01. Chapter 1 Teams - Emergency Response

United Tribes Technical College Emergency Operations Plan CHAPTER Emergency Teams Team Member Responsibilities UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 1 Chapter Table of Contents Emergency Response Organizational Chart 1.3 UTTC EMERGENCY TEAM: Emergency Teams 1.4 Team Members Alternates Training Meetings Drills Emergency Drill at College Level Support Team Annual Emergency Team To-Do List Emergency Response Team ROSTER 1.6 President & V.P of Student & Campus Svcs Responsibilities…………………………1.7 Director of Safety & Security Responsibilities 1.10 Maintenance/Electrician Responsibilities 1.13 Director of Wellness/Counselors Center Responsibilities 1.15 Campus Nurse Responsibilities 1.17 Community Relations Director Responsibilities 1.21 Technology Coordinator Responsibilities 1.23 NEWS MEDIA RELATIONS 1.24 Campus Emergency Response Team ROSTER……………………………………… 1.25 UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 United Tribes Technical College Emergency Response Organizational Chart President Emergency Operations Center Burleigh County V.P Campus Services Incident Command Post (Fire/Police) Safety & Security Director Safety Officer Security Electrician/ Maintenance School Command Post & Staging Area Nurses (First aid) School Support Team Counselors & Wellness Director Instructors Note: All personnel NOT currently supervising students report to staging area for duties School Command Post: Primary: Security Office Staging Area: Primary: Powwow Grounds Marshalling Area: School Safe Site: Primary Outdoor: Primary Indoor: Powwow Grounds U of Mary UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 Alternate : Alternate Indoor: Alternate Outdoor: Alternate Indoor: Burleigh County Sheriff Dept Security Office South Gate Kirkwood/ Civic Center/Airport UTTC Emergency Team Team Members  Director of Safety & Security  Facility Director/Manager  Maintenance/Electrician  School Nurse  Director of Wellness  Members of Safety Committee Ideally, team members should:  Desire and commitment to be on the team;  have skills and knowledge for emergencies or are eager to learn them;  are on site every normal working day during normal working hours;  have the emotional, physical, and problem-solving abilities to focus during a crisis;  Follow instructions and work well as a team Training:  Emergency Management related training for all team members  Director of Safety & Security must review training manual annually with team members/alternates Meetings:  Minimum of two school emergency team meetings per year  Assess campus safety:  Review policies and procedures  Recommend updates and revisions  Review Safety Plan:  Recommend solutions for campus safety issues  Share information and areas of concern  Conduct tabletop exercises and drills Drills:  As per UTTC policy, the Safety Committee shall conduct one (1) fire drill per semester except when weather is inclement, and two (2) tornado drills per school year  The Safety Committee shall conduct one (1) school-wide additional emergency drill per year  The Safety Committee shall conduct one (1) tabletop exercise for the school emergency team  Vary the drills to cover many types of emergencies  Assign an observer to help team evaluate the drills  Mandatory debriefing after the drill; change procedures, if necessary UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 Emergency Drill at the College Level:  Randomly select four (4) buildings per year with different scenarios, led by Safety & Security Director  Emergency Responders and outside evaluators will participate Support Team:  To assist Safety & Security Director with implementation of designated plans Basic Duties and Responsibilities:  Search and clear common areas and assist teachers during:  Lockdown  Shelter in Place  Evacuation  Tornado Response  Reunification Site Ideally these teams will consist of staff members who:  Desire and commitment to be on the team  have no sole responsibility for classroom/students  have skills and knowledge to handle emergencies  have abilities to solve problems that may arise during an emergency  can work well as a team Annual Emergency Team “To-Do” List: Create the Support Team and complete and update the roster Train all campus staff in the emergency procedures, including emergency shut-offs for electrical, natural gas, fire alarms, etc Hold and assess required fire and tornado drills, as per UTTC/Safety Committee Policy Hold a minimum of one emergency drill per semester Prepare Campus Emergency Kit; determine placement Prepare Classroom Emergency Kits Create Teacher Partners and complete the roster Communicate with your Safe Sites each year Evaluate and revise the plan each year and after each actual emergency UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 Emergency Response Team Roster TITLE President Assistant to the President/Contact NAME Dr Leander McDonald Charisse Fandrich EXTENSION 1719 1719 CELL PHONE 