Real World Adobe InDesign CS4- P6 docx

      A Good Foundation Being methodical every now and then can save a lot of trouble later. Setting up master pages, dening layers, creating layout grids amd ruler guides are not the most glamorous parts of InDesign, but they’re a good place to spend a little organizational energy. Far from cramp- ing your creative style, paying attention to basic layout options—at the very beginning of the production process, if possible—sets the stage on which you produce and direct the play of your publications.  - Finding and Changing Object Formatting In this example, we want to search for the objects with a gray stroke and change the stroke to black. We also want to reduce the stroke weight. Please imagine that there are hundreds of these, on dozens of pages. Press Command-F/Ctrl-F to display the Find/Change panel. Click the Object tab, then click the Specify Attribute to Find button. Use the Find Object Format Options dialog box to set up the attributes you want to nd. Click the OK button when you’re done, then, back in the Find/Change panel, click the Specify Attributes to Change button. Use the Change Object Format Options dialog box to set up the replacement attributes, then press OK to return to the Find/Change panel. e Find/Change panel displays the formatting attributes you selected. Click the Change All button… …and InDesign changes the objects whose formatting matches the attributes you selected. Real_World_Adobe_InDesign_CS4b.pdf 151Real_World_Adobe_InDesign_CS4b.pdf 151 08/04/2009 05:54:23 p.m.08/04/2009 05:54:23 p.m.  Text is the stream of characters that inhabit your publications. Text is not about what those characters look like (that’s “type,” the topic of the next chapter)—it’s about the characters themselves, and the containers that hold them. All text in an InDesign document exists in one or more stories. A story consists of at least one text container: the container is usually a text frame, but can sometimes be a path text object. A story can be as small as a single, unlinked text frame, or as large as a series of hun- dreds of linked text frames containing tens of thousands of words and spanning hundreds of pages. Text frames (see Figure 3-1) are similar to the text “boxes” found in QuarkXPress, and they’re also similar to the text “blocks” found in PageMaker. In our opinion, InDesign’s text frames present a “best of both worlds” approach—you get the exibility and uidity of Page- Maker’s text blocks combined with the precision of QuarkXPress’ text boxes. Text, in a word, is what publications are really all about. A picture might be worth a thousand words, but they’re not very specic words. When you create a poster for a concert, for example, the text is what tells the viewer where the concert will be presented, at what time, and on which date. e point of using an image, color, or a stylish layout is to get people to read the text. Text  3 Real_World_Adobe_InDesign_CS4b.pdf 152Real_World_Adobe_InDesign_CS4b.pdf 152 08/04/2009 05:54:23 p.m.08/04/2009 05:54:23 p.m.       is chapter is all about how to get text into your InDesign docu- ments—how to create and edit text frames, enter text, edit text, and import text les. It’s also about creating text variables and condi- tional text, checking the spelling of the text in your publication, and about nding and changing text. Creating Text Frames Before you can add text to your InDesign publication, you’ve got to have something to put it in: a text frame. To create a text frame, you can use any or all of the following methods.  Draw a frame using one of the basic shape tools or the frame drawing tools. To convert the frame to a text frame, select the frame and choose Text from the Content submenu of the Object menu (see Figure 3-2). If you have turned on the Type Tool Converts Frames to Text Frames option in the Type panel of the Preference dialog box, you can also convert the frame by click- ing the Type tool inside the frame.  Drag the Type tool to create a frame whose height and width are dened by the area you specied by dragging (see Figure 3-3).  Drag a text place icon. e text place icon appears whenever you import a text le, or click the in port or out port of a text frame (see Figure 3-4). See “Importing Text” later in this chapter.  Deselect all (Command-Shi-A/Ctrl-Shi-A) and then paste text into the publication (or drag it out of another application and drop it into the publication, which accomplishes the same thing). InDesign creates a text frame containing the text.  