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Chapter
5
Managing the Desktop
MICROSOFT EXAM OBJECTIVES COVERED IN
THIS CHAPTER
Configure and troubleshoot desktop settings.
Configure support for multiple languages or multiple locations.
Enable multiple-language support.
Configure multiple-language support for users.
Configure local settings.
Configure Windows 2000 Professional for multiple locations.
Configure and troubleshoot accessibility services.
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W
indows 2000 Professional offers many options for con-
figuring the Desktop to suit personal preferences. These options include cus-
tomizing the Taskbar and Start menu, creating shortcuts, and setting display
properties.
Windows 2000 Professional also includes support for multiple languages
and regional settings. The support that comes with localized versions of
Windows 2000 Professional allows users to view, edit, and print multi-
lingual documents. You can also specify locale settings for the Desktop to
customize items like the date and currency for your geographical location.
Accessibility options are used to support users with limited sight, hearing,
or mobility. You can configure the Desktop and use Windows 2000 Profes-
sional utilities to provide a higher degree of accessibility.
This chapter describes how to manage Desktop settings, multilanguage
support, and accessibility options.
Managing Desktop Settings
T
he
Desktop
, shown in Figure 5.1, appears after a user has logged on
to a Windows 2000 Professional computer. Users can configure their Desk-
tops to suit their personal preferences and to make their work more efficient.
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Managing Desktop Settings
209
As an administrator, you may need to troubleshoot an improperly config-
ured Desktop.
By default, the items listed in Table 5.1 appear on the Desktop.
FIGURE 5.1
The Windows 2000 Desktop
Microsoft
Exam
Objective
Configure and troubleshoot desktop settings.
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TABLE 5.1
Default Desktop Items
Item Description
My Documents By default, stores the documents
that are created. Each user has a
unique
My Documents
folder, so
even if multiple users share the
same computer, they will each have
unique personal folders.
My Computer Provides access to all local and net-
work drives, as well as Control Panel.
My Computer
is used to view and
manage the computer.
My Network Places Provides access to shared resources.
My Network Places
is used to con-
nect to resources such as local net-
work resources and Web resources.
Recycle Bin Holds files and folders that have
been deleted. Files can be retrieved
or cleared (for permanent deletion)
from the
Recycle Bin
.
Internet Explorer Along with an Internet connection,
provides an interface for accessing
the Internet or a local intranet.
Inter-
net Explorer
is the built-in Web
browser.
Taskbar Contains the Start button to open
the
Start menu
and buttons for any
programs, documents, or windows
that are running on the computer.
You can easily switch between
open items by clicking the item in
the
Taskbar
.
Connect to the Internet Starts a Wizard to configure your
Internet connection.
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Managing Desktop Settings
211
You can configure the Desktop by customizing the Taskbar and Start
menu, adding shortcuts, and setting display properties. These configurations
are described in the following sections.
Customizing the Taskbar and Start Menu
Users can customize the Taskbar and Start menu through the Taskbar and
Start Menu Properties dialog box, shown in Figure 5.2. The easiest way to
access this dialog box is to right-click a blank area in the Taskbar and choose
Properties from the pop-up menu.
FIGURE 5.2
The General tab of the Taskbar and Start Menu Properties dialog box
The Taskbar and Start Menu Properties dialog box has two tabs:
General and Advanced. The options on these tabs are described in the
following sections.
Configuring General Properties
Through the General tab of the Taskbar and Start Menu Properties dialog
box (see Figure 5.2), you can specify Taskbar and Start menu features such
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212
Chapter 5
Managing the Desktop
as whether the Taskbar is always visible and whether small icons are used on
the Start menu. Table 5.2 lists the properties on the General tab.
TABLE 5.2
General Taskbar and Start Menu Properties
Property Description
Always on Top Specifies that the Taskbar will al-
ways be displayed, even if you
maximize another window. This op-
tion is enabled by default.
Auto Hide Hides the Taskbar. This option is
disabled by default. When it is en-
abled, you show the Taskbar by
clicking the area of the screen
where the Taskbar appears.
Show Small Icons in Start Menu Reduces the size of the icons that
are displayed on the Start menu.
This option is disabled by default.
You might enable it if you have
many icons and want to display
more options without needing to
scroll.