701.955.2343 701.934.5432 V.P Campus Services Alternate: Dr William Gourneau 1708 701.425.1098 V.P Student Services Alternate #1 Mrs Kathy Johnson Donavan Lambert 1766 1741 701.426.6378 701.595.1942 Director of Safety & Security Alternate: Security Staff Joely Heavy Runner Savannah Peterson Security Staff 1300 1700 1700 701.595.2963 701.390.6180 701.221.1300 Director of CERT Alternate: Vacant Wellness Director Alternate: Stephanie Isaak, Director 1277 701.226.7827 School Nurse Alternate: Lynette Schaff Jodi Archambault 1331 1332 701.471.7367 Facilities Director Electrician Alternate: Bud Andersen Dean Schmitz 1302 1233 701.226.4054 701.400.7918 Technology Coordinator Alternate #1: Alternate #2: Alternate #3: Chris Baille Brian Decoteau Ben Ramsey Doug Quinn 1534 1604 1564 1648 701.471.7365 701.226.7788 Public Information Director Alternate: Dennis Neuman 1386 701.426.6293 Child Development Centers Nevada Allen, Pre-School Vivian Hurkes, Toddler Program Lori Brown, Infant Toddler Center 1248 1528 1392 701.202.1111 701.425.9642 701.220.0689 V.P Academic, Career& Tech Ed V.P Elementary Services Finance & Business Svcs Dr Lisa Azure Mr Sam Azure Mrs Katina Decoteau 1407 1305 1427 701.226.6344 701.226.4710 UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 701.471.4377 CONTACT LIST: President & V.P Student & Campus Services President: Leander McDonald Home Phone: Cell Phone: V.P S & CS: Work Phone: (701) 955-2343 Other: Kathy Johnson Location in Building or Room #: 1B Home Phone: Cell Phone: 701.255.3285 ext.1719 Work Phone: (701) 426-6378 701.255.3285 ext.1766 Other: Alternate # 1: Location in Building or Room #: Home Phone: Work Phone: Cell Phone: Other: Alternate # 2: Location in Building or Room #: Home Phone: Work Phone: Cell Phone: Other: Alternates may be assistant V.P.’s, Director’s, or people who are familiar with the building and staff UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 RESPONSIBILITIES: V.P of Student & Campus Services & Director of Safety NAME TASK Incident occurring:  Verify information regarding the incident, IF SAFE to so Establish:  Command Post: - Communication with Emergency Responders - Communication with staff and building  Support Team Staging Area Activate:  Emergency Team  Support Team  Appropriate Action: - LOCKDOWN - SHELTER IN PLACE - EVACUATION Ensure Emergency Team is contacted:  Assessment of needs  Updated on incident Enact and oversee EMERGENCY TEAM activities:  Provide necessary resources to Emergency Team directors to accomplish their responsibilities  Overall safety of personnel is the highest priority If safe and possible:  Establish Unified Command with Emergency Responders  Work with Emergency Responders to follow and/or recommend appropriate actions for students:  LOCKDOWN  SHELTER IN PLACE  TORNADO RESPONSE  EVACUATION o Needs o Route Incident brought under control:  Welfare of staff and students is the highest priority  Enact Phase II & III of the Emergency Operations Plan UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 ADDITIONAL RESPONSIBILITIES: EVACUATION or LOCKDOWN:  Assist with incident:  Request assistance from Director of CERT, if needed  Be familiar with Safe Sites  Ensure buses/other vehicles not respond to school during incident  Ready buses for transportation, in case Evacuation is necessary  Provide transportation for students/staff, if requested  Provide a list of assets available for:  Evacuation  Reunification sites  Temporary shelters (tents, port-a-johns, etc.)  Provide proper equipment/supplies of Reunification site  Tables  Barricades  After the incident:  Building assessment  Determine if building is useable  Time frame for repairs or clean up  Alternate campus plans SHELTER IN PLACE:  Request assistance from Safety & Security Director, if needed  Provide a list of assets available for Sheltering in Place:  Food and supplies (get donations, if needed)  Duration of supplies  Logistics to get supplies to school  Working with Emergency Responders to provide supplies  Ensure buses and other College vehicles not respond to school during incident  After the incident:  Building assessment  Determine if building is useable  Time frame for repairs or clean up  Alternate Campus plans MEDIA RELATIONS:  The V.P of C S will provide accurate, factual, and timely information to the President, Community Relations Director and Emergency Responders  Students and staff will be instructed to decline interviews unless requested by Community Relations and to refer all media questions to Community Relations UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 CONTACT LIST: Director of Safety & Security Director of Safety: Joely Heavy Runner Home Phone: Cell Phone: Alternate # 1: (701) 595-2963 701.221.1300 Other: Radio # 29 Work Phone: 701.221.1700 Savannah Peterson Location in Building or Room #: 63 Home Phone: Cell Phone: Work Phone: 701.390.6180 Other: Alternate # 2: Location in Building or Room #: Home Phone: Work Phone: Cell