Drag a text le (or series of text les) out of your operating system’s le browser (the Finder on the Macintosh, or the Windows Explorer in Windows) and drop it into an InDesign publication. In port Out port (for linking text frames together) When you turn on the Show Text reads option (press Command- Option-Y/Ctrl-Alt-Y), InDesign displays lines representing the links between text frames.  - Text Frame Anatomy Real_World_Adobe_InDesign_CS4b.pdf 153Real_World_Adobe_InDesign_CS4b.pdf 153 08/04/2009 05:54:23 p.m.08/04/2009 05:54:23 p.m.  .   Select a frame drawing tool. Drag the tool to draw a frame. InDesign sets the content type of the new frame to “Graphic.” Click the Type tool inside the frame, or… …select Text from the Content submenu of the Object menu. InDesign converts the graphic frame to a text frame.  - Converting Any Frame to a Text Frame Drag the Type tool. InDesign creates a text frame that’s the width and height you specied by dragging. Select the Type tool.  - Drag the Type Tool You “load” a text place icon by placing a text le or by clicking the in port or out port of a text frame. …to create a text frame that’s the width and height you specied by dragging. Drag the text place icon…  - Drag a Text Place Icon Real_World_Adobe_InDesign_CS4b.pdf 154Real_World_Adobe_InDesign_CS4b.pdf 154 08/04/2009 05:54:24 p.m.08/04/2009 05:54:24 p.m.       Note that InDesign does not require you to create a text frame before you add text, as (for example) QuarkXPress does. Most of the text frame creation methods described previously dynamically create a text frame as you enter, import, or paste text. Once you’ve created a text frame, you can change its size, shape, and rotation angle just as you would any other object you’ve created (see Chapter 5, “Drawing” and Chapter 9, “Transforming”). You can also change the shape of the text frame using InDesign’s drawing and path editing tools (see Chapter 5, “Drawing”). Text can also appear on a path—for more on this topic, see Chap- ter 6, “Where Text Meets Graphics.” Setting Text Frame Options Text frames have attributes that are not shared with graphics frames or with frames whose content is set to “Unassigned.” To view and edit these attributes, choose Text Frame Options from the Type menu, or press Command-B/Ctrl-B. or hold down Option/Alt as you double-click the frame with either the Selection or the Direct Selec- tion tool. InDesign displays the Text Frame Options dialog box (see Figure 3-9). e controls in this dialog box set the number of columns, inset distances, and rst baseline calculation method for the text frame. InDesign text frames can contain up to 40 columns—enter the number of columns you want in the Number eld. To dene the dis- tance between columns, or “gutter,” enter a value in the Gutter eld. Columns and Text Frames  - Text Frame Options As in many other dialog boxes and panels, the “chain” icon enforces the same spacing in all associated elds. Real_World_Adobe_InDesign_CS4b.pdf 155Real_World_Adobe_InDesign_CS4b.pdf 155 08/04/2009 05:54:24 p.m.08/04/2009 05:54:24 p.m.  .   Column width. When we think of the typesetting specications for a block of text, we think rst of the typeface, then the point size, the leading, and the measure, or column width—in that order. When we see a line of type, our thoughts go something like this: “at’s Bodoni Book, eleven-on-een, on a fourteen pica measure.” e length of the lines of text is roughly as important as the character shapes, their size, and their leading. InDesign recognizes the importance of column width in typeset- ting by giving you the ability to determine the width of a text frame by the width of its columns. When you type the number of columns in the Text Frame Options dialog box and click OK, InDesign divides the current width of the text frame into columns for you. However, if you specify a value in the Width eld, then the program changes the width of your text frame so that the columns will t. e Fixed Column Width option tells InDesign what to do with your text frame when it gets wider or narrower. When you turn this option on, you’ll notice that when you resize the text frame it snaps to widths determined by the xed widths of the columns (and gut- ters) it contains (see Figure 3-6). If you leave this option turned o, the column widths change when you resize the frame. Regardless of the options in this dialog box, we have to point out that a layout created using multicolumn text frames is far less exible than the same layout