S‡ TAY H¶õNG D√N BÅO Vå DI SÅN V°N HïA BÅO QUÅN VÄ CH°M SïC HIåN VÜT V°N BÅN CARE AND HANDLING OF MANUSCRIPTS Cc că quan v c nhân c th ti bn ti liữu ny, vèi ặiu kiữn ghi r ngun, v gi xut bn phằm ặn UNESCO Paris theo ặa ch dèi ặây Ti liữu ny côn ghi r: â Bn quyn phin bn ting Anh: UNESCO 2006, SÊ tay h≠Ìng d…n b∂o v÷ di s∂n v®n h„a - TÀp B∂o qu∂n vμ Ch®m s„c hiữn vt vđn bn, UNESCO, Paris â Bn quyn phin bn ting Viữt: UNESCO v Cc Di sn vđn - BÈ V®n h„a, Th” thao vμ Du lfich, 2008 Xut bn bêng ting Viữt vèi s ặng cềa UNESCO Chu trch nhiữm bn dch: Cc Di sn vđn h„a - BÈ V®n h„a, Th” thao vμ Du lfich vμ V®n phflng UNESCO Hμ NÈi Reproduction is authorized, providing that appropriate mention is made of the source, and copies sent to the UNESCO (Paris), address below This document should be cited as: © UNESCO, 2006 Cultural Heritage Protection Handbook No2 Care and Handling of Manuscripts, UNESCO, Paris © UNESCO & the Department of Cultural Heritage - Ministry of Culture, Sports and Tourism of Vietnam 2008 for the Vietnamese translation Reproduced by permission of UNESCO Translated by the Department of Cultural Heritage - Ministry of Culture, Sports and Tourism of Vietnam and the UNESCO Hanoi Office Chfiu tr∏ch nhi÷n bi™n tÀp / Editor: Anna Paolini Bi™n tÀp vi™n / Editorial assitants: Malda Jabbour, Lise Macdonald NÈi dung / Text by: Antonio Mirabile H‰a s¸ / Drawings by: Beatrice Beccaro Migliorati TÊ ch¯c Gi∏o dÙc, Khoa h‰c vμ V®n h„a cỊa Lin hiữp quậc xut bn lôn ặôu nđm 2006 Printed in 2006 by the: United Nations Educational, Scientific and Cultural Organization 7, place de Fontenoy, 75732 Paris 07 SP, France © UNESCO 2006 (CLT/CH/MUS-06/18) GIõI THIåU Cn s∏ch nμy Ỉ≠Ĩc xu†t b∂n dμnh cho t†t c∂ nh˜ng s≠u t«m v yu qu hiữn vt vđn bn, cng nh cho nh˜ng ng≠Íi phÙ tr∏ch nh˜ng bÈ s≠u tÀp hi÷n vÀt vđn bn v sch qu him cềa t nhân v nhμ n≠Ìc Nh˜ng nguy™n tỉc Ỉ≠Ĩc n™u cn sch ny c lin quan ặn viữc bo tn hiữn vÀt v®n b∂n cÚng c„ th” ∏p dÙng vÌi s∏ch in v ti liữu vđn bn ặểc ặng thnh quyn Mẩt sậ biữn php ặểc ặa ch p dng ặểc vèi cc că quan, tấ chc ặểc trang b phăng tiữn v nhân lc ch khng phễ hểp vèi c∏c c∏ nh©n Song, nh˜ng khuy’n nghfi nμy lμ mÈt m hnh l tẻng m nh su côn n lc ặ thc hiữn ặểc cng nhiu cng tật INTRODUCTION This booklet is intended for all who collect and are fond of manuscripts, as well as those in charge of public or private collections of manuscripts and rare books The principles given here concerning the preservation of manuscripts can also be applied to printed books and bound documents Certain measures concern institutions with equipment and personnel not within the means of private individuals However, these recommendations