MINISTRY OF EDUCATION TRAINING HOA SEN UNIVERSITY FACULTY OF ECONOMICS BUSINESS ⁃⁃⁃⁃⁃⁃⁃⁃⁃⁃ REPORT .................BUSINESS OPERATIONS MANAGEMENT Topic Layout of production site at Japan Joint Stock Company Group.
MINISTRY OF EDUCATION & TRAINING HOA SEN UNIVERSITY FACULTY OF ECONOMICS & BUSINESS ⁃⁃⁃⁃⁃⁃⁃⁃⁃⁃ REPORT BUSINESS OPERATIONS MANAGEMENT Topic: Layout of production site at Japan Joint Stock Company Group: 04 Class: 0100 Grade code: BA304DE01 Instructor: PHAN VÕ MINH THẮNG Ho Chi Minh City December 2022 MINISTRY OF EDUCATION & TRAINING HOA SEN UNIVERSITY FACULTY OF ECONOMICS & BUSINESS ⁃⁃⁃⁃⁃⁃⁃⁃⁃⁃ REPORT BUSINESS OPERATIONS MANAGEMENT Topic: Layout of production site at Japan Joint Stock Company WORK ASSIGNMENT Member’s name Mission Com plete Trương Thăng Kiệm – 2193766 Chapter 100% Trần Thành – 2193720 Chapter 100% Võ Tấn Hùng – 2192012 Chapter 100% Sign Ho Chi Minh City December 2022 ACKNOWLEDGEMENT First of all, Hoa Sen University gave us the opportunity to make a complete report, let's learn together about the topic we are working on In addition, we also have the opportunity to practice applying the knowledge we have received from schools and teachers to understand the topic we have chosen I would also like to thank the Faculty of Management Economics for including the subject Business Operation Management in the training program, this is a subject that provides us with a lot of practical application knowledge to create a knowledge base for students ourselves, especially for business administration students like us, through this, we grasp the core and importance of change We would also like to thank Mr.Phan Vo Minh Thang, a teacher who is always devoted to his students, with the knowledge he imparted and conveyed with the enthusiasm of a teacher who helped us understand the lesson better Regarding the subject, it is hoped that with the efforts of Mr Phan Vo Minh Thang and my team, we will gain more knowledge about the reality of organizational change Knowledge is limitless and human understanding is limited, in the process of finding information, if there is a mistake, we hope to receive the guidance of teacher Phan Vo Minh Thang so that we can improve our knowledge more and more Once again, our team would like to thank you SUMMARY Today's economic globalization has become a common trend of the times that cannot be ignored by countries and nations The globalization process has a strong impact on the economies of other countries, especially for Vietnamese businesses as our country increasingly participates in international economic integration International market opportunities will be increasingly open to businesses along with the process of Vietnam's international economic integration In addition to the opportunities, there are also many challenges that businesses must strive to overcome in order to survive and develop The big problem is that Vietnamese businesses must know how to overcome challenges and take advantage of opportunities that Vietnam's international economic integration process brings In order to solve the above problems, each Vietnamese enterprise needs to build for themselves a complete and compact organizational structure, so that they can manage their production and business activities well necessary and important for Vietnamese businesses In recent years, Japanese joint stock company has constantly strived and developed, achieved many important achievements, contributing to the development of the country The company has made many changes in the layout of production premises However, the production ground still has many shortcomings and limitations During my internship at the company, I realized that the layout of the production site was not reasonable, the safety for employees was not tightened, affecting the efficiency of production activities With the unreasonable arrangement of production premises, it has limited the capacity and ability of workers and employees in the company In order to meet the goals and tasks in the new period, it is necessary to perfect the layout of the production site of the Japanese joint stock company Therefore, my group decided to choose the topic "Layout of production premises of Japanese joint stock companies" as their subject report PLEDGE “We have read and understand the violations of academic integrity.We pledge with personal honor that this work is done by ourselves and not violate academic integrity.” Date 15 month 12 year 2022 (Full name and signature of all students) CONTENTS LIST OF IMAGES LIST OF TABLES CHAPTER THEORETICAL BASIS 1.1 Related concepts 1.1.1 Production concept Production is the process of transforming inputs into outputs The purpose of this transformation is to create added value to provide to customers Inputs to the transformation process include human resources, capital, technology, raw materials, land, energy, and information The outputs of the transition are products, services, wages, and environmental impacts 1.1.2 The concept of production premises Production premises are spaces that include factories, workshops, material storage areas and production facilities, and from there form the production line according to a certain scale and arrangement .With a reasonable production ground will help the production process take place more smoothly 1.1.3 The concept of layout of production premises in the enterprise + Is the process of organizing, arranging, spatially formatting machines, equipment, working areas, parts for production and service provision + Is the process of organizing, arranging and formatting in terms of space reflecting the content of the layout of the production site In other words, Layout is the organization and arrangement of objects according to a certain structure to serve production and business activities of an enterprise + Objects of arrangement: Machines and equipment, working areas, parts for production and service provision + Arrange the premises according to the above