Final Report Knowing Ways To Time Management.pdf

Essentially, the purpose of time management is to enable people to get more and better work done in less time.. Learning new time management systems can help employees evaluate tasks and

HOCHIMINH CITY UNIVERSITY OF FOREIGN LANGUAGES

AND INFORMATION TECHNOLOGY FACULTY OF BUSINESS ADMINISTRATION

FINAL REPORT

KNOWING WAYS TO TIME MANAGEMENT

Hoàng Thị Minh Thư 22DH123719

Lê Thị Minh Thư 22DH483059 Nguyên Anh Thư 22DH483066 Class: KQ2206, KD2210 Course: 221141029211 Instructor: NGÔ VĂN BÌNH

HCMC, 1/2023

TABLE OF CONTENTS

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CONTENT

1 ABSTRACT

Time is a rare resource, it goes by very quickly in the blink of an eye So you need to know how to manage your time properly Your day will be very busy so you must know how to manage your time properly so as not to waste them

In your life, you must organize yourself to arrange the work you need to do in the most reasonable way so as not to waste time passing Through the following essay, you will know how to best manage your time

2 INTRODUCTION

You need to know and analyze how your time is currently used With young people today, most of the time that you use the most is for going out, shopping, and drinking with friends Are you wasting your time on such useless things? Most students have to retake the subject because they don't know how to manage their time, because they spend too much time on unnecessary things, so they can't balance their studies and playing Many students have said: "If only time could turn back", but not time just runs forever but never stops

When we are in this world, every second that passes will never come back A day will always have 24 hours, a week will always have 7 days and a year will always have 365 days Your living days will pass so quickly that you will never get them back So before you do something, think carefully, arrange the work in detail, and carefully avoid consequences later But to be able to manage time in such a reasonable way, you need to really focus and devote yourself to it so that you can do it

Everyone has to have the focus to be effective, and save a lot of time If you Knowing how to manage your time, will help you with many things such as your life will become easier, you will be less stressed, increase you have joy in life, and increase more private time for you For us, students, arranging our desks is also a way to help manage our time, because a tidy desk means we won't have to waste time looking for what we need When you don't manage your time you will get in trouble that you don't want, you will

be overwhelmed with too much work at once and it will lead to consequences that you do not want The following presentation will help you understand more about the best way to manage your time

3 LITERUTURE VIEW

3.1 Time management

3.1.1 Definition of Time management

Time management is the coordination of tasks and activities to maximize the effectiveness of an individual's efforts Essentially, the purpose of time management is to enable people to get more and better work done in less time

Elements include organization, planning, and scheduling best to take advantage of the time available to the individual, while also taking into account that individual's particular situation and relevant characteristics

3.1.2 Misconceptions about time management

3.1.2.1 Procrastinating

At times, stepping away from a task can be beneficial for clarity But procrastination at its core is avoidance, not creation or advancement Procrastination can happen when we’re

unsure of our next steps or when we're afraid of failing at something new They can

manifest in the form of anxiety, depression, dejection, low self-esteem, and more

3.1.2.2 Failing to Prioritize Time is a precious resource that must be spent accordingly, and that means prioritizing Employees may fail to prioritize because of alack of knowledge on how to assign value to tasks Or it could be a product of unclear priorities from managers, directors, and senior executives Learning new time management systems can help employees evaluate tasks and better prioritize

3.1.2.3 Managing Distractions Whether it’s a coworker dropping by our desk at the office or into our DMs as we work from home, distractions from others are common This means, out of all the time management mistakes, this can be the most difficult to correct Employees can’t control

when notifications pop up on their phones or when others send them emails or messages What we can learn to control is our behavioral response to each di straction as it pops up

3.1.2.4 Improper Planning Have you ever agreed to a deadline only to find that the project required twice as much work as you anticipated? Improper planning can hit anyone and derail us from better time management Improper planning is also tied to poor goal-setting practices

3.1.2.5 Overcommitting There’s a lot to be said for the opportunities we open ourselves to by saying “yes.”

There’s also a lot of trouble we can get into when we say yes to too many things and

overcommit ourselves Employees with high intrinsic motivation tend to take on extra work and can become burnt out from it When we juggle too many balls, we are bound to lose track of some and that could bring the whole act tumbling down

