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Text Display Options. You can select any font and size you want, though it behooves you to pick something as readable as possible (David likes 16-point Georgia). You can also choose line spacing (a.k.a., leading), the text color, whether text should be anti-aliased, and a background color for your story windows. e eme pop-up menu oers several text color and background color combinations, but you don’t have to use these. ese settings have no eect on the printed appearance of your text; they’re just for the story windows. Cursor Options. We’ve never met anyone who wanted to use any- thing other than the normal, thin cursor (called Standard here). But you can choose ick, Barbell, or Block. (e Block option really complements the “DOS look” described above.) And if a blinking cursor drives you mad, turn o the Blink option. Paragraph styles column. Use this control to change the size of the paragraph style column (the column on the le in a story window). Notes You can attach notes to text in an InDesign story. e Notes panel is the key to managing notes (see Figure 3-55). Notes provide a great way to add comments or other information to text—especially when you’re working with editors (even if they use InCopy). Notes can be - Story Editor Display Preferences No, no, no! We trust that you will use these settings responsibly. Real_World_Adobe_InDesign_CS4b.pdf 211Real_World_Adobe_InDesign_CS4b.pdf 211 08/04/2009 05:54:36 p.m.08/04/2009 05:54:36 p.m. . created, edited, converted to text, or deleted, and can be viewed in the Story Editor or the Notes panel. You won’t be able to see your notes in the Layout view, though you will be able to see the note anchor when you click the Show/Hide Notes button in the Notes panel. Notes take on the current “user color,” which is based on the user name. To change the current user name or user color, choose User from the File menu and enter a new name and user color. You can use the Notes panel to jump from one note to another note using the Go to Next Note or Go to Previous Note buttons. To create a note, do any of the following (see Figure 3-56). Click the Type tool in text at the location at which you want to insert the note, display the Notes panel, and then choose New Note from the Notes panel menu (or click the New Note button). Select the Note tool and click it in text. e Notes panel appears. Choose New Note from the Notes menu. InDesign displays the Notes panel. Select a range of text, then choose Convert to Note from the Notes menu (or from the Notes panel menu). Aer creating a note using any of the rst three approaches shown above, you can type the text of your note in the Notes panel. Creating Notes Notes panel with Note Info displayed. Notes panel buttons Notes panel without Note Info. Show/Hide Notes Go to Note Anchor Go to Next Note Go to Previous Note New Note Delete Note - Notes Panel e Go to Next Note and Go to Previous Note buttons will not become active until you click the Type tool in a story that contains notes. Real_World_Adobe_InDesign_CS4b.pdf 212Real_World_Adobe_InDesign_CS4b.pdf 212 08/04/2009 05:54:36 p.m.08/04/2009 05:54:36 p.m. To view the content of the note, either select the note and display the Notes panel, or open the story in the Story Editor (see Figure 3-57). Choose Expand/Collapse Notes in Story to display the notes if they are not already visible. To delete an individual note, place the cursor immediately aer it and press Delete/Backspace. To delete the note from the Notes panel, navigate to the note and then click the Delete Note button at the bottom of the panel. To delete all notes in a story, choose Remove Notes from Story from the Notes menu or the Notes panel menu. To convert a note to text, select the note (or the note anchor, in layout view) and choose Convert to Text from the Notes menu (see Figure 3-58). Alternatively, you can navigate to the note using the Notes panel, then choose Convert to Text from the panel menu. Text can be also be copied out of a note and pasted into normal text. Editing Notes Deleting Notes Converting Notes to Text - Adding a Note Click the Type tool in text, then choose New Note from the Notes panel menu. InDesign adds a note at the location of the cursor. You’ll be able to see the note anchor in layout view. (If you can’t see the note anchor, click the Show/Hide Notes button at the bottom of the panel.) Enter text in the Notes panel. - Editing a Note You can edit notes directly in the Story Editor… …or in the Notes panel. Real_World_Adobe_InDesign_CS4b.pdf 