contents and objects to ensure that the production and business activities of the enterprise take place smoothly and with high efficiency 1.2 Contents of the layout of the premises 1.2.1 The role of production layout in enterprises As an important content of production management, directly affecting the efficiency of production and business activities of enterprises, if the layout of production premises is reasonable, it will have the following specific roles: + Reduce unnecessary production costs and time, thereby increasing labor productivity, saving production costs, and improving production efficiency of enterprises + Make the most of resources in production to fulfill the business goals of the enterprise + Create a stable and favorable working environment for production and thereby create a good working mentality for employees + Make an important contribution to the implementation of technological processes of production and business of enterprises, implementation of regulations on working regimes and labor safety 1.2.2 Forms of layout of production premises Layout of production space by product The product-oriented layout is designed to accommodate several types of products, and the material flow is arranged through the factory This type of layout uses specialized machinery and equipment to perform special operations over a long period of time for a product, changing these machines for new product designs is costly and time consuming large arrangement Machinery and equipment are often arranged into production departments, in each production department, there are many production lines Workers in the product-oriented layout perform a narrow sequence of movements on several product designs over and over In this production layout the premises can be arranged in a straight line or a U-shaped line as follows: Ingredient 3 Product Ingredient Advantages: - Figure Layout plan of production space by product Product Fast product production speed; Low unit cost of product; Specializing in labor, reducing costs, training time and increasing productivity; The movement of materials and products is easy; High level of equipment and labor usage; Forming habits, experiences and having a stable production schedule; Easy in accounting, quality control, inventory and high controllability of production Limit: - The production system is not flexible with changes in volume, product type, product design; - The production system can be interrupted (stopped) when there is a failure in a process; - High cost of maintaining machinery and equipment; - The incentive regime to increase individual labor productivity cannot be applied Layout of production space according to the process Process layout, also called functional layout or technology layout, is essentially grouping similar jobs into parts that have the same process or function Products in the 10 Japan Joint Stock Company Manufacturing and supplying of door locks, floor hinges, water-based paint, electrical equipment, sanitary equipment of all kinds to meet customer needs • Misson Research, accumulate experience, train and improve the knowledge of technical staff Complete the machinery system to improve the quality and productivity of products to meet the strict demands of customers and markets Planning business strategies, development strategies effectively, suitable for the business Conduct business within the framework of the law and fulfill obligations to the State, society and employees of the company 15 2.1.3 Organizational structure Figure Organizational structure 2.2 Analysis and assessment of the actual situation of the layout of the production site of the Japanese Joint Stock Company 2.2.1 Form of layout of production premises of Japan Joint Stock Company Synthesized from the images on the company's web site, my group got the results of the evaluation of the production site layout in the company and some other information Based on those results to have the most general assessment of the layout of production premises in Japan Joint Stock Company • Layout of production premises in mixed form 16 Japan Joint Stock Company is a company specializing in the production and distribution of products such as locks, hinges and paints, etc From those products, the company has chosen to arrange the production premises in the form of a mixture More specifically, a mixed layout between process layout and product layout The company arranges production premises according to production areas, and from there, sets up workshops for the production of products Lock production area: Divided into workshops dividing stages to complete products, using specialized machines and equipment of drilling and cutting to perform long-term operations for making locks Divided into areas divided into opposite sides Raw material warehouse Foundry workshop Drilling workshop Store Assembly workshop Figure Model of the layout of the lock factory of a Japanese joint stock company Figure Layout model of production equipment in JEP's foundry workshop 17 Figure Layout model of production equipment in JEP's foundry workshop - Material warehouse: Located at the beginning of the entrance, convenient for transportation, is a place to store steel, metal, titanium materials to serve the lock production process - Foundry workshop: It is located next to the raw material warehouse The foundry section is the area to receive input materials, use equipment to cast steel to form molds - Drilling workshop: Located right next to the foundry workshop After receiving the products from the casting workshop, workers continue the process of making keys, inserting molds for drilling and cutting, creating details of the products Products - Assembly workshop: Opposite the drilling workshop.It is the place to receive product details from the drilling workshop And this workshop is arranged near the warehouse for convenient transportation and storage - Warehouse: Located next to the assembly workshop, is a