Phone: Other: Alternates may be other safety personnel or Security staff, or any others with knowledge of the College and staff UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 10 CONTACT LIST: Maintenance/Electrician Maintenance : Bud Andersen Home Phone: Cell Phone: Electrician: Work Phone: 701.226.4054 Ext.1302 Other: Dean Schmitz Location in Building or Room #: Home Phone: Cell Phone: Work Phone: 701.400.7918 Ext 1233 Other: Alternate # 1: Location in Building or Room #: Home Phone: Work Phone: Cell Phone: Other: Alternate # 2: Location in Building or Room #: Home Phone: Work Phone: Cell Phone: Other: Alternates may be Security personnel or others that know the locations of shut offs, etc., or other building custodians Assistance may be requested from Transportation Department UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 13 RESPONSIBILITIES: Maintenance/Electrician NAME TASK  Report to Director of Safety and Incident Commander  Lock entrance/exit doors, depending on the incident  Monitor entrance doors  Search building exterior, parking lot, and Marshalling Areas Turn off: (if needed):  Air handling system  Gas & electricity  Alarm Panels  Water UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 14 CONTACT LIST: Director of Wellness Center Director of Wellness: Stephanie Isaak Home Phone: Cell Phone: Work Phone: 701.226.7827 Ext 1776 Other: Alternate # 1: Location in Building or Room #: Home Phone: Work Phone: Cell Phone: Other: Alternate # 2: Location in Building or Room #: Home Phone: Work Phone: Cell Phone: Other: Alternates may be other counselors within the College UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 15 RESPONSIBILITIES: Director of Wellness/Counselors NAME TASK  Assist V.P of CS/ Dir Of Safety  Assess individual & group counseling needs of students and staff  Reassure teachers and students With Campus after incident:  Contact Community Crisis Team to assist with support  Refer those who need help to outside agencies  Assist and plan memorial vigils, if appropriate  Disseminate this information with Campus Community Relations Officer to students, staff and community UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 16 CONTACT LIST: Campus Nurses Student Health Nurse: Lynette Schaff Home Phone: Work Phone: Cell Phone: 701.471.7367 Nurse: Jodi Archambault Ext 1331 Other: Location in Building or Room #: Home Phone: Work Phone: Cell Phone: Other: Ext 1332 Nurse: Location in Building or Room #: Home Phone: Work Phone: Cell Phone: Other: Alternate # : Location in Building or Room #: Home Phone: Work Phone: Cell Phone: Other: Alternates could be nursing supervisor, P.E teachers, coaches, supervisors or others trained in first aid and CPR RESPONSIBILITIES: Campus Nurse UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 17 NAME TASK  Serve on School Support Team  Provide immediate first aid to victims  Establish triage area  Provide medical records, if needed  Assist Medical Personnel as needed or requested  Administer medication to those who need it UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 18 CONTACT LIST: Transportation Coordinator Transportation Coordinator: Bud Andersen Home Phone: Work Phone: Cell Phone: Other: Alternate # 1: Ext 1302 Roland Young Home Phone: Work Phone: Cell Phone: Other: Ext 1301 Alternate # 2: Home Phone: Work Phone: Cell Phone: Other: Alternate # 3: Location in Building or Room #: Home Phone: Work Phone: Cell Phone: Other: Alternates will be the assistant’s or a designate UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 19 CONTACT LIST: Community Relations Director Community Relations Director: Dennis Neuman Home Phone: Cell Phone: Work Phone: 701.426.6293 Ext 1386 Other: Alternate # 2: Home Phone: Work Phone: Cell Phone: Other: Alternate # 3: Home Phone: Work Phone: Cell Phone: Other: Alternates may be Assistant Superintendents, or principals with news media expertise UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 20 RESPONSIBILITIES: Community Relations Director   Work with Emergency Responders to provide information to families, staff, and public such as:  Nature of the incident  Evacuation procedures  Reunification site; triage  Parents and news media areas Phase II & III:  Safety measures implemented  Measures taken to prevent another incident  Measures in place to assist students, parents, staff and community with incident (Crisis Team, vigils, etc.) UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 21 CONTACT LIST: Technology Coordinator Technology Coordinator: Chris Baille Home Phone: Work Phone: Cell Phone: 701.471.7365 Alternate # 1: Bryan Decoteau Home Phone: Other: Work Phone: Cell Phone: 701.226.7788 Alternate # 2: Ben Ramsey Work Phone: Cell Phone: Other: Ext 1564 Doug Quinn Home Phone: Cell Phone: Ext 1604 Other: Home Phone: Alternate # 3: Ext 1534 Work Phone: 701.471.4377 Ext 1648 Other: Alternates could be other technology staffs who have expertise in the areas listed under