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Section - Bidding Forms 4-1 Section - Bidding Forms - Following Prequalification This Section contains the forms which are to be completed by the Bidder and submitted as part of his Bid Table of Forms Letter of Bid Schedules Schedule of Payment Currencies Tables of Adjustment Data Form of Bid Security Form of Bid-Securing Declaration Bill of Quantities 10 Bill of Quantities……………………………………………………from -10 (1) to - 10 (6) Current Contract Commitments / Works in Progress 11 Financial Resources 12 Technical Proposal 13 Personnel 14 Form PER – 1: Proposed Personnel 14 Form PER – 2: Resume of Proposed Personnel 15 Summary of Equipment 17 Site Organization 18 Method Statement 19 Mobilization Schedule 20 Construction Schedule and Provisional Payment Schedule 21 Updating of Bidder’s Qualification 22 Noi Bai – Lao Cai Highway Project Section - Bidding Forms 4-2 Form ELI - 1: Bidder Information Sheet 23 Form ELI - 2: JV Information Sheet 24 Form LIT - 1: Pending Litigation 25 Form FIN - 1: Financial Situation 26 Form FIN - 2: Average Annual Construction Turnover 27 Form SUB-1: Proforma of Bank Guarantee for the revolving line of Credit 28 Form SUB- 2: Sub-contractor Information Sheet 29 Form SUB- 3: Provisional Payment Schedule 30 Guide Form for Unit Price Analysis 30 GUIDE FORM DD.01 – DETAILED UNIT PRICE ANALYSIS 30 GUIDE FORM DD.02 – DETAILED PRICE ANALYSIS FOR MATERIAL AND EQUIPMENT 33 GUIDE FORM DD.03 – DETAILED UNIT PRICE ANALYSIS (SAMPLE ONLY) 34 GUIDE FORM DD.04 – DETAILED UNIT PRICE ANALYSIS (SAMPLE ONLY) 35 Letter of Bid 4Schedules 4Schedule of Payment Currencies 4Tables of Adjustment Data 4Form of Bid Security 4Form of Bid-Securing Declaration 4Bill of Quantities 4- Bill of Quantities……………………………………………………………… 4-10 (1) to 4-10 (6) Current Contract Commitments / Works in Progress .4Financial Resources 4Technical Proposal 4Personnel 4Form PER – 1: Proposed Personnel 4Form PER – 2: Resume of Proposed Personnel 4- Noi Bai – Lao Cai Highway Project Section - Bidding Forms 4-3 Summary of Equipment 4Site Organization 4Method Statement 4Mobilization Schedule 4Construction Schedule and Provisional Payment Schedule 4Updating of Bidder’s Qualification 4Form ELI - 1: Bidder Information Sheet 4Form ELI - 2: JV Information Sheet 4Form LIT - 1: Pending Litigation 4Form FIN - 1: Financial Situation 4Form FIN - 2: Average Annual Construction Turnover .4Form SUB-1: Proforma of Bank Guarantee for the revolving line of Credit 4Form SUB- 2: Sub-contractor Information Sheet 4Form SUB- 3: Provisional Payment Schedule 4Guide Form for Unit Price Analysis 4-31 Letter of Bid Schedules Schedule of Payment Currencies Tables of Adjustment Data Form of Bid Security 87 Form of Bid-Securing Declaration 98 Bill of Quantities 109 Bill of Quantities ……….……………………………………………… ………4- 10 (1) to 4- 10 (7) Current Contract Commitments / Works in Progress 1110 Financial Resources 1211 Technical Proposal 1312 Noi Bai – Lao Cai Highway Project Section - Bidding Forms 4-4 Personnel 1413 Form PER – 1: Proposed Personnel .1413 Form PER – 2: Resume of Proposed Personnel 1514 Summary of Equipment 1716 Site Organization 1817 Method Statement 1918 Mobilization Schedule 2019 Construction Schedule and Provisional Payment Schedule 2120 Updating of Bidder’s Qualification 2221 Form ELI - 1: Bidder Information Sheet 2322 Form ELI - 2: JV Information Sheet .2423 Form LIT - 1: Pending Litigation 2524 Form FIN - 1: Financial Situation 2625 Form FIN - 2: Average Annual Construction Turnover 2726 Form SUB-1: PROFORMA OF BANK GUARANTEE FOR THE REVOLVING LINE OF CREDIT 2827 Form SUB- 2: Sub-contractor Information Sheet 2928 Form SUB- 3: Provisional Payment Schedule 3029 Noi Bai – Lao Cai Highway Project Section - Bidding Forms 4-5 Letter of Bid Date: ICB No.: Invitation for Bid No.: To: Mr Tran Xuan Sanh, General Director Vietnam Expressway Corporation, 5th Floor, Hamlet 2, Linh Nam Ward, Hoang Mai District, Hanoi, Vietnam We, the undersigned, declare that: (a) We have examined and have no reservations to the Bidding Documents, including Addenda issued in accordance with Instructions to Bidders (ITB) 8; (b) We offer to execute in conformity with the Bidding Documents the following Works: (c) The total price of our Bid [ insert in figures and words], excluding any discounts offered in item (d) below is: (d) The discounts offered [ insert in figures and words] and the methodology for their application are: (e) Our bid shall be valid for a period of 180 days from the date fixed for the bid submission deadline in accordance with the Bidding Documents, and it shall remain binding upon us and may be accepted at any time before the expiration of that period; (f) If our bid is accepted, we commit to obtain a performance security in accordance with the Bidding Documents; (g) Our firm, including any subcontractors or suppliers for any part of the Contract, have nationalities from eligible countries [insert the nationality of the Bidder, including that of all parties that comprise the Bidder if the Bidder is a consortium or association, and the nationality of each Subcontractor and Supplier]; (h) We, including any subcontractors or suppliers for any part of the contract, not have any conflict of interest in accordance with ITB 4.3; (i) We are not participating, as a Bidder or as a subcontractor, in more than one bid in this bidding process in accordance with ITB 4.3, other than alternative offers submitted in accordance with ITB 13; Noi Bai – Lao Cai Highway Project Section - Bidding Forms 4-6 (j) Our firm, its affiliates or subsidiaries, including any Subcontractors or Suppliers for any part of the contract, has not been declared ineligible by ADB, under the Employer’s