Make a bigger impact with better designs Create animations and interactive documents Learn new CS5 tools and techniques Gruman The book you need to succeed! Push the limits of InDesign with this in-depth guide Whether you want to produce eye-catching ads, flashy newsletters, or interactive PDFs, this detailed guide shows you how to do it using InDesign CS5. No matter what your level of experience, everything you need is right here. From thorough coverage of new CS5 features, to tricks and techniques from publishing pros, to how to create winning client presentations— if you want to master InDesign, this is the book you need to succeed! Companion Web Site • Work efficiently with layers, master pages, and multiple page sizes • Create text and graphics frames and add metadata captions • Place objects where you want them with smart tools • Build timelines and animation, or embed movies and sound • Create client presentations, work in groups, and collaborate over the Web • Edit Photoshop ® , Illustrator ® , and PDF files from within InDesign Companion Web Site Visit www.indesigncentral.com for additional tools, updates, resources, tips, and more. Galen Gruman is principal at The Zango Group and a veteran desktop-publishing guru. A frequent contributor to Macworld, CIO , InfoWorld and other publications, he has also been editor of Macworld , West Coast bureau chief of Computerworld , and executive editor of InfoWorld.com. He is the author of Adobe InDesign CS4 and coauthor of 22 other books on desktop publishing. Shelving Category: COMPUTERS / Image Processing Reader Level: Beginning to Advanced $49.99 USA $59.99 Canada Companion Web Site • Additional tools, updates, resources, and more Adobe ® InDesign ® CS5 Quickly select overlapped objects with the content grabber Set headline text to span multiple columns Adjust object’s relative size using the Gap tool Galen Gruman InDesign ® CS5 Adobe ® 8-Page Color Insert! • Striking, full-color examples show you what you can achieve Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. 01_607169-ffirs.indd ii01_607169-ffirs.indd ii 4/22/10 7:37 PM4/22/10 7:37 PM Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. Adobe ® InDesign ® CS5 Bible 01_607169-ffirs.indd i01_607169-ffirs.indd i 4/22/10 7:37 PM4/22/10 7:37 PM Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. 01_607169-ffirs.indd ii01_607169-ffirs.indd ii 4/22/10 7:37 PM4/22/10 7:37 PM Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. Adobe ® InDesign ® CS5 Bible Galen Gruman 01_607169-ffirs.indd iii01_607169-ffirs.indd iii 4/22/10 7:37 PM4/22/10 7:37 PM Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. Adobe ® InDesign ® CS5 Bible Published by Wiley Publishing, Inc. 10475 Crosspoint Boulevard Indianapolis, IN 46256 www.wiley.com Copyright © 2010 by Wiley Publishing, Inc., Indianapolis, Indiana Published by Wiley Publishing, Inc., Indianapolis, Indiana Published simultaneously in Canada ISBN: 978-0-470-60716-9 Manufactured in the United States of America 10 9 8 7 6 5 4 3 2 1 No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as per- mitted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax (978) 646-8600. Requests to the Publisher for permission should be addressed to the Permissions Department, John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ 07030, 201-748-6011, fax 201- 748-6008, or online at http://www.wiley.com/go/permissions. LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: THE PUBLISHER AND THE AUTHOR MAKE NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF THE CONTENTS OF THIS WORK AND SPECIFICALLY DISCLAIM ALL WARRANTIES, INCLUDING WITHOUT LIMITATION WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE. NO WARRANTY MAY BE CREATED OR EXTENDED BY SALES OR PROMOTIONAL MATERIALS. THE ADVICE AND STRATEGIES CONTAINED HEREIN MAY NOT BE SUITABLE FOR EVERY SITUATION. THIS WORK IS SOLD WITH THE UNDERSTANDING THAT THE PUBLISHER IS NOT ENGAGED IN RENDERING LEGAL, ACCOUNTING, OR OTHER PROFESSIONAL SERVICES. IF PROFESSIONAL ASSISTANCE IS REQUIRED, THE SERVICES OF A COMPETENT PROFESSIONAL PERSON SHOULD BE SOUGHT. NEITHER THE PUBLISHER NOR THE AUTHOR SHALL BE LIABLE FOR DAMAGES ARISING HEREFROM. THE FACT THAT AN ORGANIZATION OR WEBSITE IS REFERRED TO IN THIS WORK AS A CITATION AND/OR A POTENTIAL SOURCE OF FURTHER INFORMATION DOES NOT MEAN THAT THE AUTHOR OR THE PUBLISHER ENDORSES THE INFORMATION THE ORGANIZATION OR WEBSITE MAY PROVIDE OR RECOMMENDATIONS IT MAY MAKE. FURTHER, READERS SHOULD BE AWARE THAT INTERNET WEBSITES LISTED IN THIS WORK MAY HAVE CHANGED OR DISAPPEARED BETWEEN WHEN THIS WORK WAS WRITTEN AND WHEN IT IS READ. For general information on our other products and services or to obtain technical support, please contact our Customer Care Department within the U.S. at (877) 762-2974, outside the U.S. at (317) 572-3993 or fax (317) 572-4002. Library of Congress Control Number: 2010926829 Trademarks: Wiley and related trade dress are registered trademarks of Wiley Publishing, Inc., in the United States and other countries, and may not be used without written permission. All other trademarks are the property of their respective owners. Wiley Publishing, Inc., is not associated with any product or vendor mentioned in this book. Wiley also publishes its books in a variety of electronic formats. Some content that appears in print may not be available in electronic books. 