responsibilities of the Technology Coordinator RESPONSIBILITIES: Technology Coordinator UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 22     Assist with technology needs such as security cameras, phone lines, etc Shut down computer access to the school, if necessary Assist with tracking threatening e-mail Aid with the emergency notification system UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 23 NEWS MEDIA RELATIONS United Tribes Technical College intends to provide access to public information to the news media, while considering the responsibilities of the College During a school or College emergency, the primary role of the media should be to provide parents and the public with prompt, accurate, and relevant information Spokespersons: Depending upon the severity of the situation, the main spokespersons for the news media during a campus emergency shall be the President of UTTC, Vice President of Student and Campus Services, the College Attorney and/or the Director of Community Relations or their designees No pertinent information will be given to media that has not been cleared through the Emergency Responders Public Information Officers in order to preserve the accuracy of the information and not jeopardize potential future investigations It is also the College’s intent that if the incident is of a magnitude to draw regional or national news media to Bismarck, preference may be given to local news affiliates Students and other residents are instructed to turn to local news media for information Media Guidelines: UTTC employees and students will be instructed not to grant news media interviews unless approved by the President’s office When requests for student interviews are granted, interviews will be completed with minimal loss of instruction time or interruption in the learning environment The College will assign a location for media that is convenient for them and meets the requirements of both news media and school personnel Media access to other areas of school buildings and grounds requires the approval of the President or Director of Community Relations Questions concerning the position of the College on legal, moral, or ethical issues will be deferred to the President College Responsibilities:  As soon as possible, the President, V.P of Campus Services and the Emergency Team, will meet to establish statements to address potential media questions  Timely updates for media will be provided so they can inform the public about what the College has done, is doing, and will to respond to and resolve the emergency  The Community Relations Director will assist by providing media guidelines, facts sheets about the school and/or College, media contact lists, news releases, prepared statements, news conferences, media briefing rooms, etc UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 24 United Tribes Technical College UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 25 Support Team BLDG NAME: BLDG #: EXT: HOME / CELL #: Safety & Security 63 1300 701.595.2963 Admissions Human Resource Administration 5A 11 9A 1241 1321 1427 701.595.1942 TJES TJES 75 74 1318 1303 Maintenance Shop Maintenance Shop Gymnasium Property & Supply JBC 47 47 69 51 69 1302 1233 Education Building Pre School Infant Toddler Cntr Toddler Program Dorms 31/32 100 71 31/32 30/33 1380 1248 1392 1528 1391 65 61 1513 1232 Name / Position / Zone: Safety & Security Director - Joely Heavy Runner ZONE Team Leader: Donavan Lambert Renae Ripley Katina Decoteau ZONE Co-Team Leader: Co-Team Leader: Jana Jablonski ZONE Team Leader: Bud Andersen Electrician: Dean Schmitz John Keller Melvin Miner ZONE Team Leader: Leah Hamann Nevada Allen Lori Brown Vivian Haukas Jolene Decoteau ZONE Team Leader: Jolene Decoteau Debbie Painte Co Ed Dorms WIA UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 26 ZONE Team Leader: Jolene Decoteau Alternate: Tonia Morris Residential Life Dept Residential Life Dept 65 65 Automotive Electrician Program Welding Program Custodial Skills Center 200 200 200 200 200 1513 701.426.5055 ZONE Team Leader: Dale Pletan Louis Landreaux Pat Aune ZONE Team Leader: Mike Wetsch Mark Turner Mandy Guinn Jeremy Guinn S & T Building S & T Building S & T Building S & T Building UTTC Emergency Response & Training Manual Created February 2009 /Updated 12/14/2015 27 1554 ... 17 41 7 01. 4 26.6378 7 01. 5 95 .19 42 Director of Safety & Security Alternate: Security Staff Joely Heavy Runner Savannah Peterson Security Staff 13 00 17 00 17 00 7 01. 5 95.2963 7 01. 3 90. 618 0 7 01. 2 21. 1300... Neuman 13 86 7 01. 4 26.6293 Child Development Centers Nevada Allen, Pre-School Vivian Hurkes, Toddler Program Lori Brown, Infant Toddler Center 12 48 15 28 13 92 7 01. 2 02 .11 11 7 01. 4 25.9642 7 01. 2 20.0689... Sam Azure Mrs Katina Decoteau 14 07 13 05 14 27 7 01. 2 26.6344 7 01. 2 26.4 710 UTTC Emergency Response & Training Manual Created February 2009 /Updated 12 /14 /2 015 7 01. 4 71. 4377 CONTACT LIST: President