19_; time being of the essence. All rents and other charges accrued under the Lease prior to said date.. shall be fully paid by Tenant, and thereafter by the. Sub-Tenant.[r]
(1)Sample Business Letters (1-100)
(Sample Business Letters are listed in Alphabetical Orde)
Disclaimer: Be aware that some of these sample letters have legal, financial, or other implications If you are not sure about the use of any letter, consult with an appropriate professional first
Index
1 10-Day Notice Before Collections on Delinquent Account 30-Day Notice to Quit
3 Acceptance of Counter Proposal
4 Acceptance of Order With Delivery in Lots Acceptance of Purchase Security Agreement Acceptance of Resignation
7 Acknowledged Receipt of Goods Acknowledged Resignation
9 Acknowledgement and Acceptance of Order
10 Acknowledgement from Publisher, Comments Referred to Author 11 Acknowledgement of Application
12 Acknowledgement of Cancellation of Backorder 13 Acknowledgement of Change in Meeting Date 14 Acknowledgement of Customer Praise of Employee 15 Acknowledgement of Letter
16 Acknowledgement of Merchandise Returned for Repair 17 Acknowledgement of Modified Terms
18 Acknowledgement of Notification of Lease Transfer 19 Acknowledgement of Receipt (Documents)
20 Acknowledgement of Receipt of Estimate
21 Acknowledgement of Request for Bid, Confirmation of Deadline 22 Acknowledgement of Unsolicited Idea
23 Acknowledgement of Warranty and Instruction for Product Return 24 Acknowledgment of Correspondence Indicating Postal Delay 25 Advance Notice of Out of Business Sale
26 Affidavit for Lost, Stolen, Destroyed Stock Certificate 27 Affidavit of No Lien
(2)30 Amendment to Lease
31 Announcement of Additional Location 32 Announcement of Business Name Change 33 Announcement of Catalog Price Reductions 34 Announcement of Change of Address
35 Announcement of Change of Address for Billing 36 Announcement of Clearance Sale
37 Announcement of Free Delivery Limitations Change 38 Announcement of New Area Representative
39 Announcement of New Area Representative Visit 40 Announcement of New Business Opening
41 Announcement of New Discount 42 Announcement of New Pricing Policy 43 Announcement of New Shipment Arrival 44 Announcement of Partnership Buyout 45 Announcement of Price Increase 46 Announcement of Price Reduction
47 Announcement of Special Discount Offer
48 Apology & Proposal on Overshipped Merchandise 49 Apology After Cancellation of Order
50 Apology and Replacement of Damaged Goods
51 Apology and Request for Extension of Time to Deliver Goods 52 Apology and Tender of Compensation
53 Apology for Accounting Errors and Past Due Notices 54 Apology for Delay of Refund
55 Apology for Delayed Response & Request for Meeting 56 Apology for Not Crediting Payment
57 Apology for Not Crediting Payment from Prompt Payer 58 Apology for Overshipment
59 Apology for Poor Service Rating on Customer Questionnaire 60 Apology to Customer for Accounting Error
61 Apology to Receiver of NSF Check 62 Application for License
63 Appointment for Employment Interview and Testing 64 Appointment for Testing
65 Assignment
66 Assignment and Transfer of Stock Certificate 67 Assignment of a Claim for Damages
(3)70 Assignment of Contract 71 Assignment of Copyright 72 Assignment of Deed of Trust 73 Assignment of Income
74 Assignment of Lease 75 Assignment of Lease 76 Assignment of Lien
77 Assignment of Literary Property 78 Assignment of Security Interest 79 Assignment of Trademark 80 Assignment of Trademark 81 Authorization
82 Authorization to Direct Bill for Corporate Guest 83 Bid for the Purchase of Real Property (Probate) 84 Bill of Sale
85 Bill of Sale (with Warranty of Title) 86 Business Credit Application
87 Business Credit Application Form
88 Certificate of Abandonment of Fictitious Business Name 89 Certificate of Installation, Leased Equipment
90 Certification of Satisfaction of Lien 91 Change of Address Awaiting Refund
92 Charge Account Credit Limit Raise Notification 93 Charge Account Terms and Conditions Form
94 Charge Back Application of Discount on Delayed Shipment 95 Collateral Decision, Request for Preparation of Loan Documents 96 Collections Follow-Up on Release of Pending Order
97 Collections Report on Current Status of Debt 98 Commendation
99 Commendation and Refusal of Request for Raise 100 Commercial Account Analysis Form
1.
(4)Dear
I have written to you several times over the past three
months requesting an explanation on why you have failed
to bring your account with us current
By ignoring these requests, you are damaging the excellent credit record you had previously
maintained
with our company In addition, you are incurring additional expense to yourself and to us
Unless I hear from you within ten days, I will have no
other choice but to turn your account over for collection
I am sorry that we must take such drastic action but I am
afraid you leave us no alternative You can preserve
your credit rating by remitting your check today for the
amount stated above 2.
30-Day Notice to Quit
NOTICE TO QUIT
(5)Take notice that your month to month tenancy of the herein described premises is hereby terminated at the
expiration of 30 days after service of this notice on you,
and that you are hereby required to quit and on said date
deliver up to me the possession of the premises now held
and occupied by you under such tenancy
Said premises are known as:
(name of building) ( address )
(city, state, zip)
This is intended as a 30 days' notice to quit, for the purpose of terminating your tenancy aforesaid
Dated: Landlord
3.
(6)Dear
Your counter proposal on the above referenced project
has been reviewed and is acceptable in its entirety
We are enclosing an executed copy of the agreement along
with two copies for your files
We are enthusiastically looking forward to this project
and are pleased about having the opportunity to work
together
4.
Acceptance of Order With Delivery in Lots ACCEPTANCE OF ORDER WITH
DELIVERY IN LOTS Date: _
To: _ (Customer)
We acknowledge acceptance of your order as per your order
of _, 19_ The goods will be shipped to you in the following
(7)We request that payment be made as each lot is received
Very truly,
_
5.
Acceptance of Purchase Security Agreement Dear
Attached is an accepted copy of your Purchase Security
Agreement for the (specify equipment)
There are (number) remaining quarterly payments Your
first quarterly payment will be due on (date) , and we will mail you an invoice for it approximately one month
prior to that date Please return the remittance portion
of the invoice with your check
Under the Agreement, this contract is non-cancelable during
the term of the contract The balance, however, can be paid
off at any time prior to the expiration of the contract
We would like to take this opportunity to express our
(8)concerning your contract, or if we can be of service to you
in any way, please let us know 6.
Acceptance of Resignation
Dear
It is with deep regret, that we accept your resignation
as (position) of the (organization)
We can appreciate the demands that this position has placed
on you, and appreciate all of the fine contributions you
(9)7.
Acknowledged Receipt of Goods
ACKNOWLEDGED RECEIPT OF GOODS
The undersigned hereby acknowledges receipt and delivery
of the goods described on the annexed list or invoice and
further acknowledges that said goods have been inspected and
are without defect
Signed under seal this _ day of _, 19_
(10)8.