country laws or official regulations or by an act of compliance with a decision of the United Nations Security Council; (k) We are not a government owned entity / We are a government owned entity but meet the requirements of ITB 4.5; * (l) We have paid, or will pay the following commissions, gratuities, or fees with respect to the bidding process or execution of the Contract: [If none has been paid or is to be paid, indicate “none.”] Name of Recipient Address Reason Amount (m) We understand that this bid, together with your written acceptance thereof included in your notification of award, shall constitute a binding contract between us, until a formal contract is prepared and executed; and (n) We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive Name In the capacity of Signed Duly authorized to sign the Bid for and on behalf of Date * Use one of the two options as appropriate Noi Bai – Lao Cai Highway Project Section - Bidding Forms 4-7 Schedules Schedule of Payment Currencies For insert name of Section of the Works Separate tables may be required if the various sections of the Works (or of the Bill of Quantities) will have substantially different foreign and local currency requirements The Employer should insert the names of each Section of the Works Name of Payment Currency Local currency (Vietnam Dong VND) A B C D Amount of Currency Rate of Exchange to Local Currency Local Currency Equivalent C=AxB Percentage of Net Bid Price (NBP) 100xC NBP VND 100.00 1.00 (*) Foreign Currency (US Dollar)#1 Foreign Currency #2 Foreign Currency # Net Bid Price Provisional Sums Expressed in Local Currency BID PRICE 1.00 - VND (*) Only US Dollar shall be considered as foreign currency in this Bid Noi Bai – Lao Cai Highway Project - Section - Bidding Forms 4-8 Tables of Adjustment Data Indices and weightings shall be proposed by the Contractor and are subject tofor reviewing by the Engineer and approval by the EngineerEmployer They shall be appropriate for their purpose and shall relate to the Contractor’s proposed source of supply of inputs on the basis for which his Contract Price and expected foreign currency requirements have been computed Table A - Local Currency (Vietnam Dong) Index Code Lo, Ln Eo,En MoB1o, B1Mn B2o, B2n B3o, B3n Qo, Qn Source of Index Base Value and Date Bidder’s Local Currency Amount Nonadjustable — — — General cost of living (ii) (i) b: Index of cost for high speed diesel fuel (iii) (i) cd: PriceWholesale price index of construction equipment (iv) (i) Wholesale price index of construction materials for cement (v) (i) Index Description Price index of construction materials for Steel ; sub-sector Civil Works on Roads, Bridges and Ports Index of cost for bitumen Ro, Rn Fo,Fn Price index of construction equipment Index of cost for high speed diesel fuel Bidder’s (*) Proposed Weighting aA: 0.20 d: e1E: (vi) (i) (vii)General Statistical Office, Hanoi (i) e2: f: General Statistical Office, Hanoi e3: f: General Statistical Office, Hanoi General Statistical Office, Hanoi General Statistical Office, Hanoi Total VND “aA” is a constant specified as 0.20 representing the nonadjustable portion The following indices shall be used for local currency payment Noi Bai – Lao Cai Highway Project 1.00 Section - Bidding Forms (i) 4-9 28 days prior to the latest date for submission of bids; (ii) General cost of living index as published by the General Statistical Office of Vietnam issued for specific project area; (iii) Price index for diesel fuel as established by the General Statistical Office of Vietnam issued for specific project area; (iv) Price index of cement material as published by General Statistical Office of Vietnam issued for specific project area; (v) Price index of steel material as published by General Statistical Office of Vietnam issued for specific project area; (vi) Price index of bitumen material as published by General Statistical Office of Vietnam issued for specific project area; (vii) Price index for equipment shall follow regulations on equipment exported (MUV) from G5 Industrial Countries (France, Germany, United Kingdom, Japan, and United States) to market of developing countries, in US Dollar and converted in Vietnam Dong with exchange rate at the time of calculation The regulations are issued twice a year by World Bank (*) Bidders shall refer to the Range of Weighting provided in Sub-clause 13.8 of Section “Particular Conditions of Contract”, Part B “Specific Provisions” Local currency payment shall apply the indices which is issued by Hanoi General Statistics Office at 28 days before price adjustment day at the project area The above indices shall be used for local currency payment and to be announced by the Statistics Office Hanoi at the date 28 days prior to the deadline for submission of bids in the project area General cost of living index as published by the General Statistical Office, Hanoi; Wholesale price index of construction equipment as published by General Statistical Office, Hanoi; Price index for equipment shall follow regulations on equipment exported from G5 Industrial Countries (France, Germany, England, Japan, and America) to market of developing countries, in US Dollar and converted in Vietnam Dong with exchange rate at the time of calculation The regulations are issued twice a year by World Bank.Wholesale price index of construction materials, subsector for Civil Works on Roads, Bridges, and Ports as published by General Statistical Office, Hanoi; Noi Bai – Lao Cai Highway Project Section - Bidding Forms Price index of bitumen material as pulished by General Statistical Office, Hanoi; Price index for diesel fule as established by the General Statistical Office, Hanoi Noi Bai – Lao Cai Highway Project 4-10