01_607169-ffirs.indd iv01_607169-ffirs.indd iv 4/22/10 7:37 PM4/22/10 7:37 PM Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. About the Author Galen Gruman is the principal at The Zango Group, an editorial development and book produc- tion firm. As such, he has produced multiple books for Wiley Publishing. He is author or coauthor of 24 other books on desktop publishing, as well as coauthor of the Mac OS X Snow Leopard Bible. Gruman led one of the first successful conversions of a national magazine to desktop publishing in 1986 and has covered publishing technology since then for several publications, including Layers Magazine; Macworld, whose staff he was a member of from 1991 to 1998; and InfoWorld, for which he began writing in 1986 and of which he is now executive editor. 01_607169-ffirs.indd v01_607169-ffirs.indd v 4/22/10 7:37 PM4/22/10 7:37 PM Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. Credits Acquisitions Editor Aaron Black Project Editor Chris Wolfgang Technical Editor Jonathan Woolson Copy Editor Scott Tullis Editorial Director Robyn Siesky Editorial Manager Cricket Krengel Business Manager Amy Knies Senior Marketing Manager Sandy Smith Vice President and Executive Group Publisher Richard Swadley Vice President and Executive Publisher Barry Pruett Project Coordinator Patrick Redmond Graphics and Production Specialists Andrea Hornberger Jennifer Mayberry Quality Control Technician Melissa Cossell Proofreading and Indexing Christine Sabooni Word Co Indexing Services Media Development Project Manager Laura Moss Media Development Assistant Project Manager Jenny Swisher Media Development Associate Producer Josh Frank Shawn Patrick Doug Kuhn Marilyn Hummel To my wonderful extended family for their ongoing support and encouragement: my partner Ingall; my mother Leah; my in-laws the Bulls, Belskys, and Hills; and my brothers Darius and Stephen 01_607169-ffirs.indd vi01_607169-ffirs.indd vi 4/22/10 7:37 PM4/22/10 7:37 PM Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. vii A fter seven versions of InDesign, you have to wonder what more can Adobe do to improve it in meaningful ways. In the case of InDesign CS5 — the eighth version of the leading desk- top publishing program — Adobe came up with two directions for major improvement. One is reworking the selection and object-manipulation tools to make them more straightforward to use while also more flexible and powerful. Such changes are felt in many places, from the Layers and Links panels to the basic Selection and Direct Selection tools, as well as in the controls over frame fitting, object styles, step-and-repeat, page controls, and in the new multiple-page-size, text column-spanning, and Gap tool features. The other major change is moving InDesign further into the realm of nonprint publishing, in this edition through the addition of major new animation capabilities that let you create interactive Adobe SWF files from InDesign. Plus there are a raft of improvements relating to hyperlinks, inter- active buttons, use of media files such as video and sounds, and PDF file creation. If you don’t work on nonprint documents, I think you’ll find the selection and object-manipulation changes more than sufficient reason to move to InDesign CS5. But I also urge you to become famil- iar with the creation of nonprint documents — in this electronic world, information will be pub- lished in all sorts of ways, and sticking with just one medium is a path to obsolescence. That’s why this book gives more weight to nonprint document tools than past editions have, and why InDesign’s designers are steadily adding such capabilities. Use them. These two major movements (improving object manipulation and delving further into the nonprint publishing) have led to dozens of functionality additions and capability improvements (check out Appendix B for the whole list) that are well designed and manage not to get in the way of all the other features you know and love — a real challenge for a program as complex and