constitute a sort of ideal which one should endeavour to reach as far as possible UNESCO Hiữn vt vđn bn kiu phăng Tây / OCCIDENTAL MANUSCRIPT G∏y s∏ch G„c vu´ng Spine / Back Squares R◊a s∏ch Edge Ch buẩc òôu gy Cord Head Vin gy 10 Di ặôu gy s∏ch Tail 10 Headband B◊a 11 GÍ g∏y Board 11 Shoulder R◊a tr≠Ìc 12 Trang b◊a lt Fore edge 12 Guard-leaf UNESCO Hiữn vt vđn b∂n ki”u Å RÀp / ARABIC MANUSCRIPT UNESCO Næp ba Ba trèc Di ặôu / ặui Headband / Flap òôu gy Upper board Head H◊nh giÀp trang tr› B◊a sau Vi“n g∏y R◊a tr≠Ìc Tail Fore edge G∏y s∏ch 10 Trang b◊a l„t Spine 10 Guard-leaf g∏y s∏ch Decoration / Tooling Endband Lower board Th≠ vi÷n vμ phflng l≠u tr˜ s≠u tÀp LIBRARY AND RESERVE COLLECTION ROOMS H∑y Ỉi“u chÿnh c∏c th´ng sË Ỉi“u hfla m´i tr≠Íng kh´ng kh› th≠ viữn v cc phng lu tr su (vèi ặẩ ằm tăng ặậi t 50 ặn 60% v nhiữt ặẩ tı 16 Ỉ’n 200C) Stabilize air-conditioning parameters in the library and reserve collection rooms (relative humidity between 50 and 60% and emperature between 16 and 200C) Th≠Íng xuy™n ki”m tra c∏c th´ng sË v“ m´i tr≠Íng kh´ng kh› Check air-conditioning parameters at regular intervals UNESCO Th≠ vi÷n vμ phflng l≠u tr˜ s≠u tÀp LIBRARY AND RESERVE COLLECTION ROOMS H∑y ki”m tra Ỉ” Ỉ∂m b∂o cˆa sÊ vμ cˆa vμo Ỉ“u Ỉ≠Ĩc Ỉ„ng k›n Check that doors and windows are tightly closed H∑y sˆ dÙng c∏c loπi mμn che v ca chèp ặ ti liữu khng b nh nổng mΔt trÍi chi’u vμo Use blinds, screens and shutters to protect documents against sunlight UNESCO Th≠ vi÷n vμ phflng l≠u tr˜ s≠u tÀp LIBRARY AND RESERVE COLLECTION ROOMS Che t†t c∂ nh˜ng chÁ trËng bªng l≠Ìi Sˆ dÙng loπi c mổt lèi phễ hểp ặ ngđn chn cn trễng thâm nhp, ặng thi ặm bo khng kh lu thng Fit all openings with a grid Use a grid with sufficiently fine mesh to keep insects out while not restricting airflow Kh´ng cho c∏c Ỉ≠Íng Ëng d…n chπy qua th≠ vi÷n vμ c∏c phflng l≠u tr˜ Chu»n bfi k’ hoπch di dÍi kh»n c†p Ỉ” ∏p dÙng tr≠Íng hĨp x∂y ngÀp lÙt Pipes and ducts should not pass through library and reserve rooms Provide an emergency evacuation plan to be applied in the event of flooding UNESCO Th≠ vi÷n vμ phflng l≠u tr˜ s≠u tÀp LIBRARY AND RESERVE COLLECTION ROOMS Cch ly {*} cc hữ thậng ặiữn, trnh ặ hẻ dây dn ặiữn Insulate {*} electrical systems, avoiding loose wires Trang bfi sΩn c∏c thi’t bfi ph∏t hiữn v chậng hÃa hon; v xc ặnh cc biữn ph∏p xˆ l˝ h·a hoπn Provide fire detection and fighting equipment; define measures to be taken at outbreak of fire UNESCO Th≠ vi÷n vμ phflng l≠u tr˜ s≠u tÀp LIBRARY AND RESERVE COLLECTION ROOMS Th≠Íng xuy™n ti’n hμnh v÷ sinh th≠ vi÷n vμ c∏c phflng l≠u tr˜ HÛt sπch bi bêng my ht bi chân khng c trang b lc, sau ặ lau li bêng khđn ằm (mi tuôn