place to store finished and carefully packaged locked products In addition, in the warehouse, there is an additional storage area for defective and damaged products, which are stored to be returned to the foundry The company pays special attention to warning systems, fire fighting, preservation of components and products 18 Paint production workshop Water storage area Material storage area Paint preparation and production area Packed paint storage Packaging and sterilization area Figure The layout model of the paint factory of a Japanese joint stock company All production processes are located in a workshop, located adjacent to and clearly divided into areas - Material storage area: It is a place to store input materials to transfer to the preparation and paint production area Here raw materials are kept in a dry place, carefully preserved, at a suitable temperature Figure Area for storing paint materials and packing after paint warehouse of a Japanese joint stock company 19 - Water storage area: Placed in a high position and right near the paint preparation area to facilitate the production process, there are a large number of source water tanks, accompanied by filtration technology modern water and directly filtered when water is put into the tank - Paint preparation and production area: Fully equipped with equipment near the warehouse to meet the requirements of the nature of work, here the machinery and equipment are imported from Japan with modern advanced technology, the preparation process is flexible and quality is guaranteed The dispensing line is automated, so this process does not require many employees, mainly to check the operation of the machine - Packaging and sterilization area: Receiving paint after mixing and packing directly into the box Is a place to pack and use sterilization methods to ensure hygiene and keep products clean and quality - Research area: A separate area, where the most advanced and modern equipment imported from Italy is used to research and check product quality A place to give new recipes, a place to create unique and latest paint samples There are engineers specializing in research and implementation 2.2.2 Advantages and disadvantages of mixed layout of production premises Advantages - The mixed layout of the production space helps the company to clearly divide the paint and lock production areas - For each workshop, there is a logical arrangement from the input stage to the production stage and the storage and preservation stage - Keeping safe in labor, in transportation, in production - Overcome the disadvantages and take full advantage of the advantages of process and product layouts, speeding up productivity and saving costs, making production easier And shipping Defect: - The arrangement of production premises according to the type of mixture requires a large area in the arrangement of production premises 2.2.3 Factors affecting the layout of production premises by type of mixture - Product characteristics: The company manufactures a variety of products with different production models, so the layout is also different, and designed to be the most reasonable 20 - Product volume and production schedule: Depending on the volume of each type of product to arrange the production area of each product reasonably and ensure the - smooth production process Characteristics of machinery and equipment: Each use of a machine is arranged to - ensure the process in production Production area and capacity: Because there are many production workshops, the company arranges production space so that it is simple and saves space to meet - production ground for each area Regulations on hygiene and safety in labor and production: In each production activity, the company must always focus on keeping the safety of workers, - production and transportation Functions, duties and relationships in the work of departments, production areas of the enterprise To evaluate the extent of factors affecting the layout of production premises First, our team assigns a scale of to that assess the likelihood of a risk occurring in turn: + It's bound to happen + Happens often + Sometimes happens + Rarely happens + Hard to happen Table Determine the probability Leve l Possibility I sure that it will happen Usually happen Happens from time to time Rarely happens Unlikely Next, from the probability table above, we combine levels and probability to see what severity the risks lie Then our team split into different levels: - Low level: point to points => Level - Average level: points to points => Level 21 - High level: 10 points to 14 points => Level - Very high level: 15 points to 25 points => Level Table Determine the level of risk I sure that it will happen Ability Severity Very low Low Average High Very high Usually happen Happens from Rarely time to happens time 10 12 15 12 16 20 Unlikely 10 15 20 25 From the risk assessment along with the risk level, our team will create a risk level, these levels are based entirely on 47 reviews found online Table Assess the level of risk factors influencing Influence factor Possibility Severity Risk level Feature of product 2 3 2 Area and volume of production premises 12 Regulations on hygiene and safety in labor and production 20 Functions, duties and relationships at work 20 Product volume and production schedule Features of machinery and equipment Although among those 47 questionnaires there were different opinions on the rationality of the arrangement, the number of workshops, the number of employees in 22 the workshop or the operational efficiency of the organizational apparatus, but 100 % of respondents said that the company's layout model is a mixed type layout CHAPTER PROPOSES AND RECOMMENDATIONS TO FINISH THE PLACEMENT WORK FACILITIES MANUFACTURED IN JAPANESE JOINT STOCK COMPANY 3.1 Perspectives on solving the actual situation of production site layout of Japan Joint Stock Company 3.1.1 Completing the layout of production premises on