213Real_World_Adobe_InDesign_CS4b.pdf 213 08/04/2009 05:54:36 p.m.08/04/2009 05:54:36 p.m. . Using Adobe InCopy We don’t ordinarily talk about buying additional programs in this book, but we need to make a quick exception for Adobe InCopy, a word processor that is designed to work with InDesign documents— sort of a Story Editor on steroids. While it’s not part of the Creative Suite, it’s well worth buying if you work with text heavy publications, especially if you’re collaborating with other people. With InCopy you can write or edit stories using all of the text- formatting features available in InDesign, using the same paragraph and character styles, with the knowledge that what you set in InCopy will appear the same in InDesign. InCopy lets you see your stories in story mode (like Story Editor), layout mode (as though you’re seeing the layout in InDesign, but can only edit the story), or galley mode (like story, but you actually see the line breaks). Checking Spelling Toward the end of a project, we always fall prey to the delusion that everything, every last word, on all of our pages, is misspelled. We nd ourselves staring blearily at relatively simple words. Is “dog” really spelled “D-O-G?” In our typical pre-deadline panic, we don’t know. Everything looks wrong. - Converting a Note to Text Select a note. Choose Convert to Text from the Notes panel menu. InDesign inserts the note in the text. When you convert the note to text, the inserted text will be formatted with the formatting it had in the note (usually the Basic Paragraph style), not with the format- ting of the surrounding text. In this example, we applied the appropriate formatting to the note before we converted it. Real_World_Adobe_InDesign_CS4b.pdf 214Real_World_Adobe_InDesign_CS4b.pdf 214 08/04/2009 05:54:36 p.m.08/04/2009 05:54:36 p.m. InDesign can check the spelling of any text in an InDesign text frame, and can also catch duplicated words (“the the”) and possible capitalization errors. InDesign uses the language dictionary or dic- tionaries associated with your text to perform the spelling check. To check spelling, follow these steps (see Figure 3-59). 1. Press Command-I/Ctrl-I (or choose Check Spelling from the Edit menu). InDesign starts to check the spelling of the cur- rent selection, story, or document (depending on the current selection) and displays the Check Spelling panel when it nds a suspect word. You can leave the panel open while editing text. 2. At this point, you can dene the scope of the spelling check using the Search pop-up menu. Note that InDesign can check the spelling of all of the open publications, if you want, or you can restrict the spell check to the current story, or—if you have one or more words highlighted—even just to the selected words. 3. Whenever InDesign nds a suspect word, you can: Skip the word without making any change. To do this, click the Skip button. To have InDesign ignore every occurrence of the word, click the Ignore All button. Replace the word with one of the suggestions. Select the suggestion, and InDesign enters the suggested word in the Change To eld. Click the Change button to replace the selected word with the suggestion. Click the Change All button to replace every instance of the selected text with the text in the Change To eld. Enter replacement text in the Change To eld. Click the Change button to replace the selected word with the text you’ve entered, or click the Change All button to replace every instance of the selected text. Add the word to the user dictionary. is is a good thing to do with technical terms and names that appear frequently in your publications. For more on entering words in the diction- ary, see “Adding Words to the User Dictionary.” Aer you’ve taken any of the above actions, InDesign contin- ues with the spelling check. 4. When you’ve nished checking the spelling of the publication (or publications), you can click the Done button to close the Check Spelling panel. Real_World_Adobe_InDesign_CS4b.pdf 215Real_World_Adobe_InDesign_CS4b.pdf 215 08/04/2009 05:54:36 p.m.08/04/2009 05:54:36 p.m. . We use lots of words in our publications that aren’t found in the InDesign dictionary. Even quite common, household words such as “Kvern” and “Blatner” will provoke an angry query from the spelling checker. You can allay InDesign’s fears by entering these words in a separate dictionary, the “user dictionary.” When InDesign can’t nd a word in its dictionary, it consults the user dictionary. If a word appears in both the standard dictionary (which can’t be edited) and the user dictionary, InDesign favors the word in the user dictionary. You can add a word to the user dictionary in two ways: from within the Check Spelling panel or from the Dictionary panel. When you’re checking your document’s spelling and a “misspelled” word pops up, you can simply click the Add button. To add or remove items from your user dictionary, you can open the Dictionary panel by choosing Dictionary from the Spelling submenu of the Edit menu (see Figure 3-60). You can edit the dictionary while checking spelling. 