using single column text frames. For example, …InDesign resizes the text frame based on the column width you entered (rather than evenly dividing the width of the text frame into columns of equal width). When you resize a text frame that has a xed column width… …InDesign will “snap” the frame widths based on that column width. No matter how narrow you make the frame, it will always contain at least one column of that width. When you turn on the Fixed Column Width option…  - Fixed Column Width Real_World_Adobe_InDesign_CS4b.pdf 156Real_World_Adobe_InDesign_CS4b.pdf 156 08/04/2009 05:54:24 p.m.08/04/2009 05:54:24 p.m.       you cannot change the width or height of just one of the columns in a multi column text frame. e values you enter in the Inset Spacing section of the Text Frame Options dialog box control the distances InDesign will push text from the edges of the text frame. You can enter an inset distance from 0 to 8640 points (or about 120 inches). To enter dierent values for each eld, you’ll have to turn o the Make All Settings the Same option (the little chain thingy). Unfortunately, you can’t enter nega- tive values to make the text hang out of the text frame. Inset distances work in conjunction with (and in addition to) the margins of the paragraphs in a text frame (see Figure 3-7). In general, we prefer to work with the text inset values set to zero, and use the le and right indent values of individual paragraphs to control the distance from the edges of the text to the edges of the text column. Setting Text Frame Insets Enter inset distances in the elds in the Inset Spacing section of the dialog box to push text away from the edges of the text frame. Paragraph indents are applied in addition to the text frame inset distances. When you select the text frame with the Selection tool, InDesign displays the text inset boundary.  - Text Frame Insets By default, InDesign applies no inset— note that this diers from most versions of QuarkXPress, which apply a one point inset by default. Real_World_Adobe_InDesign_CS4b.pdf 157Real_World_Adobe_InDesign_CS4b.pdf 157 08/04/2009 05:54:24 p.m.08/04/2009 05:54:24 p.m.  .   However, these inset features are sometimes helpful when you need to move all the text in a frame up or down slightly without moving the frame itself. e Oset pop-up menu in the First Baseline section of the Text Frame Options dialog box oers ve methods for calculating the position of the rst baseline of text in a text frame: Ascent, Cap Height, Leading, x Height, and Fixed (see Figure 3-8). If you use either the Ascent or Cap Height method, the tops of characters in your text frames will touch (or come close to touching) the top of the text frame (provided, of course, that the top frame inset is zero). Choosing x Height is similar: the tops of the lower-case char- acters will bump up against the top of the frame (and the ascenders and uppercase letters will pop out the top of the frame). ese set- tings come at a price, however: it’s almost impossible to calculate the distance from the top of the frame to the baseline of the rst line of text in the frame (without resorting to scripting). In addition, using these methods means that InDesign will vary the leading of the rst line when you enter characters from dierent fonts in the line, or change the size of characters, or when you embed inline graphics in the line. Is that bad? It is, if you care about type. Setting First Baseline Position Example font is Minion Pro; example leading is 24 points. Distance from the top of the text frame to the rst baseline: 24 points. Distance from the top of the text frame to the rst baseline: 15.6000316143036 points. Distance from the top of the text frame to the rst baseline: 10.4640212059021 points. Distance from the top of the text frame to the rst baseline: 17.44775390625 points. All baseline distances calcu- lated using Neo-Atlantean super science, and will vary from font to font. Distance from the top of the text frame to the rst baseline: 24 points. If you use the Fixed or Leading options, you can know exactly where the rst baseline of text will fall in relation to the top of the text frame, regardless of the font or the point size of the text.  - First Baseline Position Real_World_Adobe_InDesign_CS4b.pdf 158Real_World_Adobe_InDesign_CS4b.pdf 158 08/04/2009 05:54:24 p.m.08/04/2009 05:54:24 p.m.       