page numbers more than once, such as page 51 in two different sections, you can’t just enter 51 to get to page 51, because InDesign won’t know which page 51 to go to. That’s where section page numbers come in. To jump to or print a page with a section page number, you need to indicate what section it is and what page number appears on the page. InDesign provides a default name for sections, starting at Sec1. When you enter a section page number, you must separate the section name and the page number with a colon. For example, if you start the page numbering on page 51, you need to type Sec1:51 in the page number field to jump to that page. Having to include this undisplayed section information makes this option fairly unappealing, so you may prefer to use abso- lute page numbers. An absolute page number indicates a page’s position in the document, such as 1 for the first page, 2 for the second page, and so on. To specify an absolute page number in the page number field or other dialog box (such as Print) that involves selecting pages, you type a plus sign before the number that represents the page’s position. For example, the first page in the document is always +1, the second page is always +2, and so on. If you don’t type a plus sign, the first page with the number 1 is what InDesign assumes you mean — although this may not be the first page in the document. For example, perhaps you have a 5-page section with Roman numerals followed by a 30-page section with Arabic numerals. Type just 1; this goes to the first page in the Arabic-numbered section, whereas typing +1 goes to the first page in the document (i, in this case). Understanding Special Page Numbers 12_607169-ch05.indd 14812_607169-ch05.indd 148 4/22/10 7:48 PM4/22/10 7:48 PM Chapter 5: Working with Pages 149 Tip Use the shortcut Ô+J or Ctrl+J to open the Go to Page dialog box, where you can enter the desired page number. n Navigating with the menus and shortcuts InDesign also offers several menu commands and keyboard shortcuts to quickly navigate your lay- out, as Table 5.1 details. TABLE 5.1 Page Navigation Menus and Shortcuts Navigation Menu Sequence Macintosh Shortcut Windows Shortcut Go to a specific page Layout ➪ Go to Page Ô+J Ctrl+J Go to first page Layout ➪ First Page Shift+Ô+Page Up Ctrl+Shift+PgUp Go back one page Layout ➪ Previous Page Shift+Page Up Shift+PgUp Go forward one page Layout ➪ Next Page or Layout ➪ Go Forward Shift+Page Down or Ô+Page Down Shift+PgDn or Ctrl+keypad PgDn Go to last page Layout ➪ Last Page Shift+Ô+Page Down Ctrl+Shift+PgDn Go to last page viewed Layout ➪ Go Back Ô+Page Up Shift+PgUp or Ctrl+keypad PgUp Go forward one spread Layout ➪ Next Spread Option+Page Up Alt+PgUp Go back one spread Layout ➪ Previous Spread Option+Page Down Alt+PgDn Navigating with the Pages panel When the Pages panel appears, you can use it to quickly move from page to page in a multipage document and to switch between displaying master pages and document pages. To display a par- ticular document page, double-click its icon. The selected page is centered in the document win- dow. To display a master spread, double-click its icon in the lower half of the panel. Tip You can reverse the order of master pages and regular pages in the Pages panel by choosing Panel Options in the flyout menu, and then selecting Pages on Top instead of the Default Masters on Top. You can also control whether pages and master pages appear as preview thumbnails, whether they display vertically or horizontally, whether they appear in fixed sizes or in proportion to their actual dimensions, and what size their icons should be. n Tip The Fit Page in Window command (choose View ➪ Fit Page in Window or press Ô+0 or Ctrl+0) and Fit Spread in Window command (choose View ➪ Fit Spread in Window or press Option+Ô+0 or Ctrl+Alt+0) let you enlarge or reduce the display magnification to fit the selected page or spread in the document window. When you have lots of objects parked on the pasteboard, also useful is choosing View ➪ Entire Pasteboard or pressing Option+Shift+Ô+0 or Ctrl+Alt+Shift+0. (Note that all the shortcuts use the numeral 0, not the letter O.) n 12_607169-ch05.indd 14912_607169-ch05.indd 149 4/22/10 7:48 PM4/22/10 7:48 PM Part II: Document Fundamentals 150 Working with specialty page controls InDesign offers three specialty controls over pages: transparency, rotation, and transitions. The Panel Options dialog box is where you tell InDesign to highlight whether those