1. Enter the word you want to add in the Word eld of the Diction- ary panel, if necessary (if you’re in the middle of a spelling check, InDesign enters the unknown term in the eld). 2. Click the Hyphenate button when you want to view the word’s hyphenation points (see Chapter 4, “Type”). InDesign displays the proposed hyphenation points in the word. Hyphenation points are ranked—the best break is a single tilde (“~”), the next best point is two tildes (“~~”), and the least good is three tildes (“~~~”). You can enter hyphenation points in words you’re adding to the user dictionary, or change the hyphenation points of words already in the user dictionary. If you do not want InDesign to hyphenate the word, enter a tilde before the rst character of the word. Adding Words to the User Dictionary InDesign scrolls to display any suspect words it nds while checking spelling. You can choose to replace the suspect word with a word from the dictionary, or skip the word, or add the word to your user dictionary. - Checking Spelling Real_World_Adobe_InDesign_CS4b.pdf 216Real_World_Adobe_InDesign_CS4b.pdf 216 08/04/2009 05:54:37 p.m.08/04/2009 05:54:37 p.m. 3. Choose either the user dictionary or your document’s name from the Target pop-up menu. Generally, you’ll want to add words to the user dictionary which can be used by all your documents. However, if you choose your current le, then the word will only appear spelled correctly in that document, and no others. is might come in handy if you’re building an annual report for a medical company and you don’t want to add “uoxetine” to your general user dictionary. 4. Click the Add button to add the word to the user dictionary. Once you add a word to your user dictionary you can remove it: Just choose Dictionary from the Spelling submenu of the Edit menu, select the word you want to remove, and click the Remove button. But you can also tell InDesign to remove a word from the regular dictionary by adding it to the Removed Words list. 1. Open the Dictionary panel and choose a target. (If you choose your user dictionary, the change will aect all your documents; if you choose just the open document from the Target pop-up menu, the word is only removed from this document.) 2. Select Removed Words from the Dictionary List pop-up menu. 3. Type the word in the Word eld (if you’re in the middle of checking your document’s spelling, it should show up here automatically). 4. Click the Add button. is adds the word to the list of words that should be removed. Removing Words From the User Dictionary Click the Hyphenate button or enter tildes (~) to indicate hyphenation points. Click the Add button to add the word to the dictionary. - Adding a Word to the User Dictionary Real_World_Adobe_InDesign_CS4b.pdf 217Real_World_Adobe_InDesign_CS4b.pdf 217 08/04/2009 05:54:37 p.m.08/04/2009 05:54:37 p.m. . At this point, the word will appear as incorrect when you check its spelling. Later, if you want to take it o the “removed” list, you can open the Dictionary dialog box, select the word, and click Remove. Dynamic Spelling. You can also check the spelling of text without going to the Check Spelling dialog box. To do this, turn on Dynamic Spelling (using either the Enable Dynamic Spelling option in the Spelling Preferences dialog box or the corresponding option on the Spelling submenu of the Edit menu). Aer you do this, InDesign will mark suspect words in your document using the colors you assigned in the Preferences dialog box. If you’re working with a long docu- ment, it can take some time for InDesign to apply the highlight. You can use the Context menu to change suspect words to any of a list of likely replacements, add the word to the dictionary, or direct InDesign to ignore the word (see Figure 3-61). Autocorrect. If you enter a lot of text using InDesign, and you habit- ually type “hte,” for “the,” (or “pargraph,” for “paragraph,” as Ole does), you’ll love the autocorrect feature (see Figure 3-62). As you type, autocorrect will change the text you’ve