ACCA paper f3 FIA diploma in accounting and business study text

ACCA Paper F3 and FIA Diploma in Accounting and Business Financial Accounting (FA/FFA) Study Text ISBN: 978-1-78740-051-1 ii KAPLAN PUBLISHING Contents Page Chapter Introduction to financial reporting Chapter The regulatory framework 25 Chapter Double entry bookkeeping 37 Chapter Recording basic transactions and balancing the ledgers 57 Chapter Returns, discounts and sales tax 71 Chapter Inventory 91 Chapter Non-current assets: acquisition and depreciation 121 Chapter Non-current assets: disposal and revaluation 143 Chapter Intangible assets 163 Chapter 10 Accruals and prepayments 175 Chapter 11 Receivables 193 Chapter 12 Payables, provisions and contingent liabilities 209 Chapter 13 Capital structure and finance costs 221 Chapter 14 Control account reconciliations 243 Chapter 15 Bank reconciliations 259 Chapter 16 The trial balance, errors and suspense accounts 271 Chapter 17 Preparing basic financial statements 291 Chapter 18 Incomplete records 327 Chapter 19 Statement of cash flows 347 Chapter 20 Interpretation of financial statements 381 Chapter 21 Consolidated statement of financial position 405 Chapter 22 Consolidated statement of profit or loss and associates 443 Chapter 23 PRACTICE QUESTIONS 459 KAPLAN PUBLISHING iii iv Chapter 24 PRACTICE ANSWERS 515 Chapter 25 References 549 KAPLAN PUBLISHING chapter Introduction Paper Introduction This document references IFRS® Standards and IAS® Standards, which are authored by the International Accounting Standards Board (the Board), and published in the 2016 IFRS Standards Red Book v Introduction   How to Use the Materials These Kaplan Publishing learning materials have been carefully designed to make your learning experience as easy as possible and to give you the best chances of success in your examinations The product range contains a number of features to help you in the study process They include: (1) Detailed study guide and syllabus objectives (2) Description of the examination (3) Study skills and revision guidance (4) Study text (5) Question practice The sections on the study guide, the syllabus objectives, the examination and study skills should all be read before you commence your studies They are designed to familiarise you with the nature and content of the examination and give you tips on how to best to approach your learning The Study text comprises the main learning materials and gives guidance as to the importance of topics and where other related resources can be found Each chapter includes: vi • The learning objectives contained in each chapter, which have been carefully mapped to the examining body's own syllabus learning objectives or outcomes You should use these to check you have a clear understanding of all the topics on which you might be assessed in the examination • The chapter diagram provides a visual reference for the content in the chapter, giving an overview of the topics and how they link together • The content for each topic area commences with a brief explanation or definition to put the topic into context before covering the topic in detail You should follow your studying of the content with a review of the illustration/s These are worked examples which will help you to understand better how to apply the content for the topic • Test your understanding sections provide an opportunity to assess your understanding of the key topics by applying what you have learned to short questions Answers can be found at the back of each chapter KAPLAN PUBLISHING • Summary diagrams complete each chapter to show the important links between topics and the overall content of the paper These diagrams should be used to check that you have covered and understood the core topics before moving on • Question practice is provided at the back of each text Quality and accuracy are of the utmost importance to us so if you spot an error in any of our products, please send an email to mykaplanreporting@kaplan.com with full details, or follow the link to the feedback form in MyKaplan Our Quality Co-ordinator will work with our technical team to verify the error and take action to ensure it is corrected in future editions Icon Explanations Definition – Key definitions that you will need to learn from the core content Key point – Identifies topics that are key to success and are often examined Test your understanding – Exercises for you to complete to ensure that you have understood the topics just learned Illustration – Worked examples help you understand the core content better Tricky topic – When reviewing these areas, care should be taken and all Illustrations and Test your understanding exercises should be completed to ensure that the topic is understood On-line subscribers Our on-line resources are designed to increase the flexibility of your learning materials and provide you with immediate feedback on how your studies are progressing Ask your local customer services staff if you are not already a subscriber and wish to join If you are subscribed to our on-line resources you will find: (1) On-line reference ware: reproduces your Study Text on-line, giving you anytime, anywhere access (2) On-line testing: provides you with additional on-line objective testing so you can practice what you have learned further (3) On-line performance management: immediate access to your on-line testing results Review your performance by key topics and chart your achievement through the course relative to your peer group KAPLAN PUBLISHING vii Introduction Paper introduction Paper background The aim of ACCA Paper F3, Financial Accounting, FIA Diploma in Accounting and Business, Financial Accounting, is to develop knowledge and understanding of the underlying principles and concepts relating to financial accounting and technical proficiency in the use of double-entry accounting techniques including the