controls are in use. Figure 5.6 shows the Pages panel with indicators for all three, as well as the Panel Options dialog box. (You also set whether page thumbnails appear and the relative position of document and mas- ter pages in the Pages panel via this dialog box.) Choose Panel Options from the Pages panel’s fly- out menu to get this dialog box. FIGURE 5.6 The Pages panel (at left) has several iconic indicators. The small inverted triangle above a page icon (page 68, here) represents a section start. There are also indicators for pages that have transparent objects, whose views are rotated, and that have page transitions applied. You control the display of these last three indica- tors in the Panel Options dialog box (at right). You can also apply color labels to pages as a visual reminder of whatever you want the colors to mean. Section start Color label Rotated view indicator Transparency indicator Page transition indicator 12_607169-ch05.indd 15012_607169-ch05.indd 150 4/22/10 7:48 PM4/22/10 7:48 PM Chapter 5: Working with Pages 151 Transparency alert InDesign is a pioneer in the use of transparency for layouts, but that feature can trip up some printers. To help you identify pages that use transparency, InDesign can automatically add an icon to the right of the page number in the Pages panel if that page uses transparency — and if the Panel Options dialog box is set to display the transparency icon (it is turned off by default). Chapters 12 and 31 cover transparency in detail. Rotated page views Sometimes, rotated objects — especially those containing text — can be hard to edit in the regular view of a page. InDesign thus lets you rotate a spread so that you can view it at 90-, 180-, and 270-degree views — in addition to the standard 0-degree view, of course. Note that the actual spread isn’t rotated, just its appearance in InDesign; it prints correctly. Figure 5.7 shows an exam- ple; note the rotation icon that appears in the Pages panel to the right of the rotated spread. There are two ways to rotate a spread’s view: Choose View ➪ Rotate Spread and then choose the desired rotation amount from the submenu, or select the desired spread for which to rotate its view in the Pages panel and then choose Rotate Spread View and the desired rotation amount from the submenu. To set the view back to normal, choose the Clear Rotation option in the submenu. FIGURE 5.7 Rotating a spread’s view helps you work on rotated text and other rotated objects. 12_607169-ch05.indd 15112_607169-ch05.indd 151 4/22/10 7:48 PM4/22/10 7:48 PM Part II: Document Fundamentals 152 Page transitions InDesign can apply page transitions to pages, such as you would see in a PowerPoint presentation or video. These transitions have no effect on printed documents, but appear in PDF and Flash files exported from InDesign. To apply page transitions, select the pages you want to apply them to and then either choose Layout ➪ Pages ➪ Page Transitions ➪ Choose or, in the Pages panel’s flyout menu, choose Page Transitions ➪ Choose. The Page Transitions dialog box, shown in Figure 5.8, appears, and you can choose the desired transition effect. To apply the effect to all spreads, be sure to select the Apply to All Spreads option at the bottom of the dialog box. You can edit page transitions on selected pages by choosing Edit instead of Choose in the above two menu sequences, which opens the Page Transitions panel shown in Figure 5.8. You can also open the Page Transitions panel by choosing Window ➪ Interactive ➪ Page Transitions. Here, you can change not only the transition effect but also control its direction and speed, using the three pop-up menus. In its flyout menu, you can choose Apply to All Spreads if you hadn’t done so previously. Note that the only way to turn off the Apply to All Spreads setting is in the Page Transitions dialog box — you cannot do so in the Page Transitions panel. To get rid of all page transitions applied, choose Layout ➪ Pages ➪ Page Transitions ➪ Clear All, or in the Pages panel’s flyout menu choose Page Transitions ➪ Clear All. FIGURE 5.8 The Page Transitions dialog box (left) and the Page Transitions panel (right) Apply to All Spreads 12_607169-ch05.indd 15212_607169-ch05.indd 152 4/22/10 7:48 PM4/22/10 7:48 PM [...]...Chapter 5: Working with Pages Cross-Reference Part VIII covers the creation of PDF, Flash, and other electronic documents Chapter 34 covers the page transitions capability in detail n Color labels InDesign CS5 lets you apply color labels to pages; these labels are shown as bars under the page in the Pages panel, as Figure 5. 