Project management

Herbal Beverages are considered to be an excellent medium for the supplementation of nutraceutical components for enrichment such as soluble fiber or herbal extract. It is always more convenient to consume a beverage providing health benefits rather than swallow vitamins or pills for the same health benefits. Development of P. fruticosa herbal soft drink not only brings a new yield to the beverage industry market but also deliver to the customer a product that can assume daily and contains nutraceutical ingredients for the body.

I EXCUTIVE SUMMARY 2

II PROJECT PURPOSE/ JUSTIFICATION 2

1 Business need/ case 2

2 Business objectives 3

III SCOPE 3

1 Deliverables 3

2 Constraints, assumptions, and risks and dependencies 4

3 Work break down structure 4

IV LOGICAL FRAMEWORK MATRIX 5

V SCHEDULE/ TIME MANAGEMENT 9

VI COST/ BUDGET MANAGEMENT 11

VII QUALITY MANAGEMENT 14

VIII HUMAN RESOURCE MANAGEMENT 16

1 Responsibility Assignment Matrix (RAM) 16

2 Communications management plan 16

IX REFERENCES 17

I EXCUTIVE SUMMARY

The traditional herbal plant is the main constituent of ancient prescription A large number of western medical preparations contain one or more ingredients of plant origin which can not only improve human health but also replace the synthesis antioxidant Currently, daily consumption of soft drinks has demonstrated that may cause adverse effects on human health Therefore, people rummage for alternative nutraceutical or herbal health beverages In the present study, many nutraceutical soft drink has been developed which take advantages of the availability and potentially nutrition of

traditional herbal Many medicinal plants have shown interesting results in various target specific biological activities One such plant is Dinh Lang

Herbal Beverages are considered to be an excellent medium for the supplementation of nutraceutical components for enrichment such as soluble fiber or herbal extract It is always more convenient to consume a beverage providing health benefits rather than swallow vitamins or pills for the same health benefits Development of P fruticosa herbal soft drink not only brings a new yield to the beverage industry market but also deliver to the customer a product that can assume daily and contains nutraceutical ingredients for the body

II PROJECT PURPOSE/ JUSTIFICATION

1 Business need/ case

Polyscias fruticosa (L.) Harm as known as Dinh Lang belongs to the family Araliaceae, which is known as part of ginseng family In general scientific research, Polyscias

fruticosa may have recognized by others names Panax fruticosa, Nothopanax

fruticosam, Ming aralia or Dinhlang Polyscias fruticosa (L.) In Asian countries, the leaves are used as a tonic, anti-inflammatory, antitoxin, antibacterial, and are good for digestion Furthermore, there is some research had shown that root extraction of Dinh lang proving to be a treatment of ischemia, anti-dysentery, anti-inflammatory, neuralgia and rheumatic pains

Dinh Lang is found not only in Southeast Asia regions but also throughout other areas of Southern China to Northeastern Australia Because of the economic benefit, Dinh Lang had been growing in a wide range of area in Viet Nam, not only for industry scale but also household scale The major distribution of Dinh Lang was in the North of Viet Nam

to be specific Nam Định, Thái Bình, Tuyên Quang, Hà Giang, Cao Bằng, Yên Bái,… Dinh Lang is a drought tolerant plants, which can survive in sandy, spongy and medium

humidity soil Therefore, they are usually located in Northern However some province

in the South can also cultivate them such as Long An, Tay Ninh, Recently, many

province have started the business of growing Dinh lang For this research, our group had found a supplier in Kon Tum which had grown the herbal for at least 3 years and had been looking out for the solutions Take this advantages our group had decided to start this project

2 Business objectives

 Production line of new herbal soft drinks products to transfer technology to Beverage Company

 Stick to or even trim down the planned budget

 Finish the project 2 weeks earlier or at best on time

 Have profit from the project

III SCOPE

1 Deliverables

The end-result: development of a high quality herbal soft drink which contains low amount of additives and high concentration of bioactive compounds, nutrition

compounds, and vitamins Furthermore, provide to customer a daily consume drinks with the benefits of health

Phase of work will be taken:

 Analyze the current situation (sales, production of Dinh Lang in Vietnam,

popularity, financial ability, the present of previous beverage soft drink, the field consumption of herbal soft drink)