Show Clock Displays a digital clock in the right
corner of the Taskbar. By right-
clicking the clock, you can adjust
the computer’s date and time. This
option is enabled by default
Use Personalized Menus Hides applications that have not
been recently used. You can ac-
cess the hidden applications by
clicking the arrow at the bottom of
the Programs menu. This option is
enabled by default.
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Managing Desktop Settings
213
Configuring Advanced Properties
The Advanced tab of the Taskbar and Start Menu Properties dialog box,
shown in Figure 5.3, allows you to customize your Start menu. You can add
or remove items from the Start menu, remove records of recently accessed
items, and specify which options are displayed.
FIGURE 5.3
The Advanced tab of the Taskbar and Start Menu Properties dialog box
To add an option to the Start menu, click the Add button in the upper-
right corner of the Advanced tab. This starts a Wizard that guides you
through the process of creating a shortcut that will be placed on the Start
menu. To delete a Start menu option, click the Remove button. If you want
to remove the records that Windows 2000 Professional keeps of recently
accessed documents, programs, and Web sites, click the Clear button. The
Advanced button allows you to add or remove items from the Start menu
through Windows Explorer. If you want to return to the defaults for the Pro-
gram menu, click the Re-sort button.
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The Start Menu Settings section of the Advanced tab allows you to con-
figure various Start menu features. These settings are listed in Table 5.3. By
default, all of these options are disabled for new users.
TABLE 5.3
The Start Menu Settings
Setting Description
Display Administrative Tools Specifies whether Administrative
Tools appears on the Programs menu
Display Favorites Specifies whether the Favorites
menu appears on the Start menu.
Display Logoff Specifies whether the Logoff menu
appears on the Start menu
Expand Control Panel Specifies that you want the contents
of Control Panel to be displayed in a
menu instead of a window
Expand My Documents Specifies that you want the contents
of My Documents to be displayed in
a menu instead of a window
Expand Network and Dial-Up
Connections
Specifies that you want the contents
of Network and Dial-Up Connections
to be displayed in a menu instead of
a window
Expand Printers Specifies that you want the contents
of Printers to be displayed in a menu
instead of a window
Scroll the Programs Menu Specifies that you want the contents
of Programs to be displayed in a
scrolling menu instead of listed in
columns
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Managing Desktop Settings
215
In Exercise 5.1, you will check your current Taskbar and Start menu config-
uration and then set general and advanced Taskbar and Start menu properties.
EXERCISE 5.1
Configuring Taskbar and Start Menu Options
1.
Select Start
Programs. Note the size of the icons in the Start menu.
Notice that there is no Programs menu item for Administrative Tools
or Windows Explorer.
2.
Select Start
Settings
Control Panel. A window with all of the
Control Panel contents appears.
3.
Right-click an empty space on the Taskbar and choose Properties.
4.
In the General tab of the Taskbar and Start Menu Properties dialog
box, select the Show Small Icons in Start Menu check box.
5.
Click the Advanced tab. Click the Add button. In the Create Shortcut
dialog box, type
Explorer
in the Type the Location of the Item text box
and click the
Next
button. In the Select Program Folder dialog box,
accept the default folder of Programs and click the Next button. In the
Select a Title for the Program dialog box, edit the name for the short-
cut to
Windows Explorer
and click the Finish button.
6.
In the Start Menu Settings section of the Advanced tab, check the
Display Administrative Tools and Expand Control Panel check
boxes. Click the Apply button, then click the OK button.
7.
Select Start
Programs and note the size of the icons in the Start
menu. Notice that the Programs menu lists Administrative Tools and
Windows Explorer.
8.
Select Start
Settings
Control Panel. Notice that the Control Panel
contents are displayed in a menu.
9.
Edit the Taskbar and Start Menu properties as you like, or return
them to their default settings.
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Using Shortcuts
Shortcuts
are links to items that are accessible from your computer or net-
work. You can use a shortcut to quickly access a file, program, folder,
printer, or computer from your Desktop. Shortcuts can exist in various loca-
tions, including on the Desktop, on the Start menu, and within folders.
To create a shortcut from Windows Explorer, just right-click the item you
want to create a shortcut to and select Create Shortcut from the pop-up
menu. Then you can click the shortcut and drag it to where you want it to
appear.
In Exercise 5.2, you will create a shortcut and place it on the Desktop.
Setting Display Properties
The options in the Display Properties dialog box, shown in Figure 5.4, allow
you to customize the appearance of your Desktop. You can access this dialog
box by right-clicking an empty area on the Desktop and selecting Properties
from the pop-up menu. Alternatively, you can select Start
Settings
Con-
trol Panel
Display.