6 shows earlier in this chapter You can choose any of 15 colors, as well... Shift+Ô+click or Ctrl+Shift+click the Create New Layer iconic button New Feature InDesign CS5 changes what the modifier keys such as Ô and Ctrl do when you click the Layers panel’s Create New Layer iconic button If you use these modifier keys a lot when working with layers, you need to relearn what they do in InDesign CS5 n You can create a layer while a master page is displayed Objects you create on... you decide to change a tabloid-sized poster into a business card in midstream, well, you’re better off starting over 154 Chapter 5: Working with Pages FIGURE 5. 9 The Layout Adjustment dialog box (with its default settings) Here are a few things to keep in mind if you decide to use InDesign s Layout Adjustment feature: l If you change page size, the margin widths (the distance between the left and right... option if you want InDesign to ignore ruler guides when adjusting the position of objects during layout adjustment If you think that objects may snap to ruler guides that you don’t want them to snap to during layout adjustment, select this option If selected, InDesign still snaps object edges to other margin and column guides 7 Select the Ignore Object and Layer Locks option to let InDesign move locked... Orange to pages that need further work, Lavender to pages that are signed off on, and Blue to pages that use nonstandard page sizes New Feature The ability to set color labels on pages is new to InDesign CS5 n Adjusting page layouts If you’ve ever created and worked with a document all the way to the finishing touches and then discovered that the page size was wrong from the beginning, you know the... never know what InDesign has actually done until you see it with your own eyes Tip If you decide to enable layout adjustment for a particular publication, you may want to begin by using the Save As command (choose File ➪ Save As or press Shift+Ô+S or Ctrl+Shift+S) to create a copy That way, if you ever need to revert back to the original version, you can simply open the original document n 155 Part II:... pages — until you create and activate new layers You can create as many layers as you need After you create a new layer, it’s activated automatically so that you can begin working on it New Feature InDesign CS5 s Layers panel now works like Illustrator’s and Photoshop’s: You can hide and reveal the objects on each layer, as well as hide and reveal the individual objects within a group on each layer That... and Groups to Resize option if you want InDesign to resize objects when layout adjustment is performed If you don’t select this option, InDesign moves objects but does not resize them (the preferred option) 5 Select the Allow Ruler Guides to Move option if you want InDesign to adjust the position of ruler guides proportionally according to a new page size Generally, ruler guides are placed relative... instead of a specific object on that layer, all its objects are hidden; if you move a layer up, all its objects appear in front of objects on lower layers Note When working with the Layers panel, InDesign CS5 gives you much richer control when manipulating entire layers than the groups and objects within them In the Layers panel, you can simply hide/unhide, lock/unlock, and change the stacking order... create on the layer being its backmost object You can modify the stacking order of objects on a single layer using the Arrange commands in the Object menu, as explained in Chapter 13, or — new to InDesign CS5 — by dragging the objects within the layers in the Layers panel (you can also move an individual object to another layer within the Layers panel by dragging the object itself, rather than its layer) . you’re better off starting over. 12_607169-ch 05. indd 154 12_607169-ch 05. indd 154 4/22/10 7:48 PM4/22/10 7:48 PM Chapter 5: Working with Pages 155 FIGURE 5. 9 The Layout Adjustment dialog box (with. indicator Page transition indicator 12_607169-ch 05. indd 150 12_607169-ch 05. indd 150 4/22/10 7:48 PM4/22/10 7:48 PM Chapter 5: Working with Pages 151 Transparency alert InDesign is a pioneer in the use of transparency. simply open the original document. n 12_607169-ch 05. indd 155 12_607169-ch 05. indd 155 4/22/10 7:48 PM4/22/10 7:48 PM Part II: Document Fundamentals 156 Summary If you’re working on a multipage document,