2 TECHNICAL ECONOMIC MANAGEMENT AND ORGANIZATIONAL STRUCTURE ABOUT NGUYEN CUONG COMPANY LIMITED Table of Contents List of Figures 1 List of tables 2 1 CHAPTER 1 OVERVIEW OF TECHNICAL ECONOMIC MANAGEME.
1 TECHNICAL-ECONOMIC MANAGEMENT AND ORGANIZATIONAL STRUCTURE ABOUT NGUYEN CUONG COMPANY LIMITED Table of Contents List of Figures List of tables .2 CHAPTER 1: OVERVIEW OF TECHNICAL-ECONOMIC MANAGEMENT AND ORGANIZATIONAL STRUCTURE ABOUT NGUYEN CUONG COMPANY LIMITED 1.1 History of establishment and development of NGUYEN CUONG TRADE COMPANY LIMITED .2 1.2 Features of business operation 1.2.1 Functions and responsibilities 1.2.2 Main business activities .3 1.3 Features of technology and production process 1.3.1 Process of warehouse import 1.4 Organizational structure 1.5 Financial position and performance of NGUYEN CUONG 11 CHAPTER 2: AN INTRODUCTION TO ACCOUNTING ORGANIZATION AND SYSTEM APPLIED IN FIRM 12 2.1 Structure of accounting organization .13 2.2 Features of accounting system 13 2.2.1 General accounting policies .13 2.2.2 Features of accounting documents .15 2.2.3 Features of chart of accounts 16 2.2.4 Features of accounting books .19 2.2.5 Features of accounting reports 23 2.3 Features of some key accounting cycles in firm 25 2.3.1 Features of accounting for cash 25 2.3.2 Features of accounting for inventory 32 2.3.3 Feature of accounting for accounting payment 34 CHAPTER 3: EVALUATION ACCOUNTING ORGANIZATION AND SYSTEM IN FIRM 37 3.1 Evaluation of accounting organization 37 3.2 Evaluation of accounting system .38 CONCLUSION 38 RERERENCES………………………………………………………………………40 List of Figur Figure 1-1: The process of warehouse import Figure 1-2: The process of warehouse export .9 Figure 1-3: The organizational structure of the company 11 Figure 2-1: The structure of accounting organization .16 Figure 2-2: The diagram of accounting books 24 Figure 2-3: The prcoess of financial recording 29 Figure 2-4: The process of cash payment 32 Figure 2-5: The process of cash collection 34 Figure 2-6: The process of cash payment/collection by bank 35 Figure 2-7: The process of collection money by wire transfer 37 Figure 2-8: General accounting of cash .38 Figure 2-9: Detail accounting of inventory .39 Figure 2-10: General accounting of inventory 40 Figure 2-11: The process of sales at the company .42 Figure 2-12: The process of payable documents .43 Figure 2-13: General accounting for accounting payment 44 List of tablesY Table 1-1: Financial position and performance of the company 14 CHAPTER 1: OVERVIEW OF TECHNICALECONOMIC MANAGEMENT AND ORGANIZATIONAL STRUCTURE ABOUT NGUYEN CUONG COMPANY LIMITED 1.1 History of establishment and development of NGUYEN CUONG TRADE COMPANY LIMITED NGUYEN CUONG TRADE COMPANY LIMITED was established on October 21, 2018, under the business registration license No 0109787314 NGUYEN CUONG CO., LTD specializes in distributing, wholesaling and retailing nutritious milk lines to help develop a comprehensive future of nutrition Business registration name: NGUYEN CUONG TRADE COMPANY LIMITED Head Office : No 27 Thinh Liet, Hoang Mai, Ha Noi, Viet Nam Phone : 090 618 11 26 Charter capital : 10 billion VND Tax code : 0109787314 Email : hotro.nguyencuong@gmail.com 1.2 Features of business operation 1.2.1 Functions and responsibilities - Being a self-balancing business unit in terms of finances, managing and using assets effectively Nguyen Cuong Co., Ltd cooperates with partners to provide source of safe and nutritious, high-quality goods to customers The company organizes the implementation of the plan to achieve its own business goals and contents The company is an intermediary agent specializing in providing nutritional powdered milk products to factories, shops and supermarkets Responsibility for ensure the input quality of goods from the factory, researched and licensed safely Diversified products: nutritious milk for children, nutritious milk for pregnant women, nutritious milk for strong bones for the elderly Saving costs for stores which want to import in bulk because the company has many years of experience in warehousing, transportation and logistics Nguyen Cuong Co., Ltd always put cargo safety insurance on top: provide a list of goods, cost price, selling price, full of all necessary items Goods return and exchange policy, helping new wholesale customers not have long inventory, quick liquidity, avoid expiry date loss and increase business efficiency on best-selling items and indefinite guarantee period for goods - Ensure the fulfillment of obligations to the State, create jobs, and ensure income for officials and employees 1.2.2 Main business activities Understanding the important role of nutritional dairy product quality and user anxiety in today's market, NGUYEN CUONG ensures that customers are provided with the most prestigious and quality products have been tested, imported directly from the research and production factory Powdered milk is one of the popular and effective methods trusted by users Thereby helping to make the powdered milk market in Vietnam become vibrant, and at the same time promoting the appearance of more different models of powdered milk, helping users have more diverse choices Besides the development of product production, economic mechanisms and protective barriers for the dairy industry have also been removed, helping the market develop rapidly In this article, I will give you an overview of the Vietnamese powdered milk market With the current situation, Vietnam's powdered milk market fluctuates rapidly and the competition is great due to not only domestic powdered milk lines but also the diverse appearance of imported and raw milk lines imported materials and produced in Vietnam At the same time, the market price of milk also escalated and changed continuously especially in the infant formula market segment Over the past years of establishment and development, the company has achieved certain success, including signing contracts