typed to x common typing errors. You can also use Autocorrect to change capitalization errors (“Indesign” to “InDesign,” for example). Autocorrect has no eect on text you have already entered. - Dynamic Spelling When you have turned on the Dy- namic Spelling option, InDesign will mark questionable words (i.e., words that are not found in the dictionary). To deal with one of the marked words, click the Type tool inside the word and then display the Context menu. Choose one of the actions from the Context menu. Select one of the suggestions to replace the highlighted word. In this example, we’ve told InDesign that the word is spelled correctly, so InDesign removes the highlight from the word. Real_World_Adobe_InDesign_CS4b.pdf 218Real_World_Adobe_InDesign_CS4b.pdf 218 08/04/2009 05:54:37 p.m.08/04/2009 05:54:37 p.m. To turn this feature on or o, use the Enable Autocorrect option in the Autocorrect Preferences dialog box, or choose Autocorrect from the Spelling submenu of the Edit menu. To have Autocorrect catch errors of capitalization, turn on the Autocorrect Capitalization Errors option. As you can see by looking at the Autocorrect Preferences dialog box, InDesign has a large list of common misspelled words and their corresponding corrections. To add the error, click the Add button. InDesign displays the Add to Autocorrect List dialog box. Enter the typo in the Misspelled Word eld, and enter the correct text in the Correction Field. Click the OK button, and InDesign adds the error to the Autocorrect list. To remove a word from the list, select the word and click the Remove button. To edit a word in the list, click the Edit button. Footnotes InDesign CS2 introduced the ability to add footnotes to text, a ca- pability requested by InDesign users 1 since version 1.0. InDesign’s footnotes don’t do everything that one could possibly want in such a feature. but they’re able to handle a broad range of footnote needs. What are the limitations? e biggest one is that you’re limited to one footnote numbering style in a document. If your publications feature one footnote numbering style for body text, and another style for sidebars, you’ll have to take care of one of the footnote styles manually (as you have in previous versions). e other signicant (in our opinion) limitation is that the width of the footnote text is based on the width of the column containing the footnote reference marker. In addition, footnote text is not aected by text wrap, and you cannot add footnotes to footnote text or text in a table. 1 ough we have never found a use for them, ourselves. - Autocorrect When the Autocorrect feature is on, InDesign will correct misspelled words as you type. Real_World_Adobe_InDesign_CS4b.pdf 219Real_World_Adobe_InDesign_CS4b.pdf 219 08/04/2009 05:54:37 p.m.08/04/2009 05:54:37 p.m. . Finally, footnotes go to the bottom of the column, which is not necessarily the bottom of the page. is means that if we want to add a graphic between the footnote reference and the footnote text, we’d have to resort to text wrap or an inline graphic just to fool the footnote into landing at the bottom of the page. As usual, we’ve written an introduction to a section without fully dening our terms. When we say “footnote reference marker,” we mean the number or symbol that appears in the body text. When we say “footnote text,” we’re referring to the text that appears at the bot- tom of the column. ese two parts make up a “footnote.” To create a footnote, follow these steps (see Figure 3-63). 1. Set the cursor at the point at which you want to add the footnote. 2. Choose Insert Footnote from the Context menu (or the Type menu). When you do this, InDesign inserts a footnote marker (a number or symbol) and positions the text cursor in the footnote text. e footnote text is usually at the bottom of the column containing the marker, but can appear elsewhere in some cases. 3. Enter the text for the footnote. Creating a Footnote - Creating a Footnote Position the cursor in text. Choose Insert Footnote from the Context menu… Enter the text of the footnote. …and positions the cursor in the footnote text area (this example uses the default footnote formatting). InDesign adds a footnote reference… Real_World_Adobe_InDesign_CS4b.pdf 220Real_World_Adobe_InDesign_CS4b.pdf 220 08/04/2009 05:54:37 p.m.08/04/2009 05:54:37 p.m. [...]