feature-rich as InDesign. But of course, there are lots of other refinements in InDesign CS5 that Adobe’s engineers and designers were able to add in beyond the major new areas of improvement. For example, Windows 7 users will now find that InDesign supports the gestures enabled by the new genera- tion of touchscreen PCs (Mac users got this capability in InDesign CS4). InDesign users can now work with tracked changes in their layouts, no longer seeing this ability limited to InCopy users. And plug-ins, renamed extensions, are now managed across all Creative Suite applications with a common tool, the Extension Manager. These three examples show the range of areas where Adobe has made improvements. Layout artists have an incredibly powerful tool in the form of InDesign to let them deliver on their creative aspirations and vision. I hope that this book helps you achieve and indeed increase those ambitions. 02_607169-fpref.indd vii02_607169-fpref.indd vii 4/22/10 7:37 PM4/22/10 7:37 PM Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. 02_607169-fpref.indd viii02_607169-fpref.indd viii 4/22/10 7:37 PM4/22/10 7:37 PM Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. [...]... Animation and Creating Flash Documents 779 Part IX: Programming InDesign 795 Chapter 36: Working with XML 797 Chapter 37: Using Scripts 809 Part X: Appendixes 827 Appendix A: Installing InDesign and Extensions .829 Appendix B: What’s New in InDesign CS5 837 Index 851 xi Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... the book’s accuracy and insights The www.InDesignCentral.com Web site and its contents are copyrighted by The Zango Group Original photographs are copyrighted by Ingall W Bull III ix Preface vii Acknowledgments ix Introduction xxxvii Part I: Welcome to InDesign 1 Chapter 1: Inside the InDesign Interface 3 Chapter 2:... Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxvii Part I: Welcome to InDesign 1 Chapter 1: Inside the InDesign Interface . . . . . . . . . . . . . . . . . . . . . . . . . .3 Understanding Global and Local Control 4 Exploring the InDesign Application Folder 6 The Presets folder 6 The Plug-ins folder 7 The Scripts...T hanks to the development and product marketing staff at Adobe for providing early versions of the InDesign CS5 software, providing insights into their thinking as they brought in new features, and listening to suggestions on making it even better Thanks to the editors and production staff at Wiley Publishing... Setting object display options 55 Using screen modes 56 Summary 57 Chapter 3: Setting InDesign Preferences . . . . . . . . . . . . . . . . . . . . . . . . 59 Working with Preferences Files 59 Setting universal defaults 59 InDesign Defaults file 60 Presets folder .61 Using the Preferences Dialog Box 62 General... object .787 Modifying multistate objects 789 Exporting to Flash Files 790 The Export SWF dialog box 790 The Export CS5 Flash Professional (FLA) dialog box .792 Summary 794 Part IX: Programming InDesign 795 Chapter 36: Working with XML. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 797 Importing and Creating XML Tags 798... xxxvii Part I: Welcome to InDesign 1 Chapter 1: Inside the InDesign Interface 3 Chapter 2: Working with Windows and Views .45 Chapter 3: Setting InDesign Preferences .59 Part II: Document Fundamentals 109 Chapter 4: Creating, Opening, and Saving Documents .111 Chapter 5: Working with Pages 135 Chapter... .91 Options for Black on RGB and Grayscale Devices area .91 Overprinting of [Black] area 92 File Handling preferences 92 Document Recovery Data area 92 Saving InDesign Files area .93 Snippet Import area 94 Links area 94 Clipboard Handling preferences 94 Clipboard area 95 When Pasting Text and Tables from... Clipping Paths 386 Using a graphic’s own clipping path 387 Using the clipping path as a mask 387 Using the clipping path as a wrap boundary 387 Creating a clipping path in InDesign .388 Modifying clipping paths .390 Deleting clipping paths 390 Summary 390 xxiii Contents Chapter 16: Drawing Free-form Shapes and Curved Paths . . . . . . . . . ... .565 Summary 570 Part VI: Business Document Fundamentals 571 Chapter 24: Workgroup Editing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 573 Tracking Changes in InDesign 574 Enabling change tracking 574 Working with changed text .576 xxviii Contents Setting Up Workgroup Assignments 576 Identifying the user . to do it using InDesign CS5. No matter what your level of experience, everything you need is right here. From thorough coverage of new CS5 features, to. fter seven versions of InDesign, you have to wonder what more can Adobe do to improve it in meaningful ways. In the case of InDesign CS5 — the eighth version