mÈt l«n) Clean library and reserve rooms at regular intervals Remove dust with vacuum cleaners fitted with total filtration, then wipe with damp floorcloth (once a week) Th≠Íng xuy™n ki”m tra cc phng lu tr v hiữn vt vđn bn Hy hun cho nhân vin cch pht hiữn mậc, bÙi, vμ chuÈt b‰ c∏c phflng l≠u tr˜ vμ hiữn vt vđn bn Inspect reserve rooms and manuscripts at regular intervals Train personnel to inspect reserve rooms and manuscripts regularly for mould, dust, insects and rodents UNESCO VÀn chuyn TRANSPORT Phi ặm bo hiữn vt khng b nh kh·i xe Ỉ»y vÀn chuy”n Make sure that manuscripts not protrude over side of trolley Kh´ng Ỉ≠Ĩc chÂng s∏ch c„ k›ch th≠Ìc lÌn l™n tr™n s∏ch c„ kch thèc nhà hăn Viữc xem nhó li khuyn ny c th dn ặn viữc sch b ặnh răi xuậng sμn vÀn chuy”n Never place a large volume on a smaller one Non-observance of this recommendation may cause the large book to fall on the floor during transport UNESCO 29 VÀn chuy”n TRANSPORT Khi vÀn chuy”n hi÷n vÀt b™n ngoμi (Ỉ’n mÈt tfla nhμ kh∏c), h∑y sˆ dÙng hÈp ch¯a Ỉ≠Ĩc Ỉ„ng k›n For any extramural transport (into another building), use hermetically sealing boxes Tra c¯u CONSULTATION Khng ặểc s dng nhng hiữn vt c tnh trng käm cho vi÷c tra c¯u{*} Do not leave manuscripts in poor condition available for consultation{*} 30 UNESCO Tra c¯u CONSULTATION Hy gièi thiữu nhng quy ặnh că bn v viữc côm nổm hiữn vt Thc hiữn gim st cht ch phflng tra c¯u Display the basic rules for handling Provide for surveillance of consultation room H∑y rˆa vμ lau kh´ tay trèc côm nổm hiữn vt vđn bn Wash and dry hands before handling manuscripts UNESCO 31 Tra c¯u CONSULTATION Khng ặểc đn uậng hoc ht thuậc l th viữn hoc phng ặc Do not drink, eat or smoke in library or reading room ß” tra c¯u tr™n mẩt hiữn vt vđn bn, ặt ti liữu nêm trn mΔt bμn trËng, hoΔc sˆ dÙng mÈt dÙng cÙ ỈÏ s∏ch phƠ hĨp vÌi k›ch th≠Ìc cỊa s∏ch To consult a manuscript, lay it on a clean table free of any object, or use a book-rest suited to size of volume 32 UNESCO Tra c¯u CONSULTATION Th˘c hi÷n tıng b≠Ìc mẻ ti liữu òt sch ln bn Open the manuscript gradually Lay it on a table tr≠Ìc ti™n, lÀt s∏ch tı c∏c trang gi˜a first open the centre pages UNESCO 33 Tra c¯u CONSULTATION .sau ặ lt v cc trang ặôu then go back to the beginning Khng ặểc ặt hiữn vt ẻ gôn ca sấ v khng ặ nh nổng mt tri chi’u thºng l™n hi÷n vÀt Do not place manuscripts facing a window and not expose to direct sunlight 34 UNESCO Tra cu CONSULTATION Khng ặểc chng cc hiữn vt vđn bn ặang mẻ ln Do not stack open manuscripts Tuyữt ặậi khng ặểc xọ hoc cổt cc trang s∏ch Do not tear or cut pages UNESCO 35 Tra cu CONSULTATION Khng ặểc ặnh du ln hiữn vt vđn b∂n bªng b†t c¯ c∏ch nμo hoΔc