Acknowledged Resignation
ACKNOWLEDGED RESIGNATION
Date: _
To: _
_:
Please be advised that the undersigned hereby resigns as
_, of the corporation effective upon acceptance Please acknowledge acceptance of said resignation on
(11)Very truly,
_
The foregoing has been accepted pursuant to vote of the directors/stockholders of the corporation
effective _, 19_
_ For the corporation
9.
Acknowledgement and Acceptance of Order ACKNOWLEDGEMENT AND ACCEPTANCE OF ORDER
(12)To: _ (Customer)
We are in receipt of your order as contained in the attached purchase order form
We confirm acceptance on said order subject only to the
following exceptions: (Describe) _
On exceptions noted, we shall assume you agree to same
unless objection is received within ten days of receipt of
this notice
Thank you for your patronage
(13)_
10.
Acknowledgement from Publisher, Comments Referred to Author Dear
Thank you for your comments A copy of your letter has
been forwarded to the author for his response I am sure you will be hearing from him in the near
future
I am pleased that you found our article informative and
hope that you will continue to read our publication
Should you have any comments or questions in the future,
please not hesitate to write to this office We value our readership and are proud to have you as a
member of our family of subscribers 11.
Acknowledgement of Application
(14)Date: _
To: _ (Applicant)
We appreciate your interest in being employed by our firm
We regret to inform you, however, that the available
position(s) has been filled, and we cannot give your
application further consideration at the present time
Your application will be kept on file for future reference
should an opening arise
Very truly,
(15)12.
Acknowledgement of Cancellation of Backorder Dear
We have received your letter acknowledging receipt of
the items we mailed to you and noticing us to cancel
shipment of your order for those items which are back
ordered
We will be issuing you a refund as soon as we have completed the necessary paperwork for your account We would like to take this opportunity to thank you for
shopping through (name) Our new (specify)
catalog should be arriving at your home shortly, and I
believe you will be pleased by some of the beautiful
choices our buyers have made this season
Thank you for your patience and understanding and for
providing us with the opportunity to be of service to you
13.
(16)Pursuant to your request, we have changed your meeting
with (name of individual) to (time), on (date) We are pleased to be able to accommodate you in this
manner, and (name of individual) will be looking forward
(17)14.
Acknowledgement of Customer Praise of Employee Dear
Thank you for your kind letter regarding your exceptional
treatment by one of our employees A copy of your letter
has been forwarded to the personnel department and will be
included in the employee's file
So seldom is it that a customer takes the time to write a
letter of appreciation, that I feel moved to reward your
initiative
Please accept the enclosed certificate, which, when presented, will entitle the bearer to a ten percent discount on the merchandise being purchased at that time
This is but a small token of our appreciation of customers
such as you, upon whose satisfaction we have been allowed
to grow and prosper in this highly competitive marketplace
Again, on behalf of our entire organization, a heart-felt
thank you
(18)Acknowledgement of Letter Dear
Because Mr Jones is out of the office for the next two
weeks I am acknowledging receipt of your letter dated
May 20, l983 It will be brought to his attention immediately upon his return
If I may be of any assistance during Mr Jones' absence,
please not hesitate to call 16.
Acknowledgement of Merchandise Returned for Repair Dear
The (product name and model number) that you mailed to us for repair was received on (date) We will be returning it to you as soon as the necessary
adjustments are made
We are sorry that you experienced a problem with our
product and want to thank you for purchasing a (name of product)
(19)Acknowledgement of Modified Terms ACKNOWLEDGEMENT OF
MODIFIED TERMS
Date: _
To: _
Reference is made to the contract or order between us
dated _, 19_
This letter will acknowledge that the contract is modified and superseded by the following change in terms:
(Describe changed terms) _
(20)shall assume said modification is mutually agreeable
Very truly,
_
18.
Acknowledgement of Notification of Lease Transfer Gentlemen:
(name of leasing company) has received a notification that
the equipment we are leasing to (name of previous lessee)
will be transferred to and/or used by the (transferee.)
We have modified our records to direct future invoices to:
(new lessee) (address)
(city,state,zip)
Schedule # 000000 commenced on (date) and rental payments in the amount of $ plus applicable taxes are
(21)In consenting to this change, it is understood that (name
of transferee) agrees to pay the rent and perform all other
obligations required to be performed by the lessee in the
lease
Should you have occasion to correspond with us regarding
this lease, please include the complete lessee number and
direct your inquiry to our Customer Service Department
This will ensure a prompt reply
Thank you and we look forward to your continued interest
in our services
19.
Acknowledgement of Receipt (Documents) (date) ACKNOWLEDGMENT OF RECEIPT
I hereby acknowledge the receipt of the following documents from the firm of (firm) :
1
(22)(23)20
Acknowledgement of Receipt of Estimate Dear
This is to inform you that we have carefully reviewed your
estimate on the parking lot refurbishing We are planning
to contract with you for this work
We are unable to let this contract immediately, as final
approval of expenditures of this nature must come from the
head office in New York
We expect to receive approval or disapproval within the
next 30 days At such time, we will contact you with
instructions accordingly
If we may be of any assistance in the meantime please
feel free to contact this office
21.
(24)Thank you for your request for our bid on (project) This letter is to acknowledge our receipt of said request
and to advise you that we will be submitting our proposal
(25)22.
Acknowledgement of Unsolicited Idea
ACKNOWLEDGEMENT OF UNSOLICITED IDEAS Dear _:
We appreciate your interest in submitting to us an idea
or proposal relative to: _
Our firm receives many ideas, suggestions and proposals,
and has many of its own projects under development Therefore,
it is possible the idea or proposal you plan to submit to us
has been considered and/or may already be in the planning
stages
Nevertheless, we would be pleased to accept your idea or
proposal for review, provided it is accompanied by this
acknowledgement letter signed by you It is understood that:
1 Samples or other submissions will be returned to the
submitter only if return postage or freight is prepaid
2 The company accepts no responsibility for casualty or
loss to samples in our possession
3 The company can accept no responsibility for holding
any information in confidence
(26)it, a) accepts the idea, b) has received the idea only
from the submitter, and c) reaches agreement with the
submitter as to terms and conditions
If these terms are acceptable to you, please sign where indicated below and return together with your idea or proposal
Very truly,
The foregoing terms and conditions are understood and acknowledged
_ Submitter
23.
Acknowledgement of Warranty and Instruction for Product Return Dear
We are sorry to hear that you have been experiencing
problems with your new (name of product)
While we ask that our customers contact their dealer in
the event of a problem, we recognize that, in your case, it
his would be impossible Therefore, if you will carefully
(27)to us,
our "doctors" will put it through a thorough examination to
determine the source of the problem
If the problem turns out to be a minor adjustment, we shall
make the repair and be sure to return the (product) to you
within thirty days If our determination is that the unit
is defective, we will send you an immediate replacement
Again, I am sorry that you experienced this difficulty and
wish to thank you for your patience and for purchasing our
(product)
24.
Acknowledgment of Correspondence Indicating Postal Delay Dear
Thank you for your order At this time we cannot fill your
order due to an unexpected shipment delay from our overseas
suppliers
We will hold your order for arrival of the merchandise, and
ship shortly thereafter Unfortunately, we cannot provide
(28)Thank you for your anticipated patience in this matter
25
Advance Notice of Out of Business Sale Dear
It is true, we are going out of business! My wife and I have decided that now that the children
are grown, we are going to some of things we could
only dream about for so many years
So, starting on (date) , everything in our store which includes our merchandise, our racks, our fixtures,
our showcases and even our delivery truck will be up for
sale and prices that are too good to be true
As a good and valuable customer of ours, we thought you
would be interested in this advance notice of sale that
we are sending out today
(29)26
Affidavit for Lost, Stolen, Destroyed Stock Certificate
AFFIDAVIT FOR LOST, STOLEN, DESTROYED STOCK CERTIFICATE
State of County of _
I, (name) , being duly sworn, state:
That I reside at (address) , (city) , (state) That I am the legal and beneficial owner of (number)
shares of the (specify class) stock of (corporation)
represented by certificates described as follows: Number Date Registered Name
That said certificates (were or were not) endorsed That I have not assigned, hypothecated, pledged, or in any
other way disposed of either the stock certificates or my
rights as a stockholder, in whole or in part
That I am entitled to full and exclusive possession of said
certificates
That the circumstances surrounding the (loss, or theft,
(30)and my attempt to locate them are as follows:
That the purpose of preparing this affidavit is to induce
(corporation) to issue new certificates to replace those
that have been (lost, stolen, destroyed)
I hereby agree to surrender to (corporation) the original certificates issued to me should they hereafter
come into my possession or control Dated: _
(Signature)
(31)27
Affidavit of No Lien
AFFIDAVIT OF NO LIEN
STATE OF _ COUNTY OF
Before me, a duly commissioned Notary Public within and for
the State and County aforesaid, personally appeared
_who, after being duly sworn as required by law,
deposes and says:
1 That he is the _(title) of
(firm)
2.That _(said firm) is the owner of the
improved property known and legally described as follows:
SEE EXHIBIT "A" ATTACHED HERETO or
(set forth legal description)
3 That _is not the subject to any
bankruptcy, creditor's reorganization or insolvency proceeding and none are pending, contemplated or threatened
(32)property and that there is no other person in possession
who has any right in the property
5 That there are no unrecorded labor, mechanic's or
materialmen's liens against the property and no material
has been furnished or labor performed on the property which
has not been paid in full
6 That there are no unrecorded easements, liens of assessments for sanitary sewers, paving or other public
utilities against said property
7 That there are no claims whatsoever of any kind or
description against any fixtures or equipment located on
the said premises
8 That there are no existing contracts for sale, options
to purchase or unrecorded deeds or mortgages existing
against said property
9 That this affidavit is made for the purpose of _
_ _
_ (signature)
Subscribed and sworn to before me this _ day of _,
19
(33)
28
Agreement to Compromise Debt
AGREEMENT TO COMPROMISE DEBT
FOR VALUE RECEIVED, the undersigned being a creditor of _
(Company) hereby enters into an agreement to compromise and
reduce the indebtedness due the undersigned on the following
terms and conditions:
1 The Company and the undersigned acknowledge that the
present debt due is $_
2 The parties agree that the undersigned shall accept the
sum of $_ as full and total payment on said debt and in
complete discharge of all monies presently due,
provided the sum herein shall be punctually paid in the manner following:
_
(34)reduced amount, the undersigned creditor shall have full rights to prosecute it claim for the total debt
due under paragraph (less payments made)
4 This agreement shall be binding upon and inure to the
benefit of the parties, their successors, assigns and
personal representatives
Signed under seal this _ day of _, 19_
_ Creditor
_ Company
29
Agreement to Extend Debt Payment AGREEMENT TO EXTEND
(35)FOR VALUE RECEIVED, the undersigned, _ (Creditor) and _
(Company), hereby acknowledge and agree that:
1 The Company presently owes the Creditor the sum of
$_, said sum being presently due and payable In further consideration of the Creditor's
forbearance, the Company agrees to pay said debt on extended terms in the manner following:
_
3 In the event the Company fails to make any payments
punctually on the agreed extended terms, the Creditor
shall have full rights to proceed for the collection
of the entire balance then remaining
4 This agreement shall be binding upon and inure to the
benefit of the parties, their successors, assigns and
personal representatives
Signed under seal this _ day of _, 19_
(36)Creditor
(37)30
Amendment to Lease AMENDMENT TO LEASE
FOR GOOD CONSIDERATION, _ (Landlord), and _ (Tenant),
under a certain lease agreement between them for premises
known as _, dated _, 19_ hereby modify and amend said lease in
the following particulars: (Describe modified terms)
_
All other terms shall remain as contained Signed under seal this _ day of _, 19_
(38)(39)31
Announcement of Additional Location
( Name of Company ) is pleased to announce
the addition of a new location for your convenience Our address is:
4500 4th Street North
St Petersburg, Florida 33702 Telephone (813) 546-6941
32.
Announcement of Business Name Change Dear
As our new letterhead indicates, we have recently changed
the name of our business from (old name) to (new name)
There has been no change in management and we will be
providing the same products and fine service on which we
(40)attention of your accounts payable department and direct
them accordingly
(41)33.
Announcement of Catalog Price Reductions Dear
This is my favorite kind of letter How many letters have
I had to write over the years advising you of a price
increase? Why, you ask, am I so happy? Read on
This is to advise you that, for a limited period of time,
we are reducing prices on certain items in our catalog
Take a moment to review the enclosed catalog I have
circled in red ink the items that are temporarily reduced
What an opportunity!
Please take advantage of these prices If you wish to
order large quantities, or stagger shipments, give me a
call and we will try to work out mutually acceptable
terms and conditions
In any event, get your order in, as these prices are only
in effect until (date)
I enjoy writing this type of letter Thank you in
(42)34.
Announcement of Change of Address Dear
As of Monday, July 1, 1986, Kabuki Sales Corporation of
America's Eastern Regional Office will be located in our
new offices and warehouse building at 401 Grandiosa Boulevard, Tampa, Florida, 33715 The telephone number
for this new location is (813) 555-5428
Our Manufacturing Division will remain at 2550 Santa Fe
Avenue, in St Petersburg
I have enclosed our most recent brochure on robotic equipment for your review I hope you find it
(43)35.
Announcement of Change of Address for Billing Gentlemen:
Our new building is completed and we have moved into our
brand new offices
Our new address and telephone number is as follows: (address)
(city,state,zip) (telephone)
Thank you for bringing this announcement to the attention
of your accounting department
36.
Announcement of Clearance Sale
( Name of Company )
is pleased to announce our SUMMER CLEARANCE SALE
(44)commencing on August 1, 1986 We Hope To See You !
37.
Announcement of Free Delivery Limitations Change Dear
There has been a change in our delivery service policy
which we would like to bring to your attention We have always provided free delivery for any orders
placed with the (firm) , regardless of the
size of the order Due to the increase in the price of
fuel, we must now limit this free delivery service to
any orders over $ , not including the purchase of cigarettes We regret the necessity of imposing this
restriction
We wish to take this opportunity to thank you for being
one of our most valued customers
38.
(45)It is my great pleasure to advise you that (name of new
sales representative) will now be representing our firm
in your area
(name of individual) has been handling our accounts in
(locale) for some time and is extremely knowledgeable in
the field of (specify)
Your new representative is scheduled to visit your office on
(date)
39.
Announcement of New Area Representative Visit Dear
We have assigned (name of rep) as our new representative for your area (name of rep)
has been with our firm for quite some time and is extremely experienced in all aspects of our
production
(name of rep) will be coming to (name of city) on (date) and will be calling on you in the morning if that doesn't conflict with your schedule
If there is any problem with that date, please let us
(46)40.
Announcement of New Business Opening Gentlemen:
This is to inform you that The ( Name of Company ) is now open and is located at 4500 4th Avenue North,
St Petersburg, Florida
Our store offers a complete and diverse line of computer
software packages for both personal and business application Since we not represent any
individual
computer hardware manufacturer, the products that we
carry are compatible with many systems We are therefore
able to offer to our customers a wide range of excellent
software packages Enclosed, for your review, is a partial list of the items we currently have
available
We hope that you will come and visit us soon
41.
Announcement of New Discount Dear
(47)(name) to our beauty salon (name) was
previously with (name of previous salon) in
(city) and we feel privileged that he has chosen to work with (shop name)
We would like to take this opportunity to inform you of
another change that has taken place in our salon Now, if
you make an appointment to have more than one treatment
done on the same day, we are offering a discount For
example, if you are having your hair done and also having
us apply sculptured nails, the cost for your nail application will be $25.00 instead of $30.00 The discount
for a manicure or pedicure is $2.00 off our regular price
We felt you would want to hear about this and are hoping to
(48)42.
Announcement of New Pricing Policy Dear
It has been our policy in the past to supply ice to our
customers when their ice machine has broken down Because
we have many customers who are paying later and later, we
are forced to set down stronger company policies Our new
policy will go into effect August 3, 1986, and is as follows:
1 If the customer is more than 15 days late in their monthly
payment and the machine is not working, we will not supply
ice We will repair the machine, and the number of days in
which the machine has not been in service will be credited to
the customer's account At the time of our service call we
will expect payment in full of any unpaid balance due us
2 There will be a sur-charge on accounts falling more than
30 days behind
While I am sorry that we must go to such extremes as those
(49)alternative
Our company policy is, and always has been, to provide the
best service available to our customers We can only
continue to this with our customer's cooperation
If there are any questions regarding our new policy, please
give me a call
43.
Announcement of New Shipment Arrival Dear
Our new shipment from England has been unloaded, delivered, dusted, and is now ready for your review
We really found some marvelous pieces and when I tell
you that our container was jammed full, believe me, it was full
We welcome you to come, browse, buy if you like and join us in a cup of espresso We know you won't be sorry! See you soon
44.
(50)Dear
This is to inform you that I have purchased all of the
interest of my former partner, (name) , and that he is no longer associated with the firm of (name of firm)
Our business will continue to provide the same high quality
products and service on which we have built our reputation
and this internal change will in no way effect our company
policy or manner of conducting business
I would like to take this opportunity to thank you for the
courtesies you have shown us in the past, and hope that you
will let us continue to serve your business in a way that
is mutually beneficial and profitable to us both 45.
Announcement of Price Increase Dear
Due to the increase in raw material costs, we must unfortunately raise the cost of our merchandise to you
We have avoided raising our prices for as long as possible, but we can no longer prolong the
inevitable
(51)which
goes into effect on (date) Any orders placed between
now and (date of increase) will be honored at the lower
prices
We wish to thank you for your valued account and know that
(52)46.
Announcement of Price Reduction Dear
Rarely we have the opportunity to inform our customers
of such good news The legislature's tariff ruling which
was handed down on May 15th, 1986, has made it possible
for our company to reduce our list price for Egyptian
cotton Effective as of June 1, 1986, all full orders
received for six week delivery will be billed as follows:
STOCK OLD PRICE NEW PRICE #0134 $57.00 $51.30
#0135 $53.00 $47.70 #0136 $49.00 $44.10
We are very pleased to be able to pass this savings directly on to you These prices not include the additional per cent discount that is offered to our
customers who pay within the 10 day discount period
47.
(53)Dear
This is to announce our 10% Special Discount Offer that
we are making on all orders for the following items for
the month of (month) only:
_ _ This 10% discount is available on any order set for delivery from (date) through (date) ,
and is our way of saying thank you for being such a valued customer
We hope you will take advantage of this offer and will
send us your purchase order today We will look forward
(54)48.
Apology & Proposal on Overshipped Merchandise Dear
In deference to your valuable time, I would like to get
straight to the point and say that we were wrong Your purchase order clearly stated 30 cases The shipment
of 60 cases was our error Meanwhile, there are two options available at this time; you can keep the additional merchandise and we will bill you thirty days
from now, or we will arrange to have it picked up at your
loading dock and issue a credit to you Please let me
know of your preference
We will everything in our power to ensure that this
type of error does not occur again Thank you for your
understanding If I can be of any assistance in any way,
please not hesitate to call on me
49.
Apology After Cancellation of Order
Dear
(55)(date)
in which you set forth your reasons for canceling your
purchase order #
I am very sorry about the misunderstanding that led to
this cancellation and have taken the matter up with management in order to ensure that a problem of this
nature does not occur again
As one of our valued customers, your satisfaction is one
(56)50.
Apology and Replacement of Damaged Goods Dear
It was distressing to learn that the chocolate we shipped
to your firm last week arrived in bits and pieces Per
your request, a new shipment for 30 lbs left our dock this
morning and is scheduled for afternoon delivery to you on
May 26th Please turn over the damaged goods to the driver
at the time of deliver
I am sorry that this unfortunate incident occurred and
sincerely appreciate your continued patronage
51.
Apology and Request for Extension of Time to Deliver Goods Dear
This is to acknowledge that we are in receipt of your
notice whereby you informed us that the goods shipped to
you on (date) did not conform to our agreement dated
(57)We regret this unintentional mistake on our part, the
reasons for which were (explanation)
While we recognize that the time for performing under this
agreement has expired, we are requesting that you extend
the time to (date) in order that we may cure the defect by replacing the shipment with goods that conform
to our agreement
Please accept our apology for this inconvenience We will
(58)52.
Apology and Tender of Compensation Dear
Thank you for your letter of (date) in which you informed us that (product) you purchased was (nature
of problem)
We are sorry that you experienced this problem and are
enclosing (nature of compensation) While we make every
attempt to ensure that our products are (address complaint), this unfortunate incident can
occasionally occur
We are very appreciative that you have taken the time to
bring this to our attention and would like to thank you
for purchasing our products 53.
Apology for Accounting Errors and Past Due Notices Dear
You deserve an explanation for what went wrong in our
accounting department, and I hope that this letter will
serve to resolve our recent difficulties
(59)taken some time to find out exactly what occurred, and,
therefore, please accept our apologies for the delay in
this response
Apparently, your payment was received in a timely fashion,
but it was credited to an account which bears a similar
name to yours Therefore, we commenced sending you our
standard notices requesting payment, in keeping with our
routine policy Even after the posting error was rectified,
our accounting department failed to notify our credit
department, which is why you continued to receive our
correspondence demanding payment
I know how exasperating this has been for you and I am
deeply sorry that it has taken so long to straighten out
this problem While there is a procedure within our firm
to preclude this type of error from occurring, we are
reinforcing this procedure
You have been a valued customer of ours for a long time
and we appreciate your affording us the opportunity to serve
you You may rest assured that this problem will not
(60)54.
Apology for Delay of Refund Dear
After reading your letter of (date) , I can thoroughly
understand why you are running out of patience While it would be easy to place the blame on our computer,
this poor fellow has received enough abuse since joining
our firm After all, he only follows the orders that are
given to him Therefore, please accept my apology for the
delay in refunding your money for (basis of adjustment)
Our bookkeeping department has been instructed to issue a
check to you at once, which you should be receiving within
a few days
I am grateful that your letter was brought to my attention
and I appreciate your perseverance in settling this matter
Once again, I am very sorry for the inconvenience this has
caused you 55.
(61)Gentlemen:
This is to inform you that we are unable to make delivery
on the above referenced purchase order on the date indicated
We should have our merchandise ready to ship within 10 days
of the original delivery date and we hope that you can hold
off until that time
We did want to inform you of this delay as soon we were
advised in order to give you as much time as possible to
make alternate arrangements, if necessary We can assure
you, however, that if your order remains in force we will
expedite delivery to you as soon as we have received the
merchandise
Please accept our apology for this delay and thank you for
(62)56.
Apology for Not Crediting Payment Dear
Thank you for your assistance in helping us to locate
your payment of (date) which had not been credited to your account
Please accept our apology for this error and for the
overdue notices we sent to you
We appreciate your patronage and are sorry for the inconvenience caused by this error
57.
Apology for Not Crediting Payment from Prompt Payer Dear
Thank you for your letter and the photocopy of your check,
which showed that your account had been paid in full
While we are very sorry for the inconvenience this has
caused you, the enclosure of your check enabled us to go
through our records and pinpoint how this error occurred
(63)under
the assumption that this bill had not been paid I know
this insistence on our part must have been extremely
frustrating for you, especially in light of the fact that
you have always been a valued customer of ours and have
paid your bills promptly
Thank you for your patience and please be assured that we
will everything in our power to ensure that this type
(64)58.
Apology for Overshipment
Dear
Please accept our apology for having shipped merchandise
in excess of your purchase order
We have made an adjustment in your account to reflect this
error and have arranged for (delivery service) to pick up
the excess merchandise on (date)
We are sorry for the inconvenience this has caused you and
are most appreciative of your cooperation and understanding
in this matter Thank you for your recent order
59.
Apology for Poor Service Rating on Customer Questionnaire Dear
Thank you for taking the time to fill out our questionnaire
during your stay with us We appreciate hearing from
our customers, as their comments are vital for us to
(65)The problems that you mentioned have been brought to the
attention of our housekeeping department While the lack
of service you experienced is unusual and not the standard
of our motel, there is no excuse for a lackadaisical attitude
on the part of any of our employees We are sorry for the
inconvenience and annoyance this incident caused Thank you again for your comments We hope that you will
(66)60.
Apology to Customer for Accounting Error Dear
Thank you for your recent correspondence regarding your
account number We were able to track down
the error and have credited your account accordingly A
report to this effect has also been sent to our credit
reporting company
As of this date, your account balance is $ _
You are a valued customer and we apologize for any inconvenience this mix-up may have caused If we may be
of further assistance please contact this office at your
convenience
61.
Apology to Receiver of NSF Check Dear
(67)bank
immediately
The gentleman I spoke with, (name) , discovered
that the bank had failed to credit my account with a
substantial deposit I had made several days prior The bank has assured me that they will be sending you a
formal letter of apology for their error Attached is my
(68)62.
Application for License
APPLICATION FOR LICENSE
I, (name of applicant), hereby apply for a license to
display the trademark of (association), "(trademark) "
at my place of business located at (address) , in the City of , State of
That this application is in accordance with the regulations of the (trade association)
I am cognizant of the regulations of (trade association)
that govern the display of said trademark and the manner
of conducting business, and I agree to abide by such
regulations at all times Dated: _
(Signature)
63.
Appointment for Employment Interview and Testing Dear
(69)with ( Name of Company )
An interview has been scheduled for you on Monday, June 7, 1986, at 10:00, with Mr Phil Menot, Head of
Personnel Mr Menot's office is located on the 10th
floor, Room 1009
A test will be administered to you immediately following
your interview, which will take approximately one hour
If you are unable to keep this appointment or if you
(70)64.
Appointment for Testing Dear
We have reviewed your qualifications and would like you
to take our Employment Tests
Please be in our office at (time) , on (date)
If you are unable to keep this appointment, please telephone me at (telephone)
65. Assignment ASSIGNMENT
THIS ASSIGNMENT made this day of , 19 _, by
and between _("Assignor"), and _
_("Assignee"):
WITNESSETH, that for valuable consideration in hand paid by
the Assignee to the Assignor, receipt of which is hereby
acknowledged, the Assignor hereby assigns and transfers to
the Assignee all of his right, title and interest in and to
(71)(description) set
forth
in _
of that certain _Agreement Provided,
however, no warranties of any kind whatsoever are made
incident to this Assignment
IN WITNESS WHEREOF, the Assignor has executed this Assignment on the day and year first above written Signed, sealed and delivered
(72)66.
Assignment and Transfer of Stock Certificate ASSIGNMENT AND TRANSFER
OF STOCK CERTIFICATE
FOR VALUE RECEIVED, the undersigned hereby sells, assigns
and transfers to _, (_) shares of the stock of _ (Corporation)
standing in the name of the undersigned on the books of the
Corporation and represented by Certificate No _ The undersigned hereby and irrevocably constitutes and
appoints _, attorney-in-fact, to transfer the said stock on
the books of the within named Corporation with full power of
substitution in the premises
Dated: _
(73)67.
Assignment of a Claim for Damages
ASSIGNMENT OF A CLAIM FOR DAMAGES
FOR VALUE RECEIVED, the undersigned hereby sells and
transfers to _, (Assignee) and its successors, assigns and
personal representatives, any and all claims, demands, and
cause or causes of action of any kind whatsoever which the
undersigned has or may have against _, arising from the
following type claim: _
And the undersigned may in its own name and for its own
benefit prosecute, collect, settle, compromise and grant
releases on said claim as it in its sole discretion deems
advisable
(74)
68.
Assignment of Accounts Receivable (With Non-Recourse) ASSIGNMENT OF ACCOUNTS RECEIVABLE
(With Non-Recourse)
FOR VALUE RECEIVED, the undersigned hereby sells and
transfers all right, title and interest in and to the
account(s) receivable as annexed; to _ The undersigned
warrants that the said account(s) are just and due and the
undersigned has not received payment for same or any part
thereof; provided, however, that said account(s) are sold
without recourse to the undersigned in the event of non-payment
(75)(76)69.
Assignment of Accounts Receivable (With Recourse) ASSIGNMENT OF ACCOUNTS RECEIVABLE
(With Recourse)
FOR VALUE RECEIVED, the undersigned hereby sells and
transfers all right, title and interest in and to the
account(s) receivable as annexed; to _
_, the undersigned warrants that said account(s) are just
and due and the undersigned has not received payment for same
or any part thereof
It is further provided that if any said account does not
make full payment within _ days, said account(s) may be
retransferred to the undersigned and the undersigned shall
repurchase same for the balance then owing on said account(s)
(77)(78)70.
Assignment of Contract
ASSIGNMENT OF CONTRACT
FOR VALUE RECEIVED, the undersigned Assignor hereby assigns, transfers and sets over to _ (Assignee) all right,
title and interest in and to the following described contract:
_
The Assignor warrants and represents that said contract
is in full force and effect and is fully assignable
The Assignee hereby assumes and agrees to perform all
obligation of the Assignor under the contract and guarantees
to hold the Assignor harmless from any claim or demand made
thereunder
(79)_ Assignor
_ Assignee
71.
Assignment of Copyright
ASSIGNMENT OF COPYRIGHT
FOR VALUE RECEIVED, the undersigned hereby sells, transfers and assigns unto _, its successors, assigns and
(80)interest in and
to the following described copyright: (Describe) _
The certificate of copyright is attached The undersigned warrants good title to said copyright,
that it is free of all liens, encumbrances or any known claims
against said copyright
Signed under seal this _ day of _, 19_
(81)72.
Assignment of Deed of Trust
ASSIGNMENT OF DEED OF TRUST
FOR VALUE RECEIVED, the undersigned hereby grants, assigns
and transfers to
all beneficial interest under that certain Deed of Trust
dated _, executed by
_ Trustor,
to _ Trustee,
and recorded as Instrument No. _on _
in book _page _, of Official Records in the
County Recorder's office of County,
_(State), describing land therein as: TOGETHER with the note or notes therein described or
referred to, the money due and to become due thereon with
interest, and all rights accrued or to accrue under said
Deed of Trust
(Acknowledgment)
(82)Assignment of Income ASSIGNMENT OF INCOME
FOR VALUE RECEIVED, the undersigned hereby assigns and
transfers to _, all rights to proceeds, income, rentals, fees,
profits or monies that shall be due the undersigned from _,
under a certain contract described as: _
Signed under seal this _ day of _, 19_
_ 74.
Assignment of Lease ASSIGNMENT OF LEASE
and
(83)lease
dated _, by and between
Lessor and ,Lessee, and pertaining to
that
certain _
do hereby assign their right, title and interest in and to
said lease to _, whose address shall henceforth
be It is agreed and understood
that this assignment is contingent upon satisfactory
compliance with the terms and provisions of the lease
WITNESSES:
_ _ ACCEPTANCE
We, , hereby accept the above assignment
and subject ourselves to all the promises and covenants
therein contained We fully understand that this assignment is contingent upon the making of timely payments
on the lease and complying with all the terms and provisions of the lease
WITNESSES:
(84), landlord and lessor under the
above lease hereby consents to the assignment of said lease
from to _ _
By _ Attest:
(85)75.
Assignment of Lease ASSIGNMENT OF LEASE
ASSIGNMENT of lease by and between _ (Tenant), and _
(Sub-Tenant), and _ (Landlord)
For good consideration, it is agreed by and between the
parties that:
1 Tenant hereby assigns, transfers and delivers to Sub-Tenant all of Tenant's rights in and to a
certain
lease between Tenant and Landlord for certain premises
known as (Describe)
_, under lease dated _, 19_ (Lease)
2 Sub-Tenant agrees to accept said Lease, pay all rents
and punctually perform all of Tenant's obligations under said Lease accruing on and after the date of delivery of possession to the Sub-Tenant as
contained
herein Sub-Tenant further agrees to indemnify and save harmless the Tenant from any breach of
Sub-Tenant's obligations hereunder
3 The parties acknowledge that Tenant shall deliver
possession of the leased premises to Sub-Tenant on _,
(86)shall be fully paid by Tenant, and thereafter by the
Sub-Tenant
4 Landlord hereby assents to the assignment of lease,
provided that:
a) Assent to the assignment shall not discharge Tenant
of its obligations under the Lease in the event of breach by Sub-Tenant
b) In the event of breach by Sub-Tenant, Landlord shall
provide Tenant with written notice of same and Tenant shall have full rights to commence all actions to recover possession of the leased
premises (in the name of Landlord, if necessary) and retain all rights for the duration of said Lease provided it shall pay all accrued rents and cure any other default
c) There shall be no further assignment of lease without prior written consent of Landlord
5 This agreement shall be binding upon and inure to the
benefit of the parties, their successors, assigns and
personal representatives
Signed under seal this _ day of _, 19_
(87)Sub-Tenant
Landlord
76.
Assignment of Lien ASSIGNMENT OF LIEN
This assignment is made on (date) by (name of lienholder) , of (address) , City of (city) , County of (county) , State of (state) , herein
referred to as "Assignor", to (name of assignee) , of
(address) , City of (city) , County of (county) , State of (state), herein referred to as
(88)In consideration of (amount) Dollars,
($ ), receipt of which is hereby acknowledged, assignor does hereby assign to assignee the mechanic's
lien on the property of (name of property owner) , located at (address) , (city) , (state) ,
which has been duly recorded in the office of (office),
in Volume (number) , page , a copy of which is attached hereto
Whereas, the intent of this assignment is to transfer to
assignee full power to collect that certain sum secured
by said lien, assignor does hereby appoint assignee his
attorney in fact, with full authority to enforce the
lien herein assigned, and to collect and receive the
debt secured by said lien, as assignor would if this
assignment were not being made Any costs incurred by
the assignee in enforcing the assigned lien, shall be
borne by the assignee
In witness, whereof, assignor has executed this assignment at (place of execution), this (day) of (month) , (year)
_ (Signature)
(89)77.
Assignment of Literary Property
ASSIGNMENT OF LITERARY PROPERTY
FOR VALUE RECEIVED, and in accordance with the terms of a
certain agreement between us dated _, 19_, the undersigned
hereby sells, transfers and assigns to _, (Company) all rights
to the literary property, described as: _
And the undersigned further represents that Company may
secure copyrights on said property and have full use and
rights to said property as contained in said agreement
Signed under seal this _ day of _, 19_
(90)Assignment of Security Interest
ASSIGNMENT OF SECURITY INTEREST
FOR VALUE RECEIVED, the undersigned does hereby sell,
assign and transfer to _, its successors or assigns, all
right, title and interest of the undersigned in and to a
certain security interest and debt thereto issued to the
undersigned from _ (Debtor), under date of _, 19_, all as
annexed hereto
Signed this _ day of _, 19_
(91)79.
Assignment of Trademark ASSIGNMENT OF TRADEMARK
This agreement entered this (day) of (month), (year)
between (name of assignor) , of (address), City of (city)
State of (state) , herein referred to as "Assignor", and
(name of assignee) of (address), City of (city), State of
(state) , herein referred to as "Assignee" That Assignor has adopted and is using a mark registered
in the United States Patent Office, Registration No
(number), dated (date) and Assignee is desirous of acquiring such mark and the registration thereof That for good and valuable consideration, the receipt of
which is hereby acknowledged, Assignor does hereby assign
to Assignee all rights, title and interest in and to said
mark, the goodwill of the business symbolized by said mark,
along with the registration thereof, the number of which
is contained herein Date (Signature)
(92)80
ASSIGNMENT OF TRADEMARK
The undersigned _, of _ (Company), being the lawful owner
of a certain trademark registered in the United States Patent
Office under registration number _, dated _, 19_ (Trademark),
for good consideration does hereby sell, transfer and convey
all right, title and interest in said trademark and convey all
right, title and interest in said trademark and good will
attaching thereto, unto _ (Buyer)
Signed under seal this _ day of _, 19_
(93)State of _
County of _ Date: _
Then personally appeared _ who acknowledged the foregoing, before me
(Notary Seal) _ Notary Public
81
Authorization AUTHORIZATION
TO:
Re: Loan # or Savings Account # ,
I hereby authorize release to _,
credit information for my pending credit application on a
(94)Loan Opened Monthly Payments _
High Credit Current Balance
Paying
Record Savings Account:
Date Opened Present Balance _
The above is furnished to you in strictest confidence to
your request
Date: _ _
By By _
82
Authorization to Direct Bill for Corporate Guest Dear
(name of guest) is an honored guest of our
corporation, and during his stay at your hotel, you are
hereby authorized to forward all bills for his stay there
to our accounting office They have been preauthorized
to immediately approve and pay any invoices from your
hotel We have placed a credit limit on the account of
(95)contact this office for approval in advance of any additional charges
Thank you in advance for your special consideration of
this individual and his needs We hope to make his visit
to our company and our city most enjoyable and memorable
If I may be of any assistance in this matter, please
contact my office as necessary
83
Bid for the Purchase of Real Property (Probate) BID FOR THE PURCHASE OF REAL PROPERTY (Probate)
To As _ _ of
Estate
of Deceased The undersigned hereby offers $ _for the purchase of
the property generally known as _and described
as: (description)
on the following terms:
$ deposit _
(96)balance) _
Rents, taxes, insurance expenses of operation and maintenance to be prorated as of close of escrow; seller to furnish title policy
Enclosed is cashier's check # on (location) Branch of _(bank) for
$
representing 10% of my offer as a deposit
I understand this bid, if accepted, is subject to confirmation by the Superior Court
(This offer is contingent on your accepting it by (date)
and obtaining the earliest possible date for the court
hearing If you not accept this offer on or before said
date, you are instructed to return the deposit immediately
thereafter) Deposit is to be returned in event sale is not
confirmed by court
Upon confirmation of sale, title shall be conveyed by grant
deed (or warranty deed) to (names of parties) (description
of manner in which title will be held)
(This offer is subject to a real estate commission of %
to be paid by the estate to (name of broker), address
, License # )
DATED: _(Signature) _ _
(97)Phone ACCEPTANCE
Receipt is acknowledged of $ as a deposit I accept said offer subject to confirmation by the court, and will
file a return of sale and immediately notify you of the
date of hearing
DATED As executor (administrator) Of Estate of Deceased
84 Bill of Sale
BILL OF SALE
I, , of (name of firm) , in the County of _, State of , in
consideration of
Dollars, ($ ), to be paid by
_, of (name of firm), the receipt of which
is hereby acknowledged, hereby grant, sell, transfer and
deliver unto the following: _ _ (Description)
(98)heirs,
executors, administrators, successors and assign, to their
use forever
And I hereby covenant with the grantee that I am the lawful
owner of said goods; That they are free from all encumbrances; That I have good right to sell the same as
aforesaid; And that I will warrant and defend the same
against the lawful claims and demands of all persons
In witness, whereof, I , hereunto set my
hand, this _ day of _19
85
Bill of Sale (with Warranty of Title)
BILL OF SALE
(WITH WARRANTY OF TITLE)
I, , of , County of _, State of _,
in consideration of $ _, to me paid by
(99)unto the following goods and chattels, namely,
_ _
To have and to hold the same to _ and his heirs, executors, administrators,
successors and
assigns, to their use forever
And I hereby covenant with the grantee that I am the lawful owner of said goods; that they are free from
all encumbrances; that I have good right to sell the same
as aforesaid; and that I will warrant and defend the same
against the lawful claims and demands of all persons
IN WITNESS WHEREOF, I , hereunto set my hand, this _ day of
_, 19
/S/
86
Business Credit Application
BUSINESS CREDIT APPLICATION
Business Name _ Date _ Address _
(100)Owner/Manager _ Tel.No _
How long in business _ D & B Rated _ Trade References:
Name _ Address _ Name _ Address _ Name _ Address _ Name _ Address _ Bank References: Name _ Address _ Name _ Address _
Credit line requested $_
Pending lawsuits against Company: _
The undersigned authorizes inquiry as to credit information We further acknowledge that credit privileges, if
granted, may be withdrawn at any time 87
88.Certificate of Abandonment of Fictitious Business Name
Certificate of Abandonment of Fictitious Business Name
General Form Certificate
The undersigned (Individual or Partnership or Corporation), certifies the
following:
(101)fictitious
name of in transacting business in the State
of ._
2 The full (name or names) and (place or places) of residence of the undersigned (is, are) as
follows: _
Or, if a corporation
2 The principal place of business of said corporation
in the State of , is at ,
in the City of _,County of
3 The above mentioned fictitious name is hereby abandoned
Dated: _
(Signature or Signatures)
89.Certificate of Installation, Leased Equipment
CERTIFICATE OF INSTALLATION
The leased equipment in the Schedule of the lease between
_ has been installed and is
operational as of _
(102)(denote) hereof
_ Installer Lessee
By By _ Title _ Title
90.Certification of Satisfaction of Lien
CERTIFICATION OF SATISFACTION OF LIEN
Whereas, on (date) , (lienholder) caused a lien to be filed for record in the office of (name of office) of
County, State of , which was duly
recorded in Volume , page , of , against
property owned by (owner) , of (address) , for (description of work performed) by (name of lienholder),
the description of which is as follows:
Whereas, on (date) , (owner) fully satisfied the indebtedness secured by said mechanic's lien Therefore, in consideration of said payment, (lienholder)
hereby certifies that said lien is released and discharged,
and directs the County (name of office) to discharge of
record said lien
(103)(Signature)
(Acknowledgment)
91.Change of Address Awaiting Refund
Dear
Your correspondence, dated April 15, 1986 indicated that
I would be receiving a refund for the unused portion of
prorated insurance coverage provided under the above
referenced policy
As of this date, I have not yet received this check
Since I have moved, I am naturally concerned that the
check may have been sent to the wrong address Would you please let me know if a check has been mailed If not, I would appreciate your authorizing one to be sent to the address indicated above
Thank you for your attention to this matter 92.Charge Account Credit Limit Raise Notification
Dear
After careful review of your charge account, it pleases
us to inform you that we have increased your credit limit
as follows:
(104)Furthermore, this change in account status qualifies you
for use of our installment account Should you require
additional information about this new account, please see
one of our credit representatives the next time you are
here for a visit
You are a valued customer, and as such, you will be advised
of our special customer sales, which we have from time to
time We appreciate your continued patronage, and look
forward to being able to assist you in the near future
93.Charge Account Terms and Conditions Form
TERMS AND CONDITIONS Buyer agrees with
seller _to pay for all purchases upon receipt of monthly statement Charges
billed, but not paid by the 10th of the month following
purchase will be considered delinquent and subject to finance
charges
The FINANCE CHARGE for individuals is computed by a periodic
rate of per month which is an ANNUUAL PERCENTAGE RATE OF
(105)Credits." Current credits are payments or credits received
by A.M on the _ day of the following month The
minimum payment due will be payment of Buyer's indebtedness
in full If not paid,
may
declare the unpaid balance due and payable immediately Buyer
agrees to pay collection expenses, including reasonable
attorney's fees and court costs, if it is necessary to
collect through legal action
Buyer assumes full responsibility for all materials purchased
from Buyer agrees to be
personally liable for all charges and individually guarantees
payment of all charges promptly Buyer agrees to notify
within 10 days in writing of receipt of
monthly statement of any in billing Failure to so notify
_ signifies total acceptance and
responsibility for prompt payment in full of account
If materials are ordered to be delivered to a construction job
site, the buyer assumes liability for the materials at the
time of delivery whether or not buyer's representative is on
(106)agrees to pay
standard delivery charges as billed
Buyer agrees that no refund will be granted unless merchandise is returned within 30 days with invoice to store
where purchases were made and in original sales condition
Buyer agrees to supply with "Notice of Commencements", purchase orders, job numbers, job addresses,
and a current list of employees permitted to order, pickup,
and sign for merchandise
reserves the right to send out
"Notice to Owners" and file Liens on past due accounts and
use any legal means available to force collection if
necessary
94.Charge Back Application of Discount on Delayed Shipment
Dear
The shipment of the above referenced merchandise was
delivered to my receiving department on
While the original delivery date was set for I approved this later delivery in view of the problems that
you were experiencing at that time
Our check for the full amount of the invoice, less our 2%
(107)I am enclosing a copy of the statement I received today,
which includes a charge back for that discount, taken in
compliance with your terms I believe that the source of
this error lies in the fact that the date on the invoice
was not changed to reflect the delay in delivery I would appreciate receiving a corrected statement of my
account Thank you for your cooperation in this matter
95.Collateral Decision, Request for Preparation of Loan Documents
Dear
It was a pleasure having the opportunity to meet with you
yesterday to discuss the proposed loan on the
After reviewing the alternatives you suggested, I believe
that it would be best to collateralize this loan with
(form of collateral)
I am instructing my secretary to prepare a package consisting of all necessary documents and to mail them to
your attention today I would be most appreciative if you
would arrange to have the loan documents drawn as soon as
(108)I wish to thank you for your cooperation in this matter
and am looking forward to the continuance of a long and
mutually beneficial relationship between us 96.Collections Follow-Up on Release of Pending Order
Dear
As we discussed in our recent telephone conversation, I have
released your "pending" order on our terms of net 30 days,
with payment expected on or before 30 days from the date of
the invoice
I appreciate your candor and am looking forward to getting
your account back on sure footing in the not too distant
future
97.Collections Report on Current Status of Debt
TO: FROM:
WE REPORT AS FOLLOWS: 25 Just relocated at new address; -following
A DEBTOR'S ATTITUDE: 26 Lives in remote district: Promises to pay later hard to contact personally Ignores requests 27 Debtor is a minor Trying Disputes claim for settlement
(109)B DEBTOR'S FINANCIAL D ACTION RECOMMENDED
6 Doing part time work 29 Voluntary collection not
7 Working on commission possible Recommend suit Out of work Rechecking a) furnish copies of regularly itemized statements
9 On relief indicating date, amount
10 Earnings exempt;no other of each payment attachable assets b) Original papers
11 Heavily in debt c) Counsel must have legal 12 Debtor ill and without identity of Creditor in funds order to proceed
13 In military service
C CURRENT ACTIVITY INDICATE IF:
14 Trying for a compromise A corporation where? 15 Rechecking for assets to A partnership full justify legal action or names of
all ability to pay Individually
owned 16 Debtor deceased;checking Full name of indiv.? for estate
17 Claims returned merchandise E ACCOUNT CLOSED: on _
18 Suit filed; still pending 30 Skip cannot locate
19 Judgment obtained Attorney 31 No assets hopeless
trying to execute Legal action not
20 Skip trying to locate recommended Can you help? 32 Per your request
21 Claims paid to you on 33 Subject refuses to _Please pay or compromise,
confirm payment too small for suit
22 Claim in hands of our 34 Bankruptcy,no assets representative in debtor's 35 Outlawed Refuses to area We are requesting pay or compromise
report 36 Deceased No estate
23 Just received a payment of Family won't assist $ _ 37 Exhausted all
(110)effort for you Uncollectable
98.Commendation
Gentlemen:
You are to be commended for the manner in which you handled the unfortunate incident which led to
removing
( Product Name ) from the market
While the reports that I have read all indicated that
there was no definite proof that the taking of ( Product Name )
may have resulted in her present condition, the fact that
you acted so quickly shows that your first concern is with
the health and well being of the public As a consumer, I would like to express my appreciation for
your integrity and once again commend you for the fine
manner in which you handled this incident 99.Commendation and Refusal of Request for Raise
Dear
This is to acknowledge your letter of (date) You are definitely to be commended for your progress
(111)I believe, however, that your recent request for a
raise is premature I would suggest that it would be
more appropriate to discuss a salary increase after you
have worked here for six months If you continue on the same path, I am certain that your timely
request
will be given careful consideration
You are doing a fine job, keep up the good work!
100 Commercial Account Analysis Form
ACCOUNT ANALYSIS
ACCOUNT _
ADDRESS _
_ _
BUYER _
OTHER
CONTACTS _ _
CALLING DAYS AND
TIMES ANNUAL
VOLUME EMPLOYS CREDIT LIMIT D&B
HISTORICAL
(112)19 _/$ _ 19 _/$ _ 19 _/$ _ 19 _/ $
COMPETITOR PROFILE AND PRESENCE IN ACCOUNT INVENTORY: _
_ _
PROBLEMS AND
OPPORTUNITIES: _
_ _
STRATEGIC
APPROACH: _ _ _
(113)(114)