the basis of compactness and suitable for the size of the company A compact, scientific and reasonable layout makes the operation and management of the company easy, thereby improving the operational efficiency of the company According to this view, the layout is formed to ensure the focus and unification of direction, to ensure the clear division of functions and tasks to avoid overlapping, and the smooth cooperation of the workshops In addition to that feature, this structure also ensures business efficiency with commensurate operating costs 3.1.2 Completing the layout of production premises on the basis of reasonable arrangement and use of machinery and equipment corresponding to the current number of employees The arrangement of production premises must be built on the basis of the Company's resources, especially human resources and the company's material and technical bases so that it is reasonable Arranging the use of labor force according to the number of such important equipment should be based on certain bases when conducting Such as: 23 - For employees: it should be based on the point of view of assigning jobs and tasks suitable to their expertise and capacity, creating conditions for them to promote their abilities and complete assigned tasks in the most effective way - For production premises: Make the most of current equipment, repair and maintain to improve the operation of machines, put into a mold making process to serve production With the strategic direction that the company has set out in the coming time, it is to expand the scope of operations across the country, increase the growth rate and achieve the goal of positive profit after tax Requires the company to expand the premises to expand the production process, promote labor productivity in accordance with the scale that the company wants to develop 3.2 Request • Recommendations to the state - Business activities of enterprises in general as well as the work of completing the arrangement of production premises will be more effective when there is support from State agencies - Strengthen macroeconomic stability in order to create an equal environment for competition and development cooperation among businesses through appropriate strategies, planning, and policy plans - To step up administrative reform in order to build a clean, strong, professional, modern, effective and efficient administration, meeting the requirements of a socialist-oriented market economy, serving people, businesses and society - Invest in building infrastructure, financial and banking communication systems to create favorable conditions for business activities of enterprises - Implement many support measures for businesses to timely grasp information, access the market, grasp opportunities and challenges in the process of international integration: Issue decrees and resolutions to guide enterprises new law enforcement; Access to new technology… • Recommendations to the company - In order to mobilize all the energy and enthusiasm of officials, workers, employees, the company needs to have good remuneration policies In order to achieve business efficiency as well as higher service quality, the company should 24 launch a monthly and quarterly emulation movement for workers to emulate labor and increase productivity - In addition, the company should pay attention to keeping workers safe during the layout of the production site to ensure the safest working environment for workers CONCLUSION Through group research, I came up with the current situation of the company The advantages that the company has gained: The company has chosen a suitable production layout model and started to pay more attention to this field; Starting to have the coordination of activities between the workshops together In the arrangement of production premises of the company, there are still many limitations: The layout of the company's production premises is still not reasonable; The workshops are not really linked together, there is no clear division between the parts From the current situation of the company, and at the same time based on the theories of the layout of the production premises, the points of view of completing the layout of the production premises, I have proposed some solutions to improve the layout of the premises by the company's production as follows: From the current situation of the company, and at the same time, based on the theories of the layout of the production premises, the points of view of perfecting the layout of the production premises, the group has proposed a number of solutions to improve the layout of the premises by the company's production as follows: - Improve the quality of the arrangement and use of human resources in the - company Education and training work 25 - Improve employee compensation And some recommendations to the state and companies REFERENCES Dean of Faculty of Economics and Management, TS Phan Võ Minh Thắng, “Layout strategies”, Hoa Sen University Voer, “Bố trí mặt sản xuất dịch vụ”, https://voer.edu.vn/m/bo-tri-matbang-san-xuat-va-dich-vu/d2d2cc25 Production management course, “Bố trí mặt sản xuất”, https://sites.google.com/site/qtsxiuh/home/bai-5-bo-tri-mat-bang-san-xuat Document Library, SV: Nhóm 3_K13KDN3, GVHD: Th.S Hồ Nguyên Hoa, “Bố trí mặt sản xuất dịch vụ Honda Đà Nẵng”, Quản trị sản xuất, https://www.thuvientailieu.vn/tai-lieu/de-tai-bo-tri-mat-bang-san-xuat-va-dichvu-cua-cong-ty-honda-oto-da-nang-31815 26 .. .BUSINESS OPERATIONS MANAGEMENT Topic: Layout of production site at Japan Joint Stock Company WORK ASSIGNMENT... topic we have chosen I would also like to thank the Faculty of Management Economics for including the subject Business Operation Management in the training program, this is a subject that provides... strict demands of customers and markets Planning business strategies, development strategies effectively, suitable for the business Conduct business within the framework of the law and fulfill