vÀt g◊ (ghim kãp gi†y, kim, gi†y d∏n, m˘c, bÛt bi, m˘c x„a, bÛt l´ng) hoΔc gÀp g„c trang, v.v Do not mark manuscripts in any way whatever (paper clip, needle, post-it ®, ink, ballpoint pen, correction fluid, marker) or turn down the corner of a page, etc Chÿ cho phäp sˆ dÙng bÛt ch◊ Ỉ” ghi chäp To write down notes, only pencils are authorized 36 UNESCO Tra c¯u CONSULTATION Kh´ng ặểc t tay ln hiữn vt vđn bn Ɖc hoΔc ghi chäp Do not lean on manuscripts while reading them or taking notes Kh´ng Ỉ≠Ĩc chπm vμo c∏c h◊nh trang tr›/minh h‰a, c∏c trang vi’t tay vμ nh˜ng chÁ in tr™n s∏ch Do not touch illuminations/illustrations, or manuscript and printed areas UNESCO 37 Tra c¯u CONSULTATION Kh´ng Ỉ≠Ĩc chp hoc chp nh hiữn vt vđn bn m khng c s ặng cềa chề sẻ hu hoc ng≠Íi c„ tr∏ch nhi÷m Do not photocopy manuscripts or take pictures without the consent of the owner or person responsible Hy ặng ti liữu li sau tra cu xong Close the manuscript after consultation 38 UNESCO Tr≠ng bμy DISPLAY H∑y ki”m tra t◊nh trπng b∂o qu∂n cỊa hi÷n vÀt vđn bn trèc thc hiữn trng by Check state of preservation of manuscripts before displaying them òậi vèi hiữn vÀt t◊nh trπng tËt, thÍi gian tr≠ng bμy tËi Æa lμ mÈt th∏ng mÁi n®m If they are in good condition, you may expose them for a maximum of one month each year UNESCO 39 Tr≠ng bμy DISPLAY H∑y ỈΔt ch’ ỈÈ Ỉi“u hfla kh´ng kh› phƠ hĨp cho phng trng by (ặẩ ằm tăng ặậi khong t 50 ặn 60% v nhiữt ặẩ trung bnh t 16 Æ’n 20oC) Set the display room air conditioning parameters (relative humidity between 50 and 60% and temperature between 16 and 20oC) Hy trng by hiữn vt vđn bn cc tỊ tr≠ng bμy chỉc Display manuscripts in safe showcases 40 UNESCO Tr≠ng bμy DISPLAY H∑y lỉp ỈΔt c∏c t†m k›nh cỊa tỊ tr≠ng bμy { } vÌi c∏c t†m c∏ch nhi÷t { } vμ l‰c tia c˘c t›m { } Fit showcase panes { } with anticaloric { } and UV { } filters H∑y lỉp ỈΔt ngn chi’u s∏ng b™n ngoμi tỊ tr≠ng bμy Place light source outside showcase UNESCO 41 Tr≠ng bμy DISPLAY C≠Íng ỈÈ chi’u sang tËi Ỉa lμ 50 lux (ặăn v chiu sng) The intensity of the light shall be limited to 50 Lux H∑y tr≠ng bμy hi÷n vt vđn bn trn cc gi ặẽ ặểc lm bêng hoc ặểc lt bêng giy ba trung tnh Display manuscripts on book-rests made of or lined with neutral cardboard 42 UNESCO Trng by DISPLAY Hiữn vt phi ặểc gi vng bêng cc bđng vi pliexte theo chiu nghing cềa hiữn vÀt The manuscript should be held open by polyester ribbons adapted to the profile of the manuscript G„c mỴ trang s∏ch kh´ng Ỉ≠Ĩc v≠Ĩt qu∏ 1200, vμ g„c nghi™ng so vèi mt phng nêm ngang khng ặểc vểt qu 200 The opening angle shall not exceed 120 and the tilting angle, with respect to the horizontal plane, shall not exceed 20 UNESCO 43