preparation of basic financial statements Objectives of the syllabus • • • • • • Explain the context and purpose of financial reporting • • Prepare simple consolidated financial statements Define the qualitative characteristics of financial information Demonstrate the use of double entry and accounting systems Record transactions and events Prepare a trial balance (including identifying and correcting errors) Prepare basic financial statements for incorporated and unincorporated entities Interpretation of financial statements Core areas of the syllabus • • • • • • • • The context and purpose of financial reporting The qualitative characteristics of financial information The use of double entry and accounting systems Recording transactions and events Preparing a trial balance Preparing basic financial statements Preparing simple consolidated statements Interpretation of financial statements Syllabus objectives We have reproduced the ACCA's syllabus below, showing where the objectives are explored within this book Within the chapters, we have broken down the extensive information found in the syllabus into easily digestible and relevant sections, called Content Objectives These correspond to the objectives at the beginning of each chapter viii KAPLAN PUBLISHING Syllabus learning objective A THE CONTEXT AND PURPOSE OF FINANCIAL REPORTING The scope and purpose of, financial statements for external reporting Chapter reference (a) Define financial reporting – recording, analysing and summarising financial data.[k] (b) Identify and define types of business entity – sole trader, partnership, limited liability company.[k] (c) Recognise the legal differences between a sole trader, partnership and a limited liability company [k] (d) Identify the advantages and disadvantages of operating as a limited liability company, sole trader or partnership.[k] (e) Understand the nature, principles and scope of financial reporting.[k] Users’ and stakeholders’ needs (a) Identify the users of financial statements and state and differentiate between their information needs.[k] The main elements of financial reports (a) Understand and identify the purpose of each of the main financial statements.[k] (b) Define and identify assets, liabilities, equity, revenue and expenses.[k] The regulatory framework (a) Understand the role of the regulatory system including the roles of the IFRS® Foundation (the Foundation), the International Accounting Standards Board (The Board), the IFRS Advisory Council (IFRS AC) and the IFRS Interpretations Committee (IFRIC®).[k] (b) Understand the role of International Financial Reporting Standards (IFRS Standards®).[k] KAPLAN PUBLISHING ix Introduction Duties and responsibilities of those charged with governance (a) Explain what is meant by governance specifically in the context of the preparation of financial statements.[k] (b) Describe the duties and responsibilities of directors and other parties covering the preparation of the financial statements.[k] B THE QUALITATIVE CHARACTERISTICS OF FINANCIAL INFORMATION The qualitative characteristics of financial information (a) Define, understand and apply qualitative characteristics:[k] (i) Relevance (ii) Faithful representation (iii) Comparability (iv) Verifiability (v) Timeliness (vi) Understandability (b) Define, understand and apply accounting concepts (i) Materiality (ii) Substance over form (iii) Going concern (iv) Business entity concept (v) Accruals (vi) Fair presentation (vii) Consistency x KAPLAN PUBLISHING Introduction to financial reporting 5 Qualitative characteristics Introduction Qualitative characteristics are the attributes that make information provided in financial statements useful to others The Framework splits qualitative characteristics into two categories: (i) Fundamental qualitative characteristics – Relevance – Faithful representation (ii) Enhancing qualitative characteristics – Comparability – Verifiability – Timeliness – Understandability Fundamental qualitative characteristics Relevance Information is relevant if: • • it has the ability to influence the economic decisions of users, and is provided in time to influence those decisions Materiality has a direct impact on the relevance of information Qualities of relevance Information provided by financial statements needs to be relevant Information that is relevant has predictive, or confirmatory, value • Predictive value enables users to evaluate or assess past, present or future events • Confirmatory value helps users to confirm or correct past evaluations and assessments Where choices have to be made between mutually exclusive options, the option selected should be the one that results in the relevance of the information being maximised – in other words, the one that would be of most use in taking economic decisions 10 KAPLAN PUBLISHING chapter A threshold quality is: One that needs to be studied before considering the other qualities of that information • a cut-off point – if any information does not pass the test of the threshold quality, it is not material and does not need to be considered further • information is material if its omission or misstatement could influence the economic decisions of users taken on the basis of the financial statements Faithful representation If information is to represent faithfully the transactions and other events that it purports to represent, they must be accounted for and presented in accordance with their substance and economic reality and not merely their legal form This is known as ‘substance over form’ To be a perfectly faithful representation, financial information would possess the following characteristics: Completeness To be understandable information must contain all the necessary descriptions and explanations Neutrality Information must be neutral, i.e free from bias Financial statements are not neutral if, by the selection or