 Find a suitable supplier (criteria can be: supplier’s reputation and reliability, costs, time taken, quality of the raw materials, transportation, past contracts with other partners…)

 Find a suitable transferor (criteria can be: Transferor’s reputation and reliability, the project ending cost, investment money, project time, the requirement of the transferor, the requirement quality of the ending product, …)

 Discussion and settling core framework (research of the existing products to find the way of development of new one, compromises in the contract, find a main person in-charge, )

 Preparation of raw materials (supply, raw material processing, testing of raw material parameters and storage)

 Processing - developing into products (try the formula with many different

concentrations, sensory test evaluation with trained and untrained panelists)

 Check the product quality (specifications, nutrients of the product over time to ensure storage conditions)

 Draw the general technical process

 Patent registration

o Formal assessment after submission form

o The time for publication of applications shall be from the date of request for substantive examination

o Time for content evaluation

 Apply the technology transfer papers to the plant's new product development department (you can choose large beverage companies like Coca Cola)

o Department of Science and Technology

o Office of the Provincial People's Committee submits

2 Constraints, assumptions, and risks and dependencies

Table 1: Constraints, assumptions, and risks and dependencies

Constraints Project team: the project team is undoubtedly committed but there

might be times when individual’s priorities are rearranged

Furthermore, none of the members in the project team have the experience in administrative papers so the project time can be longer than expected

Tight budget: this may well restrict creativity

Assumptions The administrative papers will be supervised for easily handled

Risks and

dependencies

Patent registration can be denied or delayed because of the quality does not achieve the standard

The formula cannot be finished in time because it cannot meet the requirement of the panelists

3 Work break down structure

Discussion and settling core framework 1 week

Search and select the appropriate formulas from the network About 1 week

Preparation of raw materials (supply, raw material

processing, testing of raw material parameters and storage)

About 3 months

Processing - developing into products (try the formula with

many different concentrations)

6 – 7 months Check the product quality (specifications, nutrients of the 1 year

product over time to ensure storage conditions)

Regist patent

+ Formal assessment after submission form

+ The time for publication of applications shall be from the

date of request for substantive examination

+ Time for content evaluation

1 month

18 months

1 year Apply the technology transfer papers to the plant's new

product development department (you can choose large

beverage companies like Coca Cola)

+ Department of Science and Technology

+ Office of the Provincial People's Committee submits

About 1 month

20 working days

10 orking days

Table 2: Work break down structure

IV LOGICAL FRAMEWORK MATRIX

Table 3: Logical framework matrix

PROJECT DESCRIPTIONS OBJECTIVELY

VERIFIABLE INDICATORS OF ACHIEVEMENT

SOURCES AND MEANS

OF VERIFICATION

ASSUMPTION

Purpose After the development complete, there

will be a recipe of herbal soft drink for

the transferring technology

High quality herbal soft drink which contains low amount of additives, sugar-free and high concentration

of bioactive compounds, nutrition compounds, and vitamins Furthermore, provide to customer a daily consume drinks with the benefits of health

The quality verification based on the TCVN standard

of beverage The sensory evaluation of trained and untrained panelists

The project will be become a product that serve in beverage industry and consume by customer

Goals Opening up a new market about herbal

soft drink in beverage technology

Moreover, the products can also be

consumed by diabetes people

The survey asking for potential customer have the positive result

There will be may competition about new food products that can market the project to beverage company

The project will be become a product that serve in beverage industry and consume by customer

Outputs High quality herbal soft drink which

contains low amount of additives and

high concentration of bioactive

compounds, nutrition compounds, and

vitamins

The customer will feel more enjoyable with nutrition and sugar free products with the functions of refreshing the body

This can be obtained from the feedback of customer through the customer service

The project will be become a product that serve in beverage industry and consume by customer

and strengthen the health

Activities Analyze the current situation

Find a suitable supplier

Find a suitable transferor

Discussion and settling core framework

Search and select the appropriate

formulas from the network

Preparation of raw materials (supply,

raw material processing, testing of raw

material parameters and storage)

Processing - developing into products

(try the formula with many different

concentrations)

Check the product quality (specifications,

nutrients of the product over time to

ensure storage conditions)

Draw the general technical process

Regist patent

+ Formal assessment after submission

form

+ The time for publication of

applications shall be from the date of

request for substantive examination

+ Time for content evaluation

Apply the technology transfer papers to

the plant's new product development

department (you can choose large

beverage companies like Coca Cola)