It’s important that you know exactly where the rst baseline of text in a text frame will appear, relative to the top of the text frame. Why? Because if you know the position of the rst baseline, you can snap the top of the text frame to your leading grid—and rest secure in the knowledge that the rst baseline will fall neatly on the next baseline. To control the location of the rst baseline of text in a text frame, choose either Leading or Fixed from the Oset menu in the First Baseline section. When you choose Leading, the rst baseline is one leading increment from the top of the text frame—regardless of the size of the characters (or the height of inline graphics) in the line. When you choose Fixed, you can specify exactly how far from the top of the frame the rst baseline should fall using the Min eld. e Min eld for the Oset settings other than Fixed means, “between the Min value and what the Oset would be ordinarily, use the larger value.” For more on leading, see Chapter 4, “Type.” In a typical magazine spread, some text wraps around graphics; some text doesn’t. Imagine that you want the body text of an article to wrap around an image—but want to place a headline on top of the same image. To keep text in a text frame from obeying a text wrap, select the frame, open the Text Frame Options dialog box, and then turn on the Ignore Text Wrap option (see Figure 3-9). Ignoring Text Wrap When you try to place a text frame on top of a graphic that has a text wrap, InDesign pushes the text out of the frame. Unless, that is, you display the Text Frame Options dialog box (select the text frame and press Command- B/Ctrl-B) and turn on the Ignore Text Wrap option. Text wrap boundary Once you do this, text in the text frame ignores the text wrap.  - Ignoring Text Wrap Real_World_Adobe_InDesign_CS4b.pdf 159Real_World_Adobe_InDesign_CS4b.pdf 159 08/04/2009 05:54:25 p.m.08/04/2009 05:54:25 p.m.  .   Note that in this case (where the text was on top of the oending graphic) you could also turn on the Text Wrap Only Aects Text Beneath option in the Composition Preferences dialog box. is preference aects all text wraps in your le (see Chapter 6, “Where Text Meets Graphics”). Vertical justication controls the vertical position of the text in a text frame (see Figure 3-10). To set the vertical justication method used for a text frame, select the text frame, display the Text Frame Options dialog box, and then choose a method from the Align pop-up menu.  Top. Aligns the text to the top of the text frame, positioning the rst baseline of text in the frame according to the method you’ve selected from the Oset pop-up menu (see above).  Center. InDesign centers the text between the bottom of the text frame and the top of the rst line of text (taking the baseline options into account). Note that the text may be mathematically centered, but might not appear centered in some cases. In these relatively rare cases, you may have to work with the First Base- line or Baseline Shi settings to center the text.  Bottom. Aligns the baseline of the last line of text in the text frame to the bottom of the frame. When you choose this method, the the Oset pop-up menu has no eect.  Justify. Adds vertical space to the text in the text frame (using paragraph spacing and/or leading to add this space) to ll the text frame with the text. Note that using the Justify method will not pull overset text into the text frame (that is, it won’t lessen the leading value to make more text t in the frame; it only adds space). e rst line of the text frame will remain where it was, based on the First Baseline setting. Paragraph Spacing Limit. e problem with vertically justied text is that it overrides your leading values, and we don’t take kindly to anyone messing with our leading. Fortunately, when you choose Jus- tify from the Align pop-up menu, InDesign activates the Paragraph Spacing Limit control, which sets the maximum amount of space you’ll allow between paragraphs in the text frame. Once the space between paragraphs reaches this value, InDesign adjusts the lead- ing of each line in the text frame, rather than adding space between paragraphs. To keep InDesign from changing leading at all, enter a large value (up to 8640 points) in this eld. On the other hand, if you really want InDesign to change the leading instead, enter zero. Vertical Justication Real_World_Adobe_InDesign_CS4b.pdf 160Real_World_Adobe_InDesign_CS4b.pdf 160 08/04/2009 05:54:25 p.m.08/04/2009 05:54:25 p.m. [...]