presentation of information, they influence the making of a decision or judgement in order to achieve a predetermined result or outcome Free from error Information must be free from error within the bounds of materiality A material error or an omission can cause the financial statements to be false or misleading and thus unreliable and deficient in terms of their relevance Free from error does not mean perfectly accurate in all respects For example, where an estimate has been used the amount must be described clearly and accurately as being estimate KAPLAN PUBLISHING 11 Introduction to financial reporting Enhancing qualitative characteristics Comparability, verifiability, timeliness and understandability are qualitative characteristics that enhance the usefulness of information that is relevant and faithfully represented Comparability Users must be able to: • compare the financial statements of an entity over time to identify trends in its financial performance and financial position • compare the financial statements of different entities to evaluate their relative financial performance and financial position For this to be the case there must be: • • consistency and disclosure An important implication of comparability is that users are informed of the accounting policies employed in preparation of the financial statements, any changes in those policies and the effects of such changes Compliance with accounting standards, including the disclosure of the accounting policies used by the entity, helps to achieve comparability Because users wish to compare the financial position and the performance and changes in the financial position of an entity over time, it is important that the financial statements show corresponding information for the preceding periods Verifiability Verification can be direct or indirect Direct verification means verifying an amount or other representation through direct observation i.e counting cash Indirect verification means checking the inputs to a model, formula or other technique and recalculation the outputs using the same methodology Timeliness Timeliness means having information available to decision makers in time to be capable of influencing their decisions Generally, the older the information is the less useful it becomes 12 KAPLAN PUBLISHING chapter Understandability Understandability depends on: • • the way in which information is presented the capabilities of users It is assumed that users: • • have a reasonable knowledge of business and economic activities are willing to study the information provided with reasonable diligence For information to be understandable users need to be able to perceive its significance 6 The elements of the financial statements In order to appropriately report the financial performance and position of a business the financial statements must summarise five key elements: (1) Assets – An asset is a resource controlled by the entity as a result of past events from which future economic benefits are expected to flow to the entity For example, a building that is owned and controlled by a business and that is being used to house operations and generate revenues would be classed as an asset (2) Liabilities – A liability is an obligation to transfer economic benefit as a result of past transactions or events For example, an unpaid tax obligation is a liability (3) Equity – This is the 'residual interest' in a business and represents what is left when the business is wound up, all the assets sold and all the outstanding liabilities paid It is effectively what is paid back to the owners (shareholders) when the business ceases to trade (4) Income – This is the recognition of the inflow of economic benefit to the entity in the reporting period This can be achieved, for example, by earning sales revenue or through the increase in value of an asset (5) Expenses – This is the recognition of the outflow of economic benefit from an entity in the reporting period This can be achieved, for example, by purchasing goods or services off another entity or through the reduction in value of an asset KAPLAN PUBLISHING 13 Introduction to financial reporting Categorisation of assets, liabilities and equity in the financial statements There are some additional rules with regard to the classification of assets and liabilities that relate to the length of time they will be employed in the business 14 KAPLAN PUBLISHING chapter Test your understanding Classify the following items into current and non-current assets and liabilities: • • • • • • KAPLAN PUBLISHING land and buildings receivables cash loan repayable in two years’ time payables delivery van 15 Introduction to financial reporting 7 The components of a set of financial statements A set of financial statements include: • the statement of financial position This statement summarises the assets, liabilities and equity balances of the business at the end of the reporting period This used to be referred to as a 'balance sheet.' A specimen statement of financial position, including hypothetical monetary amounts is illustrated below Statement of financial position at 30 June 20X7 Non-current assets Property, plant and equipment Current assets Inventory Trade receivables $ 87,500 12,000 11,200 ––––– Total assets Equity and liabilities Equity share capital @ $1 shares Share premium Revaluation surplus Retained earnings 16 23,200 –––––– 110,700 –––––– 40,000 2,000 5,000 43,650 –––––– 90.650 Total equity at 30 June 20X7 Non-current liabilities 6% bank loan (20X9) Current liabilities Trade payables Bank overdraft Income tax liability Interest accrual $ 10,000 5,000 4,150 600 300 –––––– 10,050 –––––– 110,700 –––––– KAPLAN PUBLISHING chapter Note that there is a standard format to the statement of financial position Assets and liabilities have each been classified into either 'non-current' or 'current' items Current