EXERCISE 5.2
Creating a Shortcut
1.
Select Start
Programs
Accessories
Windows Explorer to start
Windows Explorer.
2. Expand My Computer, then Local Disk, then WINNT, then System32.
3. Right-click calc.exe and select Create Shortcut. You see an icon
labeled Shortcut to calc.exe.
4. Click the Shortcut to calc.exe icon and drag it to the Desktop.
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[...]... be used to reaccess the system after it has been idle When the idle time has been reached, the computer will be locked, and you must enter the password of the user who is currently logged on to access the computer The Appearance tab has choices for the color scheme used for the Desktop The Web tab lets you select whether or not you want to use the Active Desktop, which makes your Desktop look and work... Then any programs that you don’t use will be hidden The hidden programs can still be accessed by clicking the small arrow at the bottom of the menu 2 A The easiest way to configure the Taskbar and Start menu properties is by right-clicking an open area of the Taskbar and choosing Properties There is no Menu Settings option in Control Panel 3 A, C, D You can put shortcuts in the Start menu, on the Desktop, ... document using the On-Screen Keyboard When you are finished, close the Notepad document without saving it 6 Close the On-Screen Keyboard Summary I n this chapter, you learned about managing the Windows 2000 Professional Desktop We covered the following topics: Managing Desktop settings, which include customizing the Taskbar and Start menu, using shortcuts, and setting display properties Managing multiple... 227 The On-Screen Keyboard The On-Screen Keyboard displays a keyboard on the screen, as shown in Figure 5.9 Users can use the On-Screen Keyboard keys through a mouse or another input device as an alternative to the keys on the regular keyboard To access the On-Screen Keyboard, select Start Programs Accessories Accessibility On-Screen Keyboard FIGURE 5.9 The On-Screen Keyboard The Utility Manager The. .. configure the locale settings on your computer EXERCISE 5.5 Configuring Locale Settings 1 Select Start Settings Control Panel Regional Options In the Regional Options dialog box, note your current locale 2 Click the Numbers, Currency, Time, and Date tabs and note the configurations 3 Click the General tab and select the Danish locale (location) from the drop-down list at the top of the dialog box Then click... www.sybex.com 232 Chapter 5 Managing the Desktop 8 Which of the following options appear on a Windows 2000 Profes- sional Desktop by default? Choose all that apply A Network Neighborhood B Recycle Bin C My Computer D My Documents 9 Which of the following options are considered locale settings? Choose all that apply A How the date is displayed B The language that is used to display the GUI C The type of currency... unoccupied area on the Desktop and select Properties to open the Display Properties dialog box 2 In the Background tab, select Prairie Wind as wallpaper From the Picture Display drop-down list, select Stretch 3 Click the Screen Saver tab, select the Starfield Simulation screen saver, and specify a wait of five minutes 4 Click the Appearance tab, select the Red, White, and Blue (VGA) Scheme Click the OK button... Favorites through the Advanced tab of the Taskbar and Start Menu Properties dialog box 12 D Through the Display Properties dialog box, you can set your Desk- top background, the screen saver that will be used by your computer, and any special visual effects for your Desktop You typically set the contrast and brightness of the monitor through controls on the monitor 13 B The Screen Saver tab of the Display... your Desktop look and work like a Web page The Effects tab lets you set special visual effects for the Desktop Copyright © 2000 SYBEX Inc., Alameda, CA www.sybex.com 218 Chapter 5 Managing the Desktop The Settings tab is used to configure display properties, which are not related to user preferences Configuring the display is covered in Chapter 4, “Configuring the Windows 2000 Environment.” In Exercise... of currency that is used D How the time is displayed 10 You have just accidentally deleted your C:\Documents\Timesheet.xls file What is the easiest way to recover this file? A In Folder Options, click the Show Deleted Files option B In Folder Options, click the Undo Deleted Files option C Click the Recycle Bin icon on the Desktop and restore the deleted file D Restore the file from your most recent .
Chapter 5
Managing the Desktop
as whether the Taskbar is always visible and whether small icons are used on
the Start menu. Table 5.2 lists the properties. computer.
The Appearance tab has choices for the color scheme used for the
Desktop.
The Web tab lets you select whether or not you want to use the Active
Desktop,
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