3.1.2.6 Managing Attitude and Stress

More workers are becoming burnt out than ever before A sour or defeated attitude in the morning can become progressively worse as the challenges of the day come along When we’re emotional, our brains are less able to focus on the task at hand Harvard Business Review confirms with a decade of findings that a bad attitude can directly affect aspects such as financial performance and absenteeism

3.1.2.7 Multitasking Years of research studies have proven time and again that multitasking is not an efficient use of our time By separating our attention, tasks take longer, we lose focus, and we make more mistakes than we would if we were concentrating on one thing

3.1.2.8 Uncoordinated Networking When projects require complicated networks of people each responsible for various interlocking pieces, there can be a breakdown in coordination Employees will be forced

to waste time if the person with the step before them has yet to complete their work Assembly lines need to work efficiently, and this means having the correct people in each stage of the project

3.1.2.9 Lacking Resources Workers who lack the proper resources to complete the tasks required of them will end

up wasting time spinning their wheels This lack could be in the form of funds, information,

or even permission to move forward

3.2 Time management skills

3.2.1 Importance of Time Management for Students

3.2.1.1 It Increases Your Productivity

If you manage your time effectively, it adds to your productivity le vels Assigning a fixed time for all the tasks to be done in a day lets you plan your day in advance and enables you to do more tasks in less time But you should remember that this will only be effective

if you do your work on time, procrastination will definitely have a negative effect on your productivity

3.2.1.2 It Keeps Your Work Organised The best way of time management for students is to create and follow a fixed timetable for each day This is beneficial for students since they will have a clear idea of the different tasks to be done each day, and they could also easily mark the tasks as done after completing them This will make your daily tasks organized and you can even choose to

do the more important ones first by putting them at the top of the things-to-do list

3.2.1.3 Positive Effect On Health Good time management efforts also reflect on your health When you manage your time effectively, you don’t have to stay up late to finish your tasks Cutting down on your sleep time will lead to tiredness, which will hamper your schedule for the day Getting a good night’s sleep is essential for your brain and body to recharge, and this reflects positively

on your health and energy levels

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3.2.1.4 More Time For Extracurricular Activities When you have a fixed schedule for all your tasks for the day, you get an idea of the extra time you will have left after completing all your tasks You can schedule your tasks

in a way so that you get more time to do what you love This can include hobbies like drawing, painting, singing, dancing, photography, etc, or you can even go cycling or jogging to get some fresh air to refresh yourself

3.2.1.5 It Helps in Stress Reduction Not completing your studies, assignments, and projects can cause you to be stressed out Taking care of our mental health is very important for everyone, and since students often get increased stress and anxiety levels due to the pressure of studies, it reflects in their poor performance Effective time management can help you in lessening this mental pressure, which will also boost your confidence and energy levels

3.2.1.6 No Last-minute Cramming of Syllabus One problem that students often face is not completing their syllabus on time This leads

to them cramming up all the chapters just before the exams, which undoubtedly makes them get lower scores than they expected With proper techniques of time management for students, they can not only complete studying the chapters in their syllabus on time, but also have some extra time left for their revisions

3.1.3 Why is good time management necessary?

3.2.2.1 Less stress Managing your time reduces your stress level and increases your confidence Taking control of your time also reduces stress and anxiety Good time management means meeting tight deadlines and planning your time

Managing your time stops overwhelming and ensures you don’t feel tired all the time

Good time management enables you to be more productive with the time you have Increased productivity ensures you stay on top of your to-do list and prioritize your most important work With less stress, you feel clear and more confident about how to invest your time

Less stress increases productivity and helps you sleep better Italso helps create a better work-life balance

3.2.2.2 Better work-life balance One of the most important benefits of time management is a better work-life balance If you achieve a better work-life balance, you can be more productive at work and have more time to spend on your most important relationships

Work-life balance creates a good balance between your professional life and personal life When you spend long hours at work, you risk burnout and feeling tired all the time