assets are those which are expected to be converted into cash within twelve months of the reporting date Non-current assets are those which are used in the business over a number of years to generate sales revenues and profits Non-current liabilities are those which will be settled more than twelve months from the reporting date Current liabilities are those which will be settled within twelve months of the reporting date The capital structure of a limited liability company will be explained in more detail elsewhere in this text In the case of a sole trader, the items included under the 'Equity' section of the statement would be replaced by a simple capital account • the statement of profit or loss and other comprehensive income This statement summarises the revenues earned and expenses incurred by the business throughout the reporting period This used to be referred to as a 'profit and loss account.' A specimen statement of profit or loss and other comprehensive income, including hypothetical monetary amounts, is illustrated below Statement of profit or loss and other comprehensive income for the year ended 30 June 20X7 Sales revenue Cost of sales Gross profit Distribution costs Administrative and selling expenses Operating profit Finance costs Profit before tax Income tax Profit for the year Other comprehensive income: Revaluation surplus in the year Total comprehensive income for the year KAPLAN PUBLISHING $ 120,000 (72,500) –––––– 47,500 (10,700) (15,650) –––––– 21,150 (600) –––––– 20,550 (600) –––––– 19.950 2,000 –––––– 21,950 –––––– 17 Introduction to financial reporting Note that the statement classifies or groups expenses together based upon their function Cost of sales, for example, may include the cost of raw materials to be converted into finished goods for sale It may also include wages of employees directly involved in the conversion or production process Distribution costs will include freight and delivery costs for finished goods, and may also include wages of employees involved in the distribution function Administrative and selling costs will include the wages costs of those involved with that function, together with other related costs such as telephone and postage expenses   Items accounted for in arriving at the profit for the year are regarded as having been realised during the accounting period In addition, for limited companies there may be an additional section to the statement to recognise items of other comprehensive income This will comprise of unrealised gains and losses during the accounting period and are separately disclosed in order to arrive at total comprehensive income for the year The most common example of other comprehensive income relevant to the F3 syllabus is a revaluation surplus which arises when a company decides to account for an increase in the value of land and buildings This will be explained in further detail as you progress through your F3 studies Both the profit for the year and any items of other comprehensive income are reflected in the statement of financial position and also the statement of changes in equity (see below) at the end of the accounting period • the statement of changes in equity This statement summarises the movement in equity balances (share capital, share premium, revaluation surplus and retained earnings - all explained in greater detail later in the text) from the beginning to the end of the reporting period It applies only to limited liability companies and would not be required for a sole trader or partnership Statement of changes in equity for the year ended 30 June 20X7 Equity share capital Share premium Revaluation surplus $ $ $ Total $ $ 25,200 63,300 Profit for the year 19,950 19,950 Dividend paid in the year (1,500) (1,500) Balance at July 20X6 34,000 1,100 Revaluation in the year Issue of share capital Balance at 30 June 20X7 18 Retained earnings 3,000 2,000 6,000 900 ––––– ––––– 2,000 6,900 ––––– ––––– ––––– 40,000 2,000 5,000 43,650 90,650 ––––– ––––– ––––– ––––– ––––– KAPLAN PUBLISHING chapter • the statement of cash flows This statement summarises the cash paid and received throughout the reporting period Normally, it would be relevant to limited liability companies only, rather than to sole traders and partnerships It will be explained in greater detail later in the text • the notes to the financial statements The notes to the financial statements comprise a statement of accounting policies and any other disclosures required to enable to the shareholders and other users of the financial statements to make informed judgements about the business The notes to the financial statements are usually more detailed and extensive for limited liability company financial statements, rather than for the accounts of a sole trader or partnership 8 Other important accounting concepts There are a number of other accounting principles that underpin the preparation of financial statements The most significant ones include: Materiality An item is regarded as material if its omission or misstatement is likely to change the perception or understanding of the user of that information – i.e they may make inappropriate decisions based upon the misstated information Note that this is a subjective assessment made by those who prepare the financial statements (usually company directors) and it requires them to consider the reliability of the financial statements for decisionmaking purposes by users, principally the shareholders For example, consider if the bank balance of a major company is mis-stated by $1 in the statement of financial position This may not be regarded as a material mis-statement which would significantly distort the relevance and reliability of the financial statements However, if the bank balance was misstated by $100,000, this is more likely to be regarded as a material misstatement as it significantly distorts the information