The document that useful for analyzing the current situation

Need the original idea beside the document

This can be obtained from the feedback of customer through the customer service

The project will be become a product that serve in beverage industry and consume by customer

+ Department of Science and

Technology

+ Office of the Provincial People's

Committee submits

Task Day Start End Day Duration

7

30

7

19/11/201

7

30

7

27/11/201

7

7

Search and select the appropriate formulas from the network 27/11/201

7

Washing and drenching, drying, grinding raw material to the dry powder. 20/2/2018 27/2/2018 7

Extraction, shake, incubate, filter with normal paper membrane 1/3/2018 10/3/2018 7

The time for publication of applications shall be from the date of request for substantive

examination

Contracting agreement 20/8/2019 20/9/2019 30

V SCHEDULE/ TIME MANAGEMENT

Figure 1: Time management

VI COST/ BUDGET MANAGEMENT

To maximize our investments by minimizing cost, the budget must be estimated and controlled during the developing new herbal soft drink process

The cost management must be applied for developing a comprehensive and easy – to – implement outsourcing strategy and providing many benefits The cost management is the result of a collaborative effort of executive management, financial management, technical and functional management and project management Moreover, project reserves are included in the baselines and available to the project managers at their discretion The cost distribution for each type of resources and processing details are shown in figure 1 and table 1

Type: Material;

30,850,000

Type: Work;

9,400,000

Figure 2: The cost distribution

The estimated budget of this project is at least 40,000,000 VND which including the following materials Raw Dinh Lang roots and leaves without preparation are obtained 174,000 VND/ per kilograms, and the price of stevia sugar which is provided by Truong Tho company is 850,000 VND/per kilograms Additionally, the ascorbic acid in the powder form as India source is about 250,000 VND, preservatives such as Potassium sorbate and Sodium benzoate are 190,000 VND and 80,000 VND in cost, respectively, and peppermint oil taken from India is 140,000VND per 1L Also, the price of lab equipment and energy will raise the cost to at least 1,000,000 VND Because of all the machine have already been provided thanks to the laboratory of IU, therefore, the budget will not contain the cost of engine Last but not least, each volunteer will receive 50,000VND for the sensory test Based on the cost baseline, the hourly rate of payment

and remaining work for each type of resources are presented in table 2 Besides, the independent factors occurring throughout the process are employees and seasionality and weather conditions Employees are required, quality assurance and production lines, machine systems mentioned above Depend on raw materials, seasonality and weather conditions will produce different quality of tea leaves

Table 4: The cost details for each type of resources.

4.1.3 Ascorbic acid powder made in

4.1.4 Potassium sorbate

4.1.7 Laboratory equipment and

Table 5: The remaining work for all work resource

work

Developing Dinh Lang soft drink Oct 09 2017 Oct 31 2017 28 hrs

Designning the label and packing Oct 31 2017 Nov 03 2017 55 hrs

Manufacturing Dinh Lang herbal soft

Marketing & Evaluation of customers Dec 15 2017 Jan 28 2017 28 hrs

VII QUALITY MANAGEMENT

VIII HUMAN RESOURCE MANAGEMENT

1 Responsibility Assignment Matrix (RAM)

Table 6: RAM

Ord

er Human resources

Numbe

1 Project manager (Thư

Make strategic plan, keep up with the work’s status daily

2 Quality manager

Keep track of quality each day of design team and performing team

3

Human resources manager (Huyền Huỳnh)

1

Make sure that all member do in right object and on time

Assign members in their work which in suitable for all of them

Doing research about the current product in the market

Complete product: making dry powder, extraction, sensory test, set up experiment, analysis, etc

6 Whole team 6 Generate technique & request a patent

2 Communications management plan

Table 7: Communications management plan

Communicati

on type Objective

Freq uenc y

Mediu m

Audienc

Announceme

nt project

Introduce &

explain project Once

Face to face

Whole team

Project manager Project plan

Group

meeting

Report current product in the market

Once

Face to face Email

Whole team

Như Nguyễn,

Assign in

detail project

plan

Make clearly human resource

Once Face to

face

Whole team HR manager

List of Human Resources & Assign

Progress

report

Report about progress and result

4 times (after

Face to face Email

Whole team

Whole team Report