... placing text, click the out port to reload the text place icon Real_ World_ Adobe_ InDesign_ CS4b.pdf 168 08/04/2009 05:54:26 p.m 156 real world adobe indesign cs4 Figure 3-21 Manual Text Flow Load the text place icon (by placing a text file or clicking the in port or out port of any text frame) InDesign displays the manual text flow icon Drag the icon InDesign flows text into the area you defined by dragging... paste… InDesign retains the link between the two copied frames In this example, we’ve selected the first and third text frames in a story When we copy and paste… …the duplicate frames are linked— even though the frames were not directly connected to each other Figure 3-19 More About Copying and Pasting Linked Frames Real_ World_ Adobe_ InDesign_ CS4b.pdf 166 08/04/2009 05:54:26 p.m 154 real world adobe indesign. .. (disable it, like if you change your mind midstream), click on any tool in the Toolbox (or just press a key to switch tools, like “V” for the Selection tool) Real_ World_ Adobe_ InDesign_ CS4b.pdf 164 08/04/2009 05:54:25 p.m 152 real world adobe indesign cs4 Figure 3-14 Controlling the Order of Text Frames in a Story Two unlinked text frames When you load the text place icon by clicking the out port…... in the out port, it means that the text frame is linked to another text frame Real_ World_ Adobe_ InDesign_ CS4b.pdf 162 A “+” in the out port means that the text frame is the last text frame in a story, and that there’s more text to place (the unplaced text is called “overset” text) 08/04/2009 05:54:25 p.m 150 real world adobe indesign cs4 icon, which either looks like a little chain or like some text... text place icon InDesign displays the text place icon Position the text place icon over a frame If you’ve turned on the Show Text Threads option (on the View menu), InDesign will display a line linking the out port of one text frame with the in port of another Real_ World_ Adobe_ InDesign_ CS4b.pdf 163 InDesign changes the text place icon to the link icon Click the link icon on the frame InDesign links... double quote Control-Shift-'/Ctrl-Alt-' Section symbol (§) Option-6/Alt-6 Thin space Command-Option-Shift-M Ctrl-Alt-Shift-M Registered trademark (®) Real_ World_ Adobe_ InDesign_ CS4b.pdf 172 159 Option-R/Alt-R 08/04/2009 05:54:27 p.m 160 real world adobe indesign cs4 Figure 3-26 Entering Special Characters Using the Context Menu Click the Type tool in a text frame In this example, the section marker text... particular alternate glyph won’t appear unless you have Discretionary Ligatures turned on Double-click the alternate glyph to replace the selected characters Real_ World_ Adobe_ InDesign_ CS4b.pdf 174 08/04/2009 05:54:28 p.m 162 real world adobe indesign cs4 Recently used glyphs The Glyphs panel keeps track of the glyphs you’ve inserted using the panel, and displays them in the Recently Used section of... wrong—text variables are a great thing But we point out the problems because we think it’s important that you understand how they work Before you’re on a deadline Real_ World_ Adobe_ InDesign_ CS4b.pdf 178 08/04/2009 05:54:29 p.m 166 real world adobe indesign cs4 Figure 3-31 Text Variables and Composition This is the default Output Date text variable It’s fairly short, so it’s not likely to cause any serious... depends on 08/04/2009 05:54:28 p.m 164 real world adobe indesign cs4 InDesign makes it easy to add dummy text to a text frame—select the text frame using the Selection tool, or click the Type tool in a text frame and choose Fill with Placeholder Text from the context menu (or from the Type menu) InDesign fills the text frame with dummy text (see Figure 3-30) InDesign s dummy text is a random compilation... (see Figure 3-25) 08/04/2009 05:54:27 p.m 158 real world adobe indesign cs4 Figure 3-25 Shrinking Text Frames Double-click the top or bottom edge of a text frame… …and InDesign shrinks the frame vertically Double-click the left or right edge of a text frame… …and InDesign shrinks the frame horizontally Double-click one of the corners of the text frame… …and InDesign shrinks the frame horizontally and . On the other hand, if you really want InDesign to change the leading instead, enter zero. Vertical Justication Real_ World_ Adobe_ InDesign_ CS4b.pdf 16 0Real_ World_ Adobe_ InDesign_ CS4b.pdf 160 08/04/2009. Place Icon Real_ World_ Adobe_ InDesign_ CS4b.pdf 15 4Real_ World_ Adobe_ InDesign_ CS4b.pdf 154 08/04/2009 05:54:24 p.m.08/04/2009 05:54:24 p.m.       Note that InDesign does. the Change All button… …and InDesign changes the objects whose formatting matches the attributes you selected. Real_ World_ Adobe_ InDesign_ CS4b.pdf 15 1Real_ World_ Adobe_ InDesign_ CS4b.pdf 151 08/04/2009