included in the financial statements Substance over form As noted earlier, if information is to be presented faithfully, the economic reality must be accounted for and not just the strict legal form An example of substance over form that you will encounter later in the text is the accounting treatment of redeemable preference shares Although on legal form these are shares, there is an obligation to repay the preference shareholders and so they are accounted for as debt KAPLAN PUBLISHING 19 Introduction to financial reporting The going concern assumption Financial statements are prepared on the basis that the entity will continue to trade for the foreseeable future (i.e it has neither the need nor the intention to liquidate or significantly curtail its operations) The normal expectation is that, based upon current knowledge and understanding of the business, it is reasonable to assume that the business will continue to operate for the next twelve months Note that there is no guarantee that this will always be the case as evidenced by business failures and insolvencies The business entity concept This principle means that the financial accounting information presented in the financial statements relates only to the activities of the business and not to those of the owner From an accounting perspective the business is treated as being separate from its owners The accruals basis of accounting This means that transactions are recorded when revenues are earned and when expenses are incurred This pays no regard to the timing of the cash payment or receipt For example, if a business enters into a contractual arrangement to sell goods to another entity the sale is recorded when the contractual duty has been satisfied That is likely to be when the goods have been supplied and accepted by the customer The payment may not be received for another month but in accounting terms the sale has taken place and should be recognised in the financial statements Fair presentation Fair presentation relates to preparation of the financial statements in accordance with applicable financial reporting standards, together with relevant laws and regulations Disclosure of compliance with reporting standards should be disclosed in the financial statements If there is less than full compliance, the extent of non-compliance should be disclosed and explained As a minimum, IAS Presentation of Financial Statements requires that accounting policies are disclosed and that information is presented in a manner which is relevant, reliable, comparable and understandable 20 KAPLAN PUBLISHING chapter Consistency Users of the financial statements need to be able to compare the performance of a company over a number of years Therefore it is important that the presentation and classification of items in the financial statements is retained from one period to the next, unless there is a change in circumstances or a requirement of a new IFRS Standard Consistency of accounting treatment and presentation relates not only from one accounting period to the next, but also within an accounting period, so that similar transactions are accounted for in a similar way Test your understanding Which of the following statements are correct? (1) Only tangible assets (i.e those with physical substance) are recognised in the financial statements (2) Faithful representation means that the commercial effect of a transaction must always be shown in the financial statements even if this differs from legal form (3) Businesses only report transactions, events and balances that are material to users of the financial statements A All of them B and only C only D and only KAPLAN PUBLISHING 21 Introduction to financial reporting Chapter summary 22 KAPLAN PUBLISHING chapter Test your understanding answers Test your understanding The correct answer is B – Management They need detailed information in order to control their business and make informed decisions about the future Management information must be very up to date and is normally produced on a monthly basis Other parties will need far less detail: • Competitors will be monitoring what the competition are currently planning and working on, but they will not be making the key decisions themselves • Trade unions will only require information which relates to their job role They will only be particularly interested in disputes • Investors are interested in profitability and the security of their investment Test your understanding • • • • • • KAPLAN PUBLISHING Land and buildings – non-current asset Receivables – current asset Cash – current asset Loan repayable in two years' time – non-current liability Payables – current liability Delivery van – non-current asset 23 Introduction to financial reporting Test your understanding The correct answer is C Both tangible and intangible assets may be recognised as long as they meet the definition of an asset as described earlier Faithful representation includes the concept that transactions should reflect their economic substance, rather than the legal form of the transaction Businesses should report all transactions, events and balances in their financial statements Materiality is simply a measure for determining how significant that information is to users 24 KAPLAN PUBLISHING ... Accounting, FIA Diploma in Accounting and Business, Financial Accounting, is to develop knowledge and understanding of the underlying principles and concepts relating to financial accounting and technical... define and explain accounting concepts and characteristics   Introduction to financial reporting 1 Overview of accounting The accounting system of a business records and summarises the financial... how this fits into the process of financial reporting Financial accounting and management accounting Financial accounting Financial accounting is concerned with the production of financial statements