... characters InDesign adds the prefix/suffix characters at the locations you specified Real_ World_ Adobe_ InDesign_ CS4b.pdf 222 08/04/2009 05:54:38 p.m 210 real world adobe indesign cs4 used to calculate the position of the first baseline of text in a footnote (see the discussion of first baseline offsets earlier in the chapter) Place End of Story Footnotes at Bottom of Text Turn this option on, and InDesign. .. apply When you’ve specified formatting, InDesign displays an alert icon When you’re ready to change text, click the Change All button, or click Find Next to step through the find/change process InDesign changes the formatting, finding and changing the font and style you specified Real_ World_ Adobe_ InDesign_ CS4b.pdf 234 08/04/2009 05:54:40 p.m 222 real world adobe indesign cs4 Note that when you have specified... Include Locked Layers Include Footnotes Include Locked Stories Include Master Pages Option on Real_ World_ Adobe_ InDesign_ CS4b.pdf 228 Whole Word Case Sensitive Option off 08/04/2009 05:54:39 p.m 216 real world adobe indesign cs4 Include Hidden Layers Turn this option on to find and change text on hidden layers InDesign will display a block highlight when it finds text on a hidden layer, but it won’t show... language is JavaScript; and another version features VBScript To keep from having to maintain the different versions as separate documents, Ole uses conditional text Real_ World_ Adobe_ InDesign_ CS4b.pdf 224 08/04/2009 05:54:38 p.m 212 real world adobe indesign cs4 Conditional text has two components: the conditions themselves, and the text you’ve marked using the conditions You work with conditional text using... “metacharacters”—representing those characters There’s no need for a cheat sheet for these characters—they appear on the pop-up menus attached to the Find What and Change To fields Real_ World_ Adobe_ InDesign_ CS4b.pdf 230 08/04/2009 05:54:39 p.m 218 real world adobe indesign cs4 To enter a metacharacter in the Find What or Change To fields, you can either enter it directly (if you know the code) or choose it from the pop-up... press Shift-F3 Finding and Changing Formatting Attributes Real_ World_ Adobe_ InDesign_ CS4b.pdf 232 What do you do when you want to find all of the occurrences of the word “Zucchini” formatted as 10-point Helvetica bold? It’s easy—use the Find Format Settings and Change Format Settings controls at the 08/04/2009 05:54:40 p.m 220 real world adobe indesign cs4 bottom of the Find/Change dialog box (if you... menu InDesign displays the XX dialog box 4 Enter a name for the condition set and click the OK button InDesign adds the condition set to the Set pop-up menu When you want to apply the condition set, choose it from the Set pop-up menu InDesign will set the visibility of all conditions based on the stored settings in the condition set Real_ World_ Adobe_ InDesign_ CS4b.pdf 226 08/04/2009 05:54:39 p.m 214 real. .. adding a backslash character before the character, as shown in Table 3-8 You do not need to escape characters when they appear inside a character class ([ ]) Real_ World_ Adobe_ InDesign_ CS4b.pdf 238 08/04/2009 05:54:41 p.m 226 real world adobe indesign cs4 Table 3-7 Posix Metacharacters for GREP Matches: [[:alnum:]] Same as Any Character [[:alpha:]] Same as Any Letter [[:digit:]] Same as Any Number... menu InDesign displays the New Condition dialog box 3 Enter a name for the condition, then specify the format of the condition indicator using the Method, Appearance, and Color pop-up menus 4 Click OK to close the dialog box Figure 3-69 Conditional Text Panel Choose New Condition from the panel menu… Define the appearance of the condition using the controls in the Indicator section Real_ World_ Adobe_ InDesign_ CS4b.pdf... (particularly the Case Sensitive and Whole Word options) as necessary Real_ World_ Adobe_ InDesign_ CS4b.pdf 229 08/04/2009 05:54:39 p.m chapter 3 text 217 Figure 3-73 Finding Text Enter the text you want to search for Enter metacharacters (if necessary) using the pop-up menu (or simply type them into the Find What field) After you click the Find button, InDesign selects each instance of the text it finds, and scrolls . example, we’ve told InDesign that the word is spelled correctly, so InDesign removes the highlight from the word. Real_ World_ Adobe_ InDesign_ CS4b.pdf 21 8Real_ World_ Adobe_ InDesign_ CS4b.pdf 218. we converted it. Real_ World_ Adobe_ InDesign_ CS4b.pdf 21 4Real_ World_ Adobe_ InDesign_ CS4b.pdf 214 08/04/2009 05:54:36 p.m.08/04/2009 05:54:36 p.m. InDesign can check. in the Notes panel. Real_ World_ Adobe_ InDesign_ CS4b.pdf 21 3Real_ World_ Adobe_ InDesign_ CS4b.pdf 213 08/04/2009 05:54:36 p.m.08/04/2009 05:54:36 p.m. . Using Adobe InCopy We don’t
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