and becoming long-term partners of large stores and factories such as: Pharmaceutical Joint Stock Company HADU79, Hoang Le Trading Company Limited - KIWIFOOD Supermarket System, NEWHOUSE International Nutrition Joint Stock Company, Nano Pharma Pharmaceutical Joint Stock Company, Pharmaceutical - Pharmaceutical Joint Stock Company I (CHEMICO) Mo Lao, Ha Dong, THN Group Joint Stock Company… List of Product: Bebelusi GROW IQ PLUS Nutrition Milk Bebelusi MAMA Nutrition Milk Bebelusi New Born Nutrition Milk Nutrition milk Bebelusi PEDIA BA Bebelusi Sure Gold Nutrition Milk Big Bibi Gain Nutrition Milk Big Bibi Goat Baby Nutrition Milk Big Bibi Kid Nutrition Milk Big Bibi Pedia Gold Nutrition Milk Big Bibi Bone and Joint Nutrition Milk BigBibi IQ Grow Nutrition Milk Dairy Pro Colos Max Nutrition Milk 0+ OGN Pedia Gold Nutrition Milk MyKid Kids Gold Nutrition Milk … and 37 other products 1.3 Features of technology and production process 1.3.1 Process of warehouse import Figure 1-1: The process of warehouse import - Step 1: Create a "Purchase Request" When departments have a need to buy goods, tools, assets, raw materials, etc., they will make requests to the purchasing department to make purchases to meet production and business needs approved by the department head or responsible person When there is a "Purchase Request", the purchasing department assigns the purchasing staff, searching for suppliers, and quoting the items - Step 2: Make "Proposal Quotation" From "Purchase Request", Purchasing Department makes a "Request for Quotation" to send to traditional suppliers or new suppliers, which have been searched according to the conditions requested by the departments - Step 3: Make "Contract/ Purchase Order" When a supplier is selected, a contract will be drawn up, on the contract, the information of the quotation, payment terms, and delivery schedule will be recorded on the contract Send an order or contract to a supplier and execute the order or contract between the two parties In case the contract signing has many implementations, an order will be made for each performance The information on the order is similar to the terms on the contract Transfer “Contract/Purchase Order” to relevant departments to monitor: Accounting is based on payment, debt tracking, Warehouse department monitors the process of importing goods to the warehouse - Step 4: Make "Request for goods import" and "Request for goods inspection" To prepare for the scheduled import phase, the purchasing department makes a "Request for goods import" and "Request for goods inspection" and sends it to the relevant departments to monitor the implementation - Step 5: Enter stock When the goods are transported to the warehouse, the information on the Contract / Purchase Order (quantity, specifications, specifications ) will serve as a basis for the Warehouse department to check Items that not meet the standards will be reported to the Purchasing Department, and the Purchasing Department will receive and take steps to return NCC Items that meet the standards will be sent to the warehouse When goods are in stock, the warehouse department will enter the quantity, and the purchasing department will add price information - Step 6: Pay the invoice Based on the terms of the contract and related documents, the purchasing department will make a payment file The Accounting Department receives and re-checks it, if it is valid, it will pay the Supplier if it does not respond to the Procurement Department for additions/modifications 1.1.1 Process of warehouse export Figure 1-2: The process of warehouse export - Step 1: Submit requests, warehouse proposals 10 The unit using the goods needs to make a request or request for the shipment of goods that can be sent to the department in charge - Step 2: Confirm the required export warehouse This request to be used to the management section, director of the browses the weblevel before being exported from the warehouse (Whether exporting or importing, all topics must be approved by the management department) - Step 3: Check inventory After the warehouse request is approved, we will transfer it to the department management warehouse Here, the warehouse keeper will check the items to be exported, quantity, storage and then feedback to the relevant units about the exported goods In case, the number of goods in the warehouse is not enough to meet the requirements, the warehouse department will suggest to import new goods to ensure the sales volume - Step 4: Set up the delivery notes, invoices, make contracts After checking and adding the quantity of goods in accordance with the requirements, the warehouse department will proceed to set up the delivery notes, invoices and related papers to send to the management department of the enterprise - Step 5: Export goods Based on the export note, the warehouse staff will export goods according to regulations - Step 6: Update information on the system After goods are exported from the warehouse, information should be updated on the management system (manual, software, ) so that the management department can understand reports on the quantity of goods exported - imported - due Step 7: The Accounting department collects immediate payment from customers or records receivables from customers 1.4 Organizational structure The company's organizational structure is online - straight line ... TECHNICAL-ECONOMIC MANAGEMENT AND ORGANIZATIONAL STRUCTURE ABOUT NGUYEN CUONG COMPANY LIMITED 1.1 History of establishment and development of NGUYEN CUONG TRADE COMPANY LIMITED ... the company 14 CHAPTER 1: OVERVIEW OF TECHNICALECONOMIC MANAGEMENT AND ORGANIZATIONAL STRUCTURE ABOUT NGUYEN CUONG COMPANY LIMITED 1.1 History of establishment and development of NGUYEN CUONG. .. customers 1.4 Organizational structure The company'' s organizational structure is online - straight line 11 Figure 1-3: The organizational structure of the company Key leaders of the company include: