Electronic Mail Acceptable Use Policy User Responsibilities These guidelines are intended to help you make the best use of the electronic mail facilities at your disposal You should understand the following The Organisation provides electronic mail to staff to enable them to communicate effectively and efficiently with other members of staff, other companies and partner organisations When using the Organisation’s electronic mail facilities you should comply with the following guidelines DO Do check your electronic mail daily to see if you have any messages Do include a meaningful subject line in your message Do check the address line before sending a message and check you are sending it to the right person Do delete electronic mail messages when they are no longer required Do respect the legal protections to data and software provided by copyright and licenses Do take care not to express views, which could be regarded as defamatory or libellous DO NOT Do not print electronic mail messages unless absolutely necessary Do not expect an immediate reply, the recipient might not be at their computer or could be too busy to reply straight away 10 Do not forward electronic mail messages sent to you personally to others, particularly newsgroups or mailing lists, without the permission of the originator 11 Do not use electronic mail for personal reasons 12 Do not send excessively large electronic mail messages or attachments 13 Do not send unnecessary messages such as festive greetings or other non-work items by electronic mail, particularly to several people 14 Do not participate in chain or pyramid messages or similar schemes 15 Do not represent yourself as another person 16 Do not use electronic mail to send or forward material that could be construed as confidential, political, obscene, threatening, offensive or libellous Please note the following All electronic mail activity is monitored and logged All electronic mail coming into or leaving the Organisation is scanned for viruses All the content of electronic mail is scanned for offensive material If you are in any doubt about an issue affecting the use of electronic mail you should consult the I.T Department Any breach of the Organisation’s Electronic Mail Acceptable Use Policy may lead to disciplinary action Copyright © Ruskwig – Ruskwig provides you with the right to copy and amend this document for your own use – You may not resell, ask for donations for, or otherwise transfer for value the document