3.2.2.3 More time freedom

Time management techniques ensure you have the time freedom to do more of the things that matter most to you Good time management ensures you focus time on your biggest priorities Prioritization creates greater time freedom

One of the key benefits of time management is greater time freedom When you have greater time freedom, you can focus your time on setting and achieving your biggest goals Greater time freedom also ensures you have more time to spend with family and friends You have more time to deepen relationships and pursue new hobbies Having more time and freedom also allows you to follow your purpose in life

3.2.2.4 Greater focus Effective time management increases your focus and improves your productivity Greater focus allows you to capture bigger opportunities It also allows you to spend more time on the projects, goals, and people that matter

Time management is important in helping you achieve greater focus and prioritization When you better manage your time, you increase focus and take control of your day _Good time management doesn’t mean expanding your to-do list and working longer Time management means working smarter, not harder

3.2.2.5 Higher levels of productivity Good time management skills increase your productivity and help you get more done Time management skills help you reduce stress and prioritize your time Effective time management clarifies your goals and prioritizes your most important tasks As a result, you have more time to achieve bigger and better results

When you manage your time, you can plan your day and increase your performance Daily planning improves your productivity Planning your time is an important element of time management Planning increases productivity and effectiveness

3.3 Effective Time Management

3.3.1 Set sensible goals

Goals should be the result of careful consideration of what you want to achieve The reasons you should set goals for yourself are:

It gives you direction

It helps you see the bigger picture

It keeps you motivated

It helps you take control of the future

3.3.2 Set a deadline for finishing a task

Setting time limits for jobs makes you more concentrated and productive Making the tiny extra effort to determine how much time you need to devote for each task might also

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assist you in foreseeing future issues You can then prepare a strategy for how to handle them

3.3.3 Eliminate all unnecessary work or activities

It's crucial to eliminate extraneous duties or activities Decide what is important and what merits your attention By eliminating time-wasting hobbies and duties, you may devote more of your time to things that are actually important

3.3.4 Plan logically

Make sure you clearly understand what has to be accomplished before you begin each day Consider making it a routine to plan out your "to-do" list for the following workday

as soon as the current one is through This will enable you to start strong the next day 3.4 Benefits Of Time Management

It's crucial to have good time management skills Effective time management boosts productivity and efficiency while reducing stress and increasing success in life Here are a few advantages of time management:

3.4.1 Stress reduction

A task schedule that is created and followed lowers anxiety You can see that you are actually moving forward as you cross things off your "to-do" list This relieves the pressure

of worrying about whether you're accomplishing your goals

3.4.2 More time

You have more time to devote in your daily life if you practice good time management Effective time managers relish having more free time for hobbies or other interests of the heart

3.4.3 More opportunities

A good time management strategy produces more opportunities and less time spent on pointless activities One of the most important traits that companies look for is effective time management Any firm would find it extremely advantageous to have the capacity to schedule and prioritize work

3.4.4 The capacity to achieve goals

Good time management skills enable people to accomplish their goals and objectives more effectively and in less time

3.5 The importance of time management

Time management is crucial because it enables you to manage your workday and grow your business without jeopardizing your ability to maintain a healthy work-life balance Even more valuable than money, time is the most valuable resource in the world You can accomplish more in less time if you know how to manage your time well By doing this, you can give the task priority, complete it quickly, and have plenty of time

4 FINDINGS

In short, in our daily life, we need to know how to manage time appropriately, and not waste too much time Setting goals is the most scientific way of time management When you have a clear goal, you know what you need to do to achieve it Make a to-do list for the day, week, and month This will help you easily manage your precious time To use your time wisely, you must also practice discipline and time-saving habits Set your own rules and follow them

Concentration is a great way to not waste time When doing something, you should focus all your energy and wisdom on the work, that not only brings high work results but also helps you save time and arrange a time for work other To save time, you should set a specific time for each task such as determining the start time, the time for each step, the end time, and the total time to complete the job long

Then you will have a detailed plan and specific time, not be afraid of affecting the work results, and not wasting precious time We should create for ourselves the most necessary and meaningful valuable times, which not only leave us with valuable